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Item C36 BOA~D OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20.2001 Bulk Item: Yes [8] No 0 Division: Administrative Services Department Grants Administration AGENDA ITEM WORDING: Approval of amendment to contract with Care Center for Mental Health. extendino termination date. - ITEM BACKGROUND: State of Florida has extended term of orant prooram. Care Center for Mental Health provides substance abuse treatment at the Monroe County Detention Center under the Residential Substance Abuse Treatment orant prooram. PREVIOUS RELEVANT BOCC ACTION: Approval of orioinal contract at March 21. 2001 meetino. CONTRACT/AGREEMENT CHANGES: Chanoe termination date from September 30. 2001 to Februarv 14. 2002. STAFF RECOMMENDATION: Approval TOTAL COST: $77.933.00 COST TO COUNTY: $19.484.00 REVENUE PRODUCING: Yes 0 No [8] AMOUNT PER MONTH YEAR APPROVED BY: COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT ~, ?- . DIVISION DIRECTOR APPROVAQ{J- ~~... James . oberts--- BUDGETED: Yes [8] No 0 DOCUMENTATION: INCLUDED: [8] TO FOLLOW: 0 NOT REQUIRED: 0 DISPOSITION: AGENDA ITEM #: I-W0 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I CONTRACT SUMMARY Contract with: Care Center for Mental Health Effective Date: 2/15/01 Expiration Date: 2/14/0J. Contract purpose/Description: Approval of amendment to contract with Care Center for Mental Health, extending termination date. Contract Manager: David P. Owens (Name) 4482 (Ext. ) OMB/Grants Mgt. (Department) for BOCC meeting on 11/20/01 Agenda Deadline: 1 i:I 1/0 1 CONTRACT COSTS Total Dollar Value of Contract: $77,933.00 Current Year Portion: $38,967.00 Budgeted? Yes X No Account Codes: 125-06019-530490-GGOI09-530340 Grant: $58,449.00 County Match: $19,484.00 Estimated Ongoing Costs: $0.00 (Not included in dollar value above) ADDITIONAL COSTS For: (eg. Maintenance, utilities, ianitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out Date In Needed Division Director "~-,.Y-..t Y esD No A... ....~V-wt Risk Management (" I Z~ ;. r YesO No (1 i_, Jour r ~ L, ,1' \ , 01241') O.M.B./Purchasing YesD No~~ d~ (J 6;; ~~ /tj/z j/z County Attorney 10/10/0 I Ye~orY' ~<A~a n( J//klhn leftS ~. JI &-10. 3/0 ( Comments: OMB Form Revised 9/11/95 MCP #2 AMENDMENT TO AGREEMENT This Amendment to Agreement is made and entered into this day of , 2001, between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY," and the CARE CENTER FOR MENTAL HEALTH., hereinafter referred to as "AGENCY." WHEREAS, the COUNTY and the AGENCY entered into an agreement on March 21, 2001, regarding Residential Substance Abuse Treatment Funds; and WHEREAS, the grant period has been extended by the State of Florida through February 14, 2002, and it is desired to amend Paragraph 1 of said Agreement; now, therefore, 1. Paragraph 1 is hereby amended to read as follows: 1. TERM - The term of this agreement is from February 15, 2001 through February 14, 2002, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed as of the day and year first written above. (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Deputy Clerk By Mayor/Chairman CARE CENTER FOR MENTAL HEALTH (Federal ID No. ) By Name and Title Office of Criminal Justice Grants Florida Department of Law Enforcement . 1819 Miccosukee Commons Tallahassee, Florida 32308 SUBGRANTEE: Monroe County TITLE OF PROJECT: Monroe County Jail Incarceration Program GRANT NUMBER: 01-CJ-9K-11-54-01-006 NATURE OF ADJUSTMENT: GrtPerExt ADJUSTMENT NO.: 1 DATE: ~ - ~.:l-o I GRANT ADJUSTMENT NOTICE TO SUBGRANTEE: Pursuant to your request of 06/11/2001 the following change, amendment, or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below: QQ~ {.4... U 1;J..&v.; Author' zed Official Clayton H. Wilder Community Program Administrator The grant period is extended through February 14, 2002. -- Retain this Grant Adjustment Notice as part of the official project records. (4/13/93) - RESIDENTIAL SLuSTANCE ABUSE TREATMENT FL....JS AGREEMENT THIS AGREEMENT is made and entered into this 21st day of March, 2001, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040, hereinafter referred to as "COUNTY," and The Care Center for Mental Health, hereinafter referred to as "AGENCY." WITNESSETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub- - -grant of Residential Substance Abuse Treatment F~nds to the COUNTY to implement a - - program that provides residential substance abuse treatment services to offenders held in local correctional facilities who have at least six months and no more than twelve months of their sentence left to serve; and WHEREAS, the County is in need of an implementing agency: to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse Treatment Funds. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree as follows: 1. TERM - The term of this Agreement is from February 15, 2001 through September 30, 2001, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The AGENCY will provide services as outlined in the COUNTY'S Resid~ntial Substance Abuse Treatment Sub-grant Award, attached and made a part hereof. 3. FUNDS - The total project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of $77,933.00. The total sum represents federal grant/state sub-grant support in the amount of $58,449.00 and local matching funds in the amount of $19,484.00, which amount shall be provided by the county through the grant matching funds account. All funds shall be distributed and expended in accordance with the Project Budget Narrative submitted as outlined in the grant agreement. . 4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "State of Florina Office of Criminal Justice Grants Florida Department of Law Enforcement Sub-grant Award Certificate and Application" therefor and all laws, rules and rc:yulations relating thereto are incorpoldted by reference, (Attachment A). . 5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida Department of law Enforcement Residential Substance Abuse Treatment Grant Program. - 6. BilLING AND PAYMENT (a) The AGENCY shall render to the COUNTY, at the close of each calendar month, an itemized invoice properly dated, describing the services rendered, the cost of the services, and all other information required by the Program Director. The original invoice shall be sent to: Grants Administrator Public Service Building, Wing II 5100 College Road Key West, Fl 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has .received notice of termination. In the event there are any unused Residential Substance Abuse Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or otherwise use such funds as the COUNTY directs. 8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. 9. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. 10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: - FOR COUNTY: Grants Administrator Public Service Building 5100 College Road Key West, FL 33040 FOR PROVIDL.rt: Marshall Wolfe Care Center for Mental Health 1205 Fourth Street Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 11. UNAVAILABILITY OF FUNDS - If the COUNTY shallleam that funding -- lrom the Florida Department of Law Enforcement c~nnot be obtained or cannot be - - continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all services pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material.breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of'its obligations under this Agreement, without the written consent of the other. 14. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. 15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against any and all claims, lost ,damages, or lawsuits for damag( .arising from, allegedly arising from, or related to the provision of services hereunder by the AGENCY. I 16. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between.the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. _ (b) Any alterations, amendments, deletions, or waivers of the provisions of - this Agreement shall be valid only when expressed in writing and duly signed by the - - parties. BOARD OF COUNTY Xf;S'ONERS MONROE COUNTY, .. ,e Ma r/Chairman IT- Care Center for Mental Health W~'~-Lf ss Witness By: ~~~~ Title:?~~r: t CGl7 -'"'"