Item C28
BOA~D OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/17/01
Bulk Item: Yes ~ No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Approval of recommendation of Substance Abuse Policy
Advisorv Board (SAPAB) to use Local Law Enforcement Block GranQ (LLEBG) funds for
Juvenile DruQ Court beoinninQ October 1. 2002 and authorization for Grants
Administrator to complete online request for drawdown of funds in accordance with U.S.
Dept. of Justice Bureau of Justice Assistance procedure.
ITEM BACKGROUND: Monroe County has accepted LLEB'G Qrant awards since 1997.
The funds were used the first year to enhance courthouse security and the followinQ
years for Juvenile DruQ Court. Two proposals were considered by the SAPAB - a draft
COpy of the minutes of the SAPAB meetino is included.
PREVIOUS RELEVANT BOCC ACTION: Approval of Qrant applications. contracts. and
Substance Abuse Policy Advisorv Board recommendations in prior years. Acceptance
of Qrant award at AUQust 2001 meetinQ.
CONTRACDAGREEMENTCHANGES:nm
STAFF RECOMMENDATION: Approval
TOTAL COST: 120.158.00
COST TO COUNTY: 12.016.00
REVENUE PRODUCING: Yes 0 No ~
BUDGETED: Yes ~ No 0
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT 0
")
DIVISION DIRECTOR APPROVAJ~ J ~ ~
, James L. Roberts
DOCUMENTATION: INCLUDED: ~ TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
/-~
Substance Abuse Policy Advisory Board
Minutes
September 7, 2001
10:00 A.M.
Monroe County Chapel Meeting Room (Stock Island)
Key West, FL
Board members/designees present:
Raiette Avael, Department of Children and Families
Bob Menendez, Designee for Mike Lannon, Monroe School District Superintendent
Karen Murphy-Vedrode, M.S.C.A.P.
DOObie Barcel1, Designee for David Rice, Guidance Clinic of the Middle Keys
Jim Roberts, County Administrator
Richard D. Roth, Sheriff
Major Tommy Taylor, Monroe County Detention Center G1 OJ ~ ~ IT
Towanda H. Scott, Monroe County Detention Center L!U
Theresa Westerfield, Court Administrator, 16th Judicial Circuit U 0 A
Marsh Wolfe, Care Center for Mental Health
Nancy Criswell, Designee for Mark Kohl, State Attorney
Ron Herron, Pre-Trial Services
Staff members present:
David Owens, Monroe County Grants Administrator
At approximately 10: 15 A.M., Chair Marshall Wolfe called the meeting to order and verified the presence of a
quorum. Attendees introduced themselves and noted the agency they were representing.
Theresa Westerfield made a motion, seconded by Karen Murphy- Vedrode, to approve the minutes of the May 4,
2001 meeting. Motion passed unanimously.
Joe Leiter discussed the Marine Enforcement Unit Program with the Board. He mentioned the fact that the
former Florida Marine Patrol is now the Fish and Wildlife Commission and is no longer providing marine
enforcement of laws such as those against reckless operation of a vessel, but is focusing mainly on environmental
concerns. He answered questions from the Board regarding jurisdiction. Ron Herron inquired about the number
of calls currently received and Tommy Taylor asked about the number of calls that were drug-related; Joe Leiter
replied that that information is not currently available, but added that the Whale Harbor area is the second most
dangerous area in the state for boating incidents. He said that Monroe County is ranked second in the state for
the number of registered vessels, and was ranked first until recently, when Broward County took first place.
Bernie LaPira discussed the Marine Enforcement Unit with the Board. Marsh Wolfe noted that there is no
commitment to patrol the "sand bar," at which many of the problems occur. Joe Leiter replied that' the Sheriffs
Department would respond to any reported problem at the sand bar, since it is in the Sheriff s jurisdiction, while
not in Islamorada's jurisdiction. Bernie LaPira agreed that there was no commitment to patrol the sand bar in the
proposal as submitted.
Theresa Westerfield inquired as to the eligibility of the Village of Is1amorada for Local Law Enforcement Block
Grant funds, noting that, for instance, the City of Key West receives its own LLEBG funding. Dave Owens
replied that he had checked the list of entities eligible for direct award ofLLEBG funds, and Islamorada was not
on that list. He added that he had called the Bureau of Justice Assistance in Washington arid was told that
uniform crime report statistics are used in a formula to determine eligibility and entities scoring less than 10,000
are not eligible for their own individual award, but in this case, Is1amorada may share in the funding awarded to
Monroe County.
Marsh Wolfe asked if the maintenance of the vessel is budgeted, and Joe Leiter replied that it is.
fID[JJill~u
Theresa Westerfield discussed Juvenile Drug Court and the difference between Juvenile Drug Court and Adult
Drug Court, noting that Juvenile Drug Court must work with the whole family in most cases, instead of just the
individual. Jim Roberts asked what exactly the money would be used for, and Theresa Westerfield replied that it
would fund counselors in three areas of the keys. Marsh Wolfe asked what would happen if the total amount
requested were not to be awarded. Theresa Westerfield responded that Juvenile Drug Court would request
funding from the state or county. Marsh Wolfe and Theresa Westerfield discussed the graduation rate from
Juvenile Drug Court and Theresa Westerfield mentioned the lack of evaluation of the program. She said that
Juvenile Drug Court will seek funds in the future to perform an evaluation of the program. Nancy Criswell asked
what the half-time positions in the budget do the other half of the time. Theresa Westerfield replied that they
pe!.form duties in adult drug court and family court in the remainder of their work time.
B..Qb Menendez said that Juvenile Drug Court seemed more fitted to the mission of the Substance Abuse Policy
Advisory Board and discussed the possibility of a compromise in which each agency would receive some, but not
all, of the funding requested. Debbie Barcell said that it seemed to her that just funding the boat for Islamorada
would not meet the need and cutting Juvenile Drug Court would also be harmful. Ron Herron said that he saw a
problem in approving a new program for which there was not much information in the way of crime statistics,
while the community is well aware of the ~g problem. Jim Roberts said that if funding to Juvenile Drug Court
were to be reduced, that part funded by the County to keep the program at its current level could not be funded by
LLEBG in future years, because that would constitute supplanting.
Raiette Avael made a motion, seconded by Debbie Barcel1, to approve the proposal submitted by juvenile drug
court in the total amount of$120,158.00, made up of$108,142.00 in LLEBG federal funds and $12,016.00 in
Monroe County matching funds. The vote was 11-0, with Theresa Westerfield abstaining.
Marsh Wolfe continued with agenda item four, discussion of the required makeup ofa community coalition for
the Office of National Drug Control Policy grant funding. Debbie Barcell, Theresa Westerfield, Marsh Wolfe,
and Dave Owens discussed the amount of funding available and the likelihood of getting an award under that
program. They noted that the maximum award is $100,000.00, and that a maximum of 140 awards is made each
year. Marsh Wolfe asked Dave Owens to investigate the issue further and present information to the Substance
Abuse Policy Advisory Board to be considered at its next meeting.
Raiette A vael1eft at approximately 11 :00 A.M.
Marsh Wolfe discussed agenda item five, discussion of Monroe County's substance abuse treatment needs,
saying that he would like members of the Substance Abuse Policy Advisory Board to study these needs and
create a list of needs not currently being met to be used in making funding decisions in the future.
The Board, responding to a question raised by Theresa Westerfield, briefly discussed the Safeport program and
its recent funding difficulties. Marsh Wolfe noted that they have applied for two federal grants. Karen Murphy-
Vedrode questioned what would happen if Safeport ceases to operate. Debbie Barcell said that she believed that
Safeport would continue operations at least through March of 2002, even if in a reduced capacity.
Marsh Wolfe said that he would like to start the application and funding process for Byrne grants earlier next
year, with the hope of making more informed funding decisions.
There being no further business, Marshall W olfe made a motion to adjourn, which was unanimously approved.
The meeting was adjourned at approximately II: 10 A.M.
u.s. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of the Director
Washington, D.C. 20531
-..
July 13,2001
Mr. Neugent
County Mayor, Monroe County
5100 College Road
c/o OMB Grants Mgt.
Key West, FL 33040-4319
RE: Fiscal Year 200 I Local Law Enforcement Block Grants Program
Dear Mr. Neugent:
I am pleased to inform you that I have approved the application for funding under the Bureau of
Justice Assistance's (BJA) Fiscal Year 2001 Local Law Enforcement Block Grants (LLEBG)
Program in the amount of$108,142 for Monroe County. The purpose of the LLEBG Program is
to reduce crime and improve public safety. This Block Grant Award may be used for any of the
purpose areas described in the statute.
Enclosed you will find the Grant A ward and Special Conditions documents. If you have any
programmatic questions regarding this award, please contact BJA's State and Local Assistance
Division at (202) 514-6638. In addition. all financial questions regarding this award should be
directed to the Office of the Comptroller, Customer Service Division at (800) 458-0786.
1 look forward to a continuing partnership with Monroe County in furtherance of this important
criminal justice program.
Sincerely yours,
~~.
Richard H. Ward, 1ll
Acting Director
Attachments
('
.
u.s. Department of Justice
Office of Justice Programs
qlJice for Civil Ri~hts
Washington, D.C. 20531
July 13,2001
Mr. Neugent
County Mayor, Monroe County
5100 College Road
c/o OMB Grants Mgt.
Key West, FL 33040-4319
Dear Grant Recipient:
Congratulations on your recent award. Because you have submitted Certified
Assurances that your agency is in compliance with applicable civil rights laws, this
office has determined that you have met this requirement in the Department of Justice
regulations governing recipients of Federal financial assistance (see 28 C.F.R. sec.
42.204, Applicants' Obligations). As Director of the Office for Civil Rights (OCR),
Office of Justice Programs, 1 would like to offer you my assistance in completing the
conditions of these Assurances, specifically Nos. 13, 14, and 15, as the grant goes
forward.
As you know, equal opportunity for the participation of women and minority
individuals in employment and services provided under programs and activities
receiving Federal financial assistance is required by law. Therefore, if there has been a
federal or state court or adminis.trative agency fmding of discrimination against your
agency, please forward a copy of such order or consent decree, as required by
Assurance No. 14, to OCR at the U.S. Department of Justice, Office of Justice
Programs, Office for Civil Rights, 810 Seventh Street, N. W., Room 5107, Washington,
D.C. 20531.
(
Additionallnstruc:tions For Grantees Receiving $500,000 Or More:
1.
In accordance with Assurance No. 15, each grantee that receives $500,000 or more (or
$1,000,000 in an 18- month period), and has 50 or more employees, must submit an
Equal Employment Opportunity Plan (EEOP)within 60 days from the date of this letter
to OCR at the above address. I
2.
Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of
sending its own comprehensive EEOP, and return it to OCR within 60 days of the date
of this letter. This easy-to-follow EEOP Short Form reduces paperwork and
preparation time considerably and will ensure a quicker OCR review and approval.
The enclosed Seven-Step Guide to the Design and Development of an EEOP (which
includes an EEOP Short Form) will assist you in completing this requirement.
3,
Please be reminded that the above requirements apply to primary grantees and to each
of their subgrantees or contractors that meet the criteria outlin~d in this letter,
Therefore, all primary grantees should apprise subgrantees, of these responsiblities and
those meeting the criteria should send their EEOPs or EEOP Short Forms directly to the
Office for Civil Rights withi.il60 days of the date of their award.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to OCR
within 60 days.
PURSUANT TO THE SPEClAL CONDITION REGARDING EEOPs GOVERNING TillS
AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN
ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND
MA Y RESULT IN SUSPENSION OF DRA WDOWN OF FUNDS UNTIL EEOP HAS
BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS.
Additionallnstruc:tions For Grantees Receiving $25,000 Or More, But Under $500,000:
4. Pursuant to Department of Justice regulations, each grantee that receives $25,000 or
more and has 50 or more employees is required to maintain an Equal Employment
Opportunity Plan (EEOP) on me for review by OCR upon request. (However, if the
grantee is awarded $1,000,000 in an eighteen ( 18) month period, it must submit an
acceptable EEOP to OCR.) Please complete the applicable section of the attached
Certification Form and return it to OCR within 60 days of the date of this letter.
NOTE: If agency has under 50 employees, regardless of amount of award, no EEOP is
required; however, grantee must return applicable portion of Certification Form to OCR
within 60 days.
I If you have already submitted an EEOP as part of another award from the Office of Justice Programs (OIP) or
the Office of Co=unity Oriented Policing Services (COPS) within this grant period, or if you have certified that
no EEOP is required. it is not necessary for you to submit another at this time. Simply send a copy of the letter
you -received from OCR showing that your EEOP or certification is acceptable.
Additional Instructions For Grantees Receiving Under $25,000:
5, A recipient of under $25,000 is not required to maintain or submit an Equal
Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15. No
Certification is required.
Instructions for AU Grantees:
6. In addition, all recipients, regardless of their type, the monetary amount awarded,
or the number of employees in their workforce, are subject to ~be prohibitions against
discrimination in any funded program or activity, Therefore, OCR investigates
complaints by individuals or groups alleging discrimination by a recipient of OlP
funding; and may require all recipients, through selected compliance reviews, to submit
data to ensure their services.are delivered in an equitable manner to all segments of the
service population and their employment practices are in compliance with equal
employment opportunity requirements. :2
If you have any questions, please call OCR at (202) 307-0690. Additional information and
technical assistance on the civil rights obligations of grantees can be found at:
http://www.ojp.usdoj.gov/ocr/.
Sincerely,
~~.~
Michael L. Alston
Acting Director, Office for Civil Rights
cc: Grant Manager
Financial Analyst
2 The employment practices of certain Indian Tribes are not covered by Title vn of the Civil Rights Act of ]964, 42
U.S.C. sec. 2000e.
. U.S, DEPARTMENT OF rusncE AWARD
OFFICE OF JUSnCE PROGRAMS
DOJP ~ BJA D OJIDP ~ GRANT PAGE 1 OF 5
D BJS D NIJ D OVC D COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
I. GRANTEE NAME AND ADDRESS (IocIuding Zip Code)
Mooroe CauDty
5 I ()() College RDad
c/o OMB GnuD Mgt.
KeyWelIt, FL 330404319
4.AWARDNUMBER: 200I-LS-BX-1575
5, PROJECT PERIOD: FROM
BUOOET PERIOD: FROM
1010 112000 TO
1O/lllrlOOO TO
0913012002
09130fl002
IA. GRANTEE IRSIVENDOR NO.
5%000750
6. AWARD DATE 07113flOOl
R. SUPPLEMENTNUMBER
7. AcnON
2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code)
[!]1ni1ial
D Supplememal
2A. SUBGRANI"EE IRSIVENDOR NO.
9, PREVIOUS AWARD AMOUNT
$0.00
3. PROJECT llTLE
FY 200 I Local Law Enforc:ement Block Gnmts
10. AMOUNT OF TInS AWARD
SlOR,I42
I 1. TOTAL AWARD
S lOR, 142
12, SPECIAL CONDITIONS (Cbe<:k, if "I'Plicable)
r:l lHE ABOVE GRANT PROJECf IS APPROVED SUBJECf TO SUCH CONDmONS OR LIMIT A nONS AS ARE SET FORlH
L.!J ONlHEAITACHED4PAGES
13. STATlITORY AunIORIlY FOR GRANT
D llTLE I OF lHE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 196R.
42 U.S.C. 3701, ET. SEQ. AS AMENDED
D llTLE 2 OF TIm JUVENILE JUSnCE AND DELINQUENCY PREVENTION ACT OF 1974
42 u.s,c. 5601, ET. SEQ. AS AMENDED
D
[i]
VlCI1MS OF CRIME ACT OF 19114,42 U.S.C. 1060 I, ET. SEQ. PUBLIC LAW 9R-473, AS AMENDED
OTHER (SpecifY): FillCU! Year 2001,1lepartmenco ofC"'IIU1en:e, JWltice.lIDd State, !be Judicizuy.lIDd Related Agenci... AppruprilIti""" Act (Pub.
L. No, 106-553)
14, FUI1JRE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUOOET PERIOD:
AMOUNT OF FUNDS:
lHJRD YEAR'S BUOOET PERIOD:
AMOUNT OF FUNDS:
N1A
N1A
N/A
N1A
TYPE OF FUNDS:
TYPE OF FUNDS:
IS. ME1HOD OF PAYMENT
mE GRANTEE WIlL RECEIVE CASH VIA A LEITER OF CREDIT
DYES 0NO
AGJ;J\/CY APPROVAL
16. TYPED NAME AND TITLE OF APPROVINGOJPOFFlCIAL
R....hanlH, Wan!, m
I\ctina D_
Bureau of Illl1ti<:e ^_iatance
GRANTEE ACCEPTANCE
IR. TYPED NAME AND TITLE OF AlITHORIZED GRANlEl OFFICIAL
Gecrge NeugeDI
County Mayor
17. SIGNA TIlRE OF APPROVING OJP OFFICIAL
19. SIGNATIlRE OF AlITHORIZFD GRANTEE
19A..DATE
~--><..-
20. ACCOUNTING CLASSIFICA nON CODES
FISCAL FUND BUD. DIY.
YEAR CODE ACT. OFC. REG.
AGENCY USE ONLY
21. LlSMI4
LlOlUOl575
SUB.
POMS
X B U lID 00 00
OJP FORM 400012 (REV. 5R7) PREVIOUS EDmONS ARE OBSOLETE
. U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION
OFFICE OF JUSTICE PROGRAMS SHEET
D OJP 0 BlA D OJIDP [!] GRANT PAGE 2 OF 5
D BIS DNU D OVC 0 COOPERATIVE AGREEMENT
CHECK APPROPRJA TE BOX
PROJECT )lUM8ER: 2001-LS-BX-1575 AWARD DATE 07/1312001
SPECIAL CONDITIONS
I. The recipient agrees to comply with the fInancial and administr.ltive requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient agrees to comply with the organizational audit requirements ofOMB Circular, A-l33, Audits of States,
Local Governments and Non-ProfIt Organizations, as further described in OJP's Financial Guide, Chapter 19.
3. The recipient acknowledges that failure tp submit an acceptable Equal Employment Opportunity 'Plan (if recipient is
required to submit one pursuant to 28 CFR 42.302), that is approved by the Office of Civil Rights, is a violation of its
CertifIed Assur:mces and may result in suspension or tennination of funding, until such time as the recipient is in
compliance.
4. The recipient agrees that federal funds under this award will be used to supplement but not supplant state or local
funds, pursuant to section 101(g) ofH.R. 728, l04th Cong. (1995).
5. The recipient shall submit one copy of all reports and proposed publications resulting mm this agreement twenty (20)
days prior to public release. ANi publications (written, visual, or sound). whether published at the recipient's or
government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and
issue analysis.)
''This project was supported by Grant No. 2001-LB-BX-l 575 awarded by the Bureau of Justice Assistance, Office
of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not
necessarily represent the official position or policies of the U.S. Deparbnent of Justice. "
6. The recipient agrees to provide information required for any national evaluation conducted by the U.S. Department of
Justice.
7. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers
and/or support personnel, as descnlx:d in the applicable purpose area of Subpart A section 10 1 (a)(2) of H.R. 728,
l04th Congo (1995), that the recipient unit oflocal government will achieve a net gain in the nmnber oflaw
enforcement officers who perform non-administrative public safety service. If the funds are used for the hiring and
employing of new, additional law enforcement officers and/or support personnel, the unit oflocal government will
establish procedures to give members of the Anned Forces who, on or after October 1, 1990, were or are selected for
involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under
section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense
Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C.
1923 note), a suitlble preference in the employment of persons as additional law enforcement officers or support
personnel.
olP FORM 40001'2 (REV, 587) l'REVIOUS EDITIONS ^RE OBSOLETE
r---
(
u.s. DEPARTMENT OF JUSTICE AWARD CONTINUATION
omCE OF JUSTICE PROGRAMS SHEET
0 OJP W BJA o OJJDP [!] GRANT PAGE 3 OF 5
o BJS DNlJ o OVC 0 COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
PROJECf ~ER: 200 l-LB-BX-1575 AWARD DATE 07/1312001
SPECIAL CONDITIONS CONTINUED
8, The recipient agrees this award document constitutes the obligation of federal funds for use by the recipient in
execution of the program or project covered by the award. Such obligation may be terminated without further cause if
the recipient fails to affIrm its timely utilization of the award by accepting the awaro and special conditions within 45
calendar days from the date of award.
9. The recipient agrees to submit the Request for Drawdown via the Internet system within 90 calendar days from the
date of award, or to have all funds deobli~ated for redistribution during the next funding cycle. '
10. The recipient agrees to one 24 month obligation and expenditure period. as established at the approval of the Request
for Drnwdown. All funds must be expended by the end of this 24 month period with no exceptions.
II. The recipient is required to establish a trust fund account. This fund may not be used to pay debts incurred by other
activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to
obligate and expend the grant funds in the trust fund (including any interest earned) during the 24 month period.
Grant funds (including any interest earned) not expended by the end of the 24 month period must be returned to the
Bureau of Justice Assistance (BJA) by the end of the 27th month, along with the final submission of the Financial
Status Report (SF-269A).
12. The recipient agrees to submit one final progress report via the Internet system at the end of the 24 month obligation
and expenditure period.
13. The recipient agrees, if funds are used by the recipient or subrecipient for enhancing security, that the recipient or
subrecipient - -
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken
under subparngraph (B) of section 101 (a)(2), on the incidence of crime in the geographic area where the enhancement
is undertaken;
(b) will conduct such an assessment with respect to each such enhancement; and,
(c) will submit to the Bureau of Justice Assistance (BJA) an annua1assessment report via the Internet system.
OIP FORM 4000/'2 (REV, S87)l'REVTOUS EDmONS ARE OBSOLETE
. U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION
omCE OF JUSTICE PROGRAMS SHEET
D OJP [!] BIA D OIJDP ~ GRANT PAGE 4 OF 5
D BIS D NIl D OVC D COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
PROJECT ~UMBER: 2oo1-LB-BX-1575 AWARD DATE 07/1312001
SPECIAL CONDITIONS CONTINUED
.....
14. The recipient agrees to comply with 28 CFR Part 23 iffederal funds are used to support Criminal Intelligence
Systems.
IS. The recipient agrees to assist BJA in complying with the National Environment:li Policy Act (NEP A) and other related
federal environmental impact analyses requirements in the use of these grant funds, either directly by the recipient or
by a subrecipient. Accordingly, prior to obligating grant funds, the recipient agrees to first determine ifany of the
following activities will be related to the qse of the grant funds. The recipient understands that this special condition
applies to its following new activities, whether or not they are being specifically funded with these grant funds. That
is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs
to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by
this special condition are:
1. New construction;
2. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of
Historic Places or (b) located within a lOO-year flood plain;
3. A renovation, lease, or any proposed use of a building or fucility that will either (a) result in a change in its basic
prior use or (b) significantly change its size; and,
4. lmplementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational., or
educational environments.
Application of This Special Condition to Recipient's Existing Programs or Activities:
For any of the recipient's or its subrecipient's existing programs or activities that will be funded with these grant
funds, the recipient, upon specific request from BJA, agrees to coopernte with BJA in any preparation by BJA of a
national or progrnm environmental assessment of that funded program or activity.
16. The recipient agrees to ensure that the State Infonnation Technology Point of Contact receives written notification
regarding any infonnation technology project funded by this grant during the obligation and expenditure period. This
is to facilitate cOJDIDlmication among local and state govemmental entities regarding various infonnation technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative me
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.ojp.usdoj.gov/eclstates.htm
17. The recipient agrees to provide and expend a 10 percent cash match (calculated as 1/9 of the federal award amount)
before the end of the 24 month obligation and expenditure period. The recipient is reminded that the matching funds
are auditable under Special Condition #2 and will be binding to the recipient
OIP FORM 400012 (REV, 587) PREVlOUS EDmONS ARE OBSOLETE
I
/ .
u.s. DEPARTMENT OF JUSTICE AWARD CONTINUATION
. OFFICE OF JUSTICE PROGRAMS SHEET
. IlIIo: . 0 OJP 0 BJA o OJJDP ~ GIlANT PAGE 5 OF 5
. 0 0 o OVC 0
BJS NIJ COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
PROJECT ~UMBER: 200 l-LB-BX-1575 AWARD DATE 07/1312001
SPECIAL CONDITIONS CONTINUED
18. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, at least one (I) public hearing
will be held regarding the proposed use(s) of the grant funds. The recipient must also ,Drovide verification to BJA, via
the Internet system, of the public hearing. At the hearing, persons shall be given an opportunity to provide written and
oral views to the recipient on the proposed use(s) of the grant funds. The recipien.t will hold the public hearing at a
time and place that allows and encourages public attendance and participation. The recipient may not request a
drawdown of funds until these requirements are met and the fonnal budget allocations are adopte~ by the recipient.
19. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds, a previously designated or newly
established advisory board will meet to discuss the proposed use(s) of the grant funds. The recipient will designate the
advisory board to make nonbinding recommendations on the use(s) of funds under the LLEBG Program. Membership
on the advisory board must include a representative from the following, though it may be broader:
a) the local police department or sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and,
e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or
treatment.
The recipient may not request a drawdown of funds until these requirements are met and the fonnal budget allocations
are adopted by the recipient.
20. The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits Provision of the Fiscal
Year 20ot, Departments of Commerce, Justice, and State, the Judiciary, and Related Agencies Appropriations Act
(Pub. L. No. 106-553) and agrees to remain in compliance during the life of the grant. This provision requires that
the unit of local government which employs a public safety officer (as def'med by section 1204 of Title I of the
Ommbus Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or
is separated from service due to injury suffered as a direct and proximate result of a peISOnal injury sustained in the
line of duty while responding to an emergency situation or hot pursuit (as such terms are def'med by State law) with
the same or better level of health insurance benefits at the time of retirement or separation as the officer received
while on duty. If the recipient demonstrates noncompliance during the life ofthe grant, 10 percent of the award,
amount must be returned to BJA.
21. The recipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program in any
local jaiL The recipient further agrees not to subaward funds to local jails which operate "pay-to-stay" programs.
OJ]> FORM 400012 (REV, 587) PREVIOUS EDlTlONS ARE OBSOLETE