Item C15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 5-15-2013 Division: _County Administrator
Bulk Item: Yes —X— No Department: Social Services/In-Home Services_
Staff Contact Person/Phone #: Shery am/X45 10
= 30,
AGENDA ITEM WORDING: Approval of Amendment 003 to the Community Care for the ElderlyT
(CCE) Contract KC-1271 between the Alliance for Aging, Inc. (Area Agency on Aging) and the
Monroe County Board of Commissioners (Social Services/In-Home Services) for fiscal year 7/1/12 to
6/30/13 to decrease funding by $12,119.00, due to loss of clients and approaching contract end date.
ITEM BACKGROUND: Approval of Amendment 003 to the CCE Contract will decrease the amount
allocated under contract by $12,119.00 for a total allocation of $290,404.00. This reduction is due to a
loss of clients (due to death, nursing home placement, etc.) and there only being 60 days left in the
contract year. These funds will get rolled over to serve other clients who have been waitlisted.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted for Amendment 2 of the CCE
Contract #KC-1271 on 4-17-13.
CONTRACT/AGREEMENT CHANGES: Will decrease the amount allocated under contract by
$12,119.00
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $290,404.00 INDIRECT COST: --O--BUDGETED: Yes X No
COST TO COUNTY: Inkind (Space) Match of $823.00 SOURCE OF FUNDS: Grants
No Cash Match is Required- an Inkind(Space) Match of $2,035.00 and co -Payment Match of
$28,217.00 will be used for the $29,040.00 Total Match Commitment.
REVENUE PRODUCING: Yes X No — AMOUNT PER MONTH pp —a rox.$2,,500.0
Year Qprox. $30,000.00
APPROVED BY: County Atty /vX OMB/Purchasing X Risk Management —)t—
DOCUMENTATION: Included X Not Required
AGENDA ITEM #
Revised 1/09
CONTRACT SUMMARY
Contract with: Alliance for Aging, Inc. Contract Amendment Contract # KC- 1271
003
Effective Date: July 1, 2012
Expiration Date: June 30, 2013
Contract Purpose/Description: Approval of Amendment 003 to the Community Care for the Elderly (CCE)
Contract #KC-1271 will decrease the amount allocated under contract by $12,119.00 for a total allocation of
$290,404.00. This reduction is due to a loss of clients (due to death, nursing home placement, etc.) and there only
being 60 days left in the contract year. These funds will get rolled over to serve other clients who have been
waitlisted.
Contract Manager: Sheryl Graham 4510 Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 5/15/2013 Agenda Deadline: 4/30/2013
Total Dollar Value of Contract: $290,404.00
Budgeted? Yes X No 0 Account Codes:
Grant: $290,404.00 (Fiscal Year)
County Match: (Required) Inkind Match of $823.00 and
Client Co -Pay Match of $28,217.00 will be used for the
$29,040.00 Total Match Commitment
Estimated Ongoing Costs: $
(Not included in dollar value above)
COSTS
Current Year Portion: $
125-6153812
ADDITIONAL COSTS
/yr For:
(eg. Maintenar
CONTRACT REVIEW
Changes
p Date Out
Division Director
Dale It)
f
Needed
Yes El No
er
er
Risk Management
Yes El Noul/
O.M.B./Purchasing
t
Yes 0 No 1/ /1
County Attorney
�tY 71
-3
Yes El No �O
-7
Comments:
N
OMB Form Revised 2/27/01 MCP #2
Amendment 003 CONTRACT KC 1271 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance', and Monroe County Board of Commissioners.
The purpose of this amendment is decrease the amount allocated under contract by $
12,119.00 for a total allocation of $290,404.00
METHOD OF PAYMENT:
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are
made a part of the contract. This
amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners
SIGNED BY: SIGNED BY:
David Rice Max B. Rothman, JD, LL.M.
NAME: NAME:
Mayor President & CEO
TITLE:
5-15-2013
DATE:
TITLE:
DATE: