Item C16BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 15, 2013 Division: County Administrator
Bulk Item: Yes X No Department: Office of Management & Budget
Staff Contact Person/Phone #: Ernie Coughlin 295-4315
AGENDA ITEM WORDING:
Approval of various resolutions for the transfer of funds and resolutions for the receipt of unanticipated
revenue.
ITEM BACKGROUND:
See attached schedule of items.
PREVIOUS RELEVANT BOCC ACTION:
See attached schedule of items.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes
SOURCE OF FUNDS:N/A
No
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management N/A
DOCUMENTATION:
DISPOSITION:
Revised 11/06
Included X Not Required
AGENDA ITEM #
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OMB Schedule Item Number I
Resolution No. -2013
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account
for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount
hereinafter set forth:
Fund #125 Gov. Fund Type Grants
Cost Center#86561 Budgeted Transfer 125 Safer Grant
Function#5800 Activity#5810 Official Division# 1019
Revenue:
125-86561-3312000S Federal Grants -Public Safety $155,934.50
------------ --
Total Revenue $155,934.50
Appropriations:
125-5810-86561-590141 Transfer to 141 Safer Grant $155,934.50
----------------
Total Appropriations: $155,934.50
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to remove funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 15th day of May AD 2013.
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
ma
(Seal)
Attest: AMY HEAVILIN, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
Item 1 unant 125 86561 I'sfir Safer grant FYI 3
OMB Schedule Item Number 2
Resolution No.
-2013
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account
for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount
hereinafter set forth:
Fund #125 — Governmental Fund Type Grants
Cost Center # 6153113 — Older Americans Act —Cl
Offcl/Div# 1016
Function 5600
Activity 5640
Revenue:
125-6153113-3316200H
125-6153113-369001SH
Total Revenue
Appropriations:
125-6153113-530491-Food
Total Appropriations:
Fed Grnts-Hmn Svc -Pub
Miscellaneous Rev
Contract# AA-1329
Grant Period#1/1-12/31/13
C FDA#93.045
$ 2,075.04
$3,451.00
$5,526.04
$5,526.04
-------------
$5,526.04
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 15`}' day of May AD 2013.
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
MM
(Seal)
Attest: AMY HEAVILIN, Clerk
Mayor/Chairman
Item 2 unant oaa cl AA-1329 6153113 FYI 3-14 addt'l grnt rev
Resolution No.
-2013
OMB Schedule Item Number 3
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account
for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount
hereinafter set forth:
Fund 4125 — Governmental Fund Type Grants
Cost Center # 6153213 — Older Americans Act —C2
Offel/Div# 1016
Function 5600
Activity 5640
Revenue:
125-6153213-3316200H
125-6153213-369001SH
Total Revenue
Appropriations:
125-6153213-530491-Food
Total Appropriations:
Fed Grnts-Hmn Svc -Pub
Miscellaneous Rev
Contract# AA-1329
Grant Period#1/1-12/31/13
C FDA#93.045
$4,146.48
S 500.00
$4,646.48
$4,646.48
$4,646.48
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 15'h day of May AD 2013.
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice _
Commissioner Murphy —
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
(Seal)
Attest: AMY HEAVILIN, Clerk
Item 3 unant oaa c2 AA-1329 6153213 FYI 3-14 addt"1 grnt rev
OMB Schedule Item Number 4
Resolution No. -2032
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County. Florida, to increase items to account for
unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore,
BE IT RESOLVED BYTHE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the following accounts
of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount hereinafter set forth:
Fund #125 — Governmental Fund Type Grants
Cost Center 4 6155711 ARRA WAP Grant
Offcl/Div# 1016
Function 5600
Activity 5640
Revenue:
125-6155711-3315000E Fed Grants -Eton Env $6,149.97
Total Revenue $6,149.97
Appropriations:
125-6155711 -510120 Other Contractual Svcs $6,149.97
Total Appropriations: $6,149.97
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated funds, is hereby
authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on
the 15 1h day of May AD 2013.
Mayor Neugent
Mayor Pro Tem Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
(Sea])
Attest: AMY HEAVILIN, Clerk
Mayor/Chairman
Item 4 unant fund 125 6155711 ARRA WAP Grant addt'l grant rev
OMB Schedule Item Number 5
Resolution No. -2013
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account
for unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount
hereinafter set forth:
Fund #125 — Governmental Fund Type Grants
Cost Center # 6153812 — Community Care for the Elderly
Function 5600 Activity 5640 Offcl/Div# 1016
Revenue:
125-6153812-346903OH- Sery hmn Svc Pub Hlt
125-6153812-369001SH-Misc Rev
Total Revenue
Appropriations:
125-6153812-510120-Salaries
Total Appropriations:
Grant#KC-1271
Grant Period: July 1, 2012- June 30, 2013
$3,228.75
$5,137.00
$8,365.75
$8,365.75
$8,365.75
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 15th day of May AD 2013.
Mayor Neugent
Mayor Pro Tem Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
31
Mayor/Chairman
(Seal)
Attest: AMY HEAVILIN, Clerk
Item 5 unant fund 125 6153812 addt`l grnt revaddt'1 grnt rev
OMB Schedule Item Number 6
Resolution No. -2013
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the
Fiscal Year 2013 as, hereinafter set forth to and from the following accounts:
Fund #503 Risk Management Fund
From: 503-5290-08503-530500 Open Claims
Cost Center #08503 Risk Mgmt Claims
For the amount: $6,000.00
To: 503-5210-05102-530460 Repair & Maintenance
Cost Center #05102 Loss Control Risk Mgmt
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 15'h day of May, AD 2011
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
am
(Seal)
Attest: AMY FIEAVILlN, Clerk
Mayor/Chairman
Item 6 trnsfr reso fund 503 fin 08503 to 05102 Loss Control Risk Mgmt
OMB Schedule Item Number 7
Resolution No. -2013
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to account for
unanticipated funds in the Monroe County Budget for the Fiscal Year 2013 now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts of the Monroe County Budget for the Fiscal Year 2013 be and the same is hereby increased by the amount
hereinafter set forth:
Fund #125 — Governmental Fund Type Grants
Cost Center # 6153612 — Alzheimer's Disease Initiative
Function 5600 Human Services
Activity 5690 Other Human Services
Official Div:1016
Revenue:
125-6153612-361001SH
Total Revenue
Appropriations:
125-5690-6153612-510120
Total Appropriations:
Miscellaneous
Regular Salaries
Contract# KZ-1297
Grant period:July 1, 2012-June 30, 2013
$ 951.00
S 951.00
S 951.00
$ 951.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board held on the 15th day of May AD 2013.
Mayor Neugent _
Mayor Pro Tem Carruthers
Commissioner Kolhage
Commissioner Rice _
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
(Seal)
Attest: AMY HEAVILIN, Clerk
Item 7 unant FUND 125 6153612 ADI KZ-1297 FY12-13
OMB Schedule Item Number 8
Resolution No. -2013
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the
Fiscal Year 2013 as, hereinafter set forth to and from the following accounts:
Fund #405 KW AIP Series 2006 Bonds
From: 405-51.70-88909-570710-GAKB13-570710 Principal
Cost Center #88909 Debt Svc Grant 37-46
For the amount: S307,595.00
To: 405-5810-86562-590404 Transfer to Fund 404
Cost Center #86562 Budgeted Transfers 405
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 15" day of May, AD 2013.
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice _
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/Chairman
(Seal)
Attest: AMY HEAVILIN, Clerk
Item 8 trnsfr reso fund 405 fin 88909 GAKB13 to 86562
OMB Schedule Item Number 9
Resolution No.
-2013
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to increase items to
account for unanticipated funds in the Monroe County Budget for Fiscal Year 2013, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the
following accounts of the Monroe County Budget for the Fiscal Year 2013, be and the same is hereby increased by
the amount hereinafter set forth:
Fund #404 Key West International Airport AIP#3-12-0037-046-2011
CFDA#20.106
Cost Center & Project #
630164 GAKA149 Pv Ent Rd 037-46 $ 40,000.00
630165 GAKA150 Ramp Rehab Dsgn 037-46 $ 20,000.00
630167 GAKA152 Arrival/Bag Belt 037-46 $247,595.00
Function#.5400 Activity#5420
Official Division#1018
Revenue:
404-630164-331410OT-GAKA149 Federal Grants -Transportation $ 40,000.00
404-630165-331410OT-GAKA150 Federal Grants -Transportation $ 20,000.00
404-630167-33141OCT-GAKA152 Federal Grants -Transportation $ 247,595.00
Total Revenue: $ 307,595.00
Appropriations:
404-630164-530490-GAKA149-530310 Professional Svcs $ 40,000.00
404-630165-530490-GAKAI50-530310 Professional Svcs $ 20,000.00
404-630167-560620-GAKA152-560620 Capital Outlay -Bldg $247,595.00
Total Appropriations: $307,595.00
Item 9 unant fund 404 630164, 630165, 630167 FAA#037-46
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the above unanticipated
funds, is hereby authorized and directed to place funds in said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said
Board field on the 15 th day of May, AD 2011
Mayor Neugent
Mayor ProTern Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Sea])
Attest: AMY HEAVILIN, Clerk
Item 9 unant fund 404 630164, 630165, 630167 FAA#037-46 2
OMB Schedule Item Number 10
Resolution No. -2013
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the
Fiscal Year 2013 as, hereinafter set forth to and from the following accounts:
Fund #001 General Fund
From: 001-5130-85500-590990 Other Uses
Cost Center #85500 Reserves 001
For the amount: $200,000.00
To: 001-5410-22001-530318 Legal Fees
Cost Center #22001 Co. Engineer General
From: 001-5130-85500-590990 Other Uses
Cost Center #85500 Reserves 001
For the amount: $90,000.00
To: 001-5120-05000-510120 Regular Salaries
Cost Center #05000 County Administrator
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 15t" day of May, AD 2013,
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
0
Mayor/Chairman
(Seal)
Attest: AMY HEAVILIN, Clerk
Item 10 trnsfr reso fund 001 fm 85500 to 2200105000
OMB Schedule Item Number 11
Resolution No. -2013
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to make
budgeted transfers in the Monroe County Budget for the Fiscal Year 2013, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that there shall be transfers of amounts previously set up in the Monroe County Budget for the
Fiscal Year 2013 as, hereinafter set forth to and from the following accounts:
Fund #304 One Cent Infrastructure Surtax
From: 304-5130-85532-590990 Other Uses
Cost Center #85532 Reserves 304
For the amount: $50,000.00
To: 304-5300-5350-1013-23000-560630-PE1302-530340 Capital Outlay -Infrastructure
Cost Center #23000 Physical Environment
Project # PE1302 Canal Demonstration Prjs
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above, is hereby authorized and directed to make necessary changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 15'h day of May, AD 2013,
Mayor Neugent
Mayor Pro Tern Carruthers
Commissioner Kolhage
Commissioner Rice
Commissioner Murphy
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
3 a
(Sea])
Attest: AMY HEAVILIN, Clerk
Mayor/Chairman
Item I I trnsfr reso fund 304 fm 85532 to 23000 PEI 302 Canal Demo,