Item Q1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: April 30, 2013
SUBJECT: County Divisions' Monthly Activity Report for April, 2013
MONTHLY ACTIVITY REPORT - April. 2013
KEY WEST AIRPORT
• In April, passenger figures for March were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 83,965
passengers. This is a 11.1 % increase over March of 2011. The year to date
passenger numbers for the first three months of 2013 are 5.2% higher than the
same period in 2012.
• In April the Key West International Airport hosted an Airport Safety and
Operations School (ASOS) provided by the American Association of Airport
Executives (AAAE). The two day training session had participants from not only
our airport, but also Ocala and Ft. Lauderdale.
• The Florida Department of Transportation District 6 has nominated the Director
of Airports for a Prudential Davis Productivity Award for the construction of the
Runway Safety Area Project at EYW. The award will be presented at a ceremony
in Miami in June.
MARATHON AIRPORT
• Now that our New Airport Manager has agreed to join us we are making
preparations for his arrival by updating his computer and phone, making sure he
has all the information regarding our airport, and planning his welcome.
• As part of our inspection last year the FAA recommended we add some items to
our inventory for safety sake, we just received our newest item, it's a loud noise
making canon for scattering congregating birds.
• Our departure lounge was home to an important training session for the folks
from the Monroe County Health Department, it was a very successful meeting for
them and they thanked us profusely for the use of the room, they enjoyed the
central location that allowed all of the employees to come train together. I believe
there will be more meetings and training sessions to follow.
EMPLOYEE SERVICES
L WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
1
Newsletters
IL TURNOVER NUMBERS TO DATE:
April 2013 Turnover: 1.17% Turnover to date: 3%
Resianations:5 1 Terminations:0 1 Retired:l 1 Deceased:0 Lavoffs:0
III.
HUMAN RESOURCES
Annual training notices to all employees: Drug; Diversity; Sexual Harassment; VIWP
Presence at Job Fair — FKCC
Personnel Policy Committee meeting
Nominations SLP Committee & Personnel Policy Committee alternate
HR Law Webinar
RISK
Nothing major to report
BENEFITS (GROUP/WORKERS COMP)
Sr. Coordinator resignation. Replaced with new Hire
SAFETY
Employee Safety Committee meeting held
Investigation of Transportation wheelchair lifts/child restraints
Six unannounced inspections: Bayshore Manor, KW Lighthouse Museum, Lester
Bldg, Freeman Justice Center, KW Court Annex, KW Courthouse
BUDGET & FINANCE
Purchasing -
Total purchase orders processed
341
Total orders placed for departments
82
Total orders entered for departments
82
Office Depot orders processed
79
Staples Orders processed
3
Pieces of process mail
1214
There was 1 Request for qualifications during the month of April:
4/2 Construction Engineering and Inspection Services Watson Boulevard
RESPONDENT
BID
BID AMOUNT
BOND
Parsons
N/A
Request for Qualifications
Brinckerhoff
Calvin, Giordano & Associates, Inc.
N/A
Request for Qualifications
TDC Bricks and Mortar/Capital Project Requests:
PJ
RESPONDENT
PROJECT NAME
AMOUNT
Florida Keys Land & Sea
Repair and Improve Crane House
$62,500.00
Florida Keys Land & Trust, Inc.
Restoration of Historic Adderley
$32,500.00
house
Dolphin Research Center, Inc.
Replace Fish Freezer Box
$31,669.00
Dolphin Research Center, Inc.
Construct Environmental Services
$87,388.00
Building
Florida Keys Wild Bird Rehabilitation
Purchase of Fla Keys Wild Bird
$100,000.00
Center Inc.
Center Hospital
(District V)
Florida Keys Wild Bird Rehabilitation
Purchase of Fla Keys Wild Bird
$49,500.00
Center Inc.
Center Hospital
(District IV)
Pigeon Key Foundation
Pigeon Key Salt Water Pool Gete
$8,500.00
Proj ect
Pigeon Key Foundation NDE
Pigeon Key Solar hot water
$8,500.00
RESPONDENT
Project TITAL
AMOUNT
Coral Restoration Foundation
Coral Reef Restoration
$72,525.00
Florida Keys History of Diving Museum,
Enhancing Exhibits to expand the
$9,500.00
Inc.
audience
Key West Womens Club
Renovation/Restoration upper and
$31,000.00
lower front porch
Key West Womans Club
Windows, window sills/sashes and
$24,942.00
door restoration
Key West Womans Club
Electrical, Fire Safety and
$10,950.00
Emergency lighting
City of Key West
Truman Waterfront Park-
$2,000,000.00
Amphitheater & Public Parking Lot
City of Marathon
Oceanfront Park Phase 3AB/C:
$155,000.00
Restrooms/Fishing Monument
Monroe County BOCCInc
Higgs Beach Brick Paving
$24,000.00
Monroe County Project Management
West Martello Meeting Room
$175,000.00
Renovation
Key West Art & Historical Society, Inc.
Custom House second floor window
$106,500.
repair
Studios of Key West
Acquisition and Renovation of
$1,400,000.00
Scottish Rite Masonic Temple
Additionally, two bid announcements were placed on Demandstar
Wayfinder Sign Project
Elevator and Maintenance Service
Grants Administration-
- Completed Byrne JAG and RSAT grant expenditure and programmatic reporting
for the second quarter.
- Completed JAG Local Solicitation, Medical Director Initiative by the Drug Court,
second quarter reporting.
- Assisted Drug Court in requesting a grant extension with DOJ for the Medical
Director Initiative.
- Fielded questions on HSAB applications. Received and compiled the HSAB
applications, send copies to BOCC and HSAB Board members. Scanned in all
applications. In the process of updating the website
- Updated agenda information and backup documentation for the May HSAB
meeting based on application information. Sent out advertisement for May 24
HSAB meeting.
- Training a new Grants Administrator
- Created a timeline for the Byrne JAG grant application process for the new Grants
Administrator
- Reviewed over 10 invoices for the Sheriff s Office and Byrne JAG grants before
sending to Finance
- Reminded and receiving BOCC line item requests for FY14 and compile for the
budget update on Grants
- Reviewed Sheriff s Office quarterly report for CJMHSA grant
- Completed certifications for all HSAB contracts, reminded them about invoicing.
- Led the office in removal of extra equipment and destruction of extra paperwork
- Completed the eCivis agreement for this year.
OMB -
Prepared reviewed and posted budget transfers: 63
Prepared and posted resolutions: 18
Contracts reviewed: 17
Processed Invoices: 35
Reviewed and processed PAF's: 13
Incoming/Outgoing mail: 150
Continued work with Growth Management to calculate cost allocation amounts for Fund
148 by department, using the Draft FY 11 Cost Allocation Plan. This will provide
indirect costs for the consultant who is working on updating the building permit fee
structure. This work will capture the correct amounts of indirect overhead and be
incorporated into the new permit fee schedule.
Finished up work for and held the April 101h BOCC Budget Workshop.
Compiled and distributed budget instruction packets.
On April 151h OMB held a Govmax budget system training session
Drafted the Duck Key Security bid packet and compiled financial reports for the Duck
Key Security Advisory Board Chairman Tom Neville.
4
We are providing on -going guidance and assistance to departments for the input and
submission of their FY2013 Budget requests.
OMB continues to monitor the county's revenue receipts and expenditure activity, all of
which seem to be reasonably on track with projections.
General Fund Revenues
Ad Valorem Collection- As of to date, 89.4% of Ad Valorem taxes have been collected.
This is the same as last year, at this time. If we collect 96%, Ad Valorem revenue would
be 16,419,989.
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
FY13 Estm
Budge
24,215,09
30,012,85
24,311,79
21,982,41
20,575,88
17,104,15
t
9
0
7
7
7
5
Actual
23,000,12
28,687,70
23,331,06
20,788,08
19,763,73
15,283,25
16,251,55
5
3
6
3
6
2
7
% of
95.0%
95.6%
96.0%
94.6%
96.1%
89.4%
95.0%
Budge
t
Tourist Impact Tax- With 5 months of reported collections (Oct. -Feb.), there is a 3.7%
increase during the same period over last year. There is a reporting lag time of 2 months
in this state revenue source. The FY2013 estimate is based on FY2012 actual data
however if there is a continued increase of just 5% over last year, the estimate could jump
to 3,320,215.
FY2008 I FY2009 I FY2010 I FY2011 I FY2012 I FY2013
Budget 2,563,799 2,300,000 2,400,000 2,400,000 2,671,876 3,200,000
Actual 2,516,399 2,294,333 2,461,331 2,802,820 3,162,110 FY13 Estm
1,327,933 3,209,275
Audited Ending Fund Balances Fund 001:
Audited
FY06 FY07 FY08 FY09 FY10 FY11 FY12
17,197,706 14,102,418 16,470,423 28,040,397 33,516,722 37,334,692 37,438,288
Prior Year+/- (3,095,288) 2,368,005 11,569,974 5,476,325 3,817,970 103,596
General Fund (001) + Plan, Build, Zoning Fund (148)
5
State Shared 1/2 Sales Tax- During the same period last year, (Oct. -Feb.), there is a
increase of 1.2% or an additional $41,466. The FY2013 estimate is based on FY2012
actual data and we estimate a slight increase of 1 % over last year.
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
Budget
6,538,114
5,324,907
5,484,267
8,685,952
8,325,811
8,684,109
Actual
8,251,410
7,438,894
7,566,369
8,289,241
8,755,791
3,373,389
FY13 Estm
8,801,538
Road & Bridge Gas Tax Revenues (Fund 102)
Ninth -Cent- During the same period last year, (Oct. -Feb.), we have collected $14,160
less than FY2012 or -11%. FY2013 estimate is based on a conservative historical blend
of FYI 1 and FY 12 data actual data.
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
Budget
38,000
38,001
38,000
480,000
435,000
500,000
Actual
47,421
39,960
366,734
479,072
524,108
172,926
FY13 Estm
494,521
Local Option- During the same period, (Oct. -Feb.), we have collected $102,600 less than
FY12 or -16%. Each portion (1 to 6 cents) shows a decrease of 17% and (1 to 3 cents)
shows a -13.5% impact over last fiscal. These decreases could be attributed to the 7%
decline in certified gallons of motor fuel. Using the State Fiscal Year (July -Feb.), 2.0
million gallons less have been reported than prior year.
The FY2013 estimate is based on FY12 actual less 5%.
FY2008 I FY2009 I FY2010 I FY2011 I FY2012 I FY2013
Budget 1 1,300,001 1 1,300,002 1 1,000,000 1 1,600,000 1 1,510,000 1 1,750,000
Actual 1 1,389,386 1 1,216,424 1 1,585,859 1 1,601,155 1 1,807,383 1 539,008 1 FY13 Estm
1,646,450
20 & 80% Constitutional Fuel Taxes- In both of these State Shared taxes, during the same
period, (Oct. -Feb), there is a increase of 0.5% or $5,900 over FY2012. FY2013 estimate
is based on FY2012 actual data. There is a distribution factor (County and State:
Geographic Area —Population — Fuel taxes collected during previous year) that
determines our revenues.
FY2008 FY2009 FY2010 FY2011 FY2012 FY13
M
Budget
2,350,000
2,350,000
2,225,000
2,225,000
2,377,000
2,256,000
Actual
2,481,748
2,433,316
2,367,388
2,331,847
2,284,494
1,107,391
FY13 Estm
2,286,791
Projected Ending Fund Balances Fund 102:
FY10 FY11 FY12 Estm FY13 Estm FY14 Estm FY15 Estm FY16 Estm FY17
7,001,726 8,353,110 10,074,451 9,328,131 8,567,358 7,801,450 7,034,259 6,266,747
1,679,095 1,351,384 1,721,341 (767,191) (767,512)
*Estm is based on $1M/Year Paving Plan, starting FY13
One Cent Infrastructure Surtax Revenue
One Cent Infrastructure Surtax During the same period, (Oct. -Mar.), we have collected
an additional $357,000 or 4.7% over FY12. The FY2013 estimate is based on FY2012
actual data and we calculate a possible increase of 2%.
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
Budge
14,000,00
13,733,09
12,879,21
13,000,00
14,500,00
15,000,00
t
0
7
0
0
0
0
Actual
15,147,59
13,702,43
14,085,03
16,318,45
7,933,578
FY13 Estm
5
4
0
15,374,99
0
16,672,57
8
8
Projected Ending Fund Balances Fund 304:
FY10
FY11
Audit FY12
Estm FY13
Estm FY14
Estm FY15
Estm FY16
Estm FY17
21, 721, 396
22, 311,153
24, 871, 829
7,418,665
6,990,148
12, 506, 754
20, 539, 231
28, 596, 233
Prior Year+/-
589,757
2,560,676
(17,453,164)
(428,517)
5,516,606
8,032,477
8,057,002
Solid Waste Revenues
Franchise Fees- During the same period from last year, (Oct. -Jan.), we have collected
$3,860 less than FY12. The FY13 estimate is based on last year's historical data.
Franchise Fees are collected on a quarterly basis and this year to date actual is based on 1
quarter.
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
Budget
150,000
200,000
410,000
425,000
463,131
476,366
Actual
267,249
275,503
463,131
476,366
507,601
127,843
FY13 Estm
503,743
Assessment Fee- During the same period from last year, (Oct. -Apr), there is a slight
decrease of $34,300 or -.03% The estimate is based on FY12 actual data.
7
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
Budget
8,708,824
9,100,764
11,985,513
11,850,000
12,384,301
12,435,096
Actual
8,892,585
8,930,225
12,139,179
12,136,848
12,443,630
11,434,104
FY13 Estm
12,508,090
Projected Ending Fund Balances Fund 414:
FY10 FY11 Audit FY12 Estm FY13 Estm FY14 Estm FY15 Estm FY16 Estm FY17
6,172,683 7,461,954 9,417,596 9,912,820 10,315,130 10,177,440 10,320,949 9,883,458
Prior Year+/- 1,289,271 1,955,642 495,224 402,310 (137,690) 143,509 (437,491)
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 03/21/13-4/20/13):
• C-1 Congregate Meals totaled 1320 units during this period, exceeding our
monthly goal of 1143 units. Even though the majority of our seasonal clients
have already departed, attendance at the meal sites continues to be high,
especially for this time of year.
• C-2 Home Delivered Meals totaled 2955 units, exceeding the monthly goal of
2822 units. The sequestration -related moratorium on new clients recently imposed
by the Alliance for Aging has been lifted, and new clients continue to be added
regularly to the program.
In -Home Services (Information in this section is for the period 2/21/13-3/20/2013):
• III-B Chore: 12 units this period, 22 units year-to-date, 6% achieved, 19.01%
underachieved. Outreach efforts are ongoing. We expect that when the hurricane
season arrives there will be many clients who will need help with their hurricane
shutters.
• III-B Screening and Assessment: 0 units this period, 10.5 units year-to-date, 43%
achieved, 18% overachieved.
• III-B Homemaking/Personal Care: 8.75 units this period, 40 units year-to-date,
11% achieved, 14% underachieved. There are 4 clients on the waiting list, two of
whom will be activated.
• III-E Screening and Assessment: 4 units this period, 6 units year to date, 15%
achieved, 10% underachieved.
• III-E Chore: 0 units this period, 17 units year-to-date, 7% achieved, 18.01%
underachieved. We expect that when the hurricane season arrives there will be
many clients and their caregivers who will need help with their hurricane shutters.
• III-E In -Home Respite: 145.25 units this period, 285.5 units year-to-date, 29% year -to -
date -achieved, 3.99% overachieved.
8
• III-E Facility Respite: 285 units this period, 744.75 units year to date, 21.4% year-to-
date achieved, 3.61% underachieved. New clients are expected to be added this
month.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for March 2013:
• Case Management: 15.5 units for the month were produced; 108 units year-to-
date.
• Homemaking: 129.5 units for the month were produced; 1068.5 units year -to
date.
• Home -Delivered Meals: 115 meals for the month were provided; 1135 meals
year-to-date.
• Personal Care: 25.75 units for the monthly were produced; 339.75 units year-to-
date.
Overall Program Achievement was 54.37%, 3.96% underachieved.
CCE (Community Care for the Elderly) for the period 2/21/13-3/20/13:
• Case Management: 75.75 units for the period and 378.50 units year-to-date. 43%
achieved year-to-date. There are 165 clients on the waiting list.
• Companionship: 19 units achieved and 95.5 units year-to-date, 12.5% achieved
year-to-date.
• Enhanced Chore: 0 units achieved and 6.5 units year-to-date, 53% achieved year-
to-date.
• Chore: 2 units achieved and 36 units year-to-date, 42.4% achieved year-to-date.
• Homemaking: 591.25 units for the period and 3670.5 units year-to-date. 86%
achieved year-to-date. There are 146 clients on the waiting list.
• Specialized Medical Equipment: 5 units for the period and 26 units year-to-date,
52% achieved year-to-date.
• Personal Care: 331.5 units for the period and 2448.25 units year-to-date. 65.31%
achieved year-to-date. There are 50 clients on the waiting list.
• Respite: 103 units for the period and 558 units year-to-date. 85.85% achieved
year to date. There are 20 clients on the waiting list.
CCE overall is at 63.42% achievement, 11.59% underachieved year-to-date. We
continue to request more clients to reduce the underachievement.
ADI (Alzheimer's Disease Initiative) for the period 2/21/13 — 3/20/13: 208 units were
produced in the period and 1668 units year to date. 76% year-to-date achieved, 4.01 %
underachieved year-to-date. There are 11 clients on the waiting list, two of whom will be
activated in the next month.
HCE (Home Care for the Elderly Program) for the period 3/16/13—4/15/13: 17 billable
units this period, 190.75 billable units year-to-date. 75.86% year-to-date achieved, 7.48%
underachieved. We lost a few clients during the period and will request additional clients
to replace them.
Monroe County Transit
• One-way trips provided: 2075
• Unduplicated clients served: 257
• Special Needs Clients registered: 547
Deposited Revenue: $ 2,360.00
Z
Expenditures: $33,491.03
Percentage Spent Fiscal YTD: 48.3%
Community Support
• Incoming calls, provision of information and referrals 958
o Staff responded to incoming calls providing information and referrals to callers
based
0 on specific inquiries and/or needs. These inquiries range from how and where to
apply for Food Stamp benefits, where the closest food bank is located, how to
report suspected abuse, or to find out what available services there are at the time.
o Other callers are scheduled for intake by Social Services case management staff to
cover
o possible programs such as LIHEAP, ESG rent assistance, prescription drug
assistance,
o and welfare assistance.
• Unduplicated Welfare client households that received service 111
New Welfare cases receiving service 62
Low Income Home Energy Assistance Grant Program cases- 5 $750.00
Low Income Crisis Assistance cases — 8 $ 1,627.49
Home and field visits - 226
Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent client Case
Managers make these visits to perform annual or semi-annual updates for In -Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 289
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
ESG Rent Assistance 6 $11,016.04
Prescriptions 8 $ 201.93
Pauper burials 6 $ 5,100.00
Bayshore Manor
Bayshore Manor's current census is 15 residents. The current census is three private
pay, 11 subsidized and 1 short term resident. BSM provided 321.25 hours of OA3E
respite care, 0 hours of Medicaid Waiver and 0 hours private pay respite care this
month. Bayshore Manor has three OA3E clients.
Revenue for April 2013 $30,374.52
Expenditures for the same period $45,674.32
Percentage of the budget spent year to date 48.48%
LIBRARY
• Library usage figures continue to reflect an increase in Library onsite services as well
as in e-visits and patron appreciation of our electronic offerings:
• A total of 262 new Library cards in all were issued in March, with Key West
leading the way with 114 new Library members
10
• Circulation also was high in March: 38,457 items were checked out, 5% more
than in February
• The public internet sessions provided to the community continue to be an
attraction for many of our visitors; observed Wi-Fi usage count was 2,439
customers, 11% higher than last year's total for the same month. This increase
is attributed to the lower cost of portable devices and the increased bandwidth
now available to Library patrons ; smartphones and other smaller devices are
also being used to connect to the public Wi-Fi unobserved, driving the actual
customer usage number even higher
• eReference numbers continue to increase, as more customers and staff become
familiar with instant messaging, chat and social media exchanges. In March of
this year 225 eReference responses were provided to customers by Library
staff
• 158,907 e-visits were made to the Library's web resources in March, 4%
higher than the previous month; this includes visits to our Library website, our
online catalog, and our digital exhibit of historical images.
• Library supporters contributed 845 hours of volunteer service in March, the
equivalent of over four full-time employees for the month; these helpers are a
valuable assistance to Library staff in many service areas as well as behind the
scenes, especially in these days of the winter season
• Outreach to children has doubled from last year, due to the efforts of the Big
Pine Key Library to provide programming to the Sugarloaf School
The following is the Annual Report for 2012 from the Monroe County Library Advisory
Board:
Annual Report for 2012 - Monroe County Library Advisory Board
The stated mission of the Monroe County Public Library is "to serve the
educational, recreational and informational needs and interests of our communities." The
yearly evaluation and assessment by the Library Advisory Board on how well and to
what degree the mission has been achieved or attained what level of accomplishment
offers opportunities to reflect and consider where the system is and where it is headed. It
is essential to also examine and assess what the value of the public library is to Monroe
County.
In light of the stated Library mission, and the responsibility to the community in
providing for the declared three -fold needs, we herald our 50+ year institutional history
and the integral role the library has served in the county, as a repository of our cultural
heritage, and also to prepare for a society which is rapidly changing, requiring adroit
adaptation and access to information and knowledge that enables and empowers an
informed citizenry.
➢ The most important and notable achievement, gained through community
support and by strong advocacy of library patrons, Friends of the Libraries
at the branches, by this Advisory Board, and particularly by the
professional staff of the Library, from front line to the top echelons has
been the restoration of the sixth day of operations in all branches,
implemented in February, 2012, after a several year reduction in resident
services to only five days per week.
11
The five library locations, beginning in Key West, and expanded to Big Pine Key,
Marathon, Islamorada & Key Largo have seen dramatic changes over these many years,
and relies on leadership that recognizes the value and public investment extends deeper
than simple hours of operation. The recent State of Florida calculation states the Monroe
County system returns $4.97 for each dollar invested (*), an enviable figure that any
public institution would like to demonstrate.
What is also revealed is the impact if there were NO libraries in Monroe County.
If public library revenue were redirected to other government entities, Monroe County
would LOSE in Gross County Product $17,816,311.
The cost to use alternatives to the library would come to $22,610,900. (*)
(*) htlp://haas.uwf.edu/library/county data/monroe.htm.
Librarians are excellent stewards of public monies; they use their budgets
carefully and get the most value out of every dollar.
Prior Annual Reports of the LAB in FY 2008, 09, 10, and 11, noted the County
governing authorities faced significant challenges brought about by the national
economic recession and necessitated local funding contraction.
The County Administration not only weathered the impact from the budget
cutback in services, it committed to ensuring the system's vitality. We know that libraries
have an essential but different job from attracting tourists. Like the school district, or
community college, libraries are critically important to the long-term economic health of
the region. Along with these other critical education and information institutions, libraries
sustain and leverage the human and social capital that enriches us, as well. Given that the
Monroe County geographical reality has necessitated five branches, it also serves as a
literal and figurative bridge throughout the length of the Keys, unifying government, and
business, along with other collective community interests and concerns. There are clear,
tangible, as well as intangible benefits, and direct, and indirect benefits, that our libraries
deliver, and which better prepare our citizens and work force.
➢ Essential services the Monroe County Library staff and volunteers provide
and which we strongly urge our policy makers to recognize, are:
• assistance and training library patrons with the goal of increasing the
level of digital literacy in the community
• access to relevant digital content and enable citizens to create their own
digital content
• teaching technology skills to meet citizen job -seeking and entrepreneurial
needs
• technology to meet citizen demand for government and legal information
and services/assistance
• technology to meet citizen demand for educational support
• technology to meet citizen demand for health and wellness information,
among other fields
• helping people learn new things no matter their age.
Among the innovative and spirited community campaigns the Library system has
introduced is "Geek the Library." The Geek the Library campaign grabs people's
attention and serves as a reminder about the immense value public libraries have for
individuals and for communities. The awareness campaign introduces the word `geek' as
a verb and illustrates the fact that everyone is passionate about something —everyone
12
`geeks' something —and that the public library supports it all. (And you will find people
who are excited to tell you what they geek.)
Each library branch with a "Friends of..." organization has been important, and in
some, critical to the operation and success of the community programs it offers. The Key
West FOL has a winter season weekly speaker's series at The Studios of Key West with
distinguished authors and writers, and provides a centerpiece on how the library serves
the literary interests of a broad spectrum of inquiry.
Throughout the week, branches host reading groups, movies, and speakers on a
wide range of topics to diverse audiences and age groups.
We have observed each year the increased usage of the Library system will
warrant additional support, not less, in the future. The system has "made do with less",
yet knows that to maintain quality, investment needs to be increased for the core book
collection or electronic media and the latest technology.
Reflecting the changing usage patterns by residents, "e-Visits" continue to record
an astounding level of traffic, over 1.5 million, to the vigorous and vital
www.keyslibraries.org web site, which dramatically underscores and emphasizes the
Library is a community resource, and asset, more valuable than ever, warranting
commensurate support from the County on behalf of its citizens.
Befitting its role, the Library has accelerated and enhanced many new and
versatile online services, found nowhere else, expanding its range and scope, which
continue to emphasize the emerging needs and interests of our citizens. The staff is
diligent in evaluating its Long Range Planning to address the issues and concerns that are
being raised. This plan identifies a vision for the Library's future. Library leaders seek to
answer the question, "What difference does the library make to our community?"
It cannot be overstated that our Libraries are more than mere books and buildings.
They are our human intellectual and cultural capital, the community's repository of our
heritage and incubator for social and economic growth. During economic contraction, our
libraries serve an even more vital role to ensure the citizenry have access to information
and ideas, to build a stronger and more resilient future. The investment of our forbearers
must be wisely cultivated to ensure the dividends we have planned will be realized.
♦ Only a tiny fraction of the world's information is available for free on the
Internet. But all of it is available through libraries.
♦ Librarians are the original, and still the best, search engines
♦ Libraries have always been "green," because they purchase a limited number of
items that many people can share. For instance, people can borrow DVDs, magazines,
and books rather than every person having to buy his or her own copy. Likewise, people
can use shared computers, photocopiers, and even meeting rooms.
♦ Libraries serve a vital social service by helping bridge the gap between the
haves and the have-nots, especially when it comes to literacy and computer skills
training.
♦ Libraries offer services and products that level the intellectual playing field.
That means that they allow people of any income level or background to access high -
quality information, to use computers, or to borrow what they want. The existence of
libraries ensures that knowledge and technology are available to everyone, not just to
those who can afford their own. This is more than charity work; this helps raise the
education levels of society as a whole.
13
The information professionals in Monroe County are a tremendous resource and
provide critical services to all ages and segments of our communities. Our investment is
for lifelong learning, as the library system is the most used department of local
government, with nearly 70% of the population retaining a library card, with access 24/7
to the beacon on Solares Hill, first in Key West, and through effective stewardship,
throughout the Keys. Providing critical services in the years ahead in the digital age, on
the cloud, or on the printed page, has never been more important or valuable.
EXTENSION SERVICES
• Number of services provided: 346 phone calls, 30 office visits, 10 visits to clients,
17 learning events with 264 participants, 3 media submissions, and 443
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date
Expenditures and Encumbrances: $143,812.74; Remaining Balance: $46,082.26;
Percentage of budget spent and/or encumbered year-to-date: 75%.
The Family & Community Development Agent/Interim Extension Director
accomplished the following activities:
• Finalized a summer work plan for collaborative sustainability projects for
Extension and the Monroe County Sustainable Initiatives Office which includes
two interns. Projects that will be worked on are: the implementation guide to the
Monroe County Climate Action Plan; the Monroe County GHG inventory update
for 2010; the Energy Efficiency Conservation Strategy for county operations; the
Florida Green Building Coalition's Green Government Certification; and the
Sustainable Floridians Program.
• Spoke to the Upper Keys League of Woman Voters about Extension programs
and resources that are available.
• Participated in staff discussions about energy monitoring to develop goals for the
future direction of the Monroe County Energy Efficiency Conservation Strategy.
The Environmental Horticulture Agent accomplished the following activities:
• Spoke to 25 youth and adults from the Bahama Village Youth Spring Break at the
GLEE Key West Community Garden about vegetable gardening, beneficial
insects, and pest insects.
• Set up a horticulture education booth at the Earth Day event at John Pennekamp
State Park in Key Largo, along with five Master Gardeners who provided answers
to questions about plants and insects, vermiculture, and iguana laying eggs in
mulch piles to 45 clients.
• The Agent and 21 Master Gardeners helped to distribute trees and plant selection
information at Keys Energy's 17th Annual Tree Giveaway in Key West and
Cudj oe Key.
EMERGENCY SERVICES
FIRE RESCUE
• Arbitration hearing conducted for the demoted officers at KWIA Station 7.
• Hurricane preparedness emergency evacuation exercises conducted.
• Budget preparation for FY14_
14
EMERGENCY MANAGEMENT
• Provided basic radiological training to Monroe, Miami -Dade, Collier, Broward,
Seminole, and State staff and participated in the State DEM Florida Ingestion
Pathway Initiative Seminar. The seminar concluded with a Tabletop Simulation
Module to prepare for the June 2013 Turkey Point Nuclear Plant Ingestion
Pathway Exercise.
• Participated in Full Scale USCG Oil Spill Preparedness for Response Exercise
(PREP) for the Florida Keys.
• Conducted annual Monroe County Emergency
Management/Municipalities/MCSO emergency preparedness meeting.
• Finalized the new Emergency Management `Hurricane Survival Guide', which is
now ready for printing.
• Met with the Southernmost Homeless Assistance League (SHAL) management
regarding their staff to act as Shelter Managers for the homeless population
seeking shelter in county's designated facilities. The SHAL management agreed
to provide such staff.
EMS/TRAUMA STAR
• Began in-service training on new Ventilator and I -Gel Superglotic airways.
• In-service training provided to provisional medics.
• Completed supply, layout and unit configuration of AmbuTrak Inventory Asset
& Fleet Management Software.
• Trauma Star out of service for 3 year maintenance.
KWIA
• Attended KWIA Wildlife Hazard Management Working Group annual meeting.
• Completed Handgun and Pyrotechnics Safety Classes to comply with the Wildlife
Mitigation Plan for KWIA.
• Hosted and completed Airport Safety Operations Specialist School; (ASOS Basic)
in Key West with an attendance of 17 MCFR FFs and 5 KWIA Operations
personnel.
• Completed preparations and oversaw operations of rescue and medical response
component for the 7 Mile Bridge Race.
FIRE MARSHAL
• Attended development Review Committee Meeting for major new project in
lower keys.
• Four (4) fire investigations — Major fires at Hawks Cay, Key Largo, Big Pine Key
and Fiesta Key.
FIRE ACADEMY
• Quarterly training conducted for all County firefighters.
• MSA mask fit testing conducted for correct air seal on each firefighter.
• Firefighter II class is nearing completion at fire academy.
• Two (2) 40-Hour Fire Officer I state -certified courses being taught at fire
academy.
• 40-Hour EVOC course being conducted for volunteer and career firefighters.
• 8-Hour Live Fire training refresher class given at fire academy.
15
100%
90%
80%
70%
60%
50%
40%
PUBLIC WORKS
CORRECTION FACILITIES:
• Stock Island Detention Center: Fire Alarm Replacement Agreement with Siemens
Industry was executed and pre construction conference held
• MCSO Administration Building: stucco repairs were made, and a PO was issued and
permit ready for ground floor fire sprinkler piping replacement
• Marathon Jail: Won Major Taylor's White Glove Inspection Award
• Marathon Substation: Main AC unit installed; two replacement compressors
• Roth Building: Deficient A/C condensing unit that serves the Health Department was
replaced
Monroe County Detention Center - Stock Island
Percentage of requested work orders completed within 3 days
89.2% of 139 customer requested work orders were completed within three days
during Mar. 2013
12Apr 12May 12Jun 12Jul 12Aug 12Sept 120ct 12Nov 12Dec 13Jan 13Feb 13Mar
12 month rolling average
FACILITIES MAINTENANCE/PARKS & BEACHES:
• Three events at the Nelson GC required 14.5 hours overtime
• Assembled Desk for Planning Dept. at Nelson GC
• Delivered file boxes to storage for Supervisor of Elections
• Replaced Key Largo Library sign at Trade Winds Plaza
• Completed Restroom renovation at Harry Harris Park; funding provided by TDC
• Held Parks & Rec. Board Meeting on April 151' at the Nelson Gov't Center
• Marathon Courthouse: Installed furniture and supplies to newly renovated
Courthouse; relocated all security equipment to new security room
• Roof renewal completed at the Marathon Garage
• Major cleaning at Marathon Garage and installed new ceiling tiles in office area
• Installed new AC air handler and condenser unit at Marathon Garage &
Engineering
• Removed old propane tank from exterior of the Marathon Animal Shelter
• Rectified emergency AC issues on first floor of the Marathon Gov't Center
• The Key West Library sewer pipe project began 4/8/13; all underground sewer
pipe has been replaced and has passed inspections by the Key West Building
Department
• The Harvey Government Center parapet wall roofing replacement is continuing
Total kilowatt-hour Savings = 807507
Total CO2 Reduction=570 Metric Tons=CO2 Emissions from electricity use of 85.3
homes for one year
Total Energy Dollar Savings = $88,976
FLEET MANAGEMENT:
• Prepped new Animal Control Truck and Kennel for Upper Keys Animal Control
• Completed FY2014 Proposed Vehicle Replacement schedule
• Completed Annual Pre -Hurricane Season Small Bucket Truck inspection and
repairs for Upper Keys Road Department
• Ordered and received OSHA approved Flammable Storage Cabinets for garages
• Completed Annual Pre -Hurricane Season oil sampling on all HD Generators
• Completed Annual Pre -Hurricane season Inspection and repairs on Hurricane
Shelter Cot Tractor and Trailer
• Fabricated and installed Driver Safety Screen on Upper Keys Tractor/Mower
ROAD DEPARTMENT:
• Moved boulders and swept track at Higgs Beach for Relay for Life Event
• Assisted Land Steward by placing Jersey Barricades on Niles Road, Summerland
Key and clearing brush on County property on Long Beach Road, Big Pine Key
17
• Delivered 52.5 Tons of Mulch to Monroe County Taxpayers Saving $6,484 in
Dump Fees
• Delivered Bucket Trucks to West Palm Beach for annual service
• Transported Card Sounds Buzz Bar to Dealership
• Made "No Parking Testing Area" sign for Division Motor Vehicles at Trade
Winds Plaza
Filled sinkhole in break wall around swimming area with small boulders at Harry
Harris Park
Installed new signage at Harry Harris Park
Delivered and spread pea rock at Sunset Park parking lot
Delivered and spread mulch at the Plantation Key Courthouse
600,000
500,000
400,000
300,000
200,000
100,000
D1
FUND 401 CARD SOUND TOLL RECEIPTS
April 2012
$66,292
April 2013 FY2012 FY2013
$56,535 Oct -April Oct -April
$561,648 $555,421
18
FUND 102 GAS TAX RECEIPTS
April 2012
$447,680
April 2013*
$167,915
*Due to timing of receipt of revenue
SOLID WASTE/RECYCLING:
FY2013*
Oct - April Oct -April
$2,628,512 $2,233,659
Recycling Outreach and Activities
• Made a presentation to AARP in Key West about recycling; there were 32 seniors
in attendance
• Participated in the Bahia Honda State Park Earth Day Event; set up presentation
and distributed over 500 Monroe County informational flyers and promotional
premiums (estimated 2,600 people in attendance)
• Distributed 35 reusable bags with recycle/HHW flyers to Burton Memorial
Church and 50 bags with recycle/HHW flyers to Mariners Hospital in support of
their Earth Day Events
• Met with businesses throughout the Keys to see if they would lend support by
using their sign to display "Remember Earth Day" and the County's Recycle
phone number. Ace Hardware in Summerland Key, BPK Methodist Church, Bank
of America and Artic Temp in Marathon participated
• Interviewed with Pirate Radio to discuss the need to improve our commercial
recycling efforts
• Staff met with several different businesses concerning their recycling efforts:
Mosquito Control in Marathon will begin recycling (reducing their dumpster
size), BPK Methodist Church will start recycling (saving an estimated $60 per
month), Artie Temp in Marathon will begin recycling/taking their cardboard to
the Long Key Station which accounts for an estimated 70% of their garbage,
South Wind Plaza which has several stores will begin recycling (saving an
estimated $250 per month), Abyss Dive Center in Marathon, and Bonefish Motel
will both begin recycling (saving an estimated $71 per month)
• Provided desk side recycling bins to Mosquito Control and to Marathon Facilities
for the new courthouse
19
• Staff met with the toll booth operators at Card Sound to help improve their
recycle program
• Recycling ad is included in the Upper and Middle Keys publication called
Keyscoupons.biz; this publication will also be available at the Government
Centers
HHW Waste Activities
• Household Hazardous Waste Department collected waste for recycling from 78
unincorporated residents, and 13 resident in incorporated cities (9 Key West, 3
Islamorada, 1 Key Colony Beach)
• Hazardous and E-Waste Commercial Collection participants included Waste
Management, Key West (20 lbs. HHW), Blue Water Printing (160 lbs. HHW),
Margaretville Store (860 lbs. E-Waste), Near Shore Electric (120 lbs. E-waste and
410 fluorescent bulbs),and Cintron and Hogan Law Offices (380 lbs. E-Waste)
• The transfer station also serves as a drop location for the Salvation Army; we
received 2,390 lbs. of E-Waste from their Key West and Big Pine locations
• Recycled 1,340 lbs. of lead batteries
• Recycled 454 mercury containing bulbs
• Punctured and filtered 140 spray paint cans
• Collected 71 TV's, 104 computers, 8 microwaves, and 105 printer's county wide
Special Activity
• Collected and sent out 8 ash/shredded fire samples to Perma Fix for analysis.
50.00
40.00
30.00
20.00
10.00
0.00
Solid Waste Management
Pollution Control Debris Removal
Rights of Way
18.18 tons
APRIL 2013
Rights of Way
31.69 tons
20
APRIL 2012
Other Depts.
46.76 tons
APRIL 2013
Other Depts.
11.60 tons
ENGINEERING
• Tom's Harbor Channel — Contractor demolished three spans on west side of
bridge. Contractor forming and installing steel rebar in spans 1 and 2. Anticipate
concrete pour for three spans the week of May 131h
• Old SR 940 Leg A (Watson Boulevard Bridge — Publicly noticed ranking meeting
for CEI RFQ's on April 251h. Approval to negotiate on May agenda. Finalizing
front end construction documents to proceed with advertising for construction
bids.
• US 1 Bayside Pedestrian Bridge/Bayside Trail — Provided input on three locations
where additional barriers may be needed to prevent motorized vehicle use.
Amendment extending design contract on May agenda.
• No Name Key Bridge — Received coordination letter from Florida Keys National
Marine Sanctuary; consultant revising design documents to incorporate additional
environmental requirements.
• Duck Key Security — On May 201h upon BOCC approval, Comcast to install
additional modem completing the hardware installations. Tyco conducting
website and system training at the end of May.
• Asphalt Pavement Evaluation and Management RFP — Coordinating with
consultant to finalize information review and schedule kick off meeting with
Engineering and Public Works road staff. Anticipate meeting last week in May.
• Card Sound Bridge Repair Project — Finalizing cost negotiations with Kisinger
Campo & Associates for engineering design and permitting; paperwork submitted
to FDOT for approval to contract.
• CR905 Bike Lanes — Received letter on April 161h from U.S. Army Corps of
Engineers; permit not required; staff attended conference call with consultant on
April 19th to discuss final design issues. Anticipate final design documents at the
beginning of May.
• All American Road Wayfinding Sign Project — Staff advertised an RFQ for CEI
services on April 26th. Responses due May 30th
• Pigeon Key Ferry Service — Received amendment to ILA from City of Marathon.
Anticipate all funding agreements to be completed by May 15th. Ferry contract
extension on June BOCC agenda.
PROJECT MANAGEMENT
• Marathon Courthouse — Court House project is completed and Judiciary has moved
in. Waiting for substantial completion and close out documents.
• Freeman Justice Center Drug Court Offices - Final walkthrough with the Architect
is completed; punch list is being assembled. Drug Court Analyzer and new
furniture is to be moved in. 98% complete.
• Stock Island Fire Station —All columns poured, all three cisterns have been
shotcreted, joists are in place. Forming up first floor to be poured.
• Space Planning Facility Study — Consultant submitted Facility Condition
Assessment reports and Space Needs Assessments for each facility. Consultant
working on the DRAFT report to be submitted in June.
21
• Lester Building Roof Repair - The contract for repair of Lester Building Roof is on
May BOCC Agenda for Award to Advanced Roofing.
• ADA Compliance Projects — $1,443,823.36 (CDBG Funding- Segments 1-4)
Total= 78 Project Sites
o ADA Segments #l, #2, and #3 — Construction in progress. Final
completion date - Sept. 11.
o ADA Segment #4 — Approval of contract on May BOCC agenda
($300,400.00).
TDC PROJECT
• Aids Memorial - All concrete has been poured. All forms removed. Electrical
rough completed. Awaiting delivery and installation of granite and landscaping.
• East and West Martello Brick and Mortar renovation - Stage four completed
asking TDC for additional funding for stage five.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availabilitv of Entire Network
99.12 %
0 Total Bytes —Trend
2.0 Thytes
1.6 Thytes
1.2 Thytes
800.0 Gbytes
400.0 G6ytes
0 bytes
Apr
2018
Solar Winds Orion Care Servioes 2012.1
Total Bytes Transferred over Entire Network
Traffic from all Interfaces on all Nodes Every 2 Hours
This Month
7 Sun 18 Sat 18 Fri 25 Thu
This is a chart of the total network throughput on all monitored network interfaces for the last month.
Basically we are showing approximately 500 Gigabytes of data moving across our network every hour.
Pia
MIA Firewall - ethO - Outside Internet Interface
MinlMartlAverage bps of Recv 100.0 Mbps X-nit 100.0 M6ps
This Month
❑ MinlMax Receive bps ❑ MinlMax Transmit bps — Average Receive bps — Average Transmit bps — Trend
100.0 Mbps
60.0 Mbps
60.0 Mbps
40.0 Mbps
20.0 Mbps
— upn
Apr 7 Sun 13 Sat 19 Fri 25 Thu
2013
95th Percentile: Average Receive bps is 45.6244 Mbps, Average Transmit bps is 33.5282 Mbps
Solar Winds Orion Care Servioes 2012.1
This chart represents the data throughput for the last month on the County's internet connection
which is shared by us, MCSO, the Property Appraiser and the Courts.
We completed 366 work orders, continued to rolled out new computers, continued to negotiate
terms of a proposal for fiber network services from Comcast, added a contract with Verizon for Mifi
and cell phone service, evaluated several switch vendors, updated library computers, moved more
data into the SAN for Alchemy, further developed the new SharePoint trial site, updated website,
relocated numerous production servers to Miami, added Metro Ethernet to the Public Defender, and
pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1148
Office visits: 303
New clients: 67
Field visits: 13
Benefits Delivery at Discharge: 7
Transportation program:
Transportation calls: 345
Veterans transported: 139
Financial data:
The financial data for the month of April totals $156,122.00 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
vary due to the Veterans Administration's
23
MARCH 2O13
REVENUE ENDING MARCH 2O13
Total Total Revenue Total Revenue Total Total Revenue Total Revenue
Account Number Revenue FYI FYI BUDGETED FYTD as of FYTD as of
FYI Revenue FY'13 MARCH 2O12 MARCH 2O13
Administrative Engineering
001-000000-341921-SG
$2,0521
$19,866
$7,636
$0
$4,3131
$1,875
Boat Improvement Fund
157-347270-SP1347271-SP
$668,103
$699,750
$674,826
$690,000
$252,235
$256,062
Building Book/Copy/etc.
180-369001-GM
$8,867
$10,836
$8,283
$8,000
$4,166
$6,385
Building -Income from PermitslApplicati
180-322005-SG
$2,134,998
$2,180,439
$1,928,235
$2,100,000
$912,780
$1,205,344
Certificate of Competency/Contractor E
180-322103-SG
$160,815
$18,8171
$158,515
$18,500
$141,520
$16,280
Code Compliance
148-341916-SGI148-354001-SG
$348,442
$532,445
$423,630
$470,000
$211,374
$290,211
Education Fees - Building
158-322005-SG
$32,420
$24,677
$23,496
$0
$11,155
$13,170
Education Fees - Environmental
158-322006-SG
$2,120
$14,254
$14,242
$0
$7,030
$8,470
Environmental Mitigation
160-351400-SP
$133,368
$155,042
$240,275
$170,000
$142,291
$35,074
Fire Marshal
148-341906-SG
$45,571
$15,240
$18,188
$16,250
$7,041
$13,427
Flood Review (sub -account of Building It
180-322005-SG
-
-
$0
$29,520
$12,890
Flood Variance
148-341907-SG
$50
$0
$50
$0
$0
$0
Historic Preservation
148-341913-SG
$0
$0
$800
$0
$0
$50
Impact Fees
130-131-132-133-134-135-136
$176,996
$163,363
$165,601
$125,108
$70,264
$65,895
Conservation Land Purchase (ROGO Bu
158-341905-SG
$0
$0
$0
$0
$0
Marine Resources
157-62613-343700-SPI157-00000-3
$3,079
$1,300
$3,000
$1,300
$0
Planning AdminlResearchlCopyletc.
148-369001-GM
$1,629
$295
$1,979
$2,300
$615
$466
RadonIDCA
180-341904-SG
$2,459
$26,526
$23,780
$26,000
$22,550
$32,121
Recovery/DBPR
180-341908-SG
$2,459
$26,551
$23,780
$26,000
$0
$0
Wastewater
310-000000-325100-GM
$0
$0
$0
$9,000
$24,182
Zonma/ROG01Environmental
148-341905-SG
1 $443,2781
$471,401
$425,308
$440,000
$180,487
$257,018
EXPENSES
Fund -Cost Center
Total Actual
Expense
FY10
Total Actual
Expense FY11
Total Actual
Expense FY12
Total
BUDGETED
Expense FY13
Total Expense
FYTD as of
MARCH 2O12
Total Expense
FYTD as of
MARCH 2O13
Boating Improvement - County$
157-62613
$13,784
$106,379
$248,216
$401,394
$129,004
$57,327
Boating Improvement- State $
157-62520
$292,524
$364,167
$218,771
$1,750,000
$112,111
$168,049
Building Dept.
180-52502
$2,144,364
$2,351,380
$2,208,997
$2,422,701
$877,411
$1,086,945
Code Compliance
148-60500
$1,157,050
$995,330
$1,045,479
$1,329,423
$511,605
$474,639
Comprehensive Plan
148-51000
$380,765
$240,249
$202,756
$270,000
$44,811
$39,246
Environmental Resources
148-52000
$280,108
$295,142
$355,116
$592,251
$179,650
$151,181
Environmental Restoration
160-52002
$153,611
$158,2291
$120,893
$170,528
$63,756
$45,020
Geographic Info. (GIS)
148-50002
$209,676
$168,827
$172,444
$173,801
$76,084
$79,762
Growth Mgmt. Admin.
148-50001
$464,890
$909,891
$434,698
$754,277
$145,015
$172,588
Planning
148-50500
$990,168
$1,052,377
$1,182,900
$1,240,239
$491,285
$527,218
Planning Commission
148-51500
$80,563
$81,844
$76,030
$82,002
$30,016
$36,382
Expenses Total
$6,167,503
i $6,723,8151
$6,266,300
$9,186,616
$2,660,746
$2,838,355
DIFFERENCE: REVENUE vs. EXPENSE
1 42,003,876
42,361,234
42,126,376
45,091,458
4653,104
4599,434
24
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE
Three Month - Yearly Comparison
Does not include"Boat Improvement F.. •C' Revenue
$400,000
$350,000
$375,129
$300,000
$250,000
$224,$30 $27-4' waol
$200,000
$150,000
$100,000
$50,000
$0
Jan-2012
Ian-2013
Feb-2012
Feb-2013
Mar-2012
Mar-2013
■ Upper Keys
$234,924.88
$90,794.48
$85,627.01
$78,325.79
$137,764.42
$102,702.29
■ Middle Keys
$119,275.15
$156,572.61
$129,262.53
$124,362.36
$120,031.02
$122,986.34
■ Lower Keys
$20,929.24
$19,100.54
$27,106.78
$22,141.84
$17,035.86
$24,99552
TOTAL
$375,129.27
$266,457.63
$241,996.32
$224,829.99
$274,831.30
$250,684.15
$2,300,000
$2,250,000
$2,200,000
$2,150,000
$2,100,000
$2,050,000
$2,000,000
$1,950,000
$1,900,000
$1,850,000
LVA181►1:193:9■1111J►iWEH:Z■1►TiI:ILVAF►►1i[H:[t►►P11►11
REVENUE
Fiscal Year To Date Comparison
Does not include" Boat Improvement Fund" Revenue
$2,007,
Total
$2,238,921
■Total Revenue FYTD as of MARCH 2O12 ■Total Revenue FYT❑ as of MARCH 2013
PAI
MONROE COUNTY GROWTH MANAGEMENT
10:LTD ►111: 0 rill IN: 1►11►1-yffolaa14:
March 2013
PA
Lower Keys
$24,996
■ Middle Keys
$'122,986
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- CBRS — GIS Analysis — Planning
- TDRC Volume A — Ordinance Mapping — Planning/Environmental
- FLUM Amendment — Paradise Pit — Planning
- Little Conch Key — Historic Aerials - Planning
- Key West NAS — Address Ranges — Marvin Garland — USN
- GIS Enterprise Licensing meeting — Bob Ward
- ArcGIS Server/Web Map Applications - Configuration/Setup
Data Requests:
- FKAA — GIS contour data — Robert Bethel
- Voting Precinct GIS data — America Votes FL — Nic Zateslo
- BOCC District/Voting Precinct Maps — Supervisor of Elections — Joyce Griffin
- Monroe County Zip Code GIS data — Florida International University
- Sea Level Rise Inundation Layers — Gov. and Cultural Center — Rhonda Haag
GIS Addressing
- 12 Address Assignments
P01
Channel Marker Program:
5
0
MARINE RESOURCES
Channel Marker/Buoy Replacements
30
19
16
14
11
9
9
JT
LEL
0
0
0
April May June July August Sept Oct Nov Dec Jan Feb March
2012 2013
Immon I
April 2012
1annel Marker/Buoy ReplacementCosts
$2,675.00
May
$11,438.00
June
$6,897.00
July
$17,539.00
August
$5,988.00
September
$11,380.00
October
$3,663.00
November
$0.00
December
$14,419.00
January 2013
$0.00
February
$0.00
March
$14,090.00
Total
$88,089.00
Marker repairs and replacements during March 2013 include maintenance of channel
markers in the middle Keys, as well as installation of `no -anchoring zone' and `managed
anchoring zone' signage and buoys in the Key West/Boca Chica vicinity, providing for
enforcement of the Pilot Program in the lower Keys.
MA
Derelict Vessel Program:
Derelict Vessels Removed
�o
16
12
14
8
8
7
4
4
E 2 F
2 2
0
April May June July Aug Sept Oct Nov. Dec Jan Feb -larch
2012 2013
Month
April 2012
"1 erelict Vessel Removal Costs
$13,170.00
May
$3,500.00
June
$14,439.00
July
$43,000.00
August
$32,984.00
September
$24,490.00
October
$2,500.00
November
$30,323.00
December
$7,298.00
January 2013
$19,198.00
Feb
$3,195.00
March
$9,350
Total
$203,447.00
The number of derelict vessels removed in February and March 2013 was relatively low
and removal costs for the past calendar year are just slightly lower (1.8%) than the same
timeframe in 2012 ($207,200). The Florida Fish & Wildlife Conservation Commission
has indicated an anticipated reduction in derelict vessel reports for the next several
months.
Vessel Pumpout Program:
The Marine Resources Office discontinued the County operated pumpout program in Key
Largo at the end of January 2013, due to the recently established contract with Pumpout
USA as a private provider of vessel pumpout service in unincorporated Monroe County
(the term of the two year contract began January 31, 2013 with the execution of the Clean
Vessel Act Agreement with Pumpout USA).
The first quarterly pumpout report (including January -March 2013) from Pumpout USA,
which will be used to provide data for future Accomplishment Reports, is anticipated to
be submitted to the Marine Resources by the end of April (the report was not available at
the time of submission of this document). Communications with Pumpout USA staff
have indicated that while initial numbers of pumpouts were relatively low during the
startup of the pumpout program (mid -February through early March), mobile vessel
pumpout service is now available throughout unincorporated Monroe County and user -
ship is increasing and customer satisfaction is high.
PQ
1600
1400
1200
1000
CODE COMPLIANCE DEPARTMENT
TOTAL NEW CASES: 163 TOTAL INSPECTIONS: 1.703
titi �titi 1ti �1ti
TOTAL NEW CASES v TOTAL INSPECTIONS COMPLETED
30
700
500
500
400
300
200
100
0
UPPER KEYS NEW CASES: 40 / INSPECTIONS COMPLETED: 581 / SM: 0
31
TOTAL NEW CASES
I sJ NEW CASES BY INSPECTOR II
TOTAL INSPECTIONS
COMPLETED
u INSPECTIONS COMPLETED
BY INSPECTOR
_ CASES HEARD BEFORE
SPECIAL MAGISTRATE
MIDDLE KEYS NEW CASES: 43 / INSPECTIONS COMPLETED: 493 / SM: 0
NEW CITATIONS: 7 / CITATIONS ISSUED: 4 / CEB: 2
600
500
400
300
200
100
0
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32
u
m NEW CASES BY INSPECTOR
ld TOTAL I NSPECTI ON
COMPLETED
kal INSPECTIONS COMPLETED
BY INSPECTOR
CASES HEARD BEFORE
SPECIAL MAGISTRATE
_. CASES HEARD BEFORE
LOWER KEYS NEW CASES: 80 / INSPECTIONS COMPLETED: 629 / SM: 0
700
600
500
a TOTAL NEW CASES
400
U NEW CASES BY INSPECTOR
313
300
TOTAL I NSP ECTI ON S
COMPLETED
200
u INSPECTIONS COMPLETED BY
INSPECTOR
80
_CASES HEARD BEFORE
100
A
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\Z0
141
P���o°
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1\40
33
PLANNING DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, Applied..............................................................................
1
Appeal to Planning Commission, In Progress.........................................................................
2
Alcoholic Beverage Permit, Applied.......................................................................................
1
Alcoholic Beverage Permit, In Progress..................................................................................
2
Conditional Use, Major, Permit, In Progress...........................................................................
2
Conditional Use, Minor, Permit, Applied................................................................................
1
Conditional Use, Minor, Permit, In Progress...........................................................................
2
Conditional Use Minor Deviation Completed.........................................................................
2
Conditional Use Minor Deviation In Progress.........................................................................
1
Conditional Use, Time Extension, Issued................................................................................
1
Conditional Use, TRE, In Progress..........................................................................................
1
Conditional Use, TDR, In Progress.........................................................................................
1
Public Assembly Permits, Applied..........................................................................................
1
Public Assembly Permits, Issued.............................................................................................
2
Public Assembly Permits, In Progress.....................................................................................
6
Road Abandonment, In Progress.............................................................................................
3
Variance, Administrative, Applied..........................................................................................
1
Variance, Administrative, In Progress.....................................................................................
1
Variance, Planning Commission, Completed..........................................................................
1
PermitReviews.......................................................................................................................
135
VacationRental, Applied.........................................................................................................
7
Vacation Rental Mgr. License, Applied..................................................................................
1
Plats, In Progress......................................................................................................................
1
LUDMap Amendment, Applied.............................................................................................
1
LUD Map Amendment, In progress........................................................................................
5
LUDMap Amendment, Completed.........................................................................................
1
MCC Text Amendment, Initiated............................................................................................
1
MCC Text Amendment, In progress........................................................................................
17
MCCText Amendment, Completed........................................................................................
5
ROGOExemptions, Applied...................................................................................................
3
ROGO Exemptions/Denials, Issued.........................................................................................
1
Pre -Application Conferences...................................................................................................
2
Historic Preservation Committee Applications.......................................................................
2
ADMINISTRATIVE MEETINGS -March 2013
Development Review Committee — 1 meeting, 1 item
Planning Commission Meeting — 1 meeting, 2 items
PLANNING & ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING MARCH 2O13
34
CP/LDR Text Amendment, In progress................................................................................... 5
FLUM/LUD Map Amendment, In progress............................................................................ 4
Other Report or Special Project, In progress...........................................................................2
Other Report or Special Project, Completed............................................................................2
Development Review Committee meeting.............................................................................. 1
Planning Commission meeting ............................... .......................... 1
.......................................
Board of County Commission Meeting...................................................................................1
Keith & Schnars Contract Management - invoices.................................................................. l
Keith & Schnars Contract Management -amendments...........................................................1
Keith & Schnars Contract Management - scheduling..............................................................1
Conditional Use, Major or Minor, Permit, In Progress............................................................ 1
380/Development Agreement, In Progress.............................................................................. 1
BeneficialUse, In Progress......................................................................................................1
Legislative amendment reviews.............................................................................................. 2
PLANNING & ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
March 1 — March 31, 2013
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Overview
The services provided by Environmental Resources include the review of building permit
applications, review of applications for Conditional Use approvals, variances to dock &
shoreline regulations and preparing amendments to the Comprehensive Plan and Land
Development Code (including Tier Overlay District map amendments). In addition,
Environmental Resources staff provides staff support to the County's Climate Change
Advisory Committee and the Southeast Regional Climate Change Compact.
Building Permit Application Review
Biologists review building permit applications for compliance with Land Development
Codes related to:
• Storm water management
• Land Clearing
• Landscaping
• Shoreline setbacks
• Docking facilities
• Wetland fill
In addition to the above, Biologists review building permit applications for compliance
with the recently adopted Permit Referral Process (PRP), which requires the County to
evaluate applications for new development for potential impacts to Federally listed
species under the Endangered Species Act. Permit reviews for the month of March 2013
35
consisted of 248 plan reviews not associated with the PRP. Staff reviewed an additional
47 applications for new residential dwelling units for compliance with the PRP.
Non Permit related Services
Conditional Use Applications & Pre -application meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre -application conferences (along with the
preparation of Letters of Understanding. Planning & Environmental Resources staff
attended 2 pre-app conferences in March. Other meetings included Development Review
Committee and Planning Commission meetings.
BOCC Hearings
Environmental Resources staff presented the 2nd of 2 required hearings for the
amendments to the Tier Overlay District maps associated with the 2006 challenge to
the BOCC in March. The Commissioners approved staff s recommended amendments to
the Tier Overlay District maps.
Committee/Task Force support
The Environmental Resources office provides staff support for the County's Climate
Change Advisory Committee and the Southeast Florida Climate Change Compact. Each
of these groups had meetings during the month of March which staff attended. In
addition, the Sr. Administrator of Environmental Resources co-chairs the Lands &
Natural Systems committee of the Climate Compact, and initiated efforts to develop a
Vital Signs Network for monitoring climate related impacts to the natural resources of
Southeast Florida.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non -permit related services provided in March included coordination and meetings
with numerous individuals and agencies, including the following:
• Monroe County Climate Change Advisory Committee
• Southeast Florida Climate Change Compact
• USFWS Permit Referral Process coordination
Public Speaking/Education Events
trol
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services. In March, the Sr. Administrator of Environmental
Resources spoke at the Lower & Middle Keys Realtors Association meeting to update
their members on the lifting of the FEMA injunction and adoption of the PRP, as well as
responding to questions related to ROGO, dock and seawall construction and other
environmental issues.
37
BUILDING DEPARTMENT
38
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY
Fiscal Year Comparison
7,000
6,501
6,000
5,000
4, 331
n,000
3,000
2,000
1,000
a&
a -
Oct 2011 - Sept 2012
Oct 2012 - Sept 2013
■ ELECT
1,577
1,050
■ EXAM
3,429
2,176
■ MECH
622
524
■ PLUMB
873
581
TOTAL
5,501
4,331
1►►181►I.191:90111►1W&I:Z■14►i9:1►■►f<<►1i[H:1►►►[4►i1
BUILDING DEPARTMENT - INSPECTION ACTIVITY
Fiscal Year Comparison
'in nnn
25,000
20,000
15,000
Z5 645
1Q,940
10,000
5,000
0
Oct 2011- Sept 2012
Oct 2012 - Sept 2013
■ Building
12,936
5,983
■ Electric
4,145
1,749
■ Mechanical/LP
1,312
731
■ Plumbing
7,252
2,477
TOTAL
25,645
10,940
40