Item B5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
November 21. 2001
Division:
Growth Management
Bulk Item: Yes X No Department: Planning:
AGENDA ITEM WORDING:
Resolution and approval of the County Incentive Grant Program Agreement with the Florida Department of
Transportation for the County Incentive Grant Program for $ 2 million, to be used for design and construction
of portions of the Overseas Heritage Trail.
ITEM BACKGROUND:
The Florida Department of Transportation makes funds available through the County Incentive Grant Program.
Monroe County submitted and application for funds last year to be matched with County Impact Fees. The
Florida Department of Environmental Protection will be providing design, permitting and construction services
for the project, for which a separate agreement will be executed.
PREVIOUS RELEVANT BOCC ACTION:
February 21,2001 -Board approved the use of $1 million in Transportation Impact Fees as matching funds for
the County Incentive Grant Program.
Resolution 565-2000- May 18, 2000 - Board approval of Florida Department of Environmental Protection the
design construct and manage the Overseas Heritage Trail.
Resolution No. 141-1999 - A resolution concerning the receipt of unanticipated funds for the completion of the
Overseas Heritage Trail Master Plan (DOT - $60,000; DEP - $60,000; Monroe County Roadway Impact Fees -
$60,000)
August 12, 1999 - Board provided approval to execute a contract with Michael Design Associates for the
completion of a master plan for the Overseas Heritage Trail (MM 0 - 106.5).
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:
$2,000,000.00
BUDGETED: Yes X- No
COST TO COUNTY:
$ 1,000,000.00
REVENUE PRODUCING: Yes _No
AMOUNT PER MONTH N/ A Year
APPROVED BY:
County Atty l
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included )(
To Follow
Not Required_
AGENDAITEM#~
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FL Dpt. of Transportation Contract # FM 4105041-54-01
Effective Date: November 21,2001
Expiration Date: June 30, 2003
Contract Purpose/Description:
Desil!ll and Construction ofnortions of the Florida Kevs Overseas Heritage Trail
Contract Manager: E. Holloway 2514 Growth Mngmt/stop# II
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Nov. 21, 2001 Agenda Deadline: October 31,2001
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,000,000
Budgeted? Yesl:8J No D Account Codes:
Grant: $ 1,000,000
County Match: $ 1,000,000
Current Year Portion: $ 2,000,000
- - - -
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- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In NeededJ
11/14/01 YesD Not]
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O.M.B./Purchasing 'OI3DJOI
County Attorney /(
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Comments:
OMB Form Revised 2/27/01 MCP #2
RESOLUTION NO.
- 2001
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE
COUNTY, FLORIDA AUTHORIZING APPROVAL OF THE JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION FOR THE COUNTY INCENTIVE GRANT PROGRAM
WHEREAS, the Florida Department of Transportation (the FDOT) has the authority,
under the County Incentive Grant Program, Section 339.2817, Florida Statutes, to provide grants
to counties to improve a transportation facility which is located on the State Highway System or
which relieves traffic congestion on the State Highway System; and
WHEREAS, the FDOT is willing to provide the COUNTY with financial assistance
under Financial Project No. FM 4105041 for FY 2000/2001, for design and construction of
portions of the Overseas Heritage Trail (the TRAIL), in accordance with Section 339.2817,
Florida Statutes; and
WHEREAS, Monroe County has entered into a Memorandum of Understanding with the
Florida Department of Transportation and the Florida Department of Environmental Protection
where the FDEP has agreed to provide design, permitting, construction and maintenance ofthe
Florida Keys Overseas Heritage Trail; and
WHEREAS, Monroe County has funding which is part of the Transportation Impact
Fees, which may be used as matching funds for the County Incentive Grant Program; and
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that The County Administrator is hereby authorized to sign the Joint
Participation Agreement, as attached, for the County Incentive Grant Program designating and
setting forth the responsibilities of each party for the administration of the grant for the design
and construction of portions of the Overseas Heritage Trail.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 21th day of November, A.D., 2001.
Mayor George Neugent
Mayor ProTem Nora Williams
Commissioner Murray Nelson
Commissioner Dixie Spehar
Commissioner Charles "Sonny" McCoy
(Seal)
Monroe County Board of Commissioners
Attest:
By:
Clerk of Court
Mayor
A~6~~VED AS TO FORM
,,' =.GA.l;St;FElC~NCY'
BY ;;-r /'(';r::r:> .
ROBERT N WOLFt
DATE - --,/-
~._.'" -
Form 525-010-41
OGC - POLICY PLANNING
Page 1 of 1
Catalog of State Domestic Assistance No.
COUNTY: Monroe
Financial Project No.: 410504-1-54-01
ST ATE OF FLORIDA DEPARTMENT OF TRANSPORT A TION
COUNTY INCENTIVE GRANT PROGRAM AGREEMENT
This is an Agreement by and between the STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION, hereinafter referred to as the "DEPARTMENT", and MONROE COUNTY,
hereinafter referred to as the "COUNTY".
WITNESSETH
WHEREAS, the DEPARTMENT has the authority, under Section 334.044, Florida Statutes,
to enter into this Agreement; and
WHEREAS, the County Incentive Grant Program has been created by Section 339.2817,
Florida Statutes, to provide grants to counties to improve a transportation facility which is located on
the State Highway System or which relieves traffic congestion on the State Highway System; and
WHEREAS, the COUNTY has certified to the DEP AR TMENT that it has met the eligibility
requirements of said Section 339.2817, Florida Statutes; and
WHEREAS, the DEPARTMENT is willing to provide the COUNTY with financial
assistance under Financial Project No. 410504-1-54-01 for the Overseas Heritage Trail,
hereinafter referred to as the "PROJECT," in accordance with Section 339.2817, Florida Statutes;
and
WHEREAS, the COUNTY by Resolution No. dated the _ day of
, _, a CJPy of which is attached hereto and made a part hereof, has authorized
the Chairman of its Board of Commissioners to enter into this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promIses, and
representations contained herein, the parties agree as follows:
I-SERVICES AND PERFORMANCE
A. '!'he COUNTY shall furnish the services with which to constructthe PROJECT. Said
PROJECT consists of: planning, design and construction of the Overseas Heritage Trail State Park
as further described in Exhibit "A," attached hereto and made a part here of.
B. The COUNTY agrees to undertake the construction of the PROJECT in accordance
with all applicable federal, state and local statutes, rules and regulations, and standards. The
COUNTY shall be responsible for obtaining clearances/permits required for the construction of the
Form 525-010-41
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PROJECT from the appropriate permitting authorities. Upon completion of the PROJECT, the
COUNTY shall certify to the DEPARTMENT that the PROJECT has been completed in accordance
with the applicable standards, statutes, rules and regulations in writing.
C. The DEP AR TMENT will be entitled at all times to be advised, at its request, as to the
status of work being done by the COUNTY and of the details thereof. Coordination shall be
maintained by the COUNTY with representatives of the DEPARTMENT. COUNTY shall provide
the DEPARTMENT with quarterly progress reports.
D. i) For projects located on the State Highway System, the DEPARTMENT must
approve any consultant and/or contractor scope of services including project budget. COUNTY shall
obtain DEPARTMENT approval of plans and specifications prior to bidding the project. This
provision applies only to projects located on the State Highway System.
ii) The COUNTY must certify that the consultant has been selected in accordance
with the Consultants Competitive Negotiation Act (Section 287.055, Florida Statutes). Contractor
must be prequalified by the DEPARTMENT as required by Section 2 of the Standard Specification
for Road and Bridge Construction (2000), as amended.
E. The COUNTY shall not sublet, assign or transfer any work under this Agreement
without prior written consent of the DEPARTMENT.
F. All notices under this Agreement shall be directed to the following addresses:
(For tables below, use mouse or arrows to move to desired line)
TO DEPARTMENT: TO COUNTY:
Florida Department of Transportation Monroe County
602 South Miami Avenue 2798 Overseas Highway
Miami, Florida 33130 Marathon, Florida 33050
Attention: Office Of Planning Attention: Planning Department
2- TERM
A.
schedule:
The COUNTY perform the PROJECT activities in accordance with the following
a) Design to be completed on or before July 1, 2002.
b) Construction contract to be let on or before September I, 2002.
c) Construction to be completed on or before June 30, 2003.
B. This Agreement shall not be renewed. Any extension shall be in writing and executed
by both parties, and shall be subject to the same terms and conditions set forth in this Agreement.
3-COMPENSATION AND PAYMENT
A. The parties agree that the estimated total project costs are Two Million Dollars
($2,000,000.00). The parties further agree that the DEPARTMENT's maximum participation is One
Form 525-010-41
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Million Dollars ($1,000,000.00) and all remaining costs of the PROJECT will be borne by the
COUNTY.
i) The COUNTY shall submit one invoice (4 copies) plus supporting documentation
required by the DEPARTMENT to the Project Manager for approval and processing:
_X_- monthly, or
- quarterly, or
- once the PROJECT has been accepted by the VILLAGE and approved by the
DEPARTMENT.
ii)
agreement.
Any provisions for an advance payment are provided in an Exhibit attached to this
iii) In the event the COUNTY proceeds with the design, construction and construction
engineering inspection services (CEI) of the PROJECT with its own forces, the COUNTY will only
be reimbursed for direct costs (this excludes general and administrative overhead).
iv) All costs charged to the PROJECT shall be supported by properly executed payrolls,
time records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of
the charges.
B. Payment shall be made only after receipt and approval of goods and services unless
advance payments are authorized by the Department's Comptroller under Section 334.044 (29) 1999,
Florida Statutes.
C. If this Agreement involves units of deliverables, then such units must be received and
accepted in writing by the Contract Manager prior to payments.
D. [he DEPARTMENT's obligation to pay under this Agreement is contingent upon an
annual appropriation by the Legislature.
E. Bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preaudit and postaudit thereof.
F. Travel costs will not be reimbursed.
G. A Vendor Ombudsman has been established within the Department of Banking and
Finance. The duties of this individual include acting as an advocate for contractors/vendors who may
be experiencing problems in obtaining timely payments(s) from a state agency. The Vendor
Ombudsman may be contacted at (850) 410-9724 or by calling the State Comptroller's Hotline, 1-
800-848-3792.
H. Records of costs incurred under terms of this Agreement shall be maintained and
made available upon request to the DEPARTMENT at all times during the period of this Agreement
and for three years after final payment is made. Copies of these documents and records shall be
Form 525-010-41
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furnished to the DEP AR TMENT upon request. Records of costs incurred includes the COUNTY's
general accounting records and the project records, together with supporting documents and records
of the COUNTY and all subcontractors performing work on the project, and all other records of the
COUNTY and subcontractors considered necessary by the DEPARTMENT for a proper audit of
costs.
I. The DEPARTMENT, during any fiscal year, shall not expend money, incur any
liability, or enter into any contract which, by its terms, involves the expenditure of money in excess
ofthe amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or
written, made in violation of this subsection is null and void, and no money may be paid on such
contract. The DEPARTMENT shall require a statement from the Comptroller of the
DEP ARTMENT that funds are available prior to entering into any such contract or other binding
commitment of funds. Nothing herein contained shall prevent the making of contracts for periods
exceeding one year, but any contract so made shall be executory only for the value of the services to
be rendered or agreed to be paid for in succeeding fiscal years. Accordingly, the State of Florida's
performance and obligation to pay under this Contract is contingent upon an annual appropriation by
the Legislature.
J. A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity and may not transact business
with any public entity in excess of the threshold amount provided in Section 287.017, Florida
Statutes, for Category Two for a period of36 months from the date of being placed on the convicted
vendor list.
4-INDEMNITY AND INSURANCE
A. i) To the extent allowed by Section 768.28, Florida Statutes, the COUNTY
hereby agrees to indemnify, defend, save and hold harmless the DEPARTMENT and all of its
officers, agents or employees from all suits, actions, claims, demands, liabilities of any nature
whatsoever arising out of, because of, or due to breach of this Agreement by the COUNTY, its
officers, agents, employees, contractors/subcontractors, consultants/subconsultants or due to any
negligent act or occurrence of omission or commissicm of the COUNTY, its officers, agents,
employees, contractors/subcontractors, consultants/sul:-~onsultants. Neither COUNTY nor any of its
officers, agents, employees, contractors/subcontractors, consultants/subconsultants will be liable
under this section for the negligence of the DEPARTMENT or any of its officers, agents or
employees.
ii) When either party receives notice of claim for damages that may have been
caused by the other party in the performance of services required under this Agreement, that party
will immediately forward the claim to the other party. Each party will evaluate the claim, and report
its findings to each other within fourteen (14) working days and jointly discuss options in defending
Form 525-010-41
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the claim. A party's failure to promptly notify the other of a claim will not act as a waiver or any
right herein.
iii) The COUNTY agrees to include the following indemnification in all contracts
with contractors/subcontractors, consultants/subconsultants, who perform work in connection with
this Agreement:
"The contractor/consultant shall indemnify, defend, save and hold harmless the
DEPARTMENT and all of its officers, agents or employees from all suits, actions, claims,
demands, liability of any nature whatsoever arising out of, because of, or due to any
negligent act or occurrence of omission or commission ofthe contractor, its officers, agents
or employees. Neither the contractor/consultant, nor any of its officers, agents or employees
will be liable under this section for damages arising out of injury or damage to persons or
property directly caused or resulting from the sole negligence of the DEPARTMENT or any
of its officers, agents or employees."
B. LIABILITY INSURANCE. The COUNTY shall carry and keep in force during the
period of this Agreement a general liability insurance policy or policies with a company or
companies authorized to do business in Florida, affording public liability insurance with combined
bodily injury limits of at least $100,000 per person and $300,000 each occurrence, and property
damage insurance of at least $50,000 each occurrence, for the services to be rendered in accordance
with this Agreement. In addition to any other forms of insurance or bonds required under the terms
of the agreement, when it includes construction within the limits of a railroad right-of-way, the
COUNTY must provide or cause its contractor to provide insurance coverage in accordance with
Section 7-13 of the DEPARTMENT's Standard Specification for Road and Bridge Construction
(2000), as amended.
C. WORKER'S COMPENSATION. The COUNTY shall also carry and keep in force
'Yorker's Compensation insurance as required for the State of Florida under the Worker's
Compensation Law.
5-COMPLIANCE WITH LAWS
A. The COUNTY shall allow public access to all documents, papers, letters, or other
material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
COUNTY in conjunction with this Agreement. Failure by the COUNTY to grant such public access
shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT.
B. The COUNTY shall comply with all federal, state and local laws and ordinances
applicable to the work or payment for work thereof, and shall not discriminate on the grounds of
race, color, religion, sex or national origin in the performance of work under this Contract.
C. No funds received pursuant to this Agreement may be expended for lobbying the
Legislature, the judicial branch, or a state agency.
Form 525-010-41
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D. The COUNTY and the DEPARTMENT agreethatthe COUNTY, its employees, and
subcontractors are not agents ofthe DEPARTMENT as a result of this Contract for purposes other
than those set out in Section 337.274, Florida Statutes.
E. Recipients of state funds are to have audits done annually using the following
criteria.
State awards will be identified using the Catalog of State Financial Assistance (CSF A) title and
number, award number and year, and name of the awarding state agency.
In the event that the recipient expends a total amount of State awards (i.e., State financial
assistance provided to the recipient to carry out a State project) equal to or in excess of $300,000
in any fiscal year of such recipient, the recipient must have a State single or project-specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the
Executive Office of the Governor and the Comptroller, and Chapter 10.600, Rules of the Auditor
General.
In connection with the audit requirements addressed in the paragraph above, the recipient shall
ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This
includes submission of a reporting package as defined by Section 215.97(2)(d), Florida Statutes,
and Chapter 10.600, Rules of the Auditor General.
If the recipient expends less than $300,000 in State awards in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the
event that the recipient expends less than $300,000 in State awards in its fiscal year and elects to
have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes,
the cost of the audit must be paid from non-State funds (i.e., the cost of such an audit must be
paid from recipient funds obtained from other than State entities).
Reporting Packages and management letters generated from audits conducted in accordance with
Section 215.97, Florida Statutes, and Chapter 10.600, Rules of the Auditor General shall be
submitted to the awarding FDOT office, by the recipient, within 30 days of receiving it. The
afore mentioned items are to be received by the appropriate FDOT office no later than 9 months
after the end of the recipient's fiscal year.
The recipient shall follow up and take corrective action on audit findings. Preparation of a
summary schedule of prior year audit findings, including corrective action and current status of
the audit finding is required. Current year audit findings require corrective action and status of
finding.
Project records shall be retained and available for at least 3 years from the date the audit report is
issued. Records related to unresolved audit findings, appeals, or litigation shall be retained until
the action is completed or the dispute is resolved. Access to project records and audit
workpapers shall be given FDOT, the Comptroller, and the Office of the Auditor General.
The recipient shall submit required audit documentation as follows:
Form 525-010-41
OGC - POLICY PLANNING
Page 7 of 7
A Financial Reporting Package of audits conducted in accordance with Section 215.97, Florida
Statutes, and Chapter 10.600, Rules of the Auditor General shall be sent to:
State of Florida Auditor General
Attn: Ted J. Sauerbeck
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, FL 32302-1450
6-TERMINATION AND DEFAULT
A. This Agreement may be canceled by either the COUNTY or the DEPARTMENT
upon sixty (60) days written notice.
B. If the DEPARTMENT determines that the performance of the COUNTY is not
satisfactory, the DEPARTMENT shall have the option of (a) immediately terminating the
Agreement, or (b) notifying the COUNTY of the deficiency with a requirement that the deficiency be
corrected within a specified time, otherwise the Agreement will be terminated at the end of such
time, or (c) taking whatever action is deemed appropriate by the DEPARTMENT.
C. Ifthe DEPARTMENT requires termination of the Agreement for reasons other than
unsatisfactory performance of the COUNTY, the DEP AR TMENT shall notify the COUNTY of such
termination, with instructions to the effective date of termination or specify the stage of work at
which the Agreement is to be terminated.
D. Ifthe Agreement is terminated before performance is completed, the COUNTY shall
be paid only for that work satisfactorily performed for which costs can be substantiated. Such
payment, however, may not exceed an amount which is the same percentage of the contract price as
the amount of work satisfactorily completed is a percentage of the total work called for by this
Agreement. All work in progress will become the property of the DEP AR TMENT and will be
turned over promptly by the COUNTY.
7-MISCELLANEOUS
A. All words used herein in the singular form shall extend to and include the plural. All
words used in the plural form shall extend to and include the singular. All words used in any genuer
shall extend to and include all genders.
B. The DEP AR TMENT shall not be obligated or liable hereunder to any party other than
the COUNTY.
C. In no event shall the making by the DEP AR TMENT of any payment to the COUNTY
constitute or be construed as a waiver by the DEPARTMENT of any breach of covenant or any
default which may then exist, on the part ofthe COUNTY, and the making of such payment by the
DEPARTMENT while any such breach or default exists shall in no way impair or prejudice any
Form 525-010-41
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Page 8 of 8
rightor remedy available to the DEPARTMENT with respect to such breach or default.
D. This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, or understandings applicable to the matters contained herein, and the
parties agree that there are no commitments, agreements or understandings concerning the subject
matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior representation or agreements
whether oral or written. It is further agreed that no modification, amendment or alteration in the
terms or conditions contained herein shall be effective unless contained in a written document
executed with the same formality and of equal dignity herewith.
E. If any part ofthis Agreement shall be determined to be invalid or unenforceable by a
court of competent jurisdiction or by any other legally constituted body having the jurisdiction to
make such determination, the remainder of this Agreement shall remain in full force and effect
provided that the part of this Agreement thus invalidated or declared unenforceable is not material to
the intended operation of this Agreement.
F. This Agreement shall be governed by and construed in accordance with the laws of
the State of Florida. Venue of any judicial proceedings arising out of this Agreement shall be in
Leon County, Florida.
G. This Agreement shall be effective upon execution by both parties and shall continue
in effect and be binding on the parties until the PROJECT is completed and accepted and payment
made by the DEPARTMENT or terminated in accordance with Section 6.
H. An entity or affiliate who has been placed on the discriminatory vendor list may not
submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid
on a contract with a public entity for the construction or repair of a public building or public work,
may not submit bids on leases ofreal ~roperty to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity.
Form 525-0 I 0-41
OGC - POLICY PLANNING
Page 9 of9
IN WITNESS WHEREOF, the COUNTY has caused this Agreement to be executed in its behalfthis
_ day of , by the Chairman of the Board of Commissioners, authorized to
enter into and execute same by Resolution Number of the Board on the day of
, and the DEPARTMENT has executed this Agreement through its District
Secretary for District , Florida Department of Transportation, this day of
MONROE COUNTY, FLORIDA
ATTEST:
CLERK
(SEAL)
BY:
CHAIRMAN, BOARD OF
COUNTY COMMISSIONERS
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
ATTEST: (SEAL)
EXECUTIVE SECRETARY
BY:
DISTRICT SECRETARY
DISTRICT
NAME:
~R:U~ <>U2-
Availability of Funds Approval:
(Date)
Form 525-010-41
OGC - POLICY PLANNING
Page 10 of 11
EXHIBIT "A"
SCOPE OF WORK
Monroe County will enter into an agreement with the Florida Department of Environmental Protection to
provide, or arrange to provide the professional services required for the survey, design, permitting and
construction of the trail improvements to the following sections of The Florida Keys Overseas Heritage
Trail State Park:
Survey, design, permitting, and construction:
Big Coppitt Trail- MM 10.5-15
Shark Channel historic bridge
Saddlebunch #2 historic bridge
Saddlebunch #3 historic bridge
Saddlebunch #4 historic bridge
Saddlebunch #5 historic bridge
Survey and design:
Lower Sugarloaf Trail and Landscaping MM 15.0 to 16.5
Key Haven to Big Coppitt Trail and Landscaping MM 5.2 to 10.5
Grassy Key to Long Key Trail and Landscaping MM 58 to 65.6
The grant funds shall be used for the surveying, soil testing, aerial photography, right-of-way certification,
utility easements, location of encroachments and existing facilities required for the engineering layout and
design of selected portions of the proposed multi-use Trail project and improvements to the existing historic
bridges necessary for the Trail crossings. Also, included in the scope of work will be the permitting, bidding
and construction supervisi00 and related work required to complete these segments of the Trail project in
compliance with the established guidelines of the approved Florida Keys Overseas Heritage Trail Master
Plan.
The Florida Department of Transportation, by execution of this agreement, provides written consent for
Monroe County to enter into a contract with the Florida Department of Environmental Protection for the
use ofCIGP grant funds.
Form 525-010-41
OGC - POLICY PLANNING
Page 11 of 11
EXHIBIT "B"
ESTIMA TED PROJECT COST AND BUDGET
This exhibit forms and integral part of that certain Joint Participation Agreement between the State of
Florida, Department of Transportation and the Monroe County Public Works Department, 5100 College
Road, Key West, Florida 33040, dated
1. ESTIMA TED PROJECT BUDGET
Survey, design, permitting, and construction:
Big Coppitt Trail- MM 10.5-15
Shark Channel historic bridge
Saddlebunch #2 historic bridge
Saddlebunch #3 historic bridge
Saddlebunch #4 historic bridge
Saddlebunch #5 historic bridge
Subtotal
$ 677,000.00
133,000.00
80,000.00
80,000.00
65,000.00
65,000.00
$ 1,100,000.00
Survey, design and permitting:
Lower SugarloafTrail and Landscaping MM 15.0 to 16.5
Key Haven to Big Coppitt Trail and Landscaping MM 5.2 to 10.5
Grassy Key to Long Key Trail and Landscaping MM 58 to 65.6
$ 900,000.00
Total estimated budget
$ 2,000,000.00
II. FUND PARTICIPATION:
Maximum Federal Participation
Public Agency Participation
In-Kind
Cash
Other
(0%) or $0.00
(0%) or $0.00
(50%) or $ 1,000,000.00
(0%) or $0.00
Maximum Department Participation
Primary (D)
(50%) or $ 1,000,000.00
Federal Reimbursable (DU)(FRA)DFT A)
Local Reimbursable (DL)
TOTAL PROJECT COST
(0%) or
(0%) or
$0.00
$0.00
$ 2,000,000.00
Encumbrance
Administrator
Sent by: Elizabeth
Wellington
To: Marie S Ladouceur/D6/FDOT@FDOT
cc:
Subject: Re: ENCUMBA[J
10/18/0107:51 AM
Marie S Ladouceur
~,
Marie S Ladouceur
10/17/0103:50 PM
To: Encumbrance Administrator/CO/FDOT@FDOT
cc:
Subject: ENCUMBA
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
------------------------------------------------------- -----------
------------------------------------------------------- -----------
RUSH
Reason for RUSH :
Advertise
Award
X New
(Needed by
/
/
(date))
(Letting Date)
Supplemental
Court Order
Termination/Cert of Comp
Renewal Correction
Overrun
LOA
Addition
Contract # AL005 Contract Type A1__ Method of Procurement G
Vendor Name: Monroe County Planning Dept Vendor ID: F596000749054
Has Written/Verbal Approval from a Participating Federal Agency
been received X Yes No N/A
Fed Agmt Amt $1,000,000.00 State Funds Local Funds $1,000,000.00
Beginning date of this Agmt: 11/01/01 (Must be after fund approval)
Ending date of this Agmt: 06/30/04 (Estimate if necessary)
Execution date of this Agmt: (Only on original agreements)
Has work been authorized to begin? ___ Yes X__ No
Have standard financial provisions been altered by contract terms?
Yes X No If so, show Revision date:
Does thiS-agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes X No
******************************************************* ***********
Brief Description of Work/Comments:
County Incentive Grant Program, Construction of Overseas Heritage
Trail. CSFA #55008jC
******************************************************* ***********
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
------------------------------------------------------- -----------
------------------------------------------------------- -----------
55 062010630 *TP * 750008 * $1,000,000.00
(02)
410504-1-54-01
(CIGP)
*215
55 xxxxxxxxx * xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
* xxx
55 xxxxxxxxx * xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
* xxx
TOTAL AMOUNT * $1,000,000.00 *
Originator: M Ladouceur DATE SENT: 10/17/01 PH/SC: 452-5894
E-mail USERID(s) PL630MP
******************************************************* ***********
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************* ***********
BUDGET ENTITY 55100100 CATEGORY 088572-02
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR DATE CHECKED
CI _____NEW/04 6S LINE 0001
FUNDS APPROVED BY C B SMITH
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 10/18/2001
******************************************************* ***********