Item C19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 5-16-01
Division: Public Works
Bulk Item: Yes x.. No
Department: Engineering
AGENDA ITEM WORDING: Approval of a purchase order to Burkhard's Tractor & Equipment, Inc. or
lower vendor, in an amount not to exceed $35,000, for the purchase of three trailers to implement the
Interim Hurricane Evacuation Traffic Management Plan for Monroe County and approval to waive
purchasing policies and procedures.
ITEM BACKGROUND: To minimize implementation time for the installation of traffic management
devices during hurricane evacuation, the channelizing devices need to be ready to deploy in a moments
notice. We have investigated renting trucks, purchasing new trucks, purchasing used trucks, and
purchasing trailers. The latter provides for the most reliable and cost effective method of transportation.
We own trucks that can be used to pull the trailers. Three trailers are needed to distribute the weight of the
channelization markers. A new truck would cost over $50,000, a used truck $25,000, and a new trailer is
$8,750 plus delivery. Four weeks are needed for delivery.
PREVIOUS RELEVANT BOCC ACTION: The interim hurricane evacuation traffic management plan
has been discussed at several BOCC meetings.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $35.000.00
BUDGETED: Yes
NO
Cost to County: $35.000.00
REVENUE PRODUCING: YES
NO
AMOUNT PER MONTH
YEAR
APPROVED BY: County At'"
Item Prepared by:
Risk Management
David . Koppel, P.E., County ~ ~ .
DIVISION DIRECTOR APPROVAL: ~~
Dent Pierce, Division Director
s-~/ ~ I
DOCUMENTATION: Included S
DISPOSITION:
To Follow
Not Required
AGENDA ITEM # / -C;9
~eu &d
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 5-16-01
Division: Public Works
Bulk Item: Yes X
No
Department: Engineering
AGENDA ITEM WORDING: Approval of a purchase order to Burkhard's Tractor & Equipment,
Inc. or lower vendor, in an amount not to exceed $35,000, for the purchase of three trailers to
implement the Interim Hurricane Evacuation Traffic Management Plan for Monroe County.
ITEM BACKGROUND: To minimize implementation time for the installation of traffic management
devices during hurricane evacuation, the channelizing devices need to be ready to deploy in a moments
notice. We have investigated renting trucks, purchasing new trucks, purchasing used trucks, and
purchasing trailers. The latter provides for the most reliable and cost effective method of
transportation. We own trucks that can be used to pull the trailers. Three trailers are needed to
distribute the weight of the channelization marker to an amount low enough for our existing 1 ton
trucks to pull. Each trailer will carry 5 tons of channelization markers. A new truck would cost over
$50,000, a used truck $25,000, and a new trailer is $8,750 plus delivery. Four weeks are needed for
delivery.
PREVIOUS REVELANT BOCC ACTION: The interim hurricane evacuation traffic management
plan has been discussed at several BOCC meetings.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $35.000.00
BUDGETED: Yes No
Gas Tax Funds Available
COST TO COUNTY: $35.000.00
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY:._ County A~ &:. hasing _ Risk Management_
Item prepared by: ~ .
David S. Koppe, P. ., County Engineer
~~ .S,ak,)
Dent Pierce, Division Director
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included:$..- To Follow_
Not ReqUired_I.,.n
AGENDA ITEM #LU.."I
DISPOSITION:
Revised 2/27/01
05/82/28e1 12:64 1-~54~47S~a465
~D'5
PAtjE 01
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SALES QUOTE SHEEr
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Amount finaftcedlDue
II- Appro.. M..hJ, PaYIDIPI $
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