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Item C16BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 15, 2013 Division: County Administrator Bulk Item: Yes X No Department: Office of Management & Budget Staff Contact Person/Phone #: Ernie Coughlin 295-4315 AGENDA ITEM WORDING: Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated revenue. ITEM BACKGROUND: See attached schedule of items. PREVIOUS RELEVANT BOCC ACTION: See attached schedule of items. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes SOURCE OF FUNDS:N/A No REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty X OMB/Purchasing X Risk Management N/A DOCUMENTATION: DISPOSITION: Revised 11/06 Included X Not Required AGENDA ITEM # ON H Z V O V I� W N I� O O O O O O 0 7 M O O W N O O N W N W O O O 0 W N V V 00 N N N O o 2 N N (O M O O r O O a N V (O o (p O O W N EA fA fA fA fA fA M EA M EA N U3 EA N N N N N N N N Z N N N N N N N N 7 H N N N N N N N N 0 .. .. .. .. .. .. .. .. Q o o 0 a O a�i > > > > > > > m o n o n o n o n o n o n 0 a 0 a n n n n n n n y O 0 a a 'N Z LL LL LL LL LL U LL U U 0 N N N N N a O LL LL a a Cy LL LL LL C 0 N N N N N N (6 (0 O U o 0 0 0 o m o w C7 C7 m m o 0 U a o o a a o 0 0 0 o o w ¢ a a ¢ ¢ � o ~ Y a Y a Y a Y a Y a y a¢¢ a a 0 v 0 m r 0 U w O c O o o m m -' 16 m E m 7 N Ir U 0 0 a M LL LrL LrL >¢ ¢ u) U N U > N r N G ¢ V NN N O L6 O O O ¢ Y Y O O O N M M N N (Np 0 M Z N m 0 N r co O W O N N N N N N m O O (O (O (O (O O (p O O O o O O y U) O Q V W M W O O N 0 ON W ON N C LL LL LL LL LL LL LL O Z O O O O O O O O 0 N N N N N N N E E O a o y w w w w w o N w o v w o O M W m Q m Q m Q m Q m Q m Q m Q O 0 U U U U U LL U LL U LL LL 7 (6 (6 (6 (6 (6 U1 (6 U1 (6 U1 UI i O O O O O O O Z Z Z Z Z N N N N N N N N N N N N U N U N U N U N U N U N U N U N U N N U U O U O U O U O U O U O U O U O U O U O O U U O O O O O O O O O O O O N O N O N O N O N O N O N O N O N O O N N N N N N N N N N N N N (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 O O O O O O O O O O O (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 (6 > O Q > O Q > O Q > O Q > O Q > O Q > O Q > O Q > O Q > > O O Q Q ¢ Q ¢ Q ¢ Q ¢ Q ¢ Q ¢ Q ¢ Q ¢ Q ¢ Q ¢ ¢ W H OMB Schedule Item Number I Resolution No. -2013 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth: Fund #125 Gov. Fund Type Grants Cost Center#86561 Budgeted Transfer 125 Safer Grant Function#5800 Activity#5810 Official Division# 1019 Revenue: 125-86561-3312000S Federal Grants -Public Safety $155,934.50 ------------ -- Total Revenue $155,934.50 Appropriations: 125-5810-86561-590141 Transfer to 141 Safer Grant $155,934.50 ---------------- Total Appropriations: $155,934.50 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to remove funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15th day of May AD 2013. Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy ma (Seal) Attest: AMY HEAVILIN, Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor/Chairman Item 1 unant 125 86561 I'sfir Safer grant FYI 3 OMB Schedule Item Number 2 Resolution No. -2013 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth: Fund #125 — Governmental Fund Type Grants Cost Center # 6153113 — Older Americans Act —Cl Offcl/Div# 1016 Function 5600 Activity 5640 Revenue: 125-6153113-3316200H 125-6153113-369001SH Total Revenue Appropriations: 125-6153113-530491-Food Total Appropriations: Fed Grnts-Hmn Svc -Pub Miscellaneous Rev Contract# AA-1329 Grant Period#1/1-12/31/13 C FDA#93.045 $ 2,075.04 $3,451.00 $5,526.04 $5,526.04 ------------- $5,526.04 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15`}' day of May AD 2013. Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA MM (Seal) Attest: AMY HEAVILIN, Clerk Mayor/Chairman Item 2 unant oaa cl AA-1329 6153113 FYI 3-14 addt'l grnt rev Resolution No. -2013 OMB Schedule Item Number 3 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth: Fund 4125 — Governmental Fund Type Grants Cost Center # 6153213 — Older Americans Act —C2 Offel/Div# 1016 Function 5600 Activity 5640 Revenue: 125-6153213-3316200H 125-6153213-369001SH Total Revenue Appropriations: 125-6153213-530491-Food Total Appropriations: Fed Grnts-Hmn Svc -Pub Miscellaneous Rev Contract# AA-1329 Grant Period#1/1-12/31/13 C FDA#93.045 $4,146.48 S 500.00 $4,646.48 $4,646.48 $4,646.48 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15'h day of May AD 2013. Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice _ Commissioner Murphy — BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor/Chairman (Seal) Attest: AMY HEAVILIN, Clerk Item 3 unant oaa c2 AA-1329 6153213 FYI 3-14 addt"1 grnt rev OMB Schedule Item Number 4 Resolution No. -2032 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County. Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore, BE IT RESOLVED BYTHE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth: Fund #125 — Governmental Fund Type Grants Cost Center 4 6155711 ARRA WAP Grant Offcl/Div# 1016 Function 5600 Activity 5640 Revenue: 125-6155711-3315000E Fed Grants -Eton Env $6,149.97 Total Revenue $6,149.97 Appropriations: 125-6155711 -510120 Other Contractual Svcs $6,149.97 Total Appropriations: $6,149.97 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15 1h day of May AD 2013. Mayor Neugent Mayor Pro Tem Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: (Sea]) Attest: AMY HEAVILIN, Clerk Mayor/Chairman Item 4 unant fund 125 6155711 ARRA WAP Grant addt'l grant rev OMB Schedule Item Number 5 Resolution No. -2013 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth: Fund #125 — Governmental Fund Type Grants Cost Center # 6153812 — Community Care for the Elderly Function 5600 Activity 5640 Offcl/Div# 1016 Revenue: 125-6153812-346903OH- Sery hmn Svc Pub Hlt 125-6153812-369001SH-Misc Rev Total Revenue Appropriations: 125-6153812-510120-Salaries Total Appropriations: Grant#KC-1271 Grant Period: July 1, 2012- June 30, 2013 $3,228.75 $5,137.00 $8,365.75 $8,365.75 $8,365.75 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15th day of May AD 2013. Mayor Neugent Mayor Pro Tem Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA 31 Mayor/Chairman (Seal) Attest: AMY HEAVILIN, Clerk Item 5 unant fund 125 6153812 addt`l grnt revaddt'1 grnt rev OMB Schedule Item Number 6 Resolution No. -2013 A RESOLUTION CONCERNING THE TRANSFER OF FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the Fiscal Year 2013 as, hereinafter set forth to and from the following accounts: Fund #503 Risk Management Fund From: 503-5290-08503-530500 Open Claims Cost Center #08503 Risk Mgmt Claims For the amount: $6,000.00 To: 503-5210-05102-530460 Repair & Maintenance Cost Center #05102 Loss Control Risk Mgmt BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above, is hereby authorized and directed to make necessary changes of said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15'h day of May, AD 2011 Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA am (Seal) Attest: AMY FIEAVILlN, Clerk Mayor/Chairman Item 6 trnsfr reso fund 503 fin 08503 to 05102 Loss Control Risk Mgmt OMB Schedule Item Number 7 Resolution No. -2013 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth: Fund #125 — Governmental Fund Type Grants Cost Center # 6153612 — Alzheimer's Disease Initiative Function 5600 Human Services Activity 5690 Other Human Services Official Div:1016 Revenue: 125-6153612-361001SH Total Revenue Appropriations: 125-5690-6153612-510120 Total Appropriations: Miscellaneous Regular Salaries Contract# KZ-1297 Grant period:July 1, 2012-June 30, 2013 $ 951.00 S 951.00 S 951.00 $ 951.00 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15th day of May AD 2013. Mayor Neugent _ Mayor Pro Tem Carruthers Commissioner Kolhage Commissioner Rice _ Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor/Chairman (Seal) Attest: AMY HEAVILIN, Clerk Item 7 unant FUND 125 6153612 ADI KZ-1297 FY12-13 OMB Schedule Item Number 8 Resolution No. -2013 A RESOLUTION CONCERNING THE TRANSFER OF FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the Fiscal Year 2013 as, hereinafter set forth to and from the following accounts: Fund #405 KW AIP Series 2006 Bonds From: 405-51.70-88909-570710-GAKB13-570710 Principal Cost Center #88909 Debt Svc Grant 37-46 For the amount: S307,595.00 To: 405-5810-86562-590404 Transfer to Fund 404 Cost Center #86562 Budgeted Transfers 405 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above, is hereby authorized and directed to make necessary changes of said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15" day of May, AD 2013. Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice _ Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor/Chairman (Seal) Attest: AMY HEAVILIN, Clerk Item 8 trnsfr reso fund 405 fin 88909 GAKB13 to 86562 OMB Schedule Item Number 9 Resolution No. -2013 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for unanticipated funds in the Monroe County Budget for Fiscal Year 2013, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2013, be and the same is hereby increased by the amount hereinafter set forth: Fund #404 Key West International Airport AIP#3-12-0037-046-2011 CFDA#20.106 Cost Center & Project # 630164 GAKA149 Pv Ent Rd 037-46 $ 40,000.00 630165 GAKA150 Ramp Rehab Dsgn 037-46 $ 20,000.00 630167 GAKA152 Arrival/Bag Belt 037-46 $247,595.00 Function#.5400 Activity#5420 Official Division#1018 Revenue: 404-630164-331410OT-GAKA149 Federal Grants -Transportation $ 40,000.00 404-630165-331410OT-GAKA150 Federal Grants -Transportation $ 20,000.00 404-630167-33141OCT-GAKA152 Federal Grants -Transportation $ 247,595.00 Total Revenue: $ 307,595.00 Appropriations: 404-630164-530490-GAKA149-530310 Professional Svcs $ 40,000.00 404-630165-530490-GAKAI50-530310 Professional Svcs $ 20,000.00 404-630167-560620-GAKA152-560620 Capital Outlay -Bldg $247,595.00 Total Appropriations: $307,595.00 Item 9 unant fund 404 630164, 630165, 630167 FAA#037-46 BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board field on the 15 th day of May, AD 2011 Mayor Neugent Mayor ProTern Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/Chairman (Sea]) Attest: AMY HEAVILIN, Clerk Item 9 unant fund 404 630164, 630165, 630167 FAA#037-46 2 OMB Schedule Item Number 10 Resolution No. -2013 A RESOLUTION CONCERNING THE TRANSFER OF FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the Fiscal Year 2013 as, hereinafter set forth to and from the following accounts: Fund #001 General Fund From: 001-5130-85500-590990 Other Uses Cost Center #85500 Reserves 001 For the amount: $200,000.00 To: 001-5410-22001-530318 Legal Fees Cost Center #22001 Co. Engineer General From: 001-5130-85500-590990 Other Uses Cost Center #85500 Reserves 001 For the amount: $90,000.00 To: 001-5120-05000-510120 Regular Salaries Cost Center #05000 County Administrator BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above, is hereby authorized and directed to make necessary changes of said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15t" day of May, AD 2013, Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA 0 Mayor/Chairman (Seal) Attest: AMY HEAVILIN, Clerk Item 10 trnsfr reso fund 001 fm 85500 to 2200105000 OMB Schedule Item Number 11 Resolution No. -2013 A RESOLUTION CONCERNING THE TRANSFER OF FUNDS WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the Fiscal Year 2013 as, hereinafter set forth to and from the following accounts: Fund #304 One Cent Infrastructure Surtax From: 304-5130-85532-590990 Other Uses Cost Center #85532 Reserves 304 For the amount: $50,000.00 To: 304-5300-5350-1013-23000-560630-PE1302-530340 Capital Outlay -Infrastructure Cost Center #23000 Physical Environment Project # PE1302 Canal Demonstration Prjs BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above, is hereby authorized and directed to make necessary changes of said items, as set forth above. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 15'h day of May, AD 2013, Mayor Neugent Mayor Pro Tern Carruthers Commissioner Kolhage Commissioner Rice Commissioner Murphy BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA 3 a (Sea]) Attest: AMY HEAVILIN, Clerk Mayor/Chairman Item I I trnsfr reso fund 304 fm 85532 to 23000 PEI 302 Canal Demo,