Item C32BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 15, 2013 Division: Public Works/Engi1 eering
Bulk Item: Yes X No _ Department: Project'Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were three change orders considered and approved by the County
Administrator and/or Deputy Administrator for the period beginning April 12013, and ending April 30,
2013 totaling $5,785.00 There were no change orders denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No _
DIFFERENTIAL OF LOCAL PREFERENCE: NIA
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing
DOCUMENTATION: Included X
DISPOSITION:
Revised 7/09
Risk Management
Not Required_
AGENDA ITEM #
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MONROE COUNTY PUBLIC WORKS
CONTRACT CHANGE ORDER
PROJECT TITLE: On -Site Sewer Connections at Harry Harris Park,
Tavernier Fire Station, and Old Tavernier School
TO CONTRACTOR:
The Contract is changed as follows:
CHANGE ORDER NO:1
INITIATION DATE: 08M412012
CONTRACT DATE: 05118=12
The original Contract Sum ........................................ ................................ $44,300.00
Net change by previously authorized Change Orders ............................ . . . .....$ 0.00
The Contract Sum prior to this Change Order was ............. ........$44,300.00
The Contract Sum will be Increased by this Change Order ................ ............$ 0.00
The new Contract Sum including this Change Order is ........................... . . .....$44,300.00
The Contract Time will be increased by..... _ . . 189 Days
The date of Substantial Completion as of the date of this Change Order is ........ 02/19/2013
Detailed description of Change Order and justification:
As a result of permitting delays from multiple agencies, notice to proceed was not able to be given
until 081412012; therefore, a time extension of 189 days from date of notice to proceed was
required to complete the project.
CONTRACTOR:
Date
ADMINISTRATOR, BUILDINGS &PARKS 62-1-1
13
Robert Glassmer DWe
PUBLIC WORKSIENGINEERING DIVISIC
COUNTY/DEPUTY ADMINISTRATOR:
Campo-Abra
From: Campo-Abra
Sent: Monday, April 08, 20131:55 PM
To: County Commissioners and Aides
Subject: Change Order - On -site Sewer Connections at Harry Harris Park
Attachments: Change Order.pdf
Please review the attached Change Order #1 submitted by Keys Contracting Services, Inc. for the On -site Sewer
Connections at Harry Harris Park.
if you have any questions regarding this change order please direct them to Ann Riger in Project Management at 295-
4439.
Abra Campo
Sr. Administrative Assistant
Office of Monroe County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292A544
camoo-abra(@monroecounty-fl.00v
`=A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
April 8, 2013
RE:
Change Orders
Attached is a proposed change order for Keys Contracting Services, Inc., for the On -site
Sewer Connections at Harry Harris Park, Tavernier Fire Station and old Tavernier
School. Change Order #1 is for a no -cost time extension of 189 days due to permitting
delays from multiple agencies.
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy AZ__—Zrick
s to approve this change order on
Tuesday, April 9, 2013.
Deputy County Administrator
DLF: adc
M E M O R A N D U M
DATE: April 9, 2013
TO: Pam Hancock, Deputy Clerk
FROM: Beth Leto, Public Works
RE: CO # 1 w/Keys Contracting, Inc.
Enclosed please find fully -executed original of Change Order No_ 001 extending contract
time/completion date by one hundred eighty nine (189) days to Feb. 19, 2013, as executed
today by Debbie Frederick, Deputy County Administrator, in accordance with Ordinance
026-1998,
Should you have any questions, please feel free to contact me at x4560
bpl
cc: Jackie Clynes
MONROE COUNTY/ENGINEERING/ PRQJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Renovation afthe Monroe County
Courthouse (MaraMon)
TO CONTRACTOR:
Pedro Falcon E/ectdcal Contractors, Inc.
31 160 Avenue C
Big Pine Key, FL 33043
The Contract is changed as follows:
CHANGE ORDER NO: 8
INMATION DATE: 09/10113
CONTRACT LATE: Novemhar IT 2010
The original (Contract Sum) (Guaranteed Maximum Price) .............................
Net change by previously. authorized Change Orders ...................................................$ 464,330.38
The kQg&qg1 Sum). (Guaranteed Maximum Price) prior to this Change order was.............$1,300,ia528
The (Contract Sum) (Guaranteed (14a)dmum Pr"ce) wr(I be tncreasedt (derreas�d)
(unchanged) by4hls Change Order ....... 8. 3,060.00
The new (Contract Sum) (guaranteed Maximum Price) including this Change Orderis....... $1,303,105.38
The Contract Time will be rincreas (decreased) (unchanged) by ... ....................I.......... 30 Days
The date of Substantial Completion as of the date of this Change Order is ......................... May 1, 2013
Detailed description of change order and Justifccatlon:
ARCHITECT:
CONTRACTOR:
COURT ADMINISTRATOR
DIRECTOR PROJECT MANAGEMEIT
DIRECTOR PUBLIC WORKSIENG:
COUN YlDEPUTYADMINISTRATOR:
ti
,9411111
� bate isf l
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The additional five exit signs were not required when the specifications were
written, nor were they a requirement from the Fire Marshal upon his inspection. The additional five
exit signs Became a requirement from the City of Marathon upon final inspection.
® Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No 0
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No M
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes ❑No 0
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Pedro Falcon
Electrical Contractors, Inc.
31160 Avenue C, Big Pine Key, FL 330434516
(305) 872-2200 • Fax (305) 872-2219 • falconelGbellsouth.net
CGC1507617 / EC0001491 / EC13003416
10 April 2013
Jerry A. Barnett, Director
Project Management Department
1100 Simonton Street
Key West, Florida 33040
Tel: 305-292-4416
Re: Marathon Courthouse
Dear Mr. Barnett,
On 09 April 2013 Pedro Falcon Electrical Contractors, Inc. requested a final inspection at the above
referenced project from the City of Marathon Building Department. During the inspection we were
advised by the building department inspector that five (5) additional exit signs would be required in
order for the City of Marathon to approve the final inspection. According to the inspector, exit signs will
be required at Doors 119A, 119B, 124, 128 and 1308. The Contract Documents do not indicate exit signs
at these locations.
Subsequently we contacted the Architect and Monroe County Inspector Mike Nalepa to discuss the
requirement from the City of Marathon Building Department for the additional signage. It is our
understanding that both of these parties are not in agreement with the City of Marathon's assessment
for this requirement but that it is likely futile to protest the requirement as the City of Marathon is the
Authority Having Jurisdiction. We were instructed to provide a cost proposal to install these additional
signs. In order to move the project forward and obtain the final inspection and subsequent Certificate of
occupancy PFEC proposes the following.
Industrial - Commercial • Institutional • Utility
Established 1985
PFEC will install (5) exit lights from our warehouse stock (exit lights do not match the building standard
and are being provided at no cost for the lights themselves only) and replace these lights with building
standard exit lights at a later date (lead times are associated with the building standard exit lights). This
work will be performed on a Time and Material Basis Not to Exceed Three Thousand Dollars ($3,000.00).
This work shall proceed immediately so as to minimize the delay to obtaining the Certificate of
Occupancy. The Owner will then make a determination as to whether the Owner wants PFEC to
procure and replace the exit signs with building standard exit signs. The Owner will advise PFEC on how
to proceed.
Respectfully Submitted.
Ken Bygler
Project Manager
Cc: Via E-mail: Mike Nalepa, Anthony Sarno, Bob Alisbrook
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
April 18, 2013
RE:
Change Orders
Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the
renovation of the Monroe County Courthouse in Marathon. Change Order #8 is for
$3,000.00 for an additional 5 exit signs required by the City of Marathon before final
inspection approval
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on Friday,
March 19, 2013.
Roman 46tesi
County Administrator
DLF: adc
Campo-Abra
From: Campo-Abra
Sent: Thursday, April 18, 2013 12:40 PM
To: County Commissioners and Aides
Subject: Change Order - Marathon Courthouse
Attachments: Change Order#8-PF.PDF
Please review the attached Change Order #8 submitted by Pedro Falcon Electrical Contractors, Inc. for the Marathon
Courthouse.
Please refer any questions to Ann Riger at riger-ann@monroecounty-fl.gov or extension 4439.
Thank you,
Abra Campo
Sr. Administrative Assistant
Office of Monroe County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
cameo-abra@monroecounty-fl.aov
`,A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
MONROE COUNTYI.ENGINEERING1 PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Construction of Freeman Justice Center
Drug Court Offices
Key West, Florida
TO CONTRACTOR:
D.L. Porter Constructor's Inc.
6574 Palmer Park Circle
Sarasota, FL 34238
The Contract Is changed as follows:
CHANGE ORDER NO: 2
INITIATION DATE: 04/23/13
CONTRACT DATE: October 17, 2012
The original (Contml sum) (Guaranteed MaxiMtlrn price)............................................$503,600.00
Net change by previously authorized Change Orders ...................................................$ 3,893.00
The (Contract Stint) (Guaranteed Mmirtltim Price) prior to this Change order was ............. $ 507,493.00
The !Contract Sum) (Guaranteed Moximurn Price) will be (increased) (decreased)
(unchanged) by this Change Order ....... $ 2,765.00
The neiv(Qq t ` ct Suni) (Grtaranteod MludntuM Price) Including this Change, Order is ....... $ 510,278.00
The Contract Time will be (Increased) (decreased) r on _ed) by .................................. NIA
The data of Substantial Cotnpietton as of the date of lhls Change Order Is .................. June 1, 2013
Detailed description of change order and justification:
Thls change Qfder is 553%, of the orlainai contract 000.
Not valid until signer! by Owner, Archltectfif al7blieab1p), and Contractor }
ARCHITECT:
1_jl+ 4/24/2013
Currie Sowards A
CONTRACTOR: Q
D.L. Porter Const
COURT ADMINISTRATOR
DIRECTOR PW/ENGINEERING;
DIRECTOR PROJECT MANAGEMENT: \&i?,/-k f- -
COUNTY/DEPUTY ADMINISTRATOR
C
:hltects Date
nc. Date
Dnte 3
Date
/j Date
..derick [late
Change Order Attachment per Ordinance No. 004.1999
s Charge Older was not included In the original contract apentlfaatians. Yes ® No D
If Yes, explanation:
This Mra Alarm Sysftm was supposed to connect t o the &Wsgng NW tcaftn ,9Wance Mmuff
• Change Order was Included In the original specifications. Yes ❑D No EM
if Yes, explanation of Increase In price:
• Change Order exceeds 06,000 or 5% of contract price (whichever is grealso. Yes ❑ No
If Yes, explanation as to why ft Is not subject for a calling for bids:
f Project archftect approves the change order. Yes 0 No ❑
If no, aWanation of why:
s Change Order Is correcting an m w or omission In design document. Yes ONO 0
Should a claim under the applicable professional liability policy be made? Yes 13 No
Explain:
Chnuge Order
AUDQC
G78I �' a
Change r�r�rueet N90D
Prajex#s 179eemanJuetlaec3oaietr CaarageordwNa. COR003
3d21rleminSSbW
Kay West, Ftorlda33040
natal 4119t2tt13
,bntaftorl D.L Porter Cobpuolow, Inc
6574 Peiva'Puk Chute
Chgala to fimpo of wark, ADD remoibMAC Pawn Supply
In. sopplyramota NAC
16, Iaele11e1lonIelaorand aaaterlet
la, Module to wlseervleo ad ra dvate 9to panel
Id. MOdaaul wWq moolatpil wkh nowMAC
13sbting NAO Poll to Copulty
024lo21 Cnnirret8una
Net By Previous C6ouge Orders
Prlorcon(amt8em
TWO This Chomp OrderAdd
New coniraet 8nm
Rod Urer/Contractor NO
MR, Inc. Dab
5780 2"d Avenue + Key West, AprWe 33040 + OhIW- 305.296.4026 • FAR: 305296.9283
►yWWRKeyaEleatde.cam
Campo-Abra
From: Campo-Abra
Sent: Monday, April 29, 2013 9:38 AM
To: County Commissioners and Aides
Subject: Change Order - Freeman Justice Center Drug Court Offices
Attachments: Change Order.pdf
Please review the attached Change Order #2 submitted by D.L. Porter Contractor's Inc. for the Freeman Justice Center
Drug Court Offices. Please refer any questions to Ann Riger at extension 4439.
Abra Campo
Sr. Administrative Assistant
Office of Monroe County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
cameo-abra@monroecounty-fl.aov
,A, Piease consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
MEMORANDUM
TO: Board of County Commissioners
From: Roman Gastesi
County Administrator
Date: April 26, 2013
RE: Change Orders
Attached is a proposed change order for D.L. Porter Constructor's Inc. (Change Order
#2 for the Construction of Freeman Justice Center — Drug Court Offices is for an
increase of $2785.00 to supply and install a new Notification Appliance Circuit (NAC)
power module with the associated wiring in order to connect the new fire alarm system.
Due to the existing NAC being full a new NAC is required.)
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Ma7day, April ?,l9, 2013.
Debbie Fredgrick
Deputy County Administrator
DF/ac