Item C25
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 11/20/01
11/21/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplement Joint Participation Agreement with the Florida Department of
Transportation, for additional funding for the Runway/Taxiway project at the Key West International Airport.
ITEM BACKGROUND: Due to change orders, additional funds are being provided by FOOT.
PREVIOUS RELEVANT BOCC ACTION. Approval of original JPA, dated 11/24/98. Approval of Passenger Facility
Charge Application # 4, 7/8/98.
CONTRACT/AGREEMENT CHANGES: Funding amount only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $7,500.00 for Supplement
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $7,500.00
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
9r+t
Peter J. Horton
DOCUMENTATION: Included ~
To Follow
Not Required
AGENDA ITEM #
/ - d;L5
DISPOSI:TION:
Ibev
APB
...
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: execution
Expiration Date: 12/31/03
Contract Purpose/Description: Supplemental jOint Participation Agreement for additional funding for the
RW/TW project at the Key West International Airport
Contract Manager: Bevette Moore
(name)
for BaCC meeting on: 11/20/01
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 11/1/01
(j CONTRACT COSTS
qfJCJ, 1~2 tJO
Total Dollar Value of Contract: ~O Current Year Portion: _ 7,500.00
Budgeted? Yes tOn Accountyodes: 404-63041-560630-GAKA38
Grant: Yes, FAA & FDOT r;.t'f1, ttJt8Z..00 (~,IOO ("'~r~Qse d .
County Match: PFC Revenue It) ~ $7)0 ( ~ S'Z(:) ir7c."t'a~ lJI--"
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager -1-1_
Risk Management I L! J cJ /~
O.M.B.lPurchasing l1l.!~QL
County Attorney -1-1_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
( ) ( )
( ) (0
( ) (~
( ) ( )
-1-1-
(0 /.Er /Ql
1.LJ 7..-I.aJ
Sheila Barker' /1' ~, ,0 I
W 0/ .fi?_ 10 18-9/..!4-
Rob Wolfe
--
.......
STATE OF FlORIDA DEPAAl'MENTOF T'RANsPoRrATION
PUBLIC TRANSPORTAnON
SUPPLEMENTAL JOINT PARnCIPAnON AGREEMENT
.... Number 2
FCAM 725-030.07
PU8UC TRANsP ADMIN. 07mQ
PIge 1 014
RNANCIAL PROJECT NO.:
25437519401
Centrad No.: AG1 n
Fund: DDR
FLAIR Approp.:
FLAIR Obj.; 750004
Org. Code: 55062020628
Federal No.: 3-12-0037-1400 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 2()..106 Catalog of Slate Financial Assistance Number: 55004
Fundion: 637
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
hereinafter referred to as Agency.
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 24
entered .into a Joint Participation Agreement; and
WHEREAS, Ihe Agency desires to aCCOmplish certain project items as outlined in the Attachment "A" appended
hereto; and
of November
1998
WHEREAS, the Department desires to P8rticipate in all eligible items for this project as outlined in Attachment
"An for a total Department Share of $107,500.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits 10 flow
from each to the other, the parties hereto agree thai the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: T-A9 ~r9j8st el8ssFi~tigR is aR:19Rg9G;t
The project description remains the same;
PLANS AND SPECS FOR RUNWAY 9127 AND OVERLAY TAXIWAYS AT KEY WEST INTERNATIONAL AIRPORT.
-.
...
2.00 Pro'ect Cost:
FOAM 12SoQ3o.o7
PU8UC TRANSP ADMW. 071llO
PIoe2of4
....
Paragraph 3.00 of said Agreement is increased by $ 63,600.00
bringing the revised total cost of the project to $ 999,182.00
Paragraph 4.00 of said Agreement is increased by $ 7,500.00
bringing the Department's revised total cost of the project to $ 107,500.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment -A-.
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
"'"'
....
FOAM rA-OJO.07
PUaIC Tl'lANSP AtlUIH. 07lllD
.... 3 ...
~
Financial Project No. 25437519401
Contract No. AG 1 n
Agreement Date
Except as hereby modified. amended or changed. all other terms 0' said Agreement dated November 24. 1998
and any subsequent supplements shall remain in full force and effect.
abOve written.
IN WITNESS WHEREOF. the parties hereto have caused these presents be executed. the day and year first
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE AlT ACHED ENCUMBRANCE FORM)
NAME
~~~
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
TITLE
DePARTMENT OF TRANSPORTATION
Director of Planning & Program5. Disc. VI
TITLE
....
FORM 72S-03o-o7
PU8UC TRANSP ADMIN. 07100
~"af"
"""
Anancial Project No. 25437519401
Contract No. AG1n
Agreement Date
ATTACHMENT -A-
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BOULEVARD, KEY WEST, FLORIDA 33040
,
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
ADDITIONAL PROJECT COSTS INCURRED RElATED TO THE TAXIWAY AND FOR THE A rcr TO OP EAATE
DURING THE CONSTRUCTION OF THE PROJECT.
I.
Project Cost:
As Approved
As Amended
Net Change
$935,582.00
$999,182.00
$63,600.00
Total Project Cost
$935,582.00
$999,182.00
$63,600.00
II. Fund Participation: As Approved As Amended Net Change
Department: $100,000.00 $107,500.00 $7,500.00
Agency: $100,000.00 $107,500.00 $7,500.00
FAA $735,582.00 $784,182.00 $48,600.00
Total Project Cost $935,582.00 $999,182.00 $63,600.00
Comments:
With Federal Participation
Federal: (FAA) (90%) 784,182 Agency: (5%)43,566 Department: (5%)43,566 = $871,314.00
Withouth Federal Participation
Agency: 50% 63,934 Department: 50% 63,934 = 127,868.00
-
....
.
..
STATE OF 'FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER_ FIN ADMIN 09/99
~._---==----==-==-=-===-===-=-===.========..._=-===--=--._=-=-=-==
RUSH (Needed by / / (date) )
---
Reason for RUSH :
Advertise (Letting Date) _X_ Termination/Cert of Comp
Award LOA
XSupplemental ___ Renewal ___ Correction
- New Addition Court Order Overrun
--- SuPPLEMENTAL NO. 1
Contract # AG177 Contract Type AG Method of Procurement ____G_
Vendor Name- MONROE COUNTY Vendor ID F596000749053
Has Written/verbal Approv~l from ~ Participating Federal Agency
been received ___ Yes ~ No X___
Fed Agmt Arnt State FundS_$7,500.00____ Local Funds
Beginning date of this Agmt: _09/30/98 (Must be after fund approval)
Ending date of this Agmt: 12/31/03_(Estimate if necessary)
Execution date of this Agmt: -/_/_(Only on original agreements)
Has work been authorized to begin? Yes X No
Have standard financial provisions been altered by contract terms?
Yes X No If so, show Revision date:
noes thIs-agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes X No
******************************************************;*;;********
Brief Description of Work/Comments:
ADDED COST TO THE TAXIWAY PORTION OF THE PROJECT.
PLANS & SPECS FOR RWY 9/27 & OVERLAY TAXIWAYS AT KWI.
RECIPIENT "c" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
55 062020268 * PT * 750004 * $7,500.00 *
(01/02)
=========--==-=====-===-==-=-=-======-=--===-====--===---=-=---==-
25437519401*
DDR
*637
55 XXXXXxxxx *xx * XXXXxx * $
(xx/xx)
------------------------------------------------------------------
* XXXXXxxxxxx
(XXXX)
*xxx
55 XXXXXxxxx *xx * XXXXxx * $
(xx/xx)
------------------------------------------------------------------
* XXXxxxxxxxx
(XXXX)
*xxx
-----------------------------------------------------------------
------------------------------------------------------------------
TOTAL AMOUNT * $7,500.00
Originator:ANDREA CHAO-GARCIA DATE SENT: 07/13/01 PH/SC: 452-5912
E-mail USERID(s) _ _ _
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY 55100300 CATEGORY __088719
WORK PROGRAM vERIFICATION OK
ALLOTMENT --- YEAR _02_ DATE CHECKED
CI s02 6S LINE 0003
FUNDS APPROVE'D"BY JOHN FAIN
....
...
,....
FOR ROBIN M. NAITOVE, CPA, COMPTRQLLER DATE: 07-26-2001
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