2nd Amendment 04/21/2021 1a: �°° 4"S Kevin Madok, CPA
Clerk of the Circuit Court& Comptroller—Monroe County, Florida
DATE: April 28, 2021
TO: Emily Schemper, Senior Director
Planning& Environmental Resources
FROM: Pamela Han . Q/.C.
SUBJECT: April 21' BOCC Meeting
Attached is an electronic copy of the following item, executed on behalf of Monroe
County, for your handling:
K5 Resolution No. 163-2021 accepting and approving Supplemental Amendment No.
2 to the Joint Participation Agreement G 1A71, with the Florida Department or Transportation,
adding$300,000.00; and a time extension to June 30, 2023 for Monroe County's Transportation
Planning Prognun; funded at 87.5%by FDOT ($262,500.00), the County's share is 12.5%
($37,500.00).
Please he sure to provide our ollice with a fully executed copy once the document is sued
by die state. Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Flodda 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
AMENDMENT NO. 2 TO THE JOINT PARTICIPATION AGREEMENT ("JPA") BY
AND BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND THE
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Amendment Two to Joint Participation Agreement G1A71, executed on June 10, 2019
("Agreement" or the "Contract") incorporated herein by reference,between Monroe County, Florida,
a political subdivision of the State of Florida ("MONROE COUNTY", the "COUNTY", or the
"MONROE COUNTY BOCC"),and the State of Florida Department of Transportation,a component
agency of the State of Florida ("FDOT" or the "DEPARTMENT"), programmed under Financial
Project Number 252228-1-14-09 (the "PROJECT"), is entered into this 7 day of
May , 2021.
WITNESSETH:
WHEREAS, the Agreement was entered into by both parties pursuant to the approval of
the DEPARTMENT and of MONROE COUNTY pursuant to the latter's approval of Monroe
County BOCC Resolution No. 143-2019, adopted on May 22n1, 2019, in the total amount of Three
Hundred Thousand Dollars ($300,000.00); and
WHEREAS, Supplemental Amendment No. 1 to the Contract was entered into by both
parties pursuant to the approval of the DEPARTMENT and of the COUNTY pursuant to the latter's
approval of Monroe County BOCC Resolution No. 144-2020, adopted on May 20", 2020, in the
total amount of Three Hundred Thousand Dollars ($300,000.00); and
WHEREAS, the above-referenced parties mutually find that it is necessary to
increase the total Contract amount by Three Hundred Thousand Dollars ($300,000.00) to
provide additional dollars needed to the PROJECT as identified in attached Exhibit "B",
"Amended Financial Summary", both of which are hereby incorporated as if fully stated
herein; and
WHEREAS, the COUNTY will invoice the DEPARTMENT on a quarterly basis for
completed work. The COUNTY must submit the final invoice on this PROJECT to the
DEPARTMENT within one-hundred-and-twenty (120) days after the expiration of this
Agreement.
NOW,THEREFORE, in consideration of the mutual covenants and agreements contained
herein, together with other good and valuable consideration, the adequacy, sufficiency, and receipt
of which are hereby expressly acknowledged,the parties declare as follows:
Section 1. The foregoing recitals are true and correct and are hereby incorporated as if fully
stated herein.
Section 2.The Agreement dated June l Ot", 2019, as amended, is hereby amended as follows:
Page I of 7
Joint Participation Agreemeid between the Florida Department of Transporlation and Monroe Cow
Financial Project Number#252228-1-14-09
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
* Financial Provisions shall be increased by an amount not to exceed Three Hundred
Thousand Dollars ($300,000.00). The contract shall not exceed Nine Hundred Thousand
Dollars ($900,000.00).
* Exhibit "B" shall be supplemented by the increased amount of Three Hundred Thousand
Dollars ($300,000.00) in the attached Exhibit "B".
+ Exhibit "C" shall be supplemented by incorporating the Resolution approving this
Amendment Two to Joint Participation Agreement Between State of Florida Department
of Transportation and Monroe County in the attached Exhibit C.
® GeneralReouirements shal I be amended to extend the completion date of the PROJECT to
June 30, 2023
All other terms and conditions of the Contract are in effect and remain unchanged.
[signatures on the following page]
Page 2 of 7
Joint Participalion Agreement between the Florida Department o{Transportatfon and Momae Cowatl,
Financial Project Number#252228-1-14-09
DocuSign Envelope ID:41C0504B-CD08-438B-8A9A-70448D69228E
MONROE COUNTY BOCC: STATE OF FLORIDA,DEPARTMENT OF
TRANSPORTATION:
oocusao.4sr:
alb mug n,f)/X [AMAt�, I�It,SIaS
BY. �4li.I.UT BY: n tnussamA..
®Mayor Michelle Coldiron FOR District Secretary
4e.e11— '`
G;0£f
'SA ktEST ,2 ATTEST:
IsPaL) (SEAL)
ICEVTM`MADOK, CLERK [0000saom by:dM{^pc5 IL
eoeemwwesXoe.
By: 01 _ By:
AS DEPUI ' CLERK ✓It14f'LI Executive Secretary
LEGAL REVIEW: LEGAL REVIEW:
MONROE COUNTY ATTORNEY Doo s r
• APnVFDCA.S TOFORM {'�
By: Date: / 1/hP;f By. �luCAFO1SlD(aBC
ASST. COUNTY ATTORNEY District Chief Counsel
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Page 3 o/7
Join Pw'iidlwion eg:non:r F bnnem'be ect Vun be) q 2Cem yf 14-09 nuann nrW Monroe Comm
Flumiclal Pi ien Numbers X 25222N-1-14-19
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
EXHIBIT "A"
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING CONSULTANT SUPPORT
The purpose of this task is to provide funding assistance for the transportation planning consultant
to support the Monroe County Transportation Planning program. This support will provide
assistance for general transportation planning and analysis activities. The activities will include
short and long range transportation planning, plan updates, planning studies, traffic operational
analyses, data collection, technical support, and review of development proposals. The activities
may also include bicycle and pedestrian planning and analysis, scenic highway planning,
coordination,and designation activities,and other activities necessary to support the transportation
planning program of Monroe County.
The Monroe County staff will administer the consultant contract, issue task work orders, review
consultant products and progress reports, prepare invoices for submission to the Department, and
participate in transportation planning, analysis, and data collection activities as necessary.
TASK 2: TRANSPORTATION PLANNING STAFF ASSISTANCE
The purpose of this task is to provide funding assistance for the transportation planning staff
positions to support the Monroe County Transportation Planning program. The transportation
planning program will include short and long range transportation planning, plan updates,
planning studies, traffic operational analyses, data collection, technical support, and review of
development proposals. The activities may also include bicycle and pedestrian planning and
analysis, scenic highway planning, coordination, and designation activities, and other activities
necessary to support the transportation planning program of Monroe County. The transportation
planning staff responsibilities will include all activities necessary to carry out the Transportation
Planning program of the County, such as coordination and meeting with the Department on a
quarterly basis and managing the work activities of the consultant.
The transportation planning staff will provide a variety of administrative tasks including, but not
limited to the following: administer the consultant contract; participate in the consultant selection
process; oversee the transportation planning consultant activities; issue task work orders; review
consultant work products; review consultant progress reports, and prepare quarterly progress
reports for the Department; meet with the Department's project manager quarterly; prepare
invoices for submission to the Department (in a Department approved format); and generally
manage the transportation planning program of the County.
Page 4 of 7
.loin!Participation Agreement bcAveen the 1710-ida Department oj'Transporlalion and Monroe County
Financial Protect Number#2 52228-1-14-09
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
FDOT Financial Project Number: 252228-1-14-09
County: Monroe
FDOT Project Manager: Ken Jeffries, (305) 470-5445
COUNTY Project Manager: Emily Schemper, (305) 453-8772
Page 5 of 7
Altai Participation Agreement between the Florida DeparlmerP ofTransporiation and Monroe Cozeno-
Financial Project Number#252228-1-14-09
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
EXHIBIT "B"
FINANCIAL SUMMARY
Estimated PROJECT costs and deliverables for reimbursement are below listed:
The public agency may distribute funds between Tasks 1 & 2 as needed to effectively complete
the project. All transportation planning activities will be documented in the quarterly progress
reports to the Department.
The costs of travel and equipment are to be borne by the public agency and are not reimbursable
under this Agreement.
,. _-.z._ uuuuuuu uuuuuuu
Prior Funds Supplemental 2
Eligible Costs {Original & Funds Total Costs
Su �;I'lemental 11�
Task 1
Consultant Fees $100,000.00 $50,000.00 $150,000.00
Unanticipated Cost for
Transportation Issues $100,000.00 $50,000.00 ( $150,000.00
Task 2—Salary &Fringe
Benefits
Transportation Planning
Mana er $200 000.00 Y _ _ $100,000.00 , $300.000.00
Growth Management
Transportation Planner $200,000.00 $100,000.00 $300,000.00
Total PROJECT costs
eligible for reimbursement ;
b� the DEPARTMENT: $525,000,00 $262,500.00 $787,500.00
The COUNTY's
contribution shall be: $75,000.00 $37,Sa0.00 $112,500.00
-- -
Total PROJECT Cost
Estimate: $600,000.00 , $300,000.00 $900 000.00
Total PROJECT costs eligible for reimbursement by the DEPARTMENT: 5787,500.00
The COUNTY 's contribution shall be: $112500.00
Total PROJECT Cost Estimate: $ 900,000.00
Page 6 of 7
Joint Participation Agreemerrl betxeen the Florida Department q(Transpolation and Monroe
Count v
Financial Project Number 4 252228-1-14-09
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
EXHMIT TICTI
RESOLUTION
To be herein incorporated once approved by the
Monroe County Board of County Commission
(`BOCC") pursuant to the BOCC's approval of such
Resolution on or about its regular April 2021 public
meeting.
Page 7 of 7
Joint Participation Agreement between the Florida Department o17ransportaiion and Monroe Countl
Financial Project Number#252228-1-14-09
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
u
MONROE COUNTY, FLORIDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 163 -2021
A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ACCEPTING AND APPROVING THAT CERTAIN FLORIDA
DEPARTMENT OF TRANSPORTATION ("FDOT") JOINT PARTICIPATION
AGREEMENT("JPA")SUPPLEMENTAL AMENDMENT NO.2 BEARING CSFAICFDA
NO. 20.205.
WHEREAS, the State of Florida through FDOT and the Board of County Commissioners
of Monroe County, Florida (the "County'), recognize the need for transportation planning
functions including but not limited to transportation concurrency review, traffic engineering
support, the County's biennial U.S.] Arterial Time and Delay Study, the performance of
miscellaneous public transportation planning studies, utilization of consultants to provide for
transportation planning assistance required in connection with review of development
applications, and maintenance and updates to long-range transportation plans,the Monroe County
Comprehensive Plan, the Monroe County Code of Ordinances, and the Monroe County Land
Development Code, as necessary; and
WHEREAS, due to FDOT administrative updates and contract formats, FDOT has
requested that it and the County enter into a new JPA that shall fund the County's transportation
planning functions; and
WHEREAS, on May 22, 2019, JPA 61 A71 was adopted and totaled $300,000; and
WHEREAS, on May 20,2020,JPA G1A71 Supplemental Amendment No. 1 was adopted
and increased the agreement by $300,000, bringing the agreement total to $600,000; and
WHEREAS, Supplemental Amendment No. 2 will extend the contract deadline to June
30, 2023 and increase the agreement by $300,000 bringing the total contract to $900,000.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, THAT:
Section 1. Recitals and Legislative Intent.. The foregoing recitals and statements of
legislative intent are true and correct and are hereby incorporated as if fully
stated herein; and
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
Section 2. That certain IPA Supplemental Amendment No. 2 before the Board of
County Commissioners of Monroe County, Florida, at its regular April 21,
2021, meeting, attached hereto, is hereby approved and accepted.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of the Board held on the 21" day of April 2021.
Mayor Michelle Coldiron Yes
Mayor Pro Tern David Rice Yes
Commissioner Craig Cates Yes
Commissioner Eddie Martinez Yes
Commissioner Mike Forster Yes
BOARD OF COUNTY COMMISSIONERS
j s OF MONROE C '
w,
ni
-- ZE ,
A MAYOR MICHELLE COLDIRON
,r
`A`F`TEST; KEVIN MADOK, CLERK
MONROE COUNTY Y
V
By
AS DEPUTY CLERK ate;
DocuSign Envelope ID:44C0504B-0008-438B-8A9A-70448D69228E
To:Josenie.Bermudez@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1A71
5/5/2021
CONTRACT INFORMATION
Contract: G 1 A71
Contract Type: I GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
VandorlD: F596000749054
Beginning Date of This Agreement: 06/10/2019
Ending Date of This Agreement: 06/30/2022
Contract Total/Budgetary Ceiling: ; ct=$787,500.00
Description: Funding Assistance to Monroe County to Implement County Transportation Planning
Program
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 5/5/2021
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062010630
Expansion Option: A2
Object Code: 780000
Amount: $262,500.00
Financial Project: 25222811409
Work Activity(FCT): 215
CFDA: 20.205
Fiscal Year: 2021
Budget Entity: 55100100
Category/Category Year: 088854/21
Amendment ID: S002
Sequence: 00
User Assigned ID: 2
�Enc Line(6s)/Status: 0003/04
Total Amount: $262,500.00
Pagel of 1