Item Q3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
May
15, 2013
Division: _County Administrator
Bulk Item: Yes
x
No
Staff Contact Person/Phone #: Connie Cyr/292-4441
AGENDA ITEM WORDING:
Approval of a Resolution authorizing the temporary closing of the Northbound Lanes of US 1 from
mile marker 98.2 to mile marker 100 from 10:00 a.m. to 11:30 a.m. for the annual 41h of July Parade
sponsored by The Reporter Newspaper.
ITEM BACKGROUND:
The annual 41h of July Parade has between 65-70 floats, bands, etc. and attracts thousands of residents
and visitors.
PREVIOUS RELEVANT BOCC ACTION:
Previous approvals as requested by the Florida Department of Transportation.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: 0 INDIRECT COST: 0 BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: 0 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included
DISPOSITION:
Revised 7/09
Not Required
AGENDA ITEM #
Board of County Commissioners
RESOLUTION NO. -2013
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA AUTHORIZING THE TEMPORARY
CLOSING OF THE NORTHBOUND LANES OF US 1 FROM MM 98.2
TO MM 100 FROM 10 AM TO 11:30 AM. ON THE 4TH OF JULY 2013.
WHEREAS, The Reporter Newspaper annually sponsors the 4`s of July parade in
Key Largo; and
WHEREAS, it is necessary to temporarily close the Northbound Lanes of US 1
from MM 98.2 at Anthony's Clothing Store to MM 100 at the Holiday Inn from 10:00
AM to 11:30 AM for the Parade; and
WHEREAS, the 4`s of July Parade usually has between 65 to 70 floats, groups,
bands, etc.; and
WHEREAS, The Florida Department of Transportation has requested Monroe
County also authorize the closure as stated herein; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, the Board hereby authorizes the closing of the
Northbound Lanes of US 1 from MM 98.2 at Anthony's Clothing Store to MM 100 at the
Holiday Inn from 10 AM to 11:30 AM for the Annual 4`s of July Parade sponsored by
The Reporter Newspaper.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting of said Board held on the 15th day of May, 2013.
Mayor George Neugent
Mayor Pro Heather Carruthers
Commissioner Danny L. Kolhage
Commissioner David Rice
Commissioner Sylvia J. Murphy
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: Amy Heavilin , Clerk OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor George Neugent
COUNTY AT RN�Y
D ASTO1D0j4W
PEDRO
Date
THE REPORTER
April 8, 2013
Mr. Roman Gastesi
County Administrator
1100 Simonton St.
Key West, FI. 33040
Dear Roman,
P.O. Box 1197
Tavernier, FI. 33070
RECEIVED
APR 112013
ty
7-F - Y: OD
Enclosed please find the application for a temporary road closure /
rerouting of traffic for Overseas Highway (SR5) on Thursday, July 4, 2013. The
planned road closure is for the 38t Annual July 4th Parade through Key Largo.
The Parade begins at 10 a.m. with a duration of approximately one and
one-half hours. The diversion of northbound Overseas Highway begins at Almay
Street, proceeding north and concludes at the Waldorf Plaza -Holiday Inn area.
Traffic from the northbound lane of SR5 is rerouted via Grand Street at the
southern end, proceeding north on the southbound traffic lane of U.S. 1 (which is
converted to two lanes of traffic during the Parade event). Standard traffic flow is
re-established at Laguna Avenue.
Throughout the Parade route, marked Sheriff's Office units, plus
uniformed officers, Florida Highway Patrol units and volunteers from the Key
Largo Fire Department help regulate traffic flow. Units are positioned at various
intersections and traffic crossovers to ensure safety as well as traffic integrity.
Where necessary, cones and other signaling devices are established to
facilitate the smooth flow of vehicular traffic through the area.
Please bring this request to the county commission at their May meeting.
District 6 Florida Department of Transportation needs a signed and sealed copy
of the county resolution, plus the attached application forms. This request also
needs to be signed by the Monroe County Sheriff or his designee.
GASTESI/Pc1. 2
After your office signs the temporary closure form, please forward to
Sheriff Rick Ramsay for his signature. That will help expedite this application on
to FDOT District 6 in Miami.
If you or your office have any questions, please contact me at (305) 743-
5551, ext. 16. I'm working closely with the Key Largo Chamber of Commerce on
this year's Parade, our second year partnering with the Chamber, which is
hosting an Old Fashioned Picnic to follow the Parade later in the day on July 4.
Sincerely,
&WayMakham, Publisher.
(305) 743-5551, ext. 16
CC: Sheriff Rick Ramsay — Stock Island
Plantation Key Substation.
Encl: FDOT Request Form 850-040-65
W/map of closure route and detour route
Rule 14-65.0035(1)(c), F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65
TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE
12/11
Date: Permit No.
Governmental Entity
Approving Local Government MONROE 0n uN 1 Y Contact Person
Address 1lQ ;, Wri n1T-0n +r 1(E/ L-ES 1+ Ff, 330gQ
Telephone 5) do a - 7 q ( Email
Organization Requesting Special Event
Name of Organization R F-POET !_ K NP.u1s Contact Person GLMYy �
Address pa i3OX 197 IAV-GR/Ujet, I-(. `3.3C�%G
Telephone 3oal `7�J�51 Email yy y kt-0i M ke 1/1(3 [)VK
Description of Special Event
Event Title L { EA of T((n 1�P,9 R AD,E Date of Event _ J_ (n�4i ,gyp 13
Start Time 9: �{5�cc , W. End Time I l , H a
Event Route (attach map) U5 i Nt) k Ioo Lcry -b leim-e n m 21 a Au--f k cm (f <�'Inl ('Wc
R-o(;AA" h 1
Detour Route (attach map) f f ,S, 1 :SDkx k \ oa u -p sew ma D< )
Law Enforcement Agency Responsible for Traffic Control
Name of Agency (goyV Poe CocAN-ry �p �� � D 'ieP
us coast Guard Approval for Controlling Movable Bridge
Not Applicable
Copy of USCG Approval Letter Attached ❑
Bridge Location
The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from
and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event.
The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free
of litter and providing a safe environment to the public.
signatures oT Authormation
Event Coordinator �W�-R OF 1'V QV'1.1-► V'K Signatur a 1p-- Date 1/4
Law Enforcement
Name/Title Signature Date
Government Official
Name/Title Signature Date
FDOT Special Conditions
FDOT Authorization
Name/Title Signature Date
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7RANSFIELD SERVICES
RECEIVED BY:
MAY 2 6 2011
PERMITS OFFICE
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PERMITS OMCE
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SPECIAL PROVISIONS FOR PERMIT # 2011-F-692-07
SECTION # 90060-000, STATE ROAD 5 / OVERSEAS HIGHWAY MM 98.2-100
THE REPORTER 4m OF.7ULY PARADE, KEY LARGO, FL Sci 1 h14 e f,
1 Contact , at Telephone (305) 289-4360 or by e-mail at looak4l
upon receipt of this permit, to coordinate your activities within the state right-of-way.
G
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immediately
2 Permission for use of State Road 5 (U.S. 1/Overseas Highway) in Key Largo, FL, between mile markers 98.2 to 100,
is granted for Monday, July 4, 2011, between the hours of 9:45 am and 12:00 noon, or as directed by the Department
Representative, per the approved route.
3 The Maintenance of Traffic (MOT) plans may be revised at the time of the pre -event meeting. MOT must be in
accordance with the Florida Department of Transportation (FDOT) 2010 Design Standards, Index 621, and the FDOT
Manual on Uniform Traffic Control Devices (MUTCD).
4 All set-up and dismantling activities shall be performed at the direction of the Monroe County Sheriff's Office in
accordance with the conditions stipulated by the applicable agencies.
5 Any existing roadway features in the vicinity of this closure shall be protected from any possible damage by the
Permittee. Any damages to FDOT property must be repaired to match or exceed the existing conditions. Restoration
and cleaning operations of FDOT Right -of -Way shall be done immediately.
6 In the event of any inclement "weather", this permit shall be rescinded, and the Department will retain the rights to
reschedule the approval time and dates as appropriate.
7 The Department reserves the right to access any portion of the location, as necessary, for maintenance or monitoring
activities and there may be a department representative on location, which reserve the right to increase or decrease the
approved time frames.
8 Permittee shall properly DISPOSE OF ALL LITTER resulting from activities and all portions of the State Right -Of -
Way shall be restored immediately upon completion of the permitted activities, at the direction of the Department
Representative.
9 Monroe County Sheriff' s Office shall determine the number of police officers required along this event route for the
support of the maintenance of traffic plan; however, in all cases, this route will required the use of at least two (2)
uniformed officers with patrol cars, and with communications equipment to be available for the maintenance of traffic
plan.
10 In the event that it becomes necessary to accommodate passage of any emergency vehicle, passage shall be made
available by clearing all personnel and staged equipment that may interfere with its passage immediately.
11 Beginning any work within the FDOT Right-of-way, associated with this permit, constitutes acceptance of the above
conditions.
1 692 7
Dann 111