Item C29011000ARD OOF COUNTY OCOMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 17, 2013 Division: Public Works/Enig veering
Bulk Item: Yes X No — Department: Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Approval to negotiate a contract including price with the apparent low
proposer for the ADA Compliance Segment #4 project, to stay within the budgetary limit provided by the
Community Development Block Grant (CDBG) and permission go back out for competitive bid if unable to
negotiate a contract within the budgetary limit under the grant.
ITEM BACKGROUND: On February 27, 2013, four proposals were opened for the ADA Compliance
Segment #4 project. Pedro Falcon Electrical Contractor's Inc. submitted the lowest proposal, which price is
above the funding amount provided by the CDBG.
PREVIOUS RELEVANT BOCC ACTION: On 7/16/08 the BOCC approved a contract with MBI/K2M
Architecture Inc. for the ADA Compliance Assessments for County Facilities and Roads. On 12/16/09 the
BOCC approved a contract with Bender & Associates Architects, P.A. for the development of an ADA Transition
Plan. On 8/17/11 the BOCC approved Resolution #216-2011 authorizing the Housing Authority to initiate
budget amendments for CDBG awards, and preserve awarded fimdmg for ADA compliance activities. On
2/15/12 the BOCC discussed and approved to reject the low proposal for ADA Segment #1, and to re -bid. On
5/16/12 the BOCC approved a contract with Mailloux and Sons for the ADA Compliance Segment #2. On
5/22/12 the BOCC approved to reject bids received for ADA Compliance Segment #1 (for the second time), and
approval to re -advertise for RFP. On 8/15/12 the BOCC approved a contract with Mailloux & Sons for ADA
Compliance Segment # 1 and the BOCC approved a contract with Pedro Falcon Electrical Contractors Inc. for
ADA Compliance Segment #3. On 12/12/12 the BOCC approved Resolution #376-2012 authorizing the Housing
Authority to submit budget amendments increasing ADA funding and to extend the CDBG award by 9 months.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above, to negotiate a lower contract price with Pedro
Falcon Electrical Contractor's Inc. by reducing the Scope of Work.
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
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