Item C18
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
Mav 16, 17, 2001
Division: Public Works
Bulk Item: Yes X No
Department: Engineering/Construction Management
AGENDA rrEM WORDING: Approval to award bid and enter into contract for the base bid plus
Alternates /1., S, & C with Florida Concrete Restoration for the Marathon Library Repair project in the
amount of ~;92,700.
ITEM BACKGROUND: On March 28, 2001, sealed bids were opened for the Marathon Library
project. The low bidder was Florida Concrete Restoration, in the amount of $74,150.00, (with
alternatives, A, S, C, $92,700) followed by TPE Structures, Inc. in the amount of $85,846.00, (with
alternatives A, S, C , $95,102). The budgeted amount for this project is $100,000.00. The alternates
are for some additional stucco, spalling repair and painting.
PREVIOUS REVELANT BOCC ACTION: On October 18, 2000, SOCC rejected bids and approved
to readvertise due to the fact that original bids came in over the $100,000.00 budgeted amount.
CONTRACT I AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST $92,700.00
BUDGETED: Yes -X- No
Account# 304-25000-CC9824-560-630
COST TO COUNTY: $92,700.00
REVENUE PRODUCING: Yes No -X. AMOUNT PER MONTH_ Year
OMB/Purchasing _ )Ys~gement_
4~ Dl tI~ --
er, Construction Manager David S. Koppel, P.E., County Engineer
{/hvt2-, "-. s-1V'/cJ;
Dent Pierce, Division Director
Item Prepared
Stephanie
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included ~
To Follow_
Not Required_
AGENDA ITEM #lm
DISPosmON:
Revised 2/27/01
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~UCiiON~ENI
(J
SECTION 00110
PROPOSAL FORM
...
fBEIVED 8'6
BID TO:
BID FROM:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
c/o PURCHASING DEPARTMENT
PUBUC SERVICE BUILDING, ROOM 002
5100 COLLEGE ROAD, STOCK ISLAND
KEY WEST. FLORIDA 33040
~t ~V'<-~<-kr:<~~-{,~-\iOI1
~ %~~ ~1'~?-05
The undersigned. having carefully examined the Work and referenCe Drawings. Specifications.
Proposal. and Addenda thereto and other Contract Documents for the construction of:
~~) \ (c~l1'''t.Lr1' c;ecr<j~ \)cl~2.cJ tsr-~l - CGK,,.~t-e.. r-e.Pf;l..1 rs
and having carefully examined the site where the Work is to be performed, having become
familiar 'Nith aU local conditions inctuding labor affecting the cost thereof, and having
familiarized himself with material availability, Federal, State, and Locallaw8, ordinances, rules
and regL,llations affecting perfonnance of the Work, does hereby propose to furnish all labor.
mechanics, superintendents, tools, material, equipment, transportation services, and all
incidentals necessary to perfonn and complete said Work and work incidental hereto, in a
workman-like manner, in confonnance with ~id Drawings, Specifications, and other Contract
Documents including Addenda issued thereto.
The undersigned further certifies that he has personally inspected the actual location of where
the Worlt is to be performed, together with the local sources of supply and that he understands
the conclitions undel:' which the Work is to be performed. The successful bidder shall assume
the risk Jf any and all costs and delays arising from the existence of any subsurface or other
latent ptlysical condition which could be reasonably anticipated by reference to documentary
information provided and made available, and from inspection and examination of the site.
,
S-ev e.h.'+~tJu..v -+t\~L-l..C;0\..."'d. Oh.J1UI'\~i dollars.
(Total Base BI - ords) .
A. Provide an alternate price to ~emove the two stucco bands that have.1x4 wood aa blocking
(see diiwing) and patch stucco to match exisfg. Provide control joint lines to indicate a band,
paint to match exist'g. The -band- location will be painted a darker color of the base color for
contra~t. n-o
S -J,.Q.' ;> () tJ "
B. Provide an alternate price to paint the main building walla that are having the stucco work in
total (paint the wails of the main bldg. As per specifications). This price would reflect that you
would apply the cost of painting that was included in items No.1 &2 as a savings for the price
~or painting the entire wal1.1J ~ IJ r ~
BID PROPOSAL
00110 r 2
"
C. pro~qe an alt~ate price to repair the two badly spalling columns at the front drop off area.
$ ;~tJD, .
D. Provide an alternate price to use Elastomeric paint (see specifications).
$ 1~S-OO,t'TCJ . ~~
I acknowledgE' receipt of Addenda No.(s) <.....> ~ .
Unit orices:
1. New concrete piers: $ d-~.7,D.ov Ipier
2. Square foot of Elastomeric painting: $ =3, c)~ Is.f.
3. Square foot of stucco painting: $ d' :Y7 Is.f.
4. Spalling repair per pier for existing piers under slab: $ ~ CO . rv Ipier
. 5. Stucco repairs per square foot: $ I '--~, ~ Is.f.
6. Linear foot cost for slab edge repair: $ 1!->7J . ~ llin.ft.
I have included pages 2 througJy6' of the Bid Proposal which en~i1s the Proposal Form ~
the required Bid Securi~he Non-Collusion Affidavit~nd the Lobbying and Conflict
of Interest Clause~ In addition, I have included a copy of Contractor's License, and City of
Key West Occupational License.
(Check mark items above. as a reminder that they are Included.}
.:1.{() r I d.c~ Lol/\Cfe-i-e.. ~€.s~(r.A-+r01J
11-~ ~5~ ST.
.maret'i-AoYl. 1-r 3~S"o
73/ - 7(~to7 ~: d-&'7 -Dt,7t./
J L /)1#/2-
.
n1. LLLL' Y\ ~
Maiilng Address:
Phone Number:
{ nJ 0 \
Date: ~
Signed:
cs -+.eo '€..-
(Name)
Witness:
(Title)
(Seal) ~
.,~~.;t~ D. Y. YOUNG .
f.::&:.~ MY COMMISSION' CC 674684
-.. . . EXPIRE
\J~ .. ~~; s: August 26. 2001
'..9f..r,\. . Bonded Thru NolIly Publlc UndelWli18rs
BID PROPOSAL
00110 - 3
SECTION 00110
aJNSTRUcnON MANAGEMENT
MAR 2 9 2001
&mOl@)
r
PROPOSAL FORM
~.
BID TO:
MONROE COUNTY BOARD OF COUNTY CClMMISSIONERS
cio PURCHASING DEPARTMENT
PUBUC SERVlCE BUILDING, ROOM 002
5100 COLLEGE ROAD, STOCK ISLAND
KEY WEST, FLORIDA 33040
BID FROM: -rpz.. .stru tfu.rt'"_(' Tn c .
;;l-' D.~ -ZO~ ~ ---
Y I ; J .....Itt~ . ~o45"'"
I
I
~
,
The unc orsigned. ha~ing carefully examined the Work and reference nrawings, Specification$.
Proposld, and Addenda thereto and other Contract Documents for the construction of:
R.h.L~~ 'bY ary / 6,r-~ - T&J e.2...atJ} 1'1P-r~..:th4, t3".J)L.I1.~
and ha'/ing carefully examined the site where the Work i. to be performed. having become
familiar with all local conditions including labor affecting the coat thereof, and having
familiarli:ed himself with material availability t Federal. State, and Local tawa. ordinances. rules
and r.nulations affecting performance of the Work, doe. hereby propose to furnish all labor.
mecha'1ics, superintendents. tools, material. equipment, transportation services. and all
incidentals necessary to perform and complete said Work and work incidental hereto. in a
workm;lO-llke manner, in conformance with said Drawing., Specifications, and other Contract
Documents including Addenda issued thereto:
The ur.dersigned further certifies that he has personally inspected the actual location of where
the Work is to be performed, together with the local source. of supply and that he understands
thEl co ,ditlons under which the Work is to be performed. The successful bidder shall assume
thn riSl( of any and all costs and delays arising from the existence of any subsurface or other
lat ent physical condition which could be reasonably anticipated by reference to dOI:umentary
information provided and made available. and from inspection and examination of the site.
. ' -# 5, fi':il{.,. O.J!..
~:i!3lJli 11've ~~z.ahl- h~d~c- S\.~ ct6I1AVs.~~
(TotialSsse Bid. words) ;-
A. Provide an alternate price,to remove the two stucco bands that have 1x4 wood as blocking
(see drawing) and patch stucco to match exisfg. Provide control joint lines to indicate a band,
paint to match exisfg. The -band- location will be painted a darker color of the base color for
~n~lst~,;;2.~~. b..B-
8. pr'l)vide an alternate price to paint the main building walls that are having the stUl:CO wof1( in
total :paint the walls of the main bldg. As per specifications). This price would refle(;t that you
Vlould apply the cost of painting that was included in items No. 1&2 as a savings fOl the price
f~r p:lintin~. the entire wall.
.. . _ 0 7~. e...
'll" ,
~-
BID PROPOSAL
00110 - 2
...
I
I
,
,
J
I
,
C. Provide an alternate price to repair the two badly spalling columns at the front drop off area.
$ .3 Co, laD. --
D. Provide an alternate price to use Elastomeric paint (see specifications).
$ 10/ .44. -
I acknowledge receipt of Addenda No.(s) (j)
Unit Drice!:~
---
.1. New concrete piers: $ 53D. Ipier:2-
2. SquarE' foot of Elastomeric painting: $ ,. g Is.1.
3. SquarE. foot of stucco painting: $ . fA- Is.1.
4. Spallin~ repair per pier for existing piers under slab: $ ~.3D. ~ Ipier
5. Stucco repairs per square foot: $ 3. ~ Is.1.
6. Linear foot cost for slab edge repair: $ J 2-.5 . - llin.ft.
I have incl Jded pages 2 through 6 of the Bid Proposal which entails the Proposal Form ./.
the required Bid Security----L.,. the Non-Collusion Affjdavit~ and the Lobbying and Conflict
of Interest Glause~. In addition, I have included a copy of Contractor's License, and City of
Key West I)ccupational License. '
(Check mclrkitems above. as a reminder that they are included,)
Mailing Address:
lP ~ -.stY a..L ~~.s. -=:en c .
1>. D. ---e:,c;< 2- 0 to '='
V ~- Wc.s+ 33o~'
Phone Number:
2/ / I
Date: q:z..r;" ()
,I
Signed:
icn ~r
(Name)
Witness:
-PV(S,'~
(Title) ~ ,/
t1~ '
( eal)
---....
aID PROPOBAL
001'10 - 3
vv
o~
n\~{)l
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Contract #
Effective Date:
Expiration Date:
N/A
5/17/01
Florida Concrete
Restoration
Contract Purpose/Description:
Re air concrete s allin to buildin exterior, construction of additional concrete lers,
stucco atching and re air, and miscellaneous re air items.
Contract Manager:
Ste hanie L. Coffer
e)
Jr!?xJ/D l
Ma 16,17,2001
En.lC struction Mana ement
(Department/Stop #)
4468
(Ext. )
(
for BOCC meeh
A enda Deadline: Ma 2, 2001
CONTRACT COSTS
Total Dollar Value of Contract: $ . $92,700.00 Current Year Portion: $
Budgeted? YeslZl No 0 Account Codes: ---- 304-2500-CC9824-~
Grant: $ ---- S"XBqD
County Match: $
Estimated Onf Jing Costs: $/yr
(Not included in ( ollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed
Division Direc or S' -;2.,1) I Y esO No~
Risk Managerr ~nt 4\30/01 YesO NO~ fA. , W
o.~urcJt r?ngy..?fJ{;f Yes~o A .f).-:2-0
County Attorn: y C;/-'01 Yes~D ~ . ,f'.
Comments: _ ~~~Q~_A~ ~ .J....b O.)\'. ~ ~
e~~~~~~~~-VS~O
~ CQ11reu /uJ'1/ t:Jblit;I4fj(/I ~
O~BFonnRevisd2/27/01MCP#2 . ~~ ~
~)~~v5A~.cWi:.e-
()/7 ~ _ . r I _, "
Section 00500
Standard Form of Agreement
Between Owner and Contractor
where the basis of payment is a STIPULATED SUM
AGREEMENT
made as of the Sixteenth day of May in the year of TWO THOUSAND ONE
. (In Words. indicate tkry. ITI/)nth and year.)
BETWEEN the.Owner:
(Name and address)
Monroe County Board of County Commissioners
500 Whitehead Street
Key West, Florida 33040
and the Contractor:
(Name and address)
Florida Concrete Restoration
748 2sm Street
Marathon, FL 33050
For the following Project:
(Include detailed description of project,
location, address and scope)
Public Library, George Dolezal Branch
U.S. Highway No.1
. Marathon, Florida
The Construction Manager is:
(Name and address)
Stephanie Coffer
Construction Management
Monroe County Engineering Department
5100 College Road
Key West, Florida 33040
....
The Architect.is:
(Name and Address)
William P. Horn
915 Eaton Street
Key West, Florida 33040
The Owner and Contractor agree as set forth below.
4/24/0 1
Standard Form of Agreement Between Owner and Contractor
00500-)
ARTICLE 1
The Contract Documents
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other
Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this
Agreement and Modifications issued after execution of this Agreement: these form the Contract, and are as fully a part of
the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated
agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or
oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9.
ARTICLE 2
The Work of this Contract
The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically
indicated in the Contract Documents to be the responsibility of others, or as follows:
Scope of Work as specified in the Project Manual for this project, Section 00300.
ARTICLE 3
Date of Commencement and Substantial Completion
3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be
the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to
he Ii xed in a notice to proceed issued by the Owner.
Unless the date of commencement is established by a notice to proceed issued by the Owner, the Contractor shall notify the
Owner. througll the Construction Manager, in writing not less than five days before commencing the Work.
3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than
,llIsert tire calendar dale or number if calendar days "after the dale of commencement. Also insen any requirements for earlier Substantial Completion of
,ertll/II portions of the Work, if not stated elsewhere in the Contract Documents.)
One Hundred Twenty (120) calendar days from date of Commencement.
subject to adjusunents of the Contract Time as provided by the Contract Document
(Insert provisions if any for liquidaled damages relating to failure to complete on time)
ARTICLE 4
Contract Sum
4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract
Sum of Seventy Four Thousand One Hundred Fifty Dollars/1oo Dollars ($74,150,00), subject to additions and deductions
as provided in the Contract Documents. .
4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents
and are hereby accepted by the Owner: Alternate A $10.200.00; Alternate B $4150.00: Alternate C $4200.00
(State lhe numbers or other idelllification of accepted alternotes. If decisions on other altemales are to be made by the Owner subsequent to lhe
execution of this Agreement. Anach a schedule of such other alter notes showing the anwunt for each and the dale until which that anwunt is valid. J
4/24/01
Standard Form of Agreement Between Own'er and Contractor
00500-::!
4.3 Unit prices, if any, are as follows:
1. New concrete piers: $1250.oo/pier.
2. Square foot of Elastomeric painting: $3.08/s.f.
3. Square foot of stucco painting: $2.59/s.f. ,
4. Spalling repair per pier for existing piers under slab: $3oo.oo/pier.
5. Stucco repairs per square foot: $3.00 Is.f.
6. Linear foot cost for slab edge repair: $150.oo/1in. ft.
ARTICLE 5
Progress Payments
5.1 Based upon Applications for Payment submitted by the Contractor to the Construction Manager, and upon Project
Applications and Certificates for Payment issued by the Construction Manager and Architect, the Owner shall make
progress payments on account of the Contract Sum to the contractor as provided below and elsewhere in the Contract
Documents.
5.2 The period covered by each Application for payment shall be one calendar month ending on the last day of the
month, or as follows:
Thirty days (30) after commencement of the work and every thirty days thereafter until completion of
the project.
5.3 Provided an Application for Payment is submitted to the Construction Manager not later than the First day of a
month, the Owner shall make payment to the Contractor not later than the Twenty-first day of the Same month. If an
Application for Payment is received by the Construction Manager after the application date fIXed above, payment shall be
made by the Owner not later than Twenty days after the Construction Manager receives the Application for Payment.
5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the Contractor in
accordance with the Contract Documents. The Schedule of Values shall allocate the entire Contract Sum among the various
portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the
Construction Manager or Architect may require. This schedule, unless objected to by the Construction Manager or
Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment.
5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of
the period covered by the Application for Payment.
5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as
follows: ..
5.6.1 Take thl!1portion of the Contract Sum properly allocable to completed Work as determined by multiplying the
percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the
Work in the Schedule of Values, less retainage of Ten percent (10%). Pending final determination of cost to the Owner of
changes in the Work, amounts not in dispute may be included in applications for Payment. The amount of credit to be
allowed by the Contractor to the Owner for a deletion or change which results in a net decrease in the Contract Sum shall
be actual net cost as confirmed by the Construction Manager. When both additions and credits covering related Work or
substitutions are involved in a change the allowance for overhead and profit shall be figured on the basis of net increase, if
any, with respect to that change.
5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored
at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably
stored off the site at a location agreed upon in writing), less retainage of Ten percent (10 % ):
4/27/01
Standard Form of Agreement Between Owner and Contractor
00500-3
5.6.3 Subtract the aggregate of previous paym~nts made by the Owner; and
5.6.4 Subtract amounts, if any, for which the Construction Manager or Architect has withheld or nullified a Certificate
for Payment as provided in Paragraph 9.5 of the General conditions.
5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall be further modified under the
following circwnstances:
5.7.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to Ninety percent
(90%) of the Contract Sum, less such amounts as the Construction Manager recommends and the Architect determines for
incomplete Work and unsettled claims; and
5.7.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any
additional amounts payable in accordance with Subparagraph 9.10.3 of the General Conditions.
5.8 Reduction or limitation of retainage, if any, shall be as follows:
(If it is intended. prior to SubstQ1llial completion of t~ entire Work. to reduce or limit the retaifUlge resulting from the percentages inserted in
Subparagraphs 5.6.1 and 5.6.2 above. and this is not explained elsewhere in the Contract Documents. insert here provisions for such reduction or
/imitations)
ARTICLE 6
Final Payment
Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor
when (I) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct
nonconforming Work as provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, if
any. which necessarily survive fmal payment: and (2) a fmal Project Certificate for Payment haws been issued by the
Construction Manager and Architect: such fmal payment shall be made by the Owner not more than 20 days after the
Issuance of the fmal Project Certificate for Payment, or as follows:
ARTICLE 7
Miscellaneous Provisions
7. I Where reference is made in this Agreement to a provision of the. General Conditions or another Contract
Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract
Documents.
7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated
below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.
(insert rale of inJerest agreed upon. if any)
(Usury laws and requirements under the Federal Truth in Lending Act. similar stale and local consumer credit laws and other reguLalions at the Owner's
and Contractor's principal places of business. the localion of the Project and elsewhere may affect the validity of this provision. Legal advice should be
obtained with respect to deletions or modijiCalions. and aLso regarding requirements such as wrinen disclosures or waivers.)
7.3 Temporary facilities and services:
(Here insert temporary jacilities and services which are different from or in addition to those included elsewhere in the Contract Documents.)
7.4 Other Provisions:
(Here list any special provisions affecting the Contract.)
Special Conditions, if any are detailed in Section 01000 of the Project Manual for this Project
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ARTICLE 8
Termination or Suspension
8. 1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the General
Conditions.
8.2 The Work may be suspended by the Owner as provided in Article 14 of the General Conditions.
Article 9
Enumeration of Contract Documents
9. 1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as
follows:
9. 1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor.
9. 1.2 The Gc :neral Conditions are the General Conditions of the Contract for Construction.
9. 1.3 The St. pplementary and other Conditions of the Contract are those contained in the Project Manual dated June
2000, and are a; follows:
Document
Title
Pages
.\s listed in Table of Contents, Section 00001 of the Project Manual for this project.
\).1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.3, and are as follows:
,Ei/lrer lis//lre Specificalions here or refer to an exhibit attached to this Agreement.)
Section
Title
Pages
As listed in Table of Contents, Section 00001 of the Project Manual for this project.
'J.1.5 The Drawings are as follows, and'are dated on each individual drawing unless a different date is shown below:
rEi/lrer list the Drawings here or refer to an exhibit attached to this Agreement.)
Number
Title
Date
As listed in Table of Contents, Section 00001 of the Project Manual for this project.
9.1.6 The Addenda, if any, are as follows:
Number
1
Date
3/13/01
Pages
2
Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding
requirements are also enumerated in this Article 9.
9.1.7 Other documents, if any, forming part of the contract Documents are as follows:
(Lis/lrere allY additional documents which are intended to form pan of the Contract Documents. The General Conditions provide thal bidding
requirements sudl as advertisement or invitalion to bid. Instructions to Bidders. sample forms and the Contractor's bid are not pan of the contract
Docwnenrs llnless enumeraled in this Agreement. They should be listed here only Iflntended to be pan of the Contract Documents.)
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This Agreement is entered into as of the day and year fIrst written above and is executed i~ at least
four original copies of which one is to be delivered to the Contractor, one each to the Construction
Manager and Architect for use in the administration o~ the Contract, and the remainder to ~e Owner.
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By
Deputy Clerk
Mayor/Chairman
Date
(SEAL)
Attest:
CONTRACTOR
By:
By:
Title:
Title:
"""""""""""-1"""""""""""""""
END OF SECTION 00500
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