Item C21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 04/17/2013 Division: Community Services
Bulk Item: Yes x No Department: Social Services
Staff Contact Person/Phone #: Sheryl Graham I
AGENDA ITEM WORDING: Approval of Modification #004 to Weatherization Assistance -Low llqr�
Income Home Energy Assistance Program, Sub -grant Agreement (WAP-LIHEAP), Contract# 12LH-
9Z- 11-54-01-03 9 between Monroe County Board of County Commissioners (Community
Services/Social Services) and the State of Florida, Department of Economic Opportunity.
ITEM BACKGROUND: Approval of Modification #004 to the WAP-LIHEAP grant agreement will
extend the original expiration date of this agreement from 4/5/2013 to 6/30/2013. This extension will
ensure 100% spend out of the grant allocation and allow Social Services to assist additional eligible
households as needed.
PREVIOUS RELEVANT BOCC ACTION: Prior approval of Modification #003 granted by the
BOCC on 8/15/2012 for the Weatherization Assistance -Low Income Home Energy Assistance Program
sub -grant Agreement #12LH-9Z-1 1-54-01-039.
CONTRACT/AGREEMENT CHANGES: To extend the term of this agreement from the original
expiration date of 4/5/2013 to 6/30/2013.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $22,357.83 BUDGETED: Yes X—No —
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: 0.00 (cost reimbursement grant) SOURCE OF FUNDS: GRANT FUNDS
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OS/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: WAP-LIHEAP (DEO) Contract: # 12LH-9Z- 11-54-01-039
Effective Date: 04-17-2013
Expiration Date: 06-30-2013
Contract Purpose/Description: Approval of Modification #003 to the Weatherization Assistance -Low Income
Home Energy Assistance Program, Sub -grant Agreement (WAP-LIHEAP), Contract# 12LH-9Z-11-54-01-039
between Monroe County Board of County Commissioners (Community Services/Social Services) and the State of
Florida, Department of Economic Opportunity which will extend the expiration date from 4/5/2013 to 6/30/2013.
Contract Manager: Sheryl Graham 292 -4510 Social Services/Stop 1
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 04/17/2013 Agenda Deadline: 04/02/2013
CONTRACT COSTS
Total Dollar Value of Contract: $22,357.83 Current Year Portion: $_
Budgeted? Yes X No ❑ Account Codes: 125-6155712 -
County Match: NA
Additional Match: 0
Total Match $0 ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc)
CONTRACT REVIEW
Division Director
Risk Management
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Date
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Changes
Needed �
Yes El No =
Yes ❑ No — x
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Date Out
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O.M.B./Purchasing
County Attorney
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Yes ❑ No 21/
Yes ❑ Nox
Comments:
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7
;,`,AP%LIHEAP CONTRACT NO.: 12LH-9Z-11-54-01-039
MODIFICATION NO.: 004
MODIFICATION OF AGREEMENT BETWEEN THE ORIGINAL
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM j LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM
(WAPjLIHEAP)
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Economic
Opportunity, ("the Department"), and Monroe County Board of County Commissioners ("the Recipient") to modify the
Department Contract Number 12LH-9Z-11-54-01-039 ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the
Department has provided a subgrant of $22,357.83 to the Recipient; and:
WHEREAS, the Agreement expired on April 5, 2013; and
WHEREAS, the parties desire to reinstate and extend the term of the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and obligations set forth herein, the recipient and
sufficiency of which are hearby acknowledged, the parties agree as follows:
1. This agreement is hereby reinstated as though it never expired.
2. Section (3) Period of Agreement, is revised as follows: "This Agreement shall begin upon execution by both
parties and shall end June 30, 2013, unless terminated earlier in accordance with the provisions of paragraph
(12) of this Agreement."
3. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform with this Modification, effective April 5, 2013.
4. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the
level specified in the Agreement.
5. Paragraph, Section (3) Period of Agreement, is hereby incorporated by reference as if fully restated herein.
Remainder of Page Intentionally Left Blank
|NVV|TNE5STHERBJF,thepartieaheretohaveexerutedthisdocurnentasofthedatessetoutherein.
RECIPIENT
Monroe County Board of
County Commissioners
George Neugent,Mayo
(Type Name and Title Here)
Date:
59-6000749
Federal Identification Number
STATE OF FLORIDA
By:
Ken Reecy
Assistant Director, Division ofCommunity Development
Date:
Approved astoform and legal sufficiency, subject only
tofull and proper execution bythe parties.
Office ofthe General Counsel Department ofEconomic
Opportunity.
Approved Date:
U?/��� -x/ �~°
t
WAP/LIHEAP CONTRACT NO.: 12LH-9Z-11-54-01-039
MODIFICATION NO.: 003
MODIFICATION OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM /LOW INCOME HOME ENERGY ASSISTANCE
PROGRAM (WAP/LIHEAP)
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Economic
Opportunity, ("the Department'), and Monroe County Board of County Commissioners ("Recipient") to modify
Department Contract Number 12LH-9Z-11-54-0I-039 ("the Agreement').
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the
Department has provided a subgrant of $17,725.83 to the Recipient; and
WHEREAS, the parties wish to increase funding:
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties
agree as follows:
1. Paragraph (17)(a) Funding/Consideration is hereby modified to read as follows:
This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for costs incurred
U u in the satisfactory performance of work hereunder in an amount not to exceed JZZJ57.83
AUG - 1 2012 subject to the availability of funds.
Y
UJ
A. $17,725.83 Current FFY 2011-2012 WAP/LIHEAP Contract initial allocation.
B. $4,632.00 Increase for FFY 2012-2013 WAP/LIHEAP allocation.
2• The County Allocations (Attachment 1) of this Agreement are hereby replaced with a revised
County Allocations (Attachment 1) and attached hereto.
3. All provisions of the Agreement being modified and any attachments thereto in conflict with
this Modification shall be and are hereby changed to conform with this Modification, effective
September 1, 2012.
IN WITNESS THEREOF, the parties hereto have executed this document as of the dates set out herein.
RECIPIENT
I�tONROE COUNTY BOARD
OF COUNTY COMMSSIO S
By:
C= Mayor David .P. Rice
ype Name and Title Here)
ate: August: 15, 2012
59-6000749
ication Number
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC
OPPORTUNITY D-
By:
Ken Reecy, Assistant Dir for
Division of Community Development
Date: L/ - 12_
Approved as to form and legal sufficiency, subject only to full and proper exe tion by the pa - e of the
General Counsel Department of Economic Opportunity y{p O C UN7Y�
13y: P OV AS T
\pproved Date ,EDf3 �A� .0 non
-—
--- --- ASSISTAIN, GUU� t
Date
N
ATTACHMENT I
W loft* to 0
The financial allocation specified for each county by program is designated to be spent in that county, For
• of funds designated • more than one • in the event that circumstances will • allow the full
expenditure of any program funds allocated to a particular county, a request to expend any part of those funds
in another county must be submitted in writing to the Department. This request must justify the lack of need of
program services in that county. Funds may not •' expended in another county without prior wriften
approval of the Department -
1 11 A U
G" - 1 2012
0
ALLOCATION
$22,357.83