Item C15
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16 and 17. 2001
Division: Public Works
Bulk Item: Yes -L No
Department: Engineering
AGENDA ITEM WORDING: Authorization to issue a Purchase Order to Exeter Architectural
Products, Inc. in the amount of $158,057.00 for shutters for the Old Courthouse, and to rescind
Purchase Order to Hurricane Protection Industries, Inc.
ITEM BACKGROUND: In May, 1999, a grant application was filed on behalf of Monroe County
for Hazard Mitigation funds for the Old Courthouse Shuttering Project. On August 7, 2000, a
letter and agreement were received from the Department of Community Affairs for the obligation
of Hazard Mitigation Grant Program funds. Funding will be as follows: $118,543 (75%) Federal,
$19,757 (12.5%) State, and $19,757 (12.5%) County = $158,057.00. Custom made shutters will
be installed to meet City historic codes and will be fitted to conform to the window arches.
Exeter Architectural Products, Inc. is a SNAPS contractor (State Negotiated Contract).
PREVIOUS RELEVANT BOCC ACTION: On August 16, 2000, the BOCC approved an
agreement with the Department of Community Affairs for the obligation of Hazard Mitigation
Grant Program funds for the Old Courthouse Shuttering Project. On April 18, 2001, the BOCC
approved a Purchase Order to Hurricane Protection Industries, Inc. Staff inadvertently used the
contractor's "sister" company's name instead of Exeter Architectural Products, Inc. in our April 18,
2001 Agenda Item.
CONTRACT I AGREEMENT CHANGES: Correction of company name.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $158.057.00
COST TO COUNTY: $19.757.00
BUDGETED: Yes X No
Acct #: 125-04556-530490-49GLPW64-530340
REVENUE PRODUCING: YES
NO L AMOUNT PER MONTH
YEAR_
APPROVED BY: ~/purchaSing _ (iSk a
Item Prepared By: '?/I/ol .
Stephanie Coffer, constructi;?9-'Jager ~. Kop el, ~E., County Engineer
DIVISION DIRECTOR APPROVAL: ~ ~~S-Iz-Ib J
Dent Pierce, Division Director
DOCUMENTATION: Included -L To follow
Not required
AGENDA ITEM #~
DISPosmON:
MA~-01-01 03:26 PM
P.02
Ex e t erA r c bit e c t u r a I P r o~d u c t s
1 .
243 West Eighth St, Wyomins. PA 18644
800.972.2478 FAX 570.693.2575
Storm Shield Hurricane Barrier Ouote ProDo:sal
Project: Old Key West Courthouse Ret N.~. ZZ0403019-10
AttentlOD: Stephanie Cosser Date: 4/3/01
Customer: Reviled Sl1101
Soo Whitehelld Street
Key West FL 33040 Phone:
Fax: 305-295-4321
c/o:
== WbiClow M.O. Damen He~' Page =t of 2
Width
Type A S4 S4 50.2.5 120
Type B 3 6 92 115
Type C 1 1 87 46.5
TypeD 2 2 64.5 32
SNAPS II # 1502177...1
1?/Jjol
Notes: - Stonn Shield Hurricane Ranier System, ready mount
.. tacc mount
- includes mid-span support (units over 72" in one direction)
- see last page for terms ofthis quote
- color must be specified as white, clear or bronze.
oj/---
. Material Totals 60 63
EDlineerlnglPennits
IIIstallation
8peela. attaehmentslspan beams
Packing & Frclallt
Total
Pattern: Invisi-Perf#2 Frame Color: Staadard
14 Oa. Thickness Pert Color: Black Suede
$123,469.00
: 53,644.00
.$ 1 3,S36.00
:512,651.00
: 54,757.00
$1S8,~7 .00
Originated by: R J'V
"I H 1-1d 1 -10 .I. ..,..:.: ~ ( t-' 1'1
P.03
E x e't erA r c bit e c t u r a I P r ci due t s
I
243 West Eighth St., Wyomil1& PA 18644
800.972.2418 Fax 570.693.2575
t,
2of2
Quote Terms and Conditions
I. Prices calculated based on quantities and dimensions submitted. Prices arc) subject to change
based upon receipt of detailed "take-oflS" and confirmed field measurements.
2. Purchase orders wlil not be accepted on a per plans basis.
3. Pricing F.O.B. Wyoming, PA. Packing and freight indicated to site.
4. Quote valid for 30 days; payment net 30 days, no retainage [with credit approval].
~. Lead time for standard colors - 8 to JO weeks from receipt of final dimensions.
[subject to credit artprovaI]
6. Prices do not include any state or local taxes.
7. Payment tenns: 30% deposit at time of order, net 30 days. [subject to credit approval]
8. Installation filstencrs are Dot included.
9. EJteter reserves the right to file a notice to owner fur non payment.
to. Any similar page 1 notes supercede the above terms.
11. 'Partial shipments will necessitate a requote representing actual quantities (If individual shipments
and adual eosts may Increase.
12. Price docs not include any state taxes that may be applicable.
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