Item C11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16.17.2001
Division:
Public Works
Bulk Item: Yes --L
No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Authorization to waive facility usage fee policy structure as requested
by the AARP who is sponsoring the Tax Counseling for the Elderly Program at the Marathon
Government Center EOC meeting room for five (5) days in January, 2002.
ITEM BACKGROUND: The AARP is sponsoring the Tax Counseling for the Elderly Program at the
Marathon EOC Meeting Room on January 14, 15, 16, 17, and 23, 2002. They will be conducting
Continue Professional Education for counselors and training for new volunteers for next tax season.
The AARP is not allowed to pay any fees for use of any location.
PREVIOUS REVELANT BOCC ACTION: None on this item.
CONTRACVAGREEMENTCHANGES: N/A
STAFF RECOMMENDATIONS: Approval upon authorization of the Board waiving fees totaling
$1,389.20.
TOTAL COST:
N/A
BUDGETED: Yes N/ A No
COST TO COUNTY: N/A
. REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year
APPROVED BY:
OMB/Purchasing _ Risk Management _
ITEM PREPARED BY:
DIVISION DIRECTOR APPROVAL:
eys Operations
II ~~/t)/
Dent Pierce, Director of Public Works
DOCUMENTATION:
Included X
To Follow
Not Required_
DISPOSITION:
AGENDAITEM# , .CI ,
Revised 2/27/01
MRP
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Educational and Service Program
r~~~
Apri125, 2001
420 South Point Drive
Sumrnerland Key, FI. 33042
Monroe County Board of
County Commissioners
3583 South Roosevelt
Key West, Fl 33040
Att: Ann Mytnik
Dear Ms. Mytnik:
On behalf C'L the Tax Counseling for the Elderly ~ sponsored by AARP. we are requesting a waiver
to use the Training Room at the GoYemment Center on Marathon. We need the facilities from 9:00 A M
until 5:00 P M on January 14. IS. 16. 17, and 23.2002. We will be conducting Continue Prd'essional
:&fucation for our counselors and Training for the new volunteers for next Tax Season.
The Tax Counseling for the Elderly Prostaw. has been admini!:tered by AARP in cooperation with the IRS
for over 30 years. We prepared returns and answer tax questions free C'L charge for anyone who comes to
our sites. In some cases. we make calls to shut ins upon request In the last five years taxpayers have been
able to file electronically on equipment dnn~ed to TeE. A~ there is never any charge for any of our
services.
We have seven sites in Monroe County from Key Largo to Key West Because of this. our volunteers are
from all over the Keys. Marathon would be an excellent central location for our needs. We are not allowed
to pay any fees for the use C'L any locations. So again, we are limited in where we can meet.
We will need a PA system and access to a VCR. if possible as well as table and chairs for about 40 people.
We would appreciate your consideration C'L a waiver at this time.
If I can clarify any information, please contact me at 305-745-4234.
American Association of Retired Persons 601 E Street, N.W., Washington, D.C. 20049 (202) 434-2277