Item C33BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 17, 2013 Division: Public Wo9
Bulk Item: Yes X No _ Department: Project Management
Staff Contact Person/Phone #: 7erry Barnett_X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There was one change order considered and approved by the County
Administrator and/or Deputy Administrator for the period beginning March 12013, and ending March
31, 2013 for $37,950.71. There were no change orders denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No _
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM #
Revised 7/09
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ONROE COUNTYANGINEUMG1 PROJWr MANAGEMENT
CONTRACT CAGE ORDER
PROJECTME:
RerWVOM Of Me 90nros C4')WW
Cflwffmss (Aftaition)
TO CONTRA01DR:
Pedro A,sk on FaecLfcaJ Cantradors, Ina.
311WAvemfa C
:BfgW We Key, FL 33043
The Conrad Is dWROW se MOW
CHANGE ORDER NO,. 7
WMATION DATE: 0023M3
CONTRACT Will: November f7, 2OfO
-The originsi (COMCBct sum) (r3tioranteed MOMM Price) ................... ......................... $M.776.00
Met amp by pmftusly aufint ed Change Orders.................................... ...,,—4428,370,07
The MumntW Mwftum p&*) pdorto tha (M Vg ar ierwas ..._....ii,W2,154.87
The {Cor at surnj (Guaranteed Mw*n rn Pdca) W be (decreased)
(und*ng" by We change Older 8 37AN.71
The new f puwameed Mexirnum Pdae) Indudif V tide Cbg"P Ogler is �V .D�
'Me comrso mme wIN be (decreased) (unchaegeM by.............................. .— 31
The -date of &W=ud compbi m as of data ofthis Change Older is.........................APO 1, 2D I$
DSMII@d description of change rnder and juetigca CM --
ARCHITECT:
CONTRACTOR'
COURT ADMiNIB MATOR
DIRECTOR PROJECT MANAGEMENP,,
DIRECTOR PUSUC WORKSIEA44:
W N
I'MRS1111,11-M-1kilm-L.
�.z --y :i
Date
I.Ae 10
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The items included in this change order were not included in the original
contract specifications as described below:
The original specifications included only the front security area to be painted. Other
proposals were requested for the remaining Courthouse areas to be painted, with Pedro
Falcon Electrical Contractors submitting the lowest proposal.
The Fire Marshall required more smoke detectors, fire alarms, etc. to the Courthouse than
what was requested previously.
The new trailer required additional skirting beyond the amount indicated in the drawings.
Monroe County Judicial requested a roof on the walkway from the Judges chamber exit to the
Judges entry in the trailer.
ADA signage was included in the specifications after award of contract.
The Handicap Railing was required after the sidewalk was re -designed.
Temporary Toilets were not part of the original specifications and are needed for Court staff
and the public during court sessions in the trailer while renovations are being done to the
existing restrooms.
The Silt Fence, (credit) was not needed.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Pedro falcon
Electrical Contractors, Inc.
31160 Avenue C, Big Pine Key, FL 33043-4516
(305) 872-2200 • Fax (305) 872-2219 • falconel@bellsoutl:.net
CGC1507617 / EC0001491 / EC13003416
Request for Change Order
Revised
23 February 2013
Project: Renovation of Monroe County Courthouse - Marathon
Request for Change Order: Multiple Close-out Items
Description: See Subtitles
Paint Exterior
Grassy Painting & Decorating
Paint Exterior of Building.................................................................$5,260.00
Additional Fire Alarm (Per Fire Marshall Comments)
Barnes Alarm
See Barnes Alarm Quote dated 11 February 2013........................................$609.48
PFF.0
Provide Conduits and Back boxes for additional fire alarm/Reconfigure Piping
Materials.......................................................................................$125.33
Labor 20 Hours @$50.00................................................................$1,000.00
Additional Height For Trailer Unit/Skirting
Williams Scotsman.........................................................................$7,427.41
Industrial • Commercial • Institutional • Utility
Established 1985
Shed Roof by Judges Chamber Exit
PFEC
Materials....................................................................................2
$ 979.00
Carpenter Labor
80 Hours @$50.00........................................................................$4,000.00
40 Hours @$25.00........................................................................ $1,000.00
Roofer..........................................................................................5
$ 00.00
Registered Design mbi/k2m...............................................................$2,500.00
Sinae
Signage Per A.2.1.3 Provided on 02/08/13
Materials.......................................................................................6
$ 28.12
Labor 8 Hours @$50.00....................................................................4
$ 00.00
Handicap Railing
AllKeys Welding........................................................................... $1,462.00
Temporary Toilets
Bees Honey Pots
Regular (1) & Handicap (1) Port -a -let
April 2012 to March 01 2013.............................................................$2,831.07
Delete Silt Fence
Delete Silt Fence from Scope............................................................<$300.00>
Coordination
40 Hours @ 100.00........................................................................ $4,000.00
Total Job
Expense.................................................................................... $34,422.41
Overhead .@ 5%........................................................................... $ ,721.12
'1
2
Subtotal.................................................................................... 36 $1 43.53
PFEC Profit @ 5%.........................................................................$1,807.18
SubtotalPFEC..................................................................................$37,950.71
TOTAL REQUESTED CHANGE ORDER AMOUNT..........................$37,950.71
Required Time Extension: 01 April 2013
This proposal is subject to change if not accepted within 14 calendar days.
Respectfully Submitted,
Ken Bygler
Project Manager
GRASSY PAINTING AND DECORATING
PO Box 500719
Marathon, Fl 33050
Licensed and Insured
305-289-04021215-514-5163
JOB ESTIMATE
DATE: January 29, 2013
TO: Rick Velzy
PROPERTY LOCATION: Monroe County Courthouse, 3103 Overseas Hwy.,
Marathon, Fl.
SCOPE OF WORK :All substrates to be painted plus walkways to be bleached and
pressure washed with a 4000 psi washer, where need be tooled clean, all areas to be
caulked with Sherwin Williams Elastomeric/ Urethane Caulk or Elastomeric
Vertical Patch, Bondo or exterior spackle. Any stone or soil against building will be
shoveled back up to 6 inches. We will repair any concrete areas failing or showing
stress cracks up to an inch deep. All stucco walls and facia would be primed with
Loxon Conditioner where need be and topcoated with one coat of Sherwin Williams
Resilence Satin Finish. Work in heavy traffic areas will be completed over the
weekend. We will cone off, use caution tape, post wet paint signs and keep a clean
organized job site so as not interrupting any pedestrian traffic. We are fully
licensed, insured, carry full workmans compensation and guarantee satisfaction on
all work performed.
TOTAL ESTIMATE: $3,280.00
THANK YOU for considering GRASSY PAINTING for your project.
Tom Ursino, Owner //////// Grassy Painting and Decorating
MEMBER OF MARATHON CHAMBER OF COMMERCE
MEMBER OF THE KEYS CONTRACTORS ASSOCIATION
GRASSY PAINTING AND DECORATING
PO Box 500719
Marathon, Fl 33050
Licensed and Insured
305-289-04021215-514-5163
JOB ESTIMATE
DATE: January 29, 2013
TO: John D. Pedro Falcon
PROPERTY LOCATION: Monroe County Courthouse, 3103 Overseas Hwy.,
Marathon, Fl.
SCOPE OF WORK :All soffits to be pressure washed with a 4000 psi washer, where
need be tooled clean, all areas to be caulked with Sherwin Williams Elastomeric/
Urethane Caulk or Vox 33 Concrete Patch. All soffits would be primed with Loxon
Conditioner Guidecoat White and topcoated with one coat of Sherwin Williams
Resilence Satin Finish. Work in heavy traffic areas will be completed over the
weekend. We will cone off, use caution tape, post wet paint signs and keep a clean
organized job site so as not interrupting any pedestrian traffic. We are fully
licensed, insured, carry full workmans compensation and guarantee satisfaction on
all work performed.
TOTAL ESTIMATE: $1,980.00
THANK YOU for considering GRASSY PAINTING for your project.
Tom Ursino, Owner //////// Grassy Painting and Decorating
MEMBER OF MARATHON CHAMBER OF COMMERCE
MEMBER OF THE KEYS CONTRACTORS ASSOCIATION
Barnes' Alarm Systems, Inc.
3201 Flagler Avenue, Suite 503 Quotation
Key West, FL 33040
Quote Number;
Pedro Falcon Electrical Contractors Mar c:rsurt A14,7 rev ag
31160 Avenue C Quote Date:
Big Pine Key, FL 33043-4616 Feb 11, 2013
Pape:
1
Customer ID Good Thru ' Payment Terms
Sales Rep
pedrofOl 3/?3/13 Net 15 nays
c31 obe 01
Quantitv
Item
3.00
not-np-100
1.00
riot-nc-100r
1.00
lab -fir -install
Voice* 1-888-294-6753
k'ax: 1-305-292-4905
Description Unit PRGe Extension
Addressable Smoke Detector, a
photo. - Fire Warden -w/ base. 5.00
Addit_i oval smoke beads per. 11HJ
comment mc_c:hanical rm &
electric.:al rm due to barrier & 1
in waiting r-m
Fire warden Addressable Relay
Module for access control door
leadinq otit of waiting room per
AIIJ Comment.
Labor to Ins I.a ll addit_l onal
f smoke head; and relay per AIIJ,
programming and testing.
NOTE; Above price is baeed on
•AIIJ comments during site visit
on 02/01/13.
State Certified EF20000482
98.00
230.00
Subtotal
Sales Tax
Freight
Total
155.00
98.00
230.00
583.00
26.48
609.48 i
-SPADE BY
® a
SCOTSMAN
30-Aug-11
Pedro Falcon Construction
Change order for Monroe Courthouse
Dollar change
Additional Blocking and surface bonding material
$
1,116.90
Additional Labor and equipment charge
$
4,363.00
Additional General Conditions 2 days for pm, perdiem, lodging
$
1,204.86
TOTAL
$
6,684.76
Total including 10% Margin /U o = `7�i.�.7 <-
$
7,427.51
GC calculation
PM dailyx2
$ 826.67
Lodging x2
$ 308.19
Perdiem x2
$ 70.00
total GC
$ 1,204.86
dramatic increase for Friday night.
SPACE BY
SCOrTSMAN
November 23, 2011
TO: Manny Juiz — Pedro Falcon Electrical Contractors
FROM: Steve Menke - Williams Scotsman
RE: Narrative for the additional work required to install the Monroe County Courthouse Modular Building
Dear Manny:
On August 17 Williams Scotsman arrived with its sub contractor at the Monroe County Courthouse in
Marathon to install a 3 section modular building in an L shape. A double wide formed the "vertical"
portion of the L running north and south. A single wide formed the "horizontal" portion of the L running
east and west.
The eastern most module of the double wide was installed first. The north east corner of this module was
installed in accordance with the elevations shown on the drawing A3.1.1 dated April 29, 2010 and C-1
dated February 23, 2010 at 3' above grade. These two drawings depict the finished floor height of all
modules to be consistent at 3' above grade on all locations of the modular. However, the site conditions
were such that a substantial downward grade slope existed in the southern direction. This slope lead to an
increase in floor elevation above existing grade as the installation progressed southward. This also resulted
in an overall increase of finished floor above grade for the entire single wide module.
The differing site conditions necessitated a consultation with our foundation engineer. The engineer
required a change of the block piers from single 8" width thickness stack to double 8" width thickness stack
(reference engineered foundation drawing FD1 "PIER B" and "PIER B (ALT)"). These designs are for
elevations between 24" and 44" in height and from 44" to 60" in height with surface bonding. Thus the
piers for the majority of the modular not only changed from single width thickness to double width
thickness but also required the addition of surface bonding. The requirement for the base pads under the
piers also increased from 16"x16" for single width thickness piers to 24"x24" or 3-16"x16" stacked abs
pads for double width thickness piers. The time required to perform the additional work increased by two
days. Thus, the days on site also increased. This drove up equipment hours (including a semi tractor and
operator to maneuver the units in place) as well as overhead (site supervision, lodging and per diem for
Williams Scotsman and sub contractor personnel). Additional material and labor expenditures were
incurred as a result of the work described in the above two paragraphs.
During the installation process a tree had to be removed to allow the second half of the double wide portion
of the modular to be installed. As part of assessing the tree situation, the tree had to be evaluated by a
qualified arborist prior to removal. The delay resulted in demobilization of all personnel from the site and
remobilization the following week. This increased the general conditions and overhead cost in time, fuel,
labor and equipment for Williams Scotsman and its sub contractors to return to the office and back to the
site to complete the work.
Respectfully,
-�4z
Steve Menke
Williams Scotsman — Southeast Regional Manager
793 Jetstream Dr.
Orlando, FL 32824
FASTSIGNS.
Page 1 of 2
More than fast. More than signs-
Estimate 542 - 1642
FASTSIGNS - Cutler Bay
19740 S. Dixie Hwy.
Estimate Date: 2/19/2013 3:51:38PM
Cutler Bay, FL 33157
ph: 305.232.0259
Printed: 2/19/2013 3:53:09PM
fax: 305.232.0269
Email: 542@fastsigns.com
Customer: Pedro Falcon Electrical Contactors, Inc.
ph: (305) 872-2200 x 28
Contact: Ken Bygler Customer: 1081
fax: (305) 872-2219
Description: Custom ADA Compliant Braille Signage
Sales Person: Gregory Frye
cell: (305) 731-6978
Clerk: Gregory Frye
email: kenbygler@bellsouth.net
Dear Ken:
Thank you for calling FASTSIGNS of Cutler Bay. A quotation for the signage we discussed follows. If you have any
questions, please call me at (305) 232-0259 or by email at 542@fastsigns.com.
I look forward to working together.
Sincerely,
Gregory Frye
Product I Qty I Sides I H x W I Unit Cost I I Totals
1 ADA Signage 4 1 9 x 6 $22.25 $89.00
Description: Standard routed dimenaional ADA signage.
All signs comply with Section 703 of the 2010 ADA standards.
All signs include pictograms, text and braille
Color: White on Blue
Text: 1 ea. Accessible: To include pictogram Accessible Symbol and the words "ACCESSIBLE" and Braille.
1 ea. Men's Restroom: To include pictogram Men & Accessible Symbol and the word "MEN" and Braille.
1 ea. Women's Restroom: To include pictogram Women & Accessible Symbol and the word "WOMEN" and
Braille.
1 ea. Unisex Restroom: To include pictogram Men, Woman & Accessible Symbol and the word "RESTROOM" and
Braille.
Z ADA Signage 11 1 9 x 6 $40.50 $445.50
Description: Custsom routed dimenaional ADA signage.
All signs comply with Section 703 of the 2010 ADA standards.
Color: White on Blue —
Text: 1 ea. Courtroom A: To include pictogram Accessible Symbol and the words "COURTROOM A" and Braille.
1 ea. Courtroom B: To include pictogram Accessible Symbol and the words "COURTROOM B" and Braille.
1 ea. PUSH UNTIL ALARM SOUNDS. DOOR CAN BE OPENED IN 15 SECONDS. (Without Braille)
1 ea. MAXIMUM OCCUPANCY 101(Wiithout Braille)
1 ea. MEN (Without Braille)
1 ea. Accessible Restroom: To include pictogram Accessible Symbol and the words "ACCESSIBLE RESTROOM"
and Braille and arrow pointing right.
1 ea. WOMEN (Without Braille)
1 ea. Accessible Restroom: To include pictogram Accessible Symbol and the words "ACCESSIBLE RESTROOM"
and Braille and arrow pointing right.
1 ea. MECHANICAL / ELECTRICAL with Braille
1 ea. JANITOR with Braille
1 ea MECHANICAL with Braille
3 Set -Up Fee 1 1 1 x 1 $35.00 $35.00
Description: Copy and/or layout set-up fee.
SYSTEMIFASTSIGNS CRYSTAL_Estimate0l
More than fast. More than signs. TM
01
FASTS/GN5
Page 2 of 2
More than fast. More than signs-
FASTSIGNS - Cutler Bay
19740 S. Dixie Hwy.
Cutler Bay, FL 33157
ph: 305.232.0259
fax: 305.232.0269
Email: 542@fastsigns.com
Notes:
`Custom orders and/or orders produced per customer's specifications are non-refundable.
*Orders under $500 require prepayment in full.
'Orders over $500 require a 50% deposit
Bill To: Pedro Falcon Electrical Contactors, Inc.
Ken Bygler
31160 Avenue C
Big Pine Key, FL 33043
SYSTEWFASTS IGNS_C RYSTAL_Estim ate01
More than fast. More than signs. TM
Estimate 542 - 1642
Estimate Date: 2/19/2013 3:51:38PM
Printed: 2/19/2013 3:53:O9PM
Line Item Total:
$569.50
Tax Exempt Amt:
$18.75
Subtotal:
$569.50
Shipping:
$18.75
Taxes:
$39.87
Total:
$628.12
Deposit Required: $628.12
Payment is due upon placement of the order.
Received/Accepted By:
ALL KEYS WELDING & FABRICATION, LLC.
JOHN ROSE
29132 Tulip Lane
Big Pine Key, FL 33043
305-924-3344
allkeyswelding cr gmail.com
Quote to John Dayey at Padro falcon
Fabricate and install 22ft powder coated alum welded handicap
railing for ramp . per JD $1360 plus tax.
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PEORO FALCON ELECTRICAL CONTR "ORS, INC
VENDOR COST DETAILS
Period from 04/01/12 to 99/99/99
For Vendor 0011 Only
TRAN # DOCUMENT DATE
Job: 10571 - Renovate Monroe Co Courthouse
Vendor: 0011 - BEE'S HONEY POT INC.
778-0004
239
-MARTHN CH
04/22/12
811-0007
239
-MARTHN CH
05/01/12
943-0002
239
-MARTHN CH
06/03/12
084-0003
239
-MARTHN CH
07/02/12
229-0003
239
-PORTOLETS
08/01/12
333-0001
239
-TOILETS
09/01/12
480-0004
239
-MARTHN CH
10/01/12
623-0003
239
-3 PORT PO
11/01/12
732-0002
239
-PORTA POT
12/01/12
871-0002
239
-571043
01 /04/13
039-0006
239
-MARTHN CH
02/01/13
ob3/e,(A3
Vendor: 0011 Subtotal:
Job: 10571 Subtotal:
REPORT TOTALS:
Page 1
02/19/13
AMOUNT
176.30
352.60
352.60 z-y&
352.60 wta
352.60 ZVr. •
352.60z%.' 9
352.60zy(.
352.60
352.602G.'�
352.60
352.60 2_Y6 •`
3,702.30
3,702.30
3,702.30 2-8-3
<13
16 /, Zs-
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
March 5, 2013
RE:
Change Orders
Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the
renovation of the Monroe County Courthouse in Marathon. Change Order #7 is for
$37,950.71 for additional work needed to complete the Renovation of the Courthouse.
(see attached)
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Vedpesdgy, March �`, 2013.
e bie Frederick
Deputy County Administrator
DLF: adc
Campo-Abra
From: Campo-Abra
Sent: Wednesday, March 06, 2013 2:44 PM
To: County Commissioners and Aides
Subject: Change Order - Marathon Courthouse
Attachments: Change Order.pdf
Please review attached Change Order #7 submitted by Pedro Falcon Electrical Contractors for the Marathon
Courthouse.
For questions, please contact Ann Riger at extension 4439 or riger-ann@monroecounty-fl.gov.
Abra Campo
Sr. Administrative Assistant
Office of Monroe County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
cameo-abra(@monroecounty-fl.00v
b. Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.