Item C37BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mayl5, 2013 Division: Public Works/Engineering
Bulk Item: Yes X No _ Department: Facilities Maintenance
Staff Contact Person Bob Stone, (305) 289-6036
AGENDA ITEM WORDING: Approval to advertise for bids for the inspection, testing, maintenance
and repairs of Fire Protection Systems per NFPA 25 for the following buildings for an initial Term of (2)
two years with (3) three, 1 year renewal options. Buildings included are: Monroe County Detention
Center, Harvey Government Center, Lester Bldg., Monroe County Courthouse Annex/Old Jail, Marathon
Government Annex, Marathon Jail, Plantation Key Jail, Monroe County Main Courthouse, Monroe
County Sheriff Administration Bldg., Dept. Of Juvenile Justice Bldg., Bayshore Manor and Freeman
Justice Bldg..
ITEM BACKGROUND: Requests for Proposals are done annually for inspections and testing. A
provision for maintenance and repairs has not previously included in the proposals. Including
maintenance and repairs and changing the term to an initial Term of (2) two years with (3) three, 1 year
renewal options enables the contractor the ability to become more proficient and acquainted with the
buildings and systems.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Approx. $800 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: same SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
!O)t-
APPROVED BY: County AttyOMB/Purchasing Risk Management fitT
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #.