Item E3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCOTOBER 18,2001
Division: TDC
Bulk Item: Yes X
No
Department:
AGENDA ITEM WORDING:
Approval of Cultural Umbrella event agreements for FY 2002 as per attached
spreadsheet totaling $271,314.
ITEM BACKGROUND:
In order to reduce the vast quantity of paperwork we request your approval of
the Cultural events outlined on the attached spreadsheet wherein the amount of
the agreement(s); the date(s) of the events(s); TOC approval; and Routing
Checklists are provided.
PREVIOUS REVELANT BOCC ACTION:
At the meeting of April 19, 1995 the sacc approved TOC's reduction of
repetitive paperwork wherein TOC would provide a summary of event(s) funding
information. A boilerplate Cultural event agreement is attached for your
information.
sacc approved FY 2002 budget at their meeting of September 19,2001.
CONTRACT/AGREEMENT CHANGES:
These are all new event contracts
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $271,314 BUDGETED: Yes X No
COST TO COUNTY: $271,314/TOURIST PAY
REVENUE PRODUCING: Yes X No
AMOUNT PER MONTH
Year X
APPROVED BY: County Atty.lL. OMB. .//Prurc~~hasin X ~ . Riskk ~ Manaaggee~ment X
DIVISION DIRECTOR APPROVAL:
(Lynda Stuart)
DOCUMENTATION: Included X To Follow Not Required
DISPOSITION:
AGENDA ITEM # a.2 -~
Revised 2/27/01
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(BOILER PLA TE AGREEMENT FOR CUL TURAL UMBRELLA EVENTS)
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "County")
and (Organization/Entity). (Hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the County has recommended
to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed
the recommendation, that certain monies be allocated for promotion of an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. County shall pay a sum not to exceed $ (Amount of Dollars) for
promotion and related expenditures, (effective October 1, 2001 if event takes place prior to
December 31, 2001). as described in the event budget, attached hereto as Exhibit A, for
production of the (name and date of event). Payment will be made only after Event Sponsor
submits invoices and support documentation acceptable to the County's Finance Department.
The advertising and promotion budget for County funding may be altered as to the individual
line items, or components, within 10% of the amount stated for that item or component,
without increasing the total dollar amount and without requiring a written amendment to this
agreement. The general non-allocated section of an Umbrella event budget may be utilized for
unforeseen permissible expenditures and for those budget lines that may require additional
funds. Monroe County's performance and obligation to pay under this agreement is contingent
upon an annual appropriation by the County.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in progress upon submission of documented invoices associated with said event.
Event sponsor fully understands that funding is obtained from tourist development taxes for
which the fiscal year ends September 30, 2002. Event sponsor also understands that the
funding process through which this contract was made available by County requires event
sponsors to submit their payment requests as quickly as possible and to finalize all such
requests before the end of the fiscal year, if at all possible. In order for the tourist
development taxes to be utilized most effectively for the purpose for which they were
authorized, attracting and promoting tourism, the budgeting process of the County requires the
event's funding to be concluded in a timely manner. In recognition that the timeliness of
payment requests is of extreme importance to the funding of future advertising and promotion
for the stability of the tourist-based economy, Event Sponsor agrees to submit by September
30, 2002, all invoices and support documentation as required by the County's Finance
Department rules and policies. Event Sponsor shall not be reimbursed nor will Event
Sponsor's vendors be paid directly for any invoices received by the County after September
Cultural Umbrella Funding FY 2002
1
30, 2002, except that for events with promotional expenditures incurred between July 1 and
September 30, 2002, invoices must be submitted within ninety (90) days of the conclusion of
the event.
3. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities
and funding associated with this agreement. Should event involve the serving or distribution
of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability
insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
Cultural Umbrella Funding FY 2002
2
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
10. Logo: All promotional literature and advertising must display the "The
Florida Keys & Key West, Monroe County Tourist Development Council, Come as You
Are", logo/trade mark adopted by the TDC and County on November, 2000 (as per attached).
No reimbursement or direct payment will be considered unless this logo/trade mark is utilized.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative, the day of ,2001.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Board of County Commissioners
of Monroe County
Deputy Clerk
Mayor/Chairman
(CORPORATE SEAL)
Organization/Entity
Attest:
By.
Secretary
By
President
OR
Witness
Cultural Umbrella Funding FY 2002
3
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Mel Fisher Maritime
Heritage Society, Inc.
Contract #
Effective Date: October 1,2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Me! Fisher Maritime Heritage Society, Inc. covering the Montana
Smith - The Voyage Through Time on October 1,2001 through July 20,2002 in an
amount not to exceed $24,102, FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $24,102 Current Year Portion: $
Budgeted? YeslZl No D Account Codes: 115-75011-530340-T25C420X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Pl~~, Needed ~\jew~.
Division Director ff/L1LZ1 YesD No~ ~............... ~~::... ~ ~
Risk Managernent q-5-G{ YesONoQ' OO/.~
O.M.B.lPurLg ~\ YeSONo~~:~
County Attorney # YesO NO~ s.Hlron .
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Players, Inc.
Contract #
Effective Date: October 1,2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Key West Players, Inc. covering Waterfront Playhouse Theatrical
Productions from October 1,2001 through September 30,2002 in an amount not to
exceed $20,000, FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $20,000 Current Year Portion: $
Budgeted? YeslZJ No D Account Codes: 115-75011-530340-T25C023X-530480
Grant: $
County Match: $
----
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
DtC}):; Needed
Division Director '} / /.-il YesD No[E'"
Risk Manage,went <6J]Q1 YesO No!i21 I')' QOts
:~!:~g 7~\ :::~::~~~u:{~2U~~L
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Red Barn Actors Studio
Inc.
Contract #
Effective Date: October 1, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Red Barn Actors Studio, Inc. covering the Red Barn Theatre/Live
Theatre from October 1,2001 through September 30, 2002 in an amount not to exceed
$23,500, FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $23,500 Current Year Portion: $
Budgeted? YeslZl No D Account Codes: 115-75011-530340-T25C020X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
/?t}t),,, Needed rt-/
~I YesDNo~
q -5-01 YesD Nob;1
~ I;~
"" 0\ Y esO No~ ~'Y"YYl'~A _ )
Y esD No~ S.Hutton
~
fD. ' ."' n_
Risk Managment
O.M.B./Pur~g
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Marathon Community
Theatre, Inc.
Contract #
Effective Date: October 1,2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Marathon Community Theatre, Inc. effective October 1, 2001
covering Marathon Community Theatre Season 2001/2002 from October 2001 through
September 2002 and pre-promotion of the 2002/2003 season to be completed by
September 15,2002 in an amount not to exceed $13,000, FY 2002, Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $13,000 Current Year Portion: $
Budgeted? YeslZl No D Account Codes: 115-75011-530340- T25C040X-53094tt ~o
Grant: $ 115-75011-530340-T25C040X-530480
--
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
;r~ Needed ~
Division Director::a r Y esD No~
Risk Management !?~nD( YesD N00
. ~ng~YesONo[B"Jld,,-a
County Attorney ~! YesD NoD S.Hutton
Date Out
-'I }0(
g -/10-0 I
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Contract #
Effective Date:
Expiration Date:
October 1, 2001
Tennessee Williams
Fine Arts Center
Founders Society
Contract Purpose/Description:
Agreement with the Tennessee Williams Fine Arts Center Founders Society covering
the Tennessee Williams Fine Arts Center Founders Society 2001-2002 Performing Arts
Season on October 1,2001 through May 30, 2002 in an amount not to exceed $20,000,
FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $20,000 Current Year Portion: $
Budgeted? YeslZJ No D Account Codes: 115-75011-530340-T25C021X-53041O
Grant: $ 115-75011-530340-T25C021X-530480
--
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
pl!e ~ Needed ,.
Division Director ~I Y esD N~
Risk Management ~, YesDNol2r _ ~
OM.B.IPurL,g #\YeSONog/~/m+t-lQD
County Attorney ~1 YesD Noif S.Hutton
Date Out
..V-.(~ ~J
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMI'SSIONERS
CONTRACT SUMMARY
Contract with: The Key West Pops, Inc. Contract #
Effective Date: October 1,2001
Expiration Date:
Contract Purpose/Description:
Agreement with The Key West Pops, Inc. covering the The Key West Pops Orchestra
on October 7, 2001, December 17,2001, January 26,2002, March 3, 2002, June 30,
2002 and July 4, 2002 in an amount not to exceed $20,000, FY 2002, Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $20,000 Current Year Portion: $
Budgeted? YeslZl No D Account Codes: 115-75011-530340-T25C421X-530480
Grant: $ 115-75011-530340-T25C421X-53041O
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Pl~2 Needed . ~
Division Director i.yL2/R.1 YesO NqI2( _ _ . _ _ _ ~
Risk Management q'.s-Q( YesONoQ m .
O.M.B.~g 0'\dO\ YesONo~~~~
County Attorney ~ Y esD NO~ S.Hutton
Date Out
J
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d1
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Florida Keys Birding and
Wildlife Festival, Inc.
Contract #
Effective Date:
Expiration Date:
October 1,2001
Contract Purpose/Description:
Agreement with the Florida Keys Birding and Wildlife Festival, Inc. covering the
Florida Keys Birding and Wildlife Festival on October 12-14,2001 and October 19-20,
2002 in an amount not to exceed $8,412, FY 2002, Two Penny Cultural Umbrella
Funding. and ff/~3
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $8,412 Current Year Portion: $
Budgeted? YeslZJ No D Account Codes: 115-75011-530340-T25C419X-530480
Grant: $ 115-75011-530340-T25C419X-53041O
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
,PJL~ ~
Division Director ~/
Risk Manage(J1.fnt y:;'- r7" () (
. .B.IPur~rng ~
ounty Attorney tr/ML
Changes
Needed
YesDNoEJ
Date Out
YesD No[6 \
YeSDNo0'(
YesD NO!2("
S.Hutton
/
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Symphony
Orchestra Inc.
Contract #
Effective Date: October 1, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Key West Symphony Orchestra, Inc. covering Key West Symphony
Orchestra 2001-2002 Season from November 2001 through June 2002 for an amount
not to exceed $20,000, FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $20,000 Current Year Portion: $
Budgeted? YeslZJ No D Account Codes: 115-75011-530340-T25C308X-530480
Grant: $
County Match: $
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Division Director JfJ.!I/aI
Risk ManlEt ~i
:~tttorneY ng ~I
Changes
Needed
YesD No[EJ'
YesD No[2(
YesDNo~ /
YeSDNO~
Date Out
S.Hutton
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Council On
The Arts
Contract #
Effective Date: October 1, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with Key West Council on the Arts covering Impromptu Concerts from
November 2001 through July 31, 2002 in an amount not to exceed $2,900, FY 2002,
Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $2,900 Current Year Portion: $
Budgeted? YeslZl No 0 Account Codes: 115-75011-530340-T25C041X-530480
Grant: $ 115-75011-530340-T25C041X-53041O
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
~~ . Needed _ .
~--. t)jYesO NoQ-/'
<<-I}--D I YesO Nora '011.
~ ~ r/. 7 /J.# L,
'. YesD No15''O. / 'lu:A_L~' If ~0f('.tA
~ (J.() (,;/( Y esO NO~ S.Hutton
Date Out
Risk Management
O'~JPur~g
cov;/Ey Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Historic Seaport At
Key West Bight
Contract #
Effective Date: October 1, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with Historic Seaport At Key West Bight covering Pirates In Paradise 2001
on November 24,2001 through December 2,2001 in an amount not to exceed $23,500,
FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $23,500 Current Year Portion: $
Budgeted? Yes~ No D Account Codes: 115-75011-530340-T25C039X-530480
Grant: $ 1 15-7501 1-530340-T25C039X-53041O
County Match: $
----
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
0tU~
1. 19- .
Changes
Needed
YesDNoB
Date Out
Risk Management ~.n 'UI
O~g ~j
cUty Attorney ~1;t(
Comments:
.4 Il
U~,;:>A. c/f!.eA_.
S.Hutton
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Lower Keys Chamber
Of Commerce
October 18,2001
Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description:
Agreement with the Lower Keys Chamber of Commerce covering the 15th Annual
Island Art Fair on December 9, 2002 in an amount not to exceed $2,500, FY 2002, Two
Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $2,500 Current Year Portion: $
Budgeted? YesrgJ No 0 Account Codes: 115-75011-530340-T25C017X-530480
Grant: $ 115-75011-530340-T25C017X-53041O
County Match: $
----
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
~~~n'l Needed
J; " YesDNoB
~-1701 YesDNo[iJ
WqYeSDNoliY-
~/&-}I YesDNorr/
Date Out
0~/
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Risk Management
t -~(\)
. ./Pur~g
ounty Attorney
S.Hutton
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Old Island Restoration
Foundation Inc.
Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description:
Agreement with Old Island Restoration Foundation Inc. covering the 42nd Annual Key
West House and Garden Tours on January 11-12; February 15-16 and March 8-9, 2002
in an amount not to exceed $4,900, FY 2002, Two Penny Cultural Umbrella Funding.
October 18,2001
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $4,900 Current Year Portion: $
Budgeted? YesC8J No D Account Codes: 115-75011-530340-T25C018X-530480
Grant: $
County Match: $
ADDITIONAL COSTS --
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
~(Ye~~~~. ~~
'1-S'0( YesDNo~ m - .., '~,
~\ YesDNog/i,~~"MD
# YesDNo~ S. utton
Date Out
Risk Management
O.M.B./Pur~g
County Attorney
Comments:
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Literary
Seminar, Inc.
Contract #
Effective Date: October 18, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Key West Literary Seminar, Inc. for production of the Twentieth
Annual Key West Literary Seminar: Spirit Of Place on January 10-20, 2002 and
the 21 St Annual Key West Literary Seminar: Poetry * 2003: The Beautiful
Changes on January 9-16,2003, in an amount not to exceed $20,000, FY 2002,
Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $20,000 Current Year Portion: $
Budgeted? Yes[8J No 0 Account Codes: 115-75011-530340-T25C027X-530480
Grant: $ 115-75011-530340-T25C027X-53041O
County Match: $
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
----
CONTRACT REVIEW
Changes
titftn Needed . R i~er ,'-'
Division Director ~./ YesD NoEl
O.MR/Pur. . g ~O\YesDNol/J'" 4'~lM-t\&D
County Attorney # YesD NO~~ S.~tton
Date Out
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Art Center Inc.
And Key West Players
Inc.
Contract Purpose/Description:
Agreement with the Key West Art Center Inc. and Key West Players Inc. covering the
Key West Craft Show on January 26-27, 2002 in an amount not to exceed $2,900, FY
2002, Two Penny Cultural Umbrella Funding.
Contract #
Effective Date:
Expiration Date:
October 18,2001
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $2,900 Current Year Portion: $
Budgeted? YeslZl No 0 Account Codes: 115-75011-530340-T25C266X-530480
Grant: $
County Match: $
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
....,1~t~ Needed ~~~_-
DivisionDirector r~ y YesONoEJ 6~//~~~
Risk Managew~t <u2n1 YesD Nol2I.~
:tt:~g~ ::~ :::;~~tto~~_tk<-;
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: San Pedro Church
Women's Guild
Contract #
Effective Date: October 18,2001
Expiration Date:
Contract Purpose/Description:
Agreement with the San Pedro Church Women's Guild covering Art Under the Oaks on
January 19,2002 in an amount not to exceed $5,600 , FY 2002, Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $5,600 Current Year Portion: $
Budgeted? Yes[8] No D Account Codes: 115-75011-530340-T25C015X-530480
Grant: $ 115-75011-530340-T25C015X-53041O
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
!Ji;
Division Director X I
Risk Management QllQI
~~~I
C~ Attorney ~
Comments:
Changes
Needed
YesDNo~
Date Out
5'/7 /t; I
){- IIu;
rf-jt. a
YesDNo "
YeSDNO~
S.Hutton
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys
Renaissance Faire, Inc.
Contract #
Effective Date: October 1, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Florida Keys Renaissance Faire, Inc. covering the Florida Keys
Renaissance Faire, XVIII on January 19-21,2002 in an amount not to exceed $11,000,
FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $11,000 Current Year Portion: $
Budgeted? YeslZl No 0 Account Codes: 115-75011-530340-T25C028X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
P9l~
Division Director '2 ?J
co,', Attorney/,: :,i~Z
Comments:
Changes
Ye~D~:rf(,~
YesDNoE] ~
/ /1/ -7
Y esO No~,~-e-c,- Q ('9 t'00kR./U
Y esO No~ S.Hutton
Date Out
~
<2-/7 '01,
! -Ire --Of
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Art Center Inc. Contract #
Effective Date: October 18,2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Key West Art Center, Inc. covering Old Island Days Art Festival on
February 23-24, 2002 in an amount not to exceed $2,900, FY 2002, Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $2,900
Budgeted? Yes[g] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75011-530340-T25C019X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director ,pjiV
Risk Management B-'7-l.h
O/+/IPi/Lmg ~. .
~~ Attorney 7/,2.0/0/
Comments:
Changes
Needed
YesON~
S.Hutton
YesO Noba
YesO No
YesONo~
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pigeon Key
Foundation
Contract #
Effective Date: October 18,2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Pigeon Key Foundation covering Pigeon Key Art Festival on
February 9-10, 2002 in an amount not to exceed $10,000, FY 2002, Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $10,000 Current Year Portion: $
Budgeted? Yes~ No 0 Account Codes: 115-75011-530340-T25C029X-53041O
Grant: $ 115-75011-530340-T25C029X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
~i;'~ I<eeded
Division Director /l. J YesD Nod
Risk Mana~eT;;\t g-, }<2\ YesO l<olLl
O.M./Pur~g ~ YesDNo
C!~ty AttomeyiZ-.;;t; Y esO I<O~
Date Out
/
~ 7~u I
/-/0 ,.0
S.Hutton
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Lower Keys Chamber
Of Commerce
Contract #
Effective Date: October 18, 2001
Expiration Date:
Contract Purpose/Description:
Agreement with the Lower Keys Chamber of Commerce covering the 18th Annual
Underwater Music Festival on July 13,2002 in an amount not to exceed $7,000, FY
2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $7,000 Current Year Portion: $
Budgeted? Yes[gJ No 0 Account Codes: 115-75011-530340-T25C022X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
D~e~ Needed ~~~ie~r.-
Division Director S/1 D' YesONoEJ ~ /' /./~~~.~_f
RiskM75%ent ~-r]iJl YesDNo@ 111. b(tLJ
o~_~ng~1 YesDNdJk<-4 {I-~-~
~Attomey Vliftt YesDNoE( S.Hutton
Comments:
Date Out
f/f;j 0/
OMB Form Revised 2/27/01 Mep #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: W omenfest, Inc.
Contract #
Effective Date: October 18,2001
Expiration Date:
Contract Purpose/Description:
Agreement with Womenfest, Inc. covering Womenfest on September 5-12, 2002 in an
amount not to exceed $23,500, FY 2002, Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $23,500 Current Year Portion: $
Budgeted? Yes~ No 0 Account Codes: 115-75011-530340-T25C024X-530480
Grant: $ 115-75011-530340-T25C024X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
~e~ Needed. ~___R~vi~r_
Division Director ~. Y6 'tJt YesO No[::r ..-- / .r r 'fyru~ Jj' 01
Risk Management q-S-O( YesONo~ -i'll, ()"V/Q q-5-u
- ()Q. a,\.Jn -%ttlL~~ ~;r1i\1/(JWlO-}J~I,.
O.M.B.IP~g~1 YesD Nog' ~'IV' ~ q 10
County Attorney ~ Y esO NO~ S.Hutton
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Lower Keys Chamber of
Commerce
Contract #
Effective Date:
Expiration Date:
October 18,2001
Contract Purpose/Description:
Agreement with the Lower Keys Chamber of Commerce covering Oktoberfest 2002 on
October 5, 2002 in an amount not to exceed $5,600, FY 2002, Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext. )
TDC # 3
(Department/Stop #)
for BOCC meeting on
10/18/01
Agenda Deadline: 10/3/01
CONTRACT COSTS
Total Dollar Value of Contract: $ $5,600 Current Year Portion: $
Budgeted? YeslZl No 0 Account Codes: 115-75011-530340-T25C306X-530480
Grant: $ 115-75011-530340-T25C306X-53041O
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
~J
Division Director
Risk Management ~l
~Jug ~I
County Attorney ;;,M
Changes
Needed
YesONaeJ
f ....1
YesO NoEl] . I
YesO NoffJk~
Date Out
S{'/7-UI
o ~L-e:J4L/~/ ,j /6 ..0 I
YesO Noff'
S.Hutton
Comments:
OMB Form Revised 2/27/01 MCP #2