Item C29
FROM :
FAX NO. :
Oct. 31 2001 03:48PM PI
BOARD 01. COUNTY COMMJSSIONutS
AGENDA ITEM SUMMARY
Meeting Date: 11-20-01
Division:
County Administrator
Bulk Item: Ycs 1.
No .
Department: Airports
AGENDA ITEM WORDING: Approval for the Marathon RotaI)' to use the Marathon Airport
November 23rd through December 2,2001 for a carnival, contingent upon meeting all county
requirements, to include the increased safety and security issues that may surround the event.
ITEM BACKGROUND: Some of the revenues raised will be used to benefit the Marathon
Rotary's Field of Dreams Park.
PREVIOUS REVELANT ROCC ACTION:
2000.
BOCC approved the same or similar event in
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDA TJONS:
Approval
TOT AL COST:
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes ~ No
AMOUNT PER YEAR $500.00
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
MARATHON AIRPORT MANAGER APPROVAL: ~QG2
irk
DIVISION DIRECTOR APPROVAL: J______c$.
James Roberts
County Administrator
DOCUMENTATION:
Included x
To Follow
Not Required_,
DISPOSITION:
AGENDA ITEM #
/'-CcXl
RevIsI.:111127fOl
OCT-30-0l 0~:12 PM SIMONE TRAVEL
312l~ 743 7702
CHAAT.PlED MAV 13. 'N1
OIS-:-..'CT eN
MARATHON
ROTARY CLUB
. .ox,..
MAfIlATHON 8HOAIS, FL.OFIIOA 33052
Mr. Jim Roberts
Monroe County Administrator
Via FAX #- 30S~2cj2-~44
October 30,2001
Dear Mr. Robcl1s.
The Mtirathon Rotary Club has the oPJJ\)rtunity tu uhhtin a cam.iVid in Marathon
November 23"' to Dccember2ttd. This is the same carnival that we have had in the past
and will be coming to Key West fol' your Christmas Carnival. Due to a cancellation tbis
time period has become available. l mention this. so that y()u'lI understand the lal~ncsl) of
all this. The Marutht)n Rotary Club will sponsor the Camival with a11 proceeds going to
the Rotary "Field of Orcams" Children's Park.
80th the .Rotary Club llnd the Carnival carry liability insurance. Copies ofbt)th policies
will be in your hands prior to the November BOCe meetinH. The Rotary club will also
execute the "Hold Harmless" agreement with the county 81 well as any other documents
you may require, I have B(l()ken with Captain Bob P.ryam who has aBreed to provide a
deputy during tlte carnival. As you know. Bob is the L'Urrenl President o(the Ma,'aJJ)on
Rotary Cluh
I have discussed 'he carnival with 'I'hL'TCSa Cook. Marathon Airport Manager. and she ha5
no objec:tions to the event being held at the Marathon Airport. As a matter t)f fact, the
fence that we will insta1t for the carnival can remain in place for the fund rabioi concert
that Grace Jones has planned un the ~irpoJ1 for December 8"'. Tbis will save Grace JOl1es
the expense of eret.1ing it and Rotary will remove it ao..cr t~e 8th,
Your concurrence in pel'millina ustitrle to get all the paperwork. into you woult\ be deeply
appreciated. The Marathon Rotary Club has .worked very hard to build the Children's
park in Marathon and we certainly need every dollar that we can ral~ We hope to have
thiA Winter Carnival back in Marathon again in February. also ~pnnsnred by ROlary to
continue to raise money fur the park and our scholarship prOtvl1l1 for Marathon H.igh
School students. Thank you, Jim, for your support and considera1ion of our request.
cc: Theresa Cook
Mayor George Neugent
p.al
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