Item C06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20. 2001
. Division:
Public VV orks
Bulk Item: Yes X
No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Approval of Renewal Agreement with CJ & K Services to provide
uniform service to the Division of Public VVorks,
ITEM BACKGROUND: Our current contract with CJ & K Services will expire on January 31,2002.
Article 3,04B of the original agreement dated January 19,2000 stipulate two one-year renewal options,
This will be the second and final option to renew.
PREVIOUS REVELANT BOCC ACTION: On January 19, 2000, the BOCC approved to award bid
and enter into a contract with CJ & K Services for the Division of Public VVorks' uniform service, and on
December 13,2000, the BOCC approved to exercise the first one-year option to renew,
CONTRACT/AGREEMENT CHANGES: Renew contract to commence February 1, 2002 and
terminating January 31, 2003, and increasing cost by the CPI-U for the most recent 12 months available
(2.6%),
STAFF RECOMMENDATIONS: Approval as stated above,
."
TOTAL COST: $47.786.00 Not to Exceed BUDGETED: Yes -X- No
Accts. #001-20501-530-340, #101-20505-530-340
# 147-20503-530-340, #102-22500-530-340
COST TO COUNTY: Same as Above #504-23501-530-340
REVENUE PRODUCING: Yes
No-X AMOUNTPERMONTH_ Year
APPROVED BY: County Atty -X- OMB/Purchasing ---X- Risk Management ~_
ITEMPREPAREDBY~ .:J.I '-
. VV. King, Acting Sr, Director, Lo~s Operations
DIVISIONDIRECfORAPPROVAL: ~V ~ &:-1:1161
Dent ierce, Director of Public VVorks
DOCUMENTATION:
Included X
To Follow Not Required
AGENDA ITEM # j'-Cfp
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: CJ & K Services Contract #
Effective Date: 02/02/02
Expiration Date: 01/31/03
Contract Purpose/Description:
To renew contract to provide uniform services for the Division of Public VVorks
Contract Manager: Ann Mytnik 4549 Facilities Maint.lStop #4
(Name) (Ext,) (Department/Stop #)
for BOCC meeting on 11/20/01 Agenda Deadline: 11/01/01
CONTRACT COSTS
Total Dollar Value of Contract: $ 47,786.00
Budgeted? Yes[2] No 0 Account Codes:
Grant: $ N/A
County Match: $ N/ A
Current Year Portion: $ 31,857,33
001-20501-530-340-
101-20505-530-340-
147-20503-530-340-
102-22500-530-340& 504-23501-530340
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included,in dollar value above) (el?;, maintenance, utilities, ianitorial salaries, etc.)
CONTRACT REVIEVV
Changes Date Out
Date In Needed
Division Director 10 1"3 0 101 YesO N 00
Risk Management , 0(2'=>\ 0 \ YesO No \ ({ I \'J~ \(~ (iN'-
O.M,B./Purchasing 1~<101 YesONo~
County Attorney /~/2-kj; YesO NO~ ~-2'6-bt
Comments:
OMB Form Revised 2/27/01 MCP #2
RRCF:l\7ED
OCT 2 9 7001
By:\-&vl
RENEWAL AGREEMENT
(Uniform Service - Public VVorks Division)
THIS Renewal is made and entered into this 20th day of November 2001, between the COUNTY
OF MONROE and CJ & K SERVICES in order to renew the agreement between the parties dated
January 19, 2000 and renewed December 13, 2000 (copies which are incorporated hereto by
reference) as follows:
1. In accordance with Article 3, 04B of the original agreement, the County exercises its
second and final option to renew the Agreement for one additional year, and further
agrees to adjust the contract price in accordance with the percentage change in the
Consumer Price Index for all urban consumers (CPI-U) for the most recent twelve (12)
months available (2.6%).
2. Monroe County shall pay the contractor for services as follows:
A. Material Type 65/35 polyester/cotton - shirt/pant combination
Four Dollars & Seventy-Seven Cents ($4,77) per employee per week
B. Material Type 100% cotton - shirt/pant combination
Five Dollars & Thirty-One Cents ($5.31) per employee per week
C. An additional fee of $0,28 will be charged for all employees who have more than eleven (11) pairs of
shorts
D. Total Contract amount shall not exceed Forty-Seven Thousand, Seven Hundred Eighty-Six Dollars
($47,786) per year
3. The term of the renewed agreement will commence on February 1, 2002, and terminate
January 31,2003.
4, In all other respects, the original agreement between the parties dated January 19th, 2000
and renewed December 13, 2000 remains in full force and effect,
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IN VVITNESS VVHEREOF, the parties have hereunto set their hands and seal, the day and year
first written above,
(Seal)
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Deputy Clerk
G & K SERVICES
Witness
By:
Witness
Title
ROBER ,WOLFE
DATEJ~ - ?8-7?L
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:i:;:" RENEWAL AGREEMENT X~::\)
(Uniform Service - Pll~lic Works Division)
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THIS Rcncwal is madc and entered into thi~ day ofNo':ember 2000, bctwcen the COUNTY
OF MONROE and G & K SERVICES in order to renew the agreement betwcen the parties dated
January 19, 2000 (a copy which is incorporated hcreto by reference) as follows:
1. In accordance with' Article 3,04 B of the original agreement, the County exercises its first
option to renew the Agreement for one additional year, and further agrees to adjust the
contract price in accordance with the percentage change in the Consumer Price Index for
all urban consumers (CPI-D) for the most recent twelve (12) months available.
2 Monroe County shall pay the contractor for services as follows:
/\ Material Type 65/35 polyester/cotton - shirt/pant combination
f()ur Dollars & Sixty-FjY~_L~Jlt~lJi:l,65) per employee R,~r,~'V~~~
B Material Type 100% cotton - shirt/pant combination
Fivc Dollars & Eighteen Cent~1$5, 18) per employee per week
C An additional fee of $0,28 will be charged for all employees who have more than eleven (I I) pairs of
shorts
D, TolaI Contract amount shall nol exceed Forty-Six TIlOUsand, Five Hundred Seventy-Five Dollars
($46,575) per year
3, The t~rm of the rencwcd agrcement will commence on February 1, 2001, and terminate
January 3 I, 2002.
4 In all other respects, the original agreement between the parties dated January 19th, 2000
remains in full force and effect.
HEREOF, the parties have hereunto set their hands and seal, the day and year
BOARD OF COUNTY COMMISSIONERS
? MONROE COUNTY. FLORIDA
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G & K SERVICES
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Title
A~E A. HUTTON
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THIS AGREEMENT, made and enlered rnlo lIis .!m!L_ day 01 ,tanvi!!Y, A 0.. by and belween MONROE COUNTY, FLORIDA
party ollhe Irrsl part (h"'e"""er sornellrnes called the 'COUNTY" and ffi_Se,'Y!ces,lnc. party 01 Ihe SCCond part (hereinalle;
sometimes called the .CON 1 HAC lOR")
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SECTION :tHREE
CONTRACT
:J 01 SCOPE or THE WOf~K
WI TNE SSED TI"llhe pa"'es her elo, IOf Ihe COIlsideral,on herern.lle, sel 10,lh. mUlually agree as Io/Iows
I he CONTRACTOR shalll"''''de unrlonn selV,ce, 'nduding all necessary sOI,'lre" and cqV'prnenl required 'n Ihe pe""m"nce 01
~(lme, and per10m1 all of Il1e work desclibed in Il1e Specification enlrlfec1
, "" I I" '. b'd daled lJen 'm: " " '''. ",,'" . eaeh a lIaChed he, "'0 a,," " "" I " " a I ,,' as parI 01 Ih" conlracl "'"e, "e, n Ihe
"I "C,I"~I'o'" shall ""v<, ," "'" """"" n>nl"", slanda'ds, ar'd "hall be II,,, I""," 01 ""[}<>cI'on and acceplance el alllhe wo,II
Contr lIcl Spt:C1fl(;;lll, )11:,
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j02 THE CaNT r~Cl SUfl1
The Covnly shall pay 10 Ihe CONTllACTOR IOf IIle laithlvl pedOllnance 01 said service on a per monlh in anears basis on or be.
lore Ihe 30Ih day 01 Ihe 101l0w,ng monlh in each 01 Iwelve (12) monlhs. The CONTRACTOR shall invoice Ihe Covnly monll.y IOf
vnilorm services pedOllned vnder lI,e Specilicalions contained herein. rrworce shall be ilemized by departmenl and shall inclvde
Ihe names 01 ""1'Ioyees. The Conlracl amounl shall be as slaled by Ihe conlraclo" bid as loll ow,:
A Malerial T ypq 65/35 polyesler/collon _ shir1lpanl combinalion
Four Dollars & FillY Cenls (H~ per emplOyee per week
B Malerial Type 100% collon . sl1ir1lpanl combination
~ ive Dollars & No G~l}I,:~, u __ (S'~~QQ) pel employee per week
C lolal Contract arnoulll :;l1a1l1101 exceed fOr1y-live Ihousol1d
dollars (S,45.00000) pel YI!;J1
J OJ CONTI~CTOfrS ACUPf ANCI OF COND/lIONS
A Any ambigurly u, vn"'''a,nly '" 11,,, Speerhcahons shall be ""e'prr,I",, ''',,' cu'''lrr'ed hy Ibe COUNT Y, and 'Is """''',on
:;hall be IlI1al and bllldll1g upon all parties
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Il I he passmg, apP,oval, ,,"dim aceemance 01 any part o/Ihe work 0' malenal by Ihe COUNTY shall nol OP'" al" as a wa,v",
by Ihe COUNT Y 01 sir rei comphance wilh Ihe lelms ellhis Conhacl, an" Spe"hca"o,,, covering ';;d wo,k I' a,lor e nrr "'e
part 0' Ihe CON lI1!\C 1 01<. rrnme>dialely aile, NOhce 10 C"'OCI male,ials andlm dehvery shall enll"e Ihe COUNTY, rI 'I sees
1'1,10 coneelll'" same and 'ecove, Ihe COsl 01 lel'acemenlho,n Ihe CONT11ACTOR, who sh~1 in any eVenl be hable 10
Ihe COUNTY 1m all damage, loss, and e~)en'e cav'ed 10 Ihe COUNTY by /Ca'on ollhe Conhacl",', b,each 01 11>1"
Conl"cl an"o, his lailor e 10 comply Slrielly and in alllhing, wilh Ih" Conlr ael and w,lh Ihe Speolreahons
J04 TERM OF CONn:U,Cll/~LNI.WAL
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11,,, "',"",'" "I c,,, !,. I.., " """"I "I H"" II) ,e,,, ,,,,,,,,, ''''or "I "" F,' r, , ..,,, Y I, J () ""
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, alJd It!II 1111 Idllll<J ll/I
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a"""" I Ir, h,,, "'" "'a y I., ,v'I"', Ir", an"""" y <" ,,,,,on, dance w" r, "'" I "rr; "" I" 'l" '" ern g" 'n 11", C"",<< rr "'" I'",,, I", "" I 0"
^II lJl~(j^N CON~;IJI\.1IU~; (0'111) fill ih,~ Inosll(!Cellllwdv,~ (1/) 1ll0111il-. aV;lIl;lhl('
: l)', UI,'\!I:1 I I f\ III )f\!
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,., ,~ .. ~ """"y Slerrvsrion because or .non~afion or fundng (pam'iirilp/, 3.12), efther of Iha Ilarlies haml
may cal1C<llllls 8!lmement ~,~,',,", cause by \J1~ng Ihe 0Ih9.r party ~xty (60) days WtiUen nofica of i~ inlenfion 10 do so, e
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3,06 HOLO HAAMlESS ..':
Tho CONTRACTOR shall dolend,lndonmlly and hold Iho Counly, its offi~als, employoes and agen[s hannloss, rrom any and al[
cl"ms, Io.hlloloes, losses and causes 01 "loon whrJII",y anse ou[ 01 Ihe performance 01 [he Con[mc[ exoepl such c1.ims, li''''1
IIoe" losses ar,1 causes 01 acloon wlllch may arlSO ''''''l5e nl [he Counly" negligen[ acloons or OI1',,,ons COI1lpJiancc wilh Ihe
InsUI'nce rcqul""nonls sh.1I nor leloeve [he CON [llAC I 011 Ir0l11Ihe ohIigalion, impesed by Ihis Miele
307 INDlPI NDCNl CONTRACTOR
A[ all I"no" 01'''1 In, .11 PWllOse, unde, II" 'g",,, or,,,,, II '" CON I HAC! OR IS .n lndependen[ COnlraclO! 'nd nor an employee 01
IIle llo.,,1 01 Counly Cornmrs"o"e" [0< Mo<"oc COunly No s[.[emen[ conlalned In Ihis agreemenl sh.II he COnslrued so as 10
Ilnd IIle Conh."", or any 01 his/hel eml>oyecs ""'h a" 0" , ,elVan[s, or agenl' 10 be employee, o[ IIle 80ald of Coun[y
COmll1l~Slollcrs lor Monroe COuI11y "
3 au MiSlJfMNC! AGAINSl f)ISr.r~IMI/\J^ 111,1\1
1:" ,'''" Ii'", 'I)" ,,1',111 '''" O'.',"n" ""e ,""" e.1 ""\' I"" '.011 nor II 'e I"",,, 01 "",n, "","f, "nl"" '''',, ''''II ""n"', o;n", ag", u, any
01 h e, ",," "" n, "" 'c Q' a ,[""I wi "ch IS "'" I'''' ",I" h "I '''' I" '''m" hng, hOlIng, p"," "'["'0, In" n,,,,, h"g n, any 01 he, al ea all coc I" Ig
en lllny "''' nl ,,"'''! II"" "'I' eernell[ or w, I I> II,,, I" "", ," '" 01 """'oces '" gOOds u llde I lI"s ag' Onrn"nl
309 ASSIGNM[:Nl!SUI3CONTI~ACl
The CONTRACTOR shall nol asogn or ,ubconlracf any 01 ii, reSj1Ol1Si"'lifies under Ihis agrccment, except in wriling and Wilh Ihe
priOI wrillen approval ollhe Board 01 Counly Cormnis"OIlers lor Monroe Counly. which approval shall he subjecl 10 sucil
COndi[ions and pro~sion' as U,e COUNTY may dee", necessary Thi, paragraph 'hall he incorporaled hy relerence inlo any
assignmenl or sulxonfracl and any ",ignee or 'uhconlraclor shall comply with all of fhe provi,ions of Ihis agreement, Unless
expressly Plovided lor Ihelein, such app'oval ,hall In no manner '" event he deemed 10 impose any o~igaliO<I upon Ihe COUNTY
in addilion 10 Ihe lolal agreed'l1pcn Price ollhe 'elVices/gOOds ol Ihe conlraclor.
3,10 COMPLIANCE WIll HAW
In pro"diog alf services/goods PUISUan[ 10 II", "u",emenl, Ihe COn['aclm shall a"'de hy all s[alu[es. o'dlnances, "'fes and
'eoulalion, [lOl'mnrng fo, 0< <ogul31"'g Il>e pro,,,,,,,,, 0[, '''cl> se"'"es, ineludlllg 1110'" now In e"ecl and hel""lalle, adllPleli Aoy
"o[al'on 01 said "alules, O<"'lall"", wle, and ""I"',II",os shall CO<>Shl",,, a matmial l1<eadl III III" a gme"'l", I and shall enllUe Ihe
COU,"l Y I" 1''''''''''''0 II"" cO"hael """'e"alell' "["" dellV'''Y 01 wlillen noliee olle""inaliun In Ihe cunhaclol
J 11 "\J~;LJ1~/\I'-lCb,
Upon e'ecullon of lI"s agrcc."'enl. Ihe CONlHACl OIl '" wlI fun"sl> IIle COUNIY Certili<<lle.. 01 I, "," ance "'docaling IIle mll,n",,"
COVe, age limilahons as Indicaled I>y an .X. on Ihe allached 10' ms 'denldied as INSC KI.S 1 I, 0, as lurther delalled 0<1 [0'01' WC '.
GI. I, VII, GIR 1 & GIH2, each allachc'Ci he,elo and "'co,po< aled as part olll;s conllacl documl",1
312 FUNDINC AVAILAl3lUl Y
,"O[WOII"[''''d,ng anylh'ng Conlmlled clsewI>e'e '" II... "'''',,''', " lund, I", ""blre Wo<ks 01""0<1 Conhadua[ ';""'""", a,,, [."I..,,,y
'eduCL'Ci by Ihe 80'" d 01 Coonly C""""",one", 0< G'''nol be ol"a"",d or ""HlO[ be "Ill""",,,, 'II ""'" ,.. ,""""" 10 "", "" I", II '"
"" rc h'''e 01 II '" ""'w;",,,, I""" "f"'" "ed I"",,,,,, 11>.., '''I'''' '" "" II "'" Y """, b" I"" 11" 101" 'Ci '" ""..01" "'" Y al II", 'l ", "" 01 II", I h '" I "I
C,,, 'n lye "" "''', .. ," ,or, " ., b" W"" "" ""I <<." 01 "" "''' ,,,," '" d""w, "01 '" I"" .."n '" by"" '" '0 II,,; "''' ", a" I or, II '" IJ "", 01 "I COW" y
Coo"n....." """,' .0/0. ,/I 0,,1 I", """1"1,,,, 10 ""y I" ," 'r '" '"'''''' 1"0"",,, I by",,' ",,", a",,, "",., "", '"'' "" ",,,, b,.., ""', ",,',,' """,,,,
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';1>'''''1""""" ", "" "I",,,, S''''''',d'','' "". Wo, I", /)"..." '" wh",h " a". "1>1"1 h"","" and ,n""I"" al"" b"""" ,.., a I"" I 01 "",.
",,",," /I,,, I' e, "11'" " "'" COOl"""" ',b" /I ," ,,/I """", "";",, "" OIl' '"1>''''' I"n I, I" 01"", onal,o< I,,",,;n I "'" I "baU ,,,..,,,,, '" 1>' '" "",..onal
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3,14
. n -.. -:""m,~ COnIinued funding by Ihe COUNTY Is con~nll4X>n relen~on 01 "PPropriatelocai
.'.". .""'''' lederal cenlr'taboo ""'I[:{'i>..nsure 01 COnlracl", ,
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NOTICE REQUIREMENT
Any no~ce reqUired or pcm'lIed under II,s agreemenl shaU be in wn~ng and hand de~vered '" mailed. poslage prepard, 10 Ihe
other nar1y by certified Illail, rc(ul11cd roceipt requested, 10 thc loflow1I1g
FOR COUNTY
MOll/oo County flubllc Work;
r aClhlies Maint DCpl
3583 S Roosevcll13/Vd
Key Wesl, FL 33040
rem CONl HAC TOR
The nO"ce ..II bc Cnn"dcren rccelvan by a Pany Iwo 171 dJY" "Ii,,, 'Is rcccrpl by [bo pn".[ aulllon"o, 01 [bc Ii ,; Inr '''''''ery In
Clllll~1 addless IIsIel1 II11111S Pillilgraph J 14
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r, '" ^!i"" 'n""" " 'I' "" .".", h,' II,,, ['I",'" nlll", S''1'" "" i"", I.> Ven", , I", """ ""9""on '" "" ~ "',,' h" ",I,',,, '"'' Cou"", I [onda
[N Wll N[ ,;S Will [{f 01 "'e p;..,,,,, her era h.ve "'ccuI,," II"" ^!I"""nenl nn [he day and da[e Insf "'''''e wulle" '" [OUl (4)
CUun"" [X"". o'ld, "I....["d' ,h'lll w,[h"ul prOoI or aCWun"n"l", 'he olhel COonlcrparts. be deemed an ong,na[ Con"ael
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FLORIDA
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