Item C24
BOARD OF COUNTY COMMISSIONERS
A~ENDA ITEM SUMMARY
MEETING DATE: 11/20/01
11/21/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplement Joint Participation Agreement with the Florida Department of
Transportation, for additional funding for the General Aviation Apron project at the Key West International Airport.
ITEM BACKGROUND: Due to change orders, additional funds are being provided by FDOT.
PREVIOUS RELEVANT BOCC ACTION. Approval of original JPA. dated 1/26/98. Approval of Passenger Facility Charge
Application # 3, 10/16/96.
CONTRACT/AGREEMENT CHANGES: Funding amount only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $62,000.00 for Supplement
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $62,000.00
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
?~t-\
Peter J. Horton
DOCUMENTATION: Included V
To Follow
Not Required
AGENDA ITEM #
/- C2L/
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
~
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: execution
Expiration Date: 12/31/03
Contract Purpose/Description: Supplemental Joint Participation Agreement for additional funding for the
General Aviation Apron project at the Key West International Airport
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 11/20/01
Agenda Deadline: 11/1/01
CONTRACT COSTS
J 13lo.6 1CP.OO
Total Dollar Value of Contract: ~O Current Year Portion: - $62,000.00
Budgeted? Yes Account Codes: 404-63043-560630-GAKA40
Grant: Yes, FAA & FDOT (Da I. lot.DO t.lDZ,oco inc rt'aseJ
County Match: PFCRevenue 5'5,,'5 {Cll...1DCX:> in~reQ~)
ADDITluNAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airport Manager _/~- ( ) ( ) q :::;- +1 {!)C,f/L/ ~~-
Risk Management ~J:Jj.Ql ( ) (r/' ' () I,)'} / (J t
~--
O.M.B.lPurchasing ULt .]2!.m. ( ) ( u.---- / //kI~
County Attorney ~~- ( ) ( ) I..E-fdJ .!!..L
Comments:
......
STATE OF FLORIDA Ol:PARTMENT OF TRANSPoRTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
... Number 3
FORM 72S-03O-o7
PU8UC TRANsP ADMIN . 07100
P8ge 1 01 4
FlAIR Approp.:
FLAIR Obj.: 750004
Org. Code: 55062020628
Federal No.: 3-12-0037-1399 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 20-106 Catalog of State Financial Assistance Number: 55004
FINANCIAL PROJECT NO.:
25437119401
Contract No.: AF374
Fund:
OOR
Function: 637
J
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 2nd
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
of September
1998
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $515,775.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The pI oj~Gl de!GriptiOI, ;3 a/ll~l'\ded
The project description remains the same:
GA APRON OVERLAY AND PART OF THE HI-MAST LIGHTING AT KEY WEST INTERNATIONAL AIRPORT
....
2.00 Project Cost:
FORM 725-030-07
PU8UC TRANsp ADMIN . 07100
Page 2 of 4
....
Paragraph 3.00 of said Agreement is increased by $ 124,000.00
bringing the revised total cost of the project to $ 1,136,876.00
Paragraph 4.00 of said Agreement is increased by $ 62,000.00
bringing the Department's revised total cost of the project to $ 515,n5.00
3.00 Amended Exhibits:
EXhibit(s) A
of said Agreement is amended by Attachment "AN.
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended December 31st, 2003
...
OCT-29-01 14,59 FROM,MONROE COUNTY ATTV OFFICE 10,3052923516
PAGE
1/1
FOAM 72S-/l3OoO~
PU81.1C TflMIS~ ADMIN . 0'100
Pagelllll4
...
Financial Project No. 25437119401
Contract No. AF374
Agreement Date
Except as hereby modified, amended or changed, a/l other terms of said Agreement dated September 2nd, 1998
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
MONROE COUNTY
NAME
~~
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
Direetor of Planning & Programs, Dist. VI
TITLE
FOAM 725-030-07
PU8UC TRANsP ADMIN . 07100
PtIge 4 01 4
....
Rnancial Project No. 25437119401
Contract No. AF374
Agreement Date
AITACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
dated
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
/
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
ADDITIONAL COSTS INCURRED THROUGH CHANGE ORDER NO.1 ADDING CONTRACT TIME TO BE GIN WORK
ON SCHEDULE.
I.
Project Cost:
As Approved
As Amended
Net Change
$1,012,876.00
$1,136,876.00
$124,000.00
Total Project Cost
$1,012,876.00
$1,136,876.00
$124,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $453,775.00 $515,n5.00 $62,000.00
Agency: $453, n5.00 $515,n5.00 $62,000.00
FAA $105,326.00 $105,326.00 $0.00
Total Project Cost $1,012,876.00 $1,136,876.00 $124,000.00
=
Comments:
With Federal Participation
Federal: (FAA)Hi-Mast (90%) 94,794. Agency: (5%) 5,266. Department (5%) 5,266.= $105,326.00
Without Federal Participation
Agency: (50%) 515,n5. Department: (50%) 515,n5. = $1,031,550.00
....
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM.... COMPTROLLER_FIN ADMIN. 09/99
(Letting Date) _ Tennination/Cert ofComp
LOA X Supplemental Renewal Correction
- --
Addition Court Order Overrun
SUPPLEMENTAL NO.3
Contract # AF374 Contract Type AG Method of Procurement G
Vendor N~ MONROE coUNTY - Vendor In F596000749053
Has WrittenNerbal Approval from a Part~cipating FederalAgency -
been received Yes No X_
Fed Agmt Amt State Funds _ 62,000_ Local Funds
Beginning date of this Agmt: _11;:;'{l7(Must be after fund approVal. )
Ending date of this Agmt: 12/31/ _ stimate if necessary) _
Execution date of this Agmt: -I-!_(Only on original agreements)
Has work been authorized to begin? _ Yes X_ No
Have standard financial provisions been altered by contract tenns?
_Yes _x_ No Ifso, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes No
******************************************************************
RUSH (Needed by -I-!_ (date))
Reason for RUSH:
Advertise
Award
New
Brief Description of Work/Comments: ADDED COST TO THE GA APRON
OVERLAY PROJECT.
THE GA APRON OVERLAY AND PART OF THE ffi-MAST LIGHTING AT KWI.
RECIPIENT "c" CSF A NO.55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
55062020628 *PT * 750004 * $* 25437119401 *637
(01/02) (DDR)
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx *$
(xx/xx) (xxxx)
* xxxxxxxxxxx
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx) (xxxx)
* xxxxxxxxxxx
*xxx
TOTAL AMOUNT * $ 62.000.00.
--------------- ~ -------------------
Originator:ANDREA CHAO-GARCIA DATE SENT:_06/25/01_ PH/SC:_ 452-5912
E-mail USERID(s)
....*******..*.................................*.................. .
TO BE COMPLETED BY OFFICE OF COMPTROLLER
........*...*......*..............................................
....
BUDGET ENTITY _55100300 CATEGORY _088719
WORK PROGRAM VERIFICATION _OK--
ALLOTMENT YEAR _02_ DATE CHECKED
CI 803_ 68 LINE _0002
FUNDS APPROVED BY JOHN FAIN
CPA. COMPTROLLER DATE: _07-19-2001
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE:
..................................................................
....
FOR ROBIN M. NAITOVE,