Item C169
IL �1�1
L-1
Meeting Date: 4/17/2013
Bulk Item: Yes x No
Division: CAD
Department: Social Services/Nutrition
Staff Contact Person/Phone #:
X4522
AGENDA ITEM WORDING: Request approval of Amendment 002 to Contract US-1351 between
the Alliance for Aging, Inc. and Monroe County Board of County Commissioners. This amendment
decreases the contracted amount by $908.14 for a total allocation of $28,029.24, as a result of a
reduction in funding by the USDA, resulting from the 2013 Sequestration.
ITEM BACKGROUND: This contract allows for reimbursement to the County for congregate and
home delivered meals provided to clients of the Nutrition Program. As stated on Page I of the
contract, the total amount and the reimbursement rate are subject to change based upon the official
funding allocation and unit reimbursement rate published by the Department of Elder Affairs.
Reduction is a direct result of 2013 Sequestration which cut 3.14% in funding from this program.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 001 to Contract US -1351 on
2/20/2013.
CONTRACT/AGREEMENT CHANGES: Decreases the total amount of the contract by $908.14 for
a total allocation of $28,029.24.
STAFF RECOMMENDATIONS: Approval
COST TO COUNTY: $0 SOURCE OF FUNDS: Older Americans Act — USDA
REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing _ Risk Management
DOCUMENTATION: Included x Not Required_
DISPOSITION:
AGENDA ITEM #
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4/17/2013
Bulk Item: Yes x No
Division: CAD
Department: Social Servicest"Nutrition
Staff Contact Person/Phone #:
AGENDA ITEM WORDING: Request approval of Amendment 002 to Contract US-1351 between
the Alliance for Aging, Inc. and Monroe County Board of County Commissioners. This amendment
decreases the contracted amount by $908.14 for a total allocation of $28,029.24, as a result of a
reduction in funding by the USDA,&&SLA�
ITEM BACKGROUND: This contract allows for reimbursement to the County for congregate and
home delivered meals provided to clients of the Nutrition Program. As stated on Page I of the
contract, the total amount and the reimbursement rate are subject to change based upon the official
funding allocation and unit reimbursement rate published by the Department of Elder Affairs.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 001 to Contract US -1351 on
2/20/2013.
CONTRACT/AGREEMENT CHANGES: Decreases the total amount of the contract by $908.14 for
a total allocation of $28,029.24.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $28,029.24 BUDGETED: Yes X—No —
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS: Older Americans Act — USDA
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
'e
APPROVED BY: County Atty &U OM15BU/Purchasing Risk Management
AGENDA ITEM #
Revised 7/09
CONTRACT SUMMARY
Contract with: Alliance for Aging, Inc. Contract #US- 1351
Effective Date: October 1, 2012
Expiration Date: December 31, 20131
Contract Purpose/Description:
This contract allows for reimbursement to the County for congregate and home delivered
meals provided to clients of the Nutrition Program. Amendment 002 decreases the total
amount of the contract by $908.14 to $28,029.24,z c, 201-21k 3PAA�a-Ifl
Contract Manager: - Sheryl Graham 4510 Social Services / Stop #1
(Name) (Ext (Department/Stop #)
for BOCC meeting on April 17, 2013 Agenda Deadline: April 2, 2013
CONTRACT COSTS
Total Dollar Value of Contract: $ 28,029.24 Current Year Portion:
Budgeted? Yes® No❑ Account Codes: 125-6153112-530491-
Grant: $ 28,029.24 125-6153212-530491-
County Match: $ In -Kind 125-6153113-530491-
125-6153213-530491-
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr
(Not included in dollar value above)
For:
maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Dat,b In
Changes j
Needed ewer
Date Out
Division Director
YesO NoE
Risk Management
=av
JI
�2
O.M.B./Purchasing
Yes❑ No{
County
Yeses NQ-
U
Comments.
Amendment 002 CONTRACT US- 1351 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners.
AwwUmitia M 11 .. � t �e
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1 -page amendment to be executed
by their undersigned officials as duly authorized.
N M MDT: U_
SIGNED BY:
NAME:
TITLE:
DATE:
Monroe County Board of
Commissioners.
M
rAk C
ASS!SIF
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
President & CEO
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, February 20, 2013
Key Largo, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at
9:00 A.M., at the Murray Nelson Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia
Murphy, Commissioner David P. Rice and Mayor George Neugent. Also present at the meeting
were Roman Gastesi, County Administrator; Debbie Frederick, Assistant County Administrator;
Bob Shillinger, County Attorney; Amy Heavilin, County Clerk; Pamela Hancock, Deputy Clerk;
County Staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item A Motion was made by Commissioner Murphy and seconded by Commissioner
Rice granting approval of the Additions, Corrections and Deletions to the Agenda. Motion
carried unanimously.
PRESENTATION OF AWARDS
Item B1 Presentation of Mayor's Proclamation declaring April 7, 2013 as Youth Success
Day in Monroe County and Parents and Children's Day in Monroe County in support of the most
important institution in Florida — the family.
Item B2 Presentation of Mayor's Proclamation declaring March 2013 as American Red
Cross Month and recognizing the American Red Cross for its essential humanitarian role in our
community of Monroe County.
Item B3 Presentation of Mayor's Proclamation declaring February 22, 2013 as FKCC's
Presidential Inauguration Day and whereas, the College has dedicated itself to educating and
serving the community for 47 years.
BULK APPROVALS
Motion was made by Commissioner Carruthers and seconded by Mayor Neugent
granting approval of the following items by, unanimous consent:
:�l
Alliance for Aging, Inc. and Monroe County Board of County Commissioners. This amendment
increases the reimbursement unit rate from $.68 to $.72 cents, retroactive to October 1, 2012.
02/20/2013 Pagel
Amendment 001 CONTRACT US- 1351 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners.
The purpose of this amendment is to increase the unit rate from $.68 to $.72. The increase is
retroactive to October 1, 2012.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1 -page amendment to be executed
by their undersigned officials as duly authorized.
U-09MI151:10
Monroe County Board of
Commissioners.
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
NAME: Max B. Rothman, JD, LL.M.
TITLE: President & CEO
DATE:
a
Graham -She I
From: Sasha Munoz <Munozs@elderaffairs.org>
Sent: Tuesday, April 02, 2013 12:33 PM
To: Cristy Penedo; SWSS; Caron -Ellen; Graham -Sheryl; Wilkes -Kim
Cc: Sasha Munoz IE
Subject: Fwd: Re: OAA Sequestration Cuts d
Importance: High
** High Priority **
Hi, again.
r
In light of these pending cuts across all titles, please remember to wait list in CIRTS (in screen #3) your home delivered
meal (C2) clients who are in need of this service. As a reminder, your agencies are under contract to do to reflect the
need for additional service dollars in PSA 11.
If you need a reminder as to how to waitlist in CIRTS by service (in the Program Status field, hold the "Ctrl" and "Page
Down" keys simultaneously and a pop up window will appear), please contact me for additional instructions.
Periodically, DOEA runs the "APCL wait lists reports" by service/by PSA to determine additional funding needs in the
various PSAs.
Regards, Sasha
>>> Sasha Munoz 4/2/2013 11:46 AM >>>
Good morning to everyone. Hope everyone is well.
In follow-up to the communication regarding the OAA sequestration cuts, this is a friendly reminder that your feed back
to the AAA regarding how the final OAA cuts will be applied by title/service is due by the COB on Friday 4/5/2013.
As stated below "...the Provider must submit feedback as to how the reduction should be applied, by title, and must
include the service or services and dollar amount by service. The cuts applied must not totally eliminate an OAA service.
Please provide a justification as to why you are proposing that service and what alternate funding do you have, if any, to
address the reduction."
If you have any questions, please let me know before the deadline.
Regards, Sasha
>>> Barbara Suarez 3/27/2013 5:13 PM >>>
CORRECTION:
NSIP also
a funding reduction. The percentage of reduction for NSIP contracts will be 3.14% for each Provider.
Director of Program Integrity and Accountability Alliance for Aging, Inc.
760 NW 107th Avenue
Suite 214
Miami, FL 33172
(305) 670-6500 Ext. 248
The information contained in this message may be privileged and/or confidential and protected from disclosure. If the
reader of this message is not the intended recipient or agent responsible for delivering this message to the intended
recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly
prohibited. If you have received this communication in error, please notify the sender immediately.
>>> Barbara Suarez 3/27/2013 5:03 PM >>>
Good afternoon,
The purpose of this email is to let Providers know that contract amendments will be going out soon reflecting the OAA
cuts received, as a result of sequestration. The final cuts received from the Department were higher than those
previously anticipated for some titles.
Due to some adjustments made by the Alliance, the actual cuts by title applied to your contract will be less than the cuts
received from the Department. This was done in an effort to reduce the number of displaced clients. The following is a
breakdown of the final cuts, by title, that you will see reflected in your contract amendments for those Providers
currently serving clients under the 2013 OAA contract.
Final cuts:
Title IIIB: 3.610%
Title Cl: 9.883%
Title C2: 1.578%
Title IIIE: 7.919%
All Providers serving clients for the 2013 OAA contract year will be applied the same percentage of reduction across the
board for each title. These cuts are permanent, until further notice from DOEA. In addition, effective today, the AAA is
lifting the enrollment freeze imposed on March 7, 2013. However, each Provider must manage it's allocation
accordingly in order to ensure the least displacement possible.
A separate email will be sent to each Provider informing them of the exact reduction by title. We are asking each
Provider submit feedback as to how the reduction should be applied, by title, and must include the service or services
and dollar amount by service. The cuts applied must not totally eliminate an OAA service. Please provide a justification
as to why you are proposing that service and what alternate funding do you have, if any, to address the reduction.
Please respond directly to your Contract Manager by COB, April 5th, 2013.
Please contact your Contract Manager if you have any questions. Thank you for your prompt attention to this issue
Regards,
Director of Program Integrity and Accountability
Alliance for Aging, Inc.
760 NW 107th Avenue
Suite 214
Miami, FL 33172
(]O5)67O-6SOOExt. Z4O
*********~*********~*
The information contained in this message may be privileged and/or confidential and protected
from disclosure. If the reader of this message is not the intended recipient or agent responsible for delivering this
message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this
communication is strictly prohibited. If you have received this communication in error, please notify the sender
immediately.
Graham -Sheryl
From:
Carlos Lahitte <lahittec@elderaffairs.org>
Sent:
Wednesday, March 27, 2013 1:36 PM
To:
Albury-Dotti; Graham -Sheryl; Wilkes -Kim
Cc:
Horacio Ferrer; Yolanda Menendez
Subject:
Amendment 002 to NSIP contract US 1351
Attachments:
MCBC Amendment 002 allocation reduction.doc
Attached below please find the amendment 002 to NSIP contract US 1351 please have TWO copies signed and send
them back to my attention(Carlos Lahitte)for final execution.
The purpose of this amendment is to decrease the contracted amount as a result of a reduction in funding by USDA by
$908.14
The information contained in this message may be privileged and/or confidential and protected from disclosure. If the
reader of this message is not the intended recipient or agent responsible for delivering this message to the intended
recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly
prohibited. If you have received this communication in error, please notify the sender immediately.
N V