Item B06
BOARD OF COUNTY COMMISSIONERS
AGENDAITEMS~RY
Meeting Date: 18 October 200 1
Division:
Growth Management
Bulk Item: Yes -..X....
No
Department: Marine Resources
AGENDA ITEM WORDING:
Approval of a contract time extension with the firm of Camp, Dresser, and McKee for completion of
the Stormwater Management Master Plan.
ITEM BACKGROUND:
CDM has completed the Stormwater Management Master Plan. The original Scope of work allowed
for some consideration of an implementation schedule for potential stormwater projects. As we will be
drafting a scope of work to complete some storm water projects through the South Florida Water
Management District, staff would like to continue the contractual relationship with CDM in order to
assist in the development of the SFWMD Scope of Work. There is no additional funding required at
this time. In the event that additional funding for CDM would be necessary, then such contractual
revisions would be made and recommended to the Board for their approval. Such funding would be
provided through the SFWMD project dollars.
PREVIOUS RELEVANT BOCC ACTION:
August 1999 - Approval of CDM Contract.
June 200 1 - Approval of Final Stormwater Management Master Plan
CONTRACT/AGREEMENT CHANGES:
Extension of Contract time frame by 6 months. No additional funds necessary at this time.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
None additional
BUDGETED: Yes
No
COST TO COUNTY:
None additional
REVENUE PRODUCING: Yes
No -1L AMOUNT PER MONTH_ Year_
DOCUMENTATION:
Included ~
To Follow
owth Management ~
Not Required_
AGENDA ITEM # .;2 - J] (p
APPROVED BY: County Atty ~
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with:
L12li
CONTRACT SUMMARY
Contract #
Effective Date:
Expiration Date:
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Contract Manager:
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(Ex t.)
(Department/Stop #)
for BOCC meetin on
Total Dollar Value of Contract: $
Budgeted? Yes!Z No 0 Account Codes:
Grant: $ '/ fJ1), cr.o
County Match: $' -3 "8 IJ'';
, '
CONTRACT COSTS
Current Year Portion: $ 0
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ADDITIONAL COSTS
Estimated Ongoing Costs: $ r- /yr For:
(Not included in dollar value above) (e~. maintenance, utilities, ianitorial. salaries, etc.)
Division Director
Date In
ro/t1'cJI
Risk Management f .'~ ! i~10 I
O.M.B./Purchasing
County Attorney If) It/It
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes
Needed -./
YesD NoL::J
Date Out
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AMENDMENT I
CONTRACT FOR THE MONROE COUNTY
STORMWATER MANAGEMENT MASTER PLAN
THIS IS A CONTRACT AMENDMENT to a contract between the parties dated July 16, 1997
(original Contract), and is entered into between Monroe County, whose address is Marathon
Government Center, 2798 Overseas Highway, Suite 420, Marathon, FL 33050, hereafter
the County, and CAMP, DRESSER, MCKEE, INC., a Massachusetts corporation, whose
address is 800 Brickell Avenue, Suite 710, Miami, FL 33131, hereafter the Consultant.
1. The original Contract is hereby amended to extend the time for completion
in Section 2 to 910 days.
2. The effective date of this Contract Amendment is amended to 1 October
2001, nunc pro tunc.
3. In all other respects, including project cost and the total Contract amount,
the original Contract between the parties dated 16th day of July, 1997, and all of its
appendices and attachments, remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
day of , 2001.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
(SEAL)
Attest:
CAMP, DRESSER, MCKEE, INC.
By
Title
By
Title
jdconcamp
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CONTRACT FOR THE MONROE COUNTY STORMWATER
MANAGEMENT MASTER PLAN
THIS CONTRACT is entered into by MONROE COUNTY, a political subdivision of the
State of Florida, whose address is the Marathon Government Center, 2798 Overseas
Highway, Marathon, Florida 33050, hereafter the County, and CAMP DRESSER &
MCKEE INC., a Massachusetts corporation, whose address is 800 Brickell Avenue,
Suite 710, Miami, Florida 33131, hereafter the Consultant.
1. The Consultant represents that it is professionally qualified to produce the
Monroe County Stormwater Management Master Plan described in greater detail in
Appendix A, Scope of Services, of this Contract. The Monroe County Stormwater
Management Master Plan is referred to throughout the rest of this Contract as the Plan.
Portions of the Plan are referred to as Tasks, Subtasks, or work products.
2. The Consultant must commence work on the Plan within ten (10) calendar
days of the notice to proceed provided by the County and satisfactorily complete and
deliver all work products under this Contract within 730 days of the notice to proceed.
3. All communication between the parties should be through the following
individuals:
Monroe County
George Garrett, Director
Department of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, FL 33050
Consultant
Armando Perez
Camp Dresser & McKee, Inc.
800 Brickell Avenue, Suite 710
Miami, FL 33131
4. The planning area covered by this Contract includes all areas within the
unincorporated portion of the Florida Keys, Monroe County, Florida. Generally, this
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07/29/99 11 :36 AM
area extends from the City limits of Key West to North Key Largo and the Dade County
Line on U.S. Highway 1.
5. The Consultant is required to complete this Contract in accordance with the
Task requirements outlined in Appendix A and in the approximate completion times
outlined in Appendix B, Schedule of Deliverables. Approximate completion times
outlined In Appendix B are intended to be flexible and may be adjusted with the
recommendation of the County's Directors of Marine Resources Department and
Growth Management Division and with the approval of Monroe County and Consultant
at any regular meeting of the Board of County Commissioners. Appendix B also serves
as the schedule of Contract Deliverables and payments for the Contract.
6. The lump sum maximum total compensation due the Consultant for
satisfactorily completing the Plan is $748,853 hereafter the Contract Price, In addition.
the Consultant may, at the recommendation of the County's Directors of Marine
Resources Department and Growth Management Division and approval by the Board of
County Commissioners, perform some or all of the Optional Tasks as outlined in
Appendix A, for additional compensation up to $328,572 as presented in Appendix B.
The Consultant shall not perform work which encumbers an amount greater than
$250,000 of the Contract Price or Optional Tasks without prior approval of the Board of
County Commissioners. Contract Deliverables, approximate completion times, and
deliverable payment amounts are outlined in Appendix B, The Consultant may not
receive compensation for any work performed that is not described in Appendix A or for
any amount that is not specifically defined in Appendix B of this Contract unless the
work is otherwise approved in writing by the Board of County Commissioners.
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07/29/99 11 :36 AM
2
7. The payment for Contract Deliverables may not be made until the Task or
Subtask has been determined to be satisfactorily completed by the County's Directors
of Marine Resources Department and Growth Management Division. The County shall
have ten (10) working days to review the specific Contract Deliverable prior to
acceptance or rejection of the Contract Deliverable. If rejected, the Consultant shall be
given a reasonable time in which to remedy the defect, not to exceed the original
Contract timeframe and not in a manner that delays the fulfillment of other Contract
Deliverables as identified in Appendix B. If accepted, a payment must be made in full
within 20 days of the determination that the Contract Deliverables were satisfactorily
completed. The Consultant may not receive the final payment until the documents and
data have been turned over as provided in Section 9. The Consultant's subcontractors
are not third party beneficiaries under this Contract, are not in privity with the County,
and may not seek payment from the County for any amount owed them by the
Consultant.
A sentence similar to the preceding must be In all
Consultantlsubconsultant contracts that are funded, in whole or in part, through this
agreement.
8, The preliminary examination or review by a County officer or a County
employee of any Plan work product to determine generally if the Plan is proceeding in
accord with the requirements of Appendix A or 8 does not constitute a determination of
satisfactory completion, Therefore, the Consultant is not entitled to rely on any
preliminary examination or review as a determination of satisfactory completion or as a
condition precedent to partial or final payment.
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07/29/99 11: 36 AM
3
9. All final data and documents produced or obtained in the course of
preparing the Plan whether or not used in the Plan are - and will remain _ the property
of the County and must be delivered to the County before the County may make the
final payment to the Consultant. The Consultant may retain copies of the documents
and data delivered to the County but the copies must be prepared at the Consultant's
expense,
10. The Consultant may not assign or subcontract its obligations under this
Contract without the written consent of the County except for subcontracts with the
following firms:
a. Keith & Associates, Inc.;
b. Environmental Consulting Systems, Inc.;
c. Glen Boe and Associates, Inc.;
d. Danish Hydraulics Institute;
e. Mote Marine Laboratory;
f. Valerie F. Settles, Esq.;
g. Hal Thomas, PLS;
h. The Market Share Company
11, The County's consent to the eight subcontractors listed does not in any way
relieve or excuse the Consultant from the complete performance of all his duties and
obligations under this Contract.
12. The Consultant is an independent Contractor. Nothing in this Contract may
create a contractual relationship with, or any rights in favor of, any third party,
13. This C~ntract is funded pursuant to Policy 4 of the Monroe County 2010
Comprehensive Plan, including County and State sources These sources include, but
are not limited to, an agreement with the State of Florida. If any funding source is
terminated or if there is a revenue short fall, or if there is a failure to allocate funding
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07/29/99 11:36 AM
4
resources, the County may elect to abandon the Plan or revise the Scope of Work
accordingly. If the County so elects, it must immediately notify the Consultant in writing.
The Consultant must cease all work on the Plan upon receipt of the County's
abandonment letter. The Consultant must also turn over to the County all Plan work
products whether complete or not. The County must then pay the Consultant that
portion of the Contract Price for the Plan that is equivalent to the work turned over
minus the amount paid for completed Tasks or Subtasks previously made, The
County's reasonable determination of the portion of the Contract Price due is final.
14. The following requirements apply to all of the Tasks and Subtasks
performed by the Consultant under this Contract.
a. The Stormwater Management Master Plan must be based on a 20-
year planning period.
b. The cost estimates prepared as part of the Plan must be based on
order-of-magnitude costs (level of accuracy of +50 to - 30 percent)
developed from the conceptual level planning.
c. The County and the Stormwater Technical Advisory Committee must
review all draft documents and provide comments to the Consultant
within a two week period after receipt of each draft component of the
Contract.
d. Deliverables will be provided to the County in the following form:
I. Technical memoranda and interim draft documents: One
electronic copy, excluding material that is available only as a
photocopy, and 25 hard copies must be provided.
II. Final Reports at the end of each Task: One electronic copy,
excluding material that is available only as a photocopy, and 50
hard copies must be provided.
iii. Draft Stormwater Management Master Plan Executive
.
Summary: one electronic copy, excluding material that is
COM Contract 5
07/29/99 11:36 AM
available only as a photocopy, and 50 hard copies must be
provided.
iv.
Final Stormwater Management Master
Summary: one electronic copy, excluding
available only as a photocopy, and 75 hard
provided.
Plan Executive
material that is
copies must be
e. The format for all electronically produced deliverables follows:
I. Word Processing: Microsoft Word 97 or the latest version for
Windows NT
II. Databases: Microsoft Access 97 or the latest version for
Windows NT
iii. Spreadsheets: Microsoft Excel 97 or the latest version for
Windows NT
iv. GIS: All GIS coverages shall be created, generated, and
delivered in Arclnfo 7.0.4
15. The Consultant must have insurance of the amount and type described in
Appendix C. Appendix C is attached and incorporated into this Contract.
16. To the maximum extent permitted by law, the Consultant's liability for
County's damages for any cause or combination of t;auses will, in the aggregate, not
exceed the Contract Price, This Section takes precedence over any conflicting Section
of this Contract or any document incorporated into it or referenced by it.
17. The Consultant must indemnify and hold harmless, to its proportionate
extent, the County from and against all liability, claims and damages, loss, costs and
expense arising out of any negligent act or omission that results in injury to third
persons or their property occurring as a result of carrying out the work required by this
Contract. If the County is alleged to be liable on account of such negligent act or
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07/29/99 11 :36 AM
6
omission, then the Consultant must defend the allegations through a mutually
acceptable counsel with the Consultant bearing all cost, fees, and expenses of the
defense. The Consultant's obligations under this Section are not vitiated by the
purchase of the insurance required by Section 16.
18. The standard of care applicable to the Consultant's services will be the
degree of skill and diligence normally employed by professional engineers or
consultants performing the same or similar services at the time said services are
performed, The Consultant will re-perform any services not meeting this standard
without additional compensation.
19. The Consultant is not responsible for damages or delay in performance
caused by acts of god, strikes, lockouts, accidents, or other events beyond the control
of the Consultant. The County may suspend, delay, or interrupt the services of the
Consultant for the convenience of the County. In the event of the force majeure or said
suspension, delay, or interruption, an equitable adjustment in the Contract's schedule
and the Consultant's compensation will be mutually agreed upon,
20. The Consultant acknowledges and agrees that public use of any or all
reports or other printed materials, videos, audio recordings, films and photographs
produced as part of this Plan may not be restricted under the copyright laws of the
United States of America.
21. The Consultant acknowledges that all records, data, and documents created
as part of the Plan are public records under Chapter 119, Florida Statutes, As a result,
they must be made available at a reasonable place and time upon the request of a
member of the public. Failure to do so is a breach of this Contract entitling the County
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7
to treat the Contract as terminated on the date of the violation of Chapter 119, Florida
Statutes, with the County's obligation to pay extending only to work completed as of
that date plus amounts previously retained, if any.
22. Records of the Consultant's direct personnel payroll and other costs and
expenses pertaining to the Plan and records of the accounts between the County and
the Consultant must be kept on a generally recognized accounting basis and must be
available to the County or its authorized representative or representatives of the Florida
Department of Environmental Protection (DEP), upon reasonable notice and during
normal business hours, The records also must be in form sufficient to permit a grant
specific audit to be performed in accordance with the rules of the Auditor General. The
Consultant must keep the records for five years following the completion of the Plan.
This Contract is funded, in part, through a DEP between the County and the DEP.. If
any audit, payroll, or other financial record keeping requirement of the County/DEP
agreement is in conflict with, or has a stricter or more detailed requirement than this
Section, then the requirement of the County/DEP agreement prevails.
23. The Consultant warrants that the work constituting the Plan does not
infringe upon or violate the patent, copyright or trademark of any third person. If a claim
of infringement or violation is made by a third person against the County, the County
must notify the Consultant within twenty days of the date the County received the claim.
The Consultant must then indemnify and defend the County against the third party's
claim bearing all costs, fees and expenses of the defense or obtain the right to use
such patented trademark or copyright material in the work at no additional expense to
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8
the County. The County's failure to timely notify the Consultant is a waiver of this
warranty,.
24. The Consultant warrants that he has not employed or retained any company
or person, other than a bona fide employee working solety for the Consultant to solicit
or secure this Contract and that he has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for the
Consultant any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Contract. For the breach or violation
of this provision, the County shall have the right to terminate the Contract without
liability and, at its discretion, to deduct from the Contract Price, or otherwise recover,
the full amount of such fee, commission, percentage, gift, or consideration.
25. The Consultant warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the
County may, in its discretion, terminate this Contract without liability and may also, in its
discretion, deduct from the Contract or purchase price, or otherwise recover the full
amount of any fee, commission, percentage, gift, or consideration paid to the former
County officer or employee.
26. No member, officer or employee of the County during his tenure at the
County or for two years after that may have any interest, direct or indirect, in this
Contract or the proceeds from the Contract.
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27. While in the course of preparing the Plan, the Consultant may not
discriminate against any employee because of race, age, creed, color, sex or national
ongln. The Consultant will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard to their
race, age, creed, color, sex, or national origin, Such action may include, but need not
be limited to, the following: employment upgrading, demotion, or transfer; recruitment
or recruitment advertising; lay-off or termination; rates of payor other forms of
compensation; and selection for training, including apprenticeships, The Consultant
must insert language similar to this Section in any of the Consultant's subcontracts
funded through this Contract except for subcontracts for standard commercial supplies
and raw materials.
28. In carrying out the preparation of the Plan the Consultant must comply with
the requirements of the Americans With Disabilities Act and federal regulations issued
under that Act.
29. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract with
a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
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30. This Contract has been carefully reviewed by both the Consultant and the
County. Therefore, this Contract is not to be construed against any party on the basis
of authorship.
31. This Contract represents the parties' final and mutual understanding. It
replaces any earlier agreements or understandings, whether written or oral. This
Contract cannot be modified or replaced except by another signed Contract.
32. The waiver of the breach of any obligation of this Contract does not waive
another breach of that or any other obligation,
33, This Contract is governed by the laws of the State of Florida. Venue for any
disputes arising under this Contract must be in Monroe County, Florida.
34. Either party may terminate this Contract because of the failure of the other
party to perform its obligations under the Contract. If the County terminates this
Contract because of the Consultant's failure to perform, then the County must pay the
Consultant the amount due for all work satisfactorily completed as determined by the
County up to the date of the Consultant's failure to perform but minus any damages the
County suffered as a result of the Consultant's failure to perform. The damage amount
must be reduced by the amount saved by the County as a result of the Contract
termination. If the amount owed the Consultant by the County is not enough to
compensate the County, then the Consultant is liable for any additional amount
necessary to adequately compensate the County up to the amount of the Contract
price.
35. The CONSULTANT represents that each hardware, software, and firmware
product delivered to the COUNTY under this Contract shall be Year 2000 Compliant.
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The CONSULTANT'S responsibility under this representation shall only be to correct or
replace non-Year 2000 Compliant products.
"Year 2000 Compliant" is the ability of a system, process or item to:
a, Handle date information before, during and after midnight, December 31,
1999, including but not limited to: accepting date input, providing date
output, and performing calculations and comparisons on dates or portions of
dates. Date interpretation and manipulation must be correct for all valid date
values within the application domain. Regarding all calendar-related date
and calendar-related processing of date data, the system/process will not
malfunction, will not cease to function, will not generate incorrect data, and
will not produce incorrect results.
b. Function accurately and without interruption before, during, and after January
1, 2000, without any change in operations associated with the advent of the
new century.
c, Respond to two-digit year-date input in a way that resolves the ambiguity as
to the century in a disclosed defined and predetermined manner. Interfacing
software must make the same century assumptions when processing two-
digit years. Accurately process and exchange dateltime data when used in
combination with another system, process or item.
d, Process the year 2000 as a leap year. In addition to the year 2000 leap year
dates (February 28-29; March 1, 2000), the following specific dates, and the
transition to and from these specific dates, must be processed without error:
December 31, 1998; January 1, 1999; September 9, 1999; September 10,
1999; December 31,1999; January 1, 2000; December 31,2000; January 1,
2001; December 31, 2004; and January 1,2005.
e. Correctly handle date field containing non-date information and correctly
handle a date held in a non-date field,
f. Correctly process any date with a year specified as "99" and "00" regardless
of other subjective meanings attached to these values.
36. This Contract takes effect on the date of the signature of the last party to
sign.
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IN WITNESS WHEREOF each party hereto has caused this Agreement to produce the
Monroe County Stormwater Management Master Plan to be executed by its duly
By
Deputy Clerk
(SEAL)
By ~~ r:/ ~~
Title V~ ~~
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
~~E
CDM Contract
07/23/99 3:37 PM
BOARD OF COUNTY
COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF
MONROE COUNTY, FLORIDA
. - ~
By \..U . t. ~ . 6"V","",,- ~ .,oJ ~
Mayor/Chairman
Camp Dresser & McKee, Inc.
Attest:
By
c..~ '- t fL I:-
13
Monroe Count)'
Stormwater Management Master Plan (SMMP)
Appendix A: Scope of Services
July 1999
Monroe County, Florida (COUNTY) is required by the adopted Year 2010 Comprehensive Plan
(Comp Plan) to prepare a Stormwater Management Master Plan (SMMP) which will assess the
adequacy of existing systems, prioritize storm water management needs for each island, identify
regulations and policy needs, and develop a plan to finance the construction, operation and
maintenance of required facilities. To this end, the COUNTY has employed Camp Dresser &
McKee Inc. (CONSULTANT) to complete the SMMP. The basic elements ofthe SMMP include:
InformationlData Gathering and Assessment; Objectives and Standards Setting; Management
Strategies and Alternatives; Recommended Programs; and Public Interaction, The geographic area
of this project consists of the islands (also referred to as the Keys) in the COUNTY, which are
traversed by US Highway 1, or are connected via a bridge to one of these islands. Task I of the
scope of services includes data collection within the incorporated areas (i.e., Key West, Key Colony
Beach, Layton and Islamorada); referred to as CITIES. Separate scopes of services and associated
fees provide master planning services for the CITIES related to the other tasks. At the COUNTY'S
option, the CONSULTANT may provide supplemental or expanded services related to stormwater
management services such as detailed modeling (see Optional Tasks below), public awareness, legal
services, permitting, design, and services during bidding and construction for the programmed
improvements.
Provided below are the BASIC SERVICES to be provided by the CONSULTANT. Unless
otherwise stated, the CONSULTANT will provide draft and final reports prepared for the SMMP
in both paper and electronic formats, excluding material that is available only as a photocopy.
Task I
Information and Data Compilation and Assessment
The CONSULTANT will compile existing data, reports and information from the following sources
as applicable to this scope of services,
From the COUNTY:
· Monroe County 2010 Comprehensive Plan;
· Monroe County Sanitary Wastewater Master Plan;
· Water Quality Protection Program Phases I, II, and III documents;
· Final Water Quality Protection Program Document;
· Marathon Wastewater Facilities Plan and supporting documents;
· Florida Keys National Marine Sanctuary's Management Plan; and,
· Any other pertinent data associated with the SMMP.
Monroe County Stormwater Management Master Plan Scope: of Services
Page I
From other sources:
· City of Key West Stormwater Runoff Study;
· Key Colony Beach Storm water Management Master Plan; and,
· Pertinent documents from other agencies such as Florida Department of Transportation (FDOT).
Florida Department of Community Affairs (FDCA), South Florida Water Management District
(SFWMD), US Fish and Wildlife Service, US Environmental Protection Agency (US EP A), US
Army Corps of Engineers (USCOE), National Oceanic and Atmospheric Administration
(NOAA), US Park Service, US Geological Service (USGS), National Weather Service, Florida
Marine Research Institute (FMRI) and the Florida Keys National Marine Sanctuary.
Other data and reports as available from the members of the Stormwater Technical Advisory
Committee will also be compiled and assessed for relevance to the COUNTY SMMP.
Data to be collected are defined in the following subtasks.
Subtask I-A
Natural Setting, Population and Land Uses
I. Th~ CONSULTANT will gather and assess available existing data related to stormwater
management on the islands of the Keys. The CONSULTANT will obtain available stormwater
management information from existing sources in the following areas: population statistics, near-
shore marine information (currents, circulation, biology, etc.), existing maps and studies, existing
and future land uses (built-out and redeveloped), rainfall data, hydrogeology, historical
complaints from the public, known/observed problem areas (both nuisance flooding and water
quality), available records of high water marks, flooding and canal water levels, as-built
construction documents, design drawings, stormwater management studies, permits, survey
information, Federal Emergency Management Agency (FEMA) Flood Insurance Study (FIS) and
Flood Insurance Rate Maps (FIRMs), water quality data and other data available to the
COUNTY. Where available from the COUNTY and/or SFWMD, the CONSULTANT will also
obtain digital geographic information system (GIS) coverages (digital files and maps) of
topography, soils, land uses, and other pertinent information.
2. The CONSULTANT will use the National Oceanic and Atmospheric Administration (NOAA),
US Coast Guard, and other COUNTY sources for information on local tides, currents, and
bathymetry ,
3, The CONSULTANT will collect available groundwater information to help quantify stormwater
infiltration. The CONSULTANT will provide to the COUNTY and T AC twenty-five (25)
copies of tables and maps compiled as part of the first three elements of this subtask, as well as
a listing of data sources.
4. Using available maps, the CONSULTANT will identify, delineate, and refine hydrologic units
(drainage basins and patterns) and serious problem areas (water quality impairment and flooding
Monroe County Stonnwater Management Master Plan Scope of Services
Page 2
of homes and buildings which occur during small stonn events). The COUNTY GIS will be
used wherever possible. The COUNTY and CONSULTANT will mutually agree on the base
map coverages used for hardcopy submittals of mapped information.
5. The CONSUL T ANT will evaluate geographical and seasonal rainfall patterns as well as inter-
event information.
6. The CONSULTANT will use available data for soils data including percentages ofNRCS Soil
Groups A, B, C, and D by hydrologic unit, as well as infiltration rates and total soil storage
values based upon groundwater levels and local soils data. This will be coupled with the
evaluation of island hydrogeology.
7. The CONSULTANT will use the population data and statistics provided by the COUNTY. The
CONSUL T ANT will not provide additional analysis of these data.
8. The CONSULTANT will catalog the present and future land use data from the COUNTY Comp
Plan into 10 to 12 classifications based on hydrologic similarity (i.e., anticipated runoff quantity
and quality). These land use categories may include residential, commercial, industrial, airports,
marinas and related development, roads and bridges, conservation lands (existing and proposed),
undeveloped land, wetlands, water bodies, and development restrictions. The COUNTY will
provide future land use (Year 2010 and built out). The CONSULTANT will add existing areas
of unstabilized and unpaved land use adjacent to bridges.
9, The CONSULTANT will provide twenty-five (25) copies of a Data Needs Assessment Technical
Memorandum summarizing the data sources, types, and reports along with a summary of data
generated during the review and data still needed for subsequent tasks. This will include data
discussed previously as well as problem areas, environmental constraints, and GIS coverages.
The CONSULTANT will also develop an Action Plan Section of the memorandum to obtain the
needed data. The CONSULTANT will meet with the COUNTY staff to discuss the results of
the Data Needs Assessment Technical Memorandum,
Subtask I-B
Pol/utant Load Targets and Analysis
The CONSULTANT will use the Watershed Management Model (WMM) to evaluate relative
annual and seasonal (wet and dry) stormwater-related pollutant loads to receiving waters. WMM will
be used to conceptually evaluate and screen the changes due to land use, septic tanks and BMPs
based upon available data. The CONSULTANT will identify potential "hot spots" for stormwater
pollutant loading, and, where necessary or deemed productive, will identify areas where more
detailed pollutant modeling might be needed. This task will be accomplished as follows:
}, The CONSULTANT will tabulate available data for existing stormwater BMPs, discharge data
on major wastewater treatment plants, and available data for septic tanks (e.g., spatial location,
Monroe County Stonnwater Management Master Plan Scope of Services
Page 3
sewer service areas, septic failure rates, and septic tank maintenance records). To compare
storm water loading to wastewater loading, the CONSULTANT will use COUNTY provided
information from the Sanitary Wastewater Master Plan for onsite wastewater systems, To the
extent practicable, the basin boundaries for the WMM loading calculations will match the
boundaries of the service areas for the Monroe County Sanitary Wastewater Master Plan. The
CONSULTANT will provide the COUNTY and T AC twenty-five (25) copies of tables and maps
prepared as part of this effort.
2. The CONSULTANT will set up and apply the WMM using nonpoint source loading factors for
model input such as baseflow pollutant concentrations, runoff coefficients, event mean
concentrations (EMCs), and septic tank loading factors, based on available data. The
CONSUL T ANT will estimate relative annual and seasonal nonpoint source runoff volumes and
pollutant loads for the twelve EP A NPDES indicator pollutants (i.e., biochemical oxygen
demand, chemical oxygen demand, total suspended solids, total dissolved solids, total
phosphorus, dissolved phosphorus, total Kjeldahl nitrogen, total nitrogen, lead, copper, zinc, and
cadmium) for present and future land use conditions. The CONSULTANT will use its database
of EMCs compiled from previous studies within the United States combined with local EMC
data where available. To the extent practicable from available EMC data, the CONSULTANT
will separate US I as an individual land use. Present and future nonpoint source loadings from
each island will be compared and qualitatively evaluated based on relative changes for land use
and BMP implementation to indicate potential water quality impacts to the receiving water body.
Based upon the water quality evaluations, the CONSULTANT will develop a water quality
problem area list and map, Tables and bar charts will be used to present the results. The
CONSUL T ANT will document the findings of the Pollution Load Targets and Analysis in a
technical memorandum that will become a chapter in the Data Compilation and Assessment
Report. The CONSULTANT will provide twenty-five (25) copies of the Pollution Load Targets
and Analysis technical memorandum to the COUNTY and T AC.
3. The CONSULTANT will deliver the WMM program and final datasets used in the Monroe
County SMMP and offer the COUNTY a half-day training session providing hands-on training
for WMM use.
Subtask l-C
Existing Systems
1. The CONSULTANT will conduct an inventory of existing storm water systems within the
COUNTY using field visits and existing documents, The inventory will include publicly owned
storm water facilities (COUNTY and CITIES), stormwater facilities along COUNTY primary
roads, stormwater facilities along FDOT roads, and facilities within commerciallindustrialland
use along primary roads. Topographic survey data collection is not included in the subtask. The
CONSUL T ANT will use existing aerial photogrammetric mapping and existing survey' data to
inventory existing storm water systems,
Monroe County Stormwater Management Master Plan Scope of Services
Page 4
2. Additionally, the CONSULTANT will field visit up to fifteen (15) major stonnwater svstems
to provide photographic data as well as assessments of the maintenance being provid~d and
estimates of the overall efficiency of the structure. The COUNTY and CONSULTANT will
jointly decide on the major storm water systems that will be visited by the CONSULTANT.
3, The CONSULTANT will also qualitatively assess the stormwater management systems within
up to ten (10) residential subdivisions. The CONSULTANT will query the following Sources
for additional data:
· Monroe County permit files;
· South Florida Water Management District;
· National Pollutant Discharge Elimination System records from EP A;
· Florida Department of Transportation;
. City of Key West;
· City of Key Colony Beach; and,
· US Army Corps of Engineers.
This inventory will also include the identification of systems requiring evaluation for water
quantity due to flooding problems identified previously. The intent of this effort is to
characterize the cause of existing nuisance flooding.
4. The CONSULTANT will compile the data into one or more spreadsheets or databases for tabular
data and digital map coverages for spatial data. The CONSULTANT will not integrate the
databases and digital maps into a geographic information system (GIS). The CONSULTANT
will format the information in a way such that the digital information could eventually be
incorporated into a GIS under a different project. The CONSULTANT will also provide to the
COUNTY a general approach on developing a GIS system. The CONSULTANT will provide
the results of this subtask to the COUNTY in an Existing Systems technical memorandum that
will eventually become a part of the Data Compilation and Assessment Report. Twenty-five
(25) copies of the technical memorandum will be provided to the COUNTY and T AC.
Subtask I-D
Existing Regulatory Programs
The CONSULTANT will compile information regarding existing regulatory programs responsible
for the management of stormwater within the COUNTY including Monroe County itself, the
incorporated cities (Key West, Village ofIslamorada, Layton, and Key Colony Beach), SFWMD,
FDEP, the Florida Department of Transportation (FDOT), Florida Department of Community
Affairs (FDCA), the United States Environmental Protection Agency (US EP A). Other
governmental interests include the other members of the Stormwater Technical Advisory Committee
(Florida Keys Aqueduct Authority, US Fish and Wildlife Service, US Park Service, US Army Corps
of Engineers, and the National Ocean and Atmospheric Administration), Among other regulatory
requirements, the CONSULTANT will consider the following programs:
Monroe County Stormwater Management Master Plan Scope of Services
Page 5
· Environmental Resource Permit Program (SFWMD);
· Stormwater Ordinance and Layman's Brochure (Monroe County);
· Land Development Regulations and development restrictions (Monroe County);
· Submerged Lands and Environmental Resource Permit Program (FDEP);
· Class Five Wells and Ground Injection Control Program (FDEP);
· National Pollutant Discharge Elimination System Permits (US EP A);
· Area of Critical State Concern and Coastal Management Program (FDCA); and,
· Permits under Chapter 14-86, Florida Administrative Codes (FDOT).
The CONSULTANT will provide twenty-five (25) copies to the COUNTY and T AC of a technical
memorandum summarizing the regulatory and governmental oversights provided by each agency
and relate the stormwater program to be developed in the COUNTY to each agency. The
CONSUL T ANT will include the following topics in the memorandum: permit requirements,
inspections required during and after construction, inspection compliance, overall compliance with
regulations and maintenance, evaluation of staffing and training, and overall effectiveness of the
regulatory program. The Existing Regulatory Programs technical memorandum will be written in
a fonnat to become a chapter in the Data Compilation and Assessment Report.
Subtask I-E
Existing Storm water Management Methods and Technologies
The CONSULTANT will provide a summary compilation of stormwater management and treatment
methodologies currently in use within the Florida Keys, The assessment will include conventional
conveyance and storage technologies such as those evaluated in Key Colony Beach and Key West.
Potential methods and technologies reviewed will include wet and dry detention, buffer strips, baffie
boxes, oil-water separators, chemical additives, recharge wells and bore holes with pretreatment,
exfiltration, altered wetlands utilization or enhancement, protection of pristine wetlands, retention
ponds, gradually sloped swales, and multipurpose facilities which can serve as park, conservation
(e.g., reuse), and/or recreation areas. The focus of the assessment will be on methods that can be
applied in publicly owned rights-of-way rather than in private property, The CONSULTANT will
invite vendors of new and innovative stormwater technologies to test their products within the Keys.
The CONSULTANT will assess the tests relative to applicability within the Keys. The
CONSUL T ANT will also document and assess other structural methods for the control of
storm water which may be applicable to the Keys but which are not currently being employed, The
CONSUL T ANT will research available literature to document potential pollutant removal
efficiencies for the structural improvements assessed. The CONSULTANT will provide the
COUNTY with twenty-five (25) copies of the technical memorandum on Existing Stormwater
Management Methods and Technologies documenting the findings of this subtask. The
memorandum will be vvritten in a format to become a chapter in the Data Compilation and
Assessment Report.
Monroe Counly Slormwaler Management Masler Plan Scope of Services
Page 6
Subtask I-F
Nonstruetural Storm water Management Methods
Associated with Subtask I-E, the CONSULTANT will consider non Structural stormwater
management methods as they might apply to the COUNTY. Nonstructural methods to be considered
will include: public education, street cleaning, hazardous materials management, restrictions on the
use of phosphates, stringent litter control programs, control of gray water, control of unconsolidated
fill materials, erosion and sediment controls, low impact development (e.g., reduced runoff), Florida
Clean Marina Program, and Florida Yards and Neighborhoods program. The CONSULTANT will
add other BMPs to the list of nonstructural methods if deemed potentially applicable to the
environment of the COUNTY. The CONSULTANT will assess the applicability of each BMP for
the types of problems experienced in COUNTY. The CONSULTANT will also research available
literature to list pollution removal efficiencies of nonstructural stormwater management methods
considered. The CONSULTANT will provide the COUNTY with twenty-five (25) copies the
Nonstructural Stormwater Management Methods technical memorandum documenting the fmdings
of this subtask. The memorandum will be written in a format to become a chapter in the Data
Compilation and Assessment Report.
Subtask I-G
Data Compilation and Assessment Report
The CONSULTANT will compile and organize the technical reports and memoranda completed
during Task I into a Data Compilation and Assessment Report. The Report will be written in a
format to become a Section in the Stormwater Management Master Plan Report. The
CONSULTANT will produce a draft Report providing information and results from Subtasks I-A
through Subtask I-F including assessments of data collected, pollutant loading and analysis, existing
systems inventory, summary of regulatory programs, and general evaluation of structural and noo-
structural best management practices. Twenty-five (25) copies of the draft Report with executive
summary will be distributed to the COUNTY and Stormwater T AC for review,
The CONSULTANT will meet with the COUNTY and T AC to discuss comments on the draft
Report, The CONSULTANT will address comments received and produce a final Data Compilation
and Assessmenc Report. Fifty (50) copies of the final Report, including one un-bound, photo-
reproducible copy, will be distributed to the COUNTY and Stormwater T AC. The CONSULTANT
will also address comments received on the draft executive summary and provide fifty (50) copies
of a final executive summary for the final Report.
Subtask I-H
Nutrient Reduction Credits for Storm water Systems
The COUNTY currently obtains credits for nutrient reduction when an on-site wastewater facility
has been fixed or removed. The credits can be "redeemed" for residential construction. The
CONSUL T ANT will evaluate the potential nutrient reduction credits potentially available for the
remediation of storm water quality areas through best management practices. The CONSUL T ANT
Monroe County Stormwater Management Master Plan Scope of Services
Page 7
will provide the results of this analysis in a letter report to the COUNTY and meet with the
COUNTY to discuss the letter.
Task II
Objectives, Standards and Problem Area Ranking
The CONSULTANT will define a list of goals and objectives for the Monroe County SMMP by
working with the Stormwater T AC. As a start, the CONSULTANT will use the goals as defined by
the Comprehensive Plan.
From the information gathered during Task I, the CONSULTANT will define a list of problem areas
(including those identified in Subtask I-B) which will be preliminarily identified as high, medium
or low priority, High priority water quality related problems potentially affect public health or the
health of the aquatic ecology. Priority flood-related problems potentially affect public health or
welfare and can be nuisance in nature. The CONSULTANT will augment and modify this
preliminary list with information from the T AC, elected officials and the public based upon the
public interaction program (Task V).
Based upon the public meetings and the workshop, the list of goals, objectives, and prioritized
problem areas will be weighted by importance to each community through discussions with the
T AC, elected officials and the public, The list will define the areas for which Storm water
Management Strategies (Task III) may be completed.
The CONSULTANT will produce a draft Objectives, Standards, and Problem Areas Report that
documents the findings of Task II. The Report will be written in a format to become a Section in
the final Stormwater Management Master Plan Report. Twenty-five (25) copies of the draft Report
with executive summary will be distributed to the COUNTY and the T AC for review. The
CONSULTANT will meet with the COUNTY to review the draft report, The CONSULTANT will
address comments received and prepare a final Objectives, Standards and Problem Areas Report,
Fifty (50) copies of the final Report and executive summary will be provided to the COUNTY and
T AC including one un-bound, photo-reproducible copy,
T ask III
Stormwater Management Strategies and Solutions
The purpose of this task is to evaluate various alternative structural and non structural options to
remediate the problem areas and achieve the goals identified in Task II.
Subtask lII-A
Alternatives for Storm water Management Retrofit
I. From the list of potential alternatives, the CONSULTANT will consider alternatives to improve
storm water pollution control and flood reduction in areas of existing development, i.e.,
"retrofitting". The CONSULTANT will select and prioritize up to 15 problem areas to retrofit;
develop retrofit alternatives for each problem area, and compare alternatives and select a
Monroe County Stonnwater Management Master Plan Scope of Services
Page 8
recommended plan. The COUNTY and CONSULTANT will mutually decide on the fifteen
problem areas prior to initiation of this subtask. If Task OT-l (Detailed Integrated Modeling of
Stonnwater Systems) is authorized by the COUNTY for the area of potential retrofit. the
CONSULTANT will use the developed models to consider the retrofit alternatives, The
CONSUL T ANT will use the WMM model to consider the potential pollution loading reduction
possible with the implementation, of the alternatives. However, the CONSULTANT will onlv
be required to provide such analysis for alternatives for which pollutant load removal efficienci;s
are available in literature for the BMP considered in the alternative. The CONSULTANT will
work with the Monroe County Land Authority to consider parcel acquisition for preservation
where feasible. The CONSULTANT will evaluate alternatives to provide the COUNTY a
desired level of service for water quality and quantity. The alternative evaluations shall be based
on the following factors:
· Implementation constraints for both structural and nonstructural alternatives, including
present condition retrofits and/or modifications and future growth plans.
· The ability to implement regional, integrated water quantity and quality management
alternatives, Alternatives will be directed toward solving serious problems which will also
aid/relieve some nuisance problems. The alternatives will be based on comprehensive water
quality and water quantity solutions which will consist of nonstructural (ordinance or
regulations) and structural solutions.
· Capital, operation and maintenance costs for the recommended management alternatives.
2. The CONSULTANT will consider a treatment train of structural solutions based upon the list
of alternatives defined in Subtask I-E. Conservation/reuse opportunities will also be
conceptually identified.
3. The CONSULTANT will also evaluate improved maintenance where additional pipe or channel
maintenance can be performed to improve overall system maintainability and reliability.
4. The CONSULTANT will also consider cost effective land use controls for both flood control and
water quality retrofit so that flood control and water quality LOS goals are met, wherever
possible. When a flood control alternative is required, the upstream area from the improvement
will be considered for potential retrofit. Additional water quality improvements are considered
based upon pollutant load projections, presence of known water quality problems. and existing
constraints.
5, The CONSULTANT will document the results of this subtask in an Alternatives for Storm water
Retrofit technical memorandum that will eventually become a part of the Strategies and
Solutions Report. Twenty-five (25) copies of the technical memorandum will be provided to the
COUNTY and T AC.
Monroe County Stormwater Management Master Plan Scope of Services
Page 9
Subtask lIl-B
Regulated Systems Restoration - Compliance and Enforcement
1. The CONSULTANT will evaluate the rehabilitation of existing storm water systems already
permitted or regulated within the COUNTY. From the inventory of existing systems completed
in Task I, the CONSULTANT will qualitatively evaluate the construction and maintenance of
up to 10 major systems based upon field visits of the systems. The field visits will proYide
photographs of the systems visited. The field visits and qualitative evaluations by the
CONSULTANT will not constitute certification of as-built drawings. The benefits and costs of
restoring the systems identified will be defined and strategies to fix existing onsite facilities will
be offered along with enforcement strategies so that they will not fall into disrepair again.
2. The CONSULTANT will also identify potential staffing needs required to implement the
enforcement strategy as well as to provide staff training. The CONSULTANT will document
the results of this subtask into a Regulated Systems Restoration technical memorandum that will
eventually become a part of the Strategies and Solutions Report. Twenty-five (25) copies of the
technical memorandum will be provided to the COUNTY and T AC.
Subtask III-C
Future Storm water Management Needs
Since the COUNTY has indicated that little future growth is anticipated, the CONSUL T ANT will
only provide general recommendations regarding the control of future growth to minimize the
potential stormwater runoff impacts. The CONSULTANT will summarize development controls
through regulations and other methods to regulate growth related to new residential development as
well as commercial developments. The CONSULTANT will generally examine the need for, and
effectiveness of, onsite stormwater systems to treat runoff and attenuate development-induced
increases in stormwater volume and peak runoff, The CONSULTANT will also generally consider
regional systems as well as public-private partnerships for cost sharing. Whether residential or
nonresidential, development controls will be generally designated for use in developed, high
intensity gro'.'vth and sensitive areas through the treatment train process, Where necessary, both
source controls and structural controls will be considered. In non-sensitive areas or areas with low
growth potential, only source controls may be needed on a volunteer basis, The CONSULTANT will
document the results of this subtask into a Future Stormwater Management Needs technical
memorandum that will eventually become a part of the Strategies and Solutions Report. Twenty-five
(25) copies of the technical memorandum will be provided to the COUNTY and TAC.
Subtask III-D
Regulatory Program Improvements
I, The CONSULTANT will evaluate and recommend regulatory controls that may be necessary
to maintain or reduce storm water impacts to the environment. Regulatory controls may include
changes to the storm water management ordinance of the COUNTY to address thresholds for the
retrofit of existing development, new development stormwater management criteria, and controls
Monroe County Stormwater Management Master Plan Scope of Services
Page I 0
on sources of stormwater pollution such as those recommended by the federal National Pollution
Discharge Elimination System (NPDES) stormwater permitting regulations, These regulations
suggest the following regulatory controls: the control of stormwater pollutants from industrial
activities including construction; the prohibition of non-stormwater discharges to the storm water
system (e.g., washing machine wastewater, restaurant waste discharge, etc.); the proper response
to spills and elimination of dumping; the control of storm water moving from one municipality
to another; requirements for proper federal, state and regional permits; and inspection,
surveillance and monitoring.
2, To gain the support of the regulated community, the CONSULTANT will work to educate
development reviewers, inspectors, local engineers, and developers to define the benefits of the
regulatory programs. Prior to the recommendation of regulatory controls, the CONSULTANT
will meet on two (2) occasions with COUNTY development review staff, local ENGINEERS
and developers to help develop proper regulatory controls and acceptable measures for pollution
reduction. Results of these meetings will be incorporated into the results of this subtask.
3. The CONSULTANT will document the results of this subtask in a Regulatory Programs
Improvement technical memorandum that will eventually become a part of the Strategies and
Solutions Report. Twenty-five (25) copies of the technical memorandum will be provided to the
COUNTY and T AC.
Sub task III-E
Nonstructural Storm water Management Programs Alternatives
The CONSULTANT will consider source controls and structural controls together in a treatment
train. Examples of non structural solutions (source controls) to be considered are: public education,
street cleaning, hazardous materials handling, phosphate use restrictions, litter control, control of
gray water, erosion/sediment control, land use planning, public information programs related to
household hazardous materials, directly connected impervious area minimization, illicit connection
removal, construction site controls, low impact development and proper operation and maintenance
of municipal and private onsite storm water systems. The CONSULTANT will evaluate such source
controls relative to application within the COUNTY and to dficiency of storm water pollution
control for the pollutants of concern, If numerical information on the pollutant removal efficiency
is ayailable based upon literature research, the CONSULTANT will evaluate the potential pollution
load reduction available with the application of the nonstructural BMPs within the COUNTY. The
CONSUL T ANT will document the results of this subtask in a Nonstructural Stormwater
Management Programs Alternatives technical memorandum that will eventually become a part of
the Strategies and Solutions Report. Twenty-five (25) copies of the technical memorandum will be
provided to the COUNTY and T AC.
Monroe County Stonnwater Management Master Plan Scope of Services
Page 11
Subtask 1/I-F
Evaluation Program
The CONSULTANT will develop a program to document the success of the recOmmended plan. The
purposes for assessing the effectiveness of the SMMP will be:
· Regulatory agencies can determine the effectiveness of the programs that are implemented to
encourage the activities that work and eliminate those that do not.
· COUNTY elected officials can assess whether limited public funds are being spent properly to
achieve actual improvements to the environment.
· The public can be shown the benefits of the programs that they have funded.
The CONSULTANT will recommend post-planning monitoring of the success of the implemented
program. Monitoring may include documentation of program improvements and effectiveness (e.g.,
reports on frequency and volume of debris removal by street sweeping or litter control,
documentation of participation of coastal cleanup activities, etc.), reporting of reduced public
complaints and concerns, the elimination of prolonged flooding, and ambient water quality
monitoring. The CONSULTANT will strive to coordinate ambient monitoring activities if any are
recommended with existing ambient monitoring programs to eliminate or at least reduce redundant
sampling and analysis. The CONSULTANT will document the results of this subtask into a technical
memorandum that will eventually become a part of the Strategies and Solutions Report. Twenty-five
(25) copies of the technical memorandum will be provided to the COUNTY and T AC.
Task IIl-G
Storm water Management Strategies and Solutions Report
The CONSULTANT will compile the technical memoranda prepared during Task III into the
Stormwater Management Strategies and Solutions Report documenting the findings of Sub tasks III-
A through III-F. The Report will be written in a format to become a Section in the Stonnwater
Management Master Plan Report and inclu.de the consideration of stonnwater management retrofits,
recommendations for compliance and enforcement issues for regulated systems restoration,
assessment of future stonnwater management needs, suggestions for regulatory program
improvements, consideration of non-storm water management options, and definition of an
evaluation program. Twenty-five (25) copies of the draft Report with executive summary will be
provided to the COUNTY and T AC for review, The CONSULTANT will meet with the COUNTY
to discuss comments on the draft Report. The CONSULTANT will address comments received and
distribute to the COUNTY and T AC fifty (50) final copies of the Stormwater Management Strategies
and Solutions Report including on unbound, photo-reproducible copy and executive summary,
Monroe County Stormwater Management Master Plan Scope of Services
Page 12
Task IV
Implementation Program
The CONSULTANT will develop an implementation program including an overall schedule with
milestones, primary responsibilities, capital improvement program and funding process. Because
there will be numerous interested agencies and participants, the CONSULTANT will continue to
work with the COUNTY staff (e.g., .Marine Resources, Environmental Resources and Planning
Departments) and the Stormwater T AC to define the implementation plan and identify
responsibilities and opportunities for cooperative efforts.
Subtask IV-A
Implementation Schedule
The CONSULTANT will prepare an overall SMMP schedule defining the general order of activities
for structural and non-structural improvements, and where possible, a milestone schedule with
pertinent real completion dates. The schedule will be based upon the criteria identified in Task II
(Objectives, Standards and Problem Areas) so that the critical and priority concerns are addressed
immediately. Also, the schedule will consider system dependency, cost-effectiveness of those
activities with associated costs, water quality priorities, and funding. The CONSULTANT will
provide the COUNTY with a draft schedule that will become part of the final Implementation
Report.
Subtask IV-B
Implementation Responsibility
Because the implementation of the SMMP may require the participation of numerous agencies, the
CONSUL T ANT will prepare a list of SMMP actions with associated responsibilities. The
CONSUL T ANT will identify activities and associated responsibilities, maximizing cooperative
efforts and minimizing redundancy. The CONSULTANT will document the results of this subtask
in an Implementation Responsibility technical memorandum that will eventually become a part of
the Implementation Report, Twenty-five (25) copies of the technical memorandum will be provided
to the COUNTY and T AC.
Subtask IV-C
Elements Implementation
The CONSULTANT will include, as part of the implementation plan, the consideration and
recommendation of programs in the areas of funding and endorsements.
I. Funding. The CONSULTANT will explore methods to fund the SMMP. Potential methods
include ad valorem taxes; special assessments (non-ad valorem assessments); 2 cent sales taxes;
impact fees; local option gas taxes~ storm water utility user fee; local government infrastructure
sales tax; public service tax; federal, state and water management district loans and grants; and
public-private partnerships. The CONSULTANT will also consider advantages and
disadvantages of financing strategies such as pay-as-you-go versus bond financing, Of particular
Monroe County Stormwater Management Master Plan Scope of Services
Page 13
interest will be a stormwater utility fee within the COUNTY, which is recommended by the
Comprehensive Plan.
The CONSULTANT will also consider federal funding opportunities, providing infonnation on
the potential coordinating agency and types of projects supported, The CONSULTANT will
search available information to find appropriate grants and loans to support the SMMP.
2. Endorsements. Because of the numerous agencies involved in the protection of the Florida Keys
environment and ecology, permits, endorsements and outside agency support will be necessary
for the implementation of the S~P. As part of the implementation plan, the CONSULTANT
will identify required or desired approvals including federal, state, regional, and local agencies.
The CONSULTANT will document the results of this subtask in an Elements Implementation
technical memorandum that eventually will become part of the Implementation Report, Twenty-five
(25) copies of the technical memorandum will be provided to the COUNTY and TAC,
Subtask IV-D
Implementation Program Report
The CONSUL T ANT will compile documents prepared during the execution of Subtasks IV-A
through IV -C in a draft and final Implementation Program Report. The Report will be written in a
format to become a Section in the Stormwater Management Master Plan Report, Twenty-five (25)
copies of the draft Report will be provided to the COUNTY and T AC for review. The
CONSUL T ANT will meet with the COUNTY to discuss comments on the draft report. The
CONSUL T ANT will address comments received and distribute fifty (50) copies of a final
Implementation Program Report to the COUNTY and T AC including one unbound, photo-
reproducible copy. A draft and final executive summary will also be provided.
T ask V
Public Interaction Program
The CONSULTANT will develop and implement a public interaction and education program to
inform the public about stormwater issues, gather supplemental information, and build support for
implementation. At each of the meetings defined below, opportunities for public education on the
issues related to stormwater runoff will be offered. The CONSUL T ANT will develop a stakeholder
and public interest database that will include information on groups and individuals who have
expressed interest in the SMMP, The database will be augmented with information collected during
each public meeting.
Subtask V-A
Public Input on Goals, Standards and Problem Areas
The CONSULTANT will hold four (4) public workshops to discuss objectives and goals for the
SMMP. The group of meetings will consist ofthe following: one set at the beginning of the project
and one set at the beginning of Task II. During each public workshop, the CONSULTANT will
Monroe County Stormwater Management Master Plan Scope of Services
Page 14
provide summaries (e.g., maps and photographs) of information gathered during Task I and provide
opportunities for the public to provide information regarding public expectations and priorities for
the SMMP. After the public workshops have been completed, the CONSULTANT will present the
findings to the COUNTY Commissioners in a workshop. In connection with these workshops, the
CONSULTANT will provide advertising and press releases in the Upper, Middle, and Lower Keys.
The CONSULTANT will subsequently document the information provided in the workshops though
a summary memorandum to the COUNTY.
Sub task V-B
Public Input on Storm water Management Strategies
The CONSULTANT will hold two (2) public workshops in the to consider potential stormwater
management strategies as defined by Task III. The workshops will provide information on the
problems being resolved, goals and standards recommended during Task II and model results, if
appropriate, accomplished during Task III. The CONSULTANT will also provide information on
the benefits and potential costs of alternatives. The CONSULTANT will document comments
received during each meeting in a memorandum provided to the COUNTY and Stormwater T AC
within 14 days after each meeting. After the public workshops are completed, the CONSUL T ANT
will meet with the COUNTY Commissioners in a workshop to discuss public workshop results. In
connection with these workshops, the CONSULTANT will prepare advertisements and press
releases and subsequently document the information heard or obtained in the workshops through a
summary memorandum to the COUNTY.
Subtask V-C
COUNTY Commission Presentation
The CONSULTANT will hold one (1) presentation to the Board of County Commissioners to
present the results of the SMMP. The CONSULTANT will be responsible for the presentation,
presentation handout materials, and the meeting location.
Subtask V-D
Community Group Meetings
At the COUNTY'S request and approval, the CONSULTANT will provide presentations (formal
and informal) at various community group meeting and functions in order to further public
involvement, education and support. For the purposes of budgeting, up to five (5) such presentations
have been included in this scope of services. '
Subtask V-E
Newsletters
The CONSULTANT will prepare three (3) newsletters documenting the status of the SMMP and
inform readers of decisions made, upcoming events associated with the SMMP and upcoming
opportunities for public input. Prior to distribution to the public, the COUNTY will review and
approve the newsletters. The CONSULTANT will print and mail up to 2,000 copies of each
newsletter for distribution. The newsletter will be made available at public places such as city halls,
Monroe County Stormwater Management Master Plan Scope of Services
Page 15
courthouses, post offices and libraries. The newsletters will also be made available to local
newspapers.
Subtask V-F
Web Page
The CONSULTANT will create, maip.tain and operate a webpage using the COUNTY'S server to
inform the public as well as offer project deliverables for review. The CONSULTANT will include
the newsletters, appropriate photographs, and other data to provide the public with web-based
information on the important aspects of the development of the SMMP.
Task VI
Stormwater Management Master Plan Executive Summary
At the completion of Tasks I through V, the CONSULTANT will extract key material from each of
the Tasks to prepare an overall SMMP Executive Summary. The CONSULTANT will produce fifty
(50) copies of the Draft SMMP Executive Summary for the COUNTY and Stormwater T AC review.
The CONSULTANT will address comments received and provide seventy-five (75) copies of the
final SMMP Executive Summary, including one (1) photo-reproducible version.
Monroe County Stonnwater Management Master Plan Scope of Services
Page 16
Optional Tasks
Task OT-l
Integrated Modeling of Storm water Systems
1. The CONSUL T ANT will develop detailed surface, groundwater and near shore water models
of up to two (2) islands within the COUNTY for the purpose of testing potential stonnwater
management alternatives to address identified problem areas. The two islands will be selected
mutually between the COUNTY and CONSULTANT. The modeling will include hydrologic
and hydraulic models of the surface runoff, groundwater modeling including surface water
interaction, and near shore circulation models. Boundary conditions will be augmented by
information provided by the Florida Bay Model developed by the USCOE. The surface water
model will consider up to 10 conduits and catchments for each island. The modeling will
include calibration to available tide gages historically monitored in the area of the two islands
and will simulate salinity and one other conservative pollutant as a measure of potential effects
of pollutant runoff to groundwater and near shore waters. Prior to starting the models, the
CONSULTANT will review the USCOE Florida Bay Model to determine its applicability for
modeling of the islands.
2. Based upon the LOS and other goals identified in Task II, the CONSULT ANT will simulate the
existing stormwater management system for the two islands during the selected design storm
events for existing and future (built-out) land uses. The CONSULTANT will tabulate the peak
flows and elevations at selected locations for the design storm events defined in Subtask I-A.
Task OT-2
Regulatory and Funding Assistance
1, The CONSUL T ANT will provide assistance to the COUNTY in evaluating and responding to
the regional, state and federal regulatory issues arising out of the planning or implementation of
the SMMP. Assistance may include travel to agency offices, meetings with various agencies,
telephone conversations, drafting of correspondence, legal support, or other activities that further
the regulatory support of the SMMP.
2. The CONSULTANT will provide assistance to the COUNTY in obtaining funding and in-kind
support from regional, state or federal agencies for the implementation of the elements of the
SMMP. Assistance may include travel to agency offices, meetings with various agencies,
telephone conversations, drafting of correspondence, legal support, user fee or assessment
database development, additional public acceptance programs, and other activities that help
provide funding of the elements of the SMMP.
Monroe County Stormwater Management Master Plan Scope of Services
Page 1 7
Task OT-3
Additional Public Meetings
The CONSULTANT will provide an additional public meeting in the same manner as Subtask V-A
or V -B when specifically authorized by the COUNTY. The CONSULTANT will be responsible for
the meeting location, advertisement and meeting materials.
Monroe County Stonnwater Management Master Plan Scope of Services
Page 18
Appendix B
Schedule of Deliverables
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Appendix C
Monroe County Insurance Requirements
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Construction Contractors and Subcont.ractors
Prior to the commencement of work governed by this contract (including the pre-staging
of personnel and material), the Contractor shall obtain, at his/her own expense, insurance
as specified in the attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Sub-
Contractors engaged by the Contractor. As an alternative the Contractor may require all
Subcontractors to obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract
(including pre-staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the County as specified below. Delays in the
commencement of work, resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified in
this contract and any penalties and failure to perform assessments shall be imposed as if
the work commenced on the specified date and time, except for the Contractor's failure to i
provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in any attached schedules. Failure to comply with
this provision may result in the immediate suspension of all work until the required
insurance has been reinstated or replaced. Delays in the completion of work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in this contract and any penalties and failure to perform assessments
shall be imposed as if the work had not been suspended, except for the Contractor's
failure to maintain the required insurance.
"
The Contractor shall provide, to the County, as satisfactory evidence of the required
insurance, either: .~
· Certificate ofInsurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all
insurance policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
Administration Instruction
#4709.2
10
G-I~\
1996 Edition
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
In addition, the County will be named as an Additional Insured and Loss Payee on all
policies covering County-owned property.
Any deviations from these General Insurance Requirements must be requested in writing
on the County prepared form entitled "Request for Waiver of Insurance
,Requirements" and approved by Monroe County Risk Management.
.'
Administration Instruction
#4709,2
II
G-IR 7--
1996 Edition
VEHICLE LIABILITY
As a minimum, coverage should extend to liability for:
· Owned; Non-owned; and Hired Vehicles
Required Limits:
VL1
VL2
VL3
y
VL4
Administration Instruction
#4709.2
$50,000 per Person: $100,000 per Occurrence
$25,000 Property Damage
or
$100,000 Combined Single Limit
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
MISCELLANEOUS COVERAGES
Builders'
Risk
Limits equal to the
completed project.
Limits equal to the maximum
value of anyone shipment.
Motor Truck
Cargo
Professional
Liability
$ 250,000 per Occurrence/$ 500,000 Agg.
$ 500,000 per Occurrence/$l ,000,000 Agg.
$1,000,000 per Occurrence/$2,000,000 Agg.
,.'
Pollution
Liability
$ 500;000 per Occurrence/$l ,000,009 Agg.
$1,000,000 per Occurrence/$2,000,000 Agg.
$5,000,000 per Occurrence/$IO,OOO,OOO Agg.
$ 10,000
$100,000
$ 300,000 ($ 25,000 per Veh)
$ 500,000 ($100,000 per Veh)
$1,000,000 ($250,000 per Veh)
INSCKLST
Employee
Dishonesty
Garage
Keepers
6
1996 Edition
('
GENERAL LIABILITY
As a minimum, the required general liability coverages will include:
· Premises Operations
· Blanket Contractual
· Expanded Definition
of Property Damage
.
Products and Completed Operations
Personal Injury
.
Required Limits:
,GLl
$100,000 per Person; $300,000 per Occurrence
$50,000 Property Damage
or
$300,000 Combined Single Limit
$250,000 per Person; $500,000 per Occurrence
$50,000 Property Damage
or
$500,000 Combined Single Limit
$500,000 per Person; $1,000,000 per Occurrence
$100,000 Property Damage
or
$1,000,000 Combined Single Limit
$5,000,000 Combined Single Limit
GL2
GL3
/
GL4
Required Endorsement:
-;-.'
GLXCU
GLLIQ
GLS
Underground, Explosion and Collapse (XCU)
Liquor Liability
Security Services
All endorsements are required to have the same limits as the basic policy.
,"
INSCKLST
Administration Instruction
#4709,2
5
1996 Edition
MONROE COUNTY, FLORIDA
INSURANCE CHECKLIST
FOR
VENDORS SUBMITTING PROPOSALS
FOR WORK
To assist in the development of your proposal, the insurance coverages marked with an "X" will
be required in the event an award is made to your firm. Please review this form with your
insurance agent and have him/her sign it in the place provided. It is also required that the bidder
sign the form and submit it with each proposal.
WORKERS' COMPENSA nON
AND
EMPLOYERS' LIABILITY
WC1
WC2
WC3
WCUSLH
WCJA
X Workers' Compensation
Employers Liability
Employers Liability
X Employers Liability
US Longshoremen &
Harbor Workers Act
Federal Jones Act
Statutory Limits
$100,000/$500,000/$100,000
$500,000/$500,000/$500,000
$1,000,000/$1,000,000/$1,000,000
Same as Employers'
Liability
Same as Employers'
Liability
:;.:
..
INSCKLST
Administration Instruction
#4709.2
4