Item C01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
Bulk Item:
December 19.20.2001
YES XXX NO
Division: Monroe County
Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
advertising for bids/disposal/trade and approval to award
Surplus equipment as described on attached list.
ITEM BACKGROUND:
See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/ A
STAFF RECOMMENDATION:
TOTAL COST:
N/A
BUDGETED:
Yes_
No NA
Cost to County: N/ A
REVENUE PRODUCING: Yes No AMOUNT PER MTH
U~(Jv ~
Item Prepared B1: oYivina D. Speer. Deputy Clerk .
Division DirectJt'Approval: SANDRA CARLILE. Finance Director ~ ~
DOCUMENTATION: Included YES To Follow Not Required
J - e'l
YEAR
DISPOSITION:
Agenda Item:
Board of County Commisioners
December 19, 20, 2001
::i(;HE JUlE OF sURPlu::i ITEMS ITEM BACKGROUND AMOUNT BO(;C ACTION
Estimated
County ID# Description Original Value Present Value need approval to-
1 1801-103 Dell Computer Old -Obsolete-already replaced $2,251.00 $0.00 advertise for bid
2 1801-105 Dell Computer Old -Obsolete-already replaced $1,936.00 $0.00 advertise for bid
3 1801-108 Dell Computer Old -Obsolete-already replaced $2,159.00 $0.00 advertise for bid
4 1801-109 Dell Computer Old -Obsolete-already replaced $1,936.00 $0.00 advertise for bid
5 1801-110 Dell Computer Old -Obsolete-already replaced $1,936.00 $0.00 advertise for bid
6 1801-111 Dell Computer Old -Obsolete-already replaced $1,936.00 $0.00 advertise for bid
7 1801-113 Dell Computer Old -Obsolete-already replaced $1,936.00 $0.00 advertise for bid
8 1801-115 Dell Computer Old -Obsolete-already replaced $1,936.00 $0.00 advertise for bid
9 1803-570 Dell Computer Old -Obsolete-already replaced $2,018.50 $0.00 advertise for bid
10 1805-11 Dell Computer Old -Obsolete-already replaced $1,624.00 $0.00 advertise for bid
11 1809-018 Dell Computer Old -Obsolete-already replaced $1,857.44 $0.00 advertise for bid
12 1809-019 Dell Computer Old -Obsolete-already replaced $2,177.42 $0.00 advertise for bid
13 1810-042 Dell Computer Old -Obsolete-already replaced $2,400.00 $0.00 advertise for bid
14 0100-247 Xerox Copier Old -Obsolete-already replaced $5,064.00 $0.00 remove & trade
15 0208-088 Pace II Old-Obsolete-No longer in use $1,242.00 $0.00 remove & dispose
16 0208-089 Pace II Old-Obsolete-No longer in use $1,242.00 $0.00 remove & dispose
17 0208-136 Pace II Old-Obsolete-No longer in use $1,252.78 $0.00 remove & dispose
18 0208-147 Pace II Old-Obsolete-No longer in use $1,218.76 $0.00 remove & dispose
19 0603-051 Pace II Old-Obsolete-No longer in use $902.63 $0.00 remove & dispose
20 0203-040 Microfilm Viewer broken $775.00 $0.00 remove & dispose
21 0201-173 HP Printer beyond economical repair $1,475.00 $0.00 remove & dispose
22 0400-842 HP Plotter Old-Obsolete-No longer in use $34,965.28 $0.00 remove & dispose
23 0400-849 Unisys UPS Old-Obsolete-No longer in use $15,668.95 $0.00 remove & dispose
24 1800-016 Dell Computer Old-Obsolete-No longer in use $2,447.00 $0.00 remove & dispose
25 0800-239 Dell Computer Old-Obsolete-No longer in use $3,033.00 $0.00 remove & dispose
26 0800-242 HP printer Old-Obsolete-No longer in use $1,493.00 $0.00 remove & dispose
27 0903-633 IBM Plotter Old-Obsolete-No longer in use $8,358.00 $0.00 remove & dispose
28 3000-050 Printer Old-Obsolete-No longer in use $1,702.00 $0.00 remove & dispose
29 3000-158 Dell Computer Old-Obsolete-No longer in use $1,800.00 $0.00 remove & dispose
30 3000-163 Dell Computer Old-Obsolete-No longer in use $1,968.99 $0.00 remove & dispose
31 1102-140 Dell Computer Old-Obsolete-No longer in use $2,642.00 $0.00 remove & dispose
32 1200-104 Dell Computer Old-Obsolete-No longer in use $1,755.00 $0.00 remove & dispose
33 1801-112 Dell Computer Damaged by lightning $1,936.00 $0.00 remove & dispose
34 0400-902 Quadro Computer Obsolete-No longer in use $3,072.18 $0.00 remove & dispose
35 0400-908 Apple Computer Obsolete-No longer in use $3,412.90 $0.00 remove & dispose
36 0400-919 Apple Computer Obsolete-No longer in use $1,808.96 $0.00 remove & dispose
37 0400-920 Apple Computer Obsolete-No longer in use $1,808.96 $0.00 remove & dispose
38 0400-933 Power Base Obsolete-No longer in use $1,269.00 $0.00 remove & dispose
39 0400-953 Epson Printer Obsolete-No longer in use $780.00 $0.00 remove & dispose
40 0400-947 Epson Printer Obsolete-No longer in use $780.00 $0.00 remove & dispose
County ID # Descriotion SerialNin # need aooroval to award-
1 0204-173 Toshiba Laptop Computer 7430293 surplus equipment as describe on attached list
2 2300-76 Toshiba Laptop Computer 4523695 surplus equipment as describe on attached list
1211).412001
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO:
b \'VlN4
SPee:-r<
FROM: Loo,s L':~ff~
{
R~ L r'T~ ni 'G "J ~1,jJ 0 9 ZOOI
l~ ,-. j-.'.' ~ }.' ~ .
PROPERTY CLERK. FINANCE DEPT.
DATE:
//-~-01
.
M.C. SERIAL ASSET DATE ORIGINAL & EST.
LD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
\901 - '03/ 3YI<FI CO....., p.rrE"1. b&LL q J3a/'1~ '2. 2.5', 00
0
\ Bo \ - I 0 S/ 3'(1'v115 C~vY) pore/\. t><e.Ll q 13o!QY I g 3(", .~C>
0
I~D I -. lOBv' 3'(KD'( C Ot')-l pureA Dt'LL <1 J .3~ /9 Y 2-1 S~ .OQ
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()
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C)
I ~o I - I I I / :3 sL--l :J P Cc~"'" P t.JT'E:t\ De.ll Dt /3olOfy 1<10'" .<XJ
0
,~O,-, 13/ .3 'i t'YJ, ~ Co VY1PVT(::C\ Dc:::U- q/3a/~Lj '93<:. .00
0
I gal - , / S 0/ "3 "( t'Yl I 0 c.. c:,V'h r VI ~ {) D (::'Lt. 9/301-=t 4 I q 3" .()~
0
CHECK APPROPRIATE LINE BELOW:
)(
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.
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENfORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT illGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REOUEST:
PREPARED BY:
\ . ESKevv
JII2./01
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES APPROVAL, ~~"'_
PRINTN : /4cJV ?t:.UYIMAN
.
OMB FORM RE\1SED 11/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
-:!) j'V,'I\lA SPeea.
FROM: Lc,vlJ Ln~
~-~
TO:
PROPERTY CLERK. FINANCE DEPT.
DATE:
I(-C)~ol
.
M.e. SERIAL ASSET DATE ORIGINAL & EST.
LD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
'~o3-- 570, 4 P3V 5 CC) Vl1 fJ'Ir <dt 1ftLl 5/3/C,j 2..0 I ~ .so
0
J ~05 - II / 3L/1 A P (0 V1'1 P VI ~I\ t)e.L-L 7/) 7/q5 I '=.Z-LJ ,00
0
I~09-01~ L./ B GVH C a vpr Vf't;"(I' '/C::LL z-l PS/CJS ) ~57 .4Y
0
)~o'9-olq ,/ r.f9B53 " CovnPVT61 r~:OL l 2/15/95 2.117.42
--
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0
CHECK APPROPRIATE LINE BELOW:
X APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
X APPROVAL TO ACCEPr illGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REOUEST:
PREPARED BY: ~
[-~ sl<.e UJ
-'
'-I '1 ~')
DIVISION DIRECfOR APPROVAL:
DATE: I J (Z/O (
~oOrW
PRINT NAME: t.-\ 1 be
TECHNICAL SERVICES APPROVAL: t::: c1?
PRINT NAME: /4:.AJ 'P61!-fl.YM ^ ,..)
OMB FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUEST
FROM: .-t1d1-'-x! / .L c-?--
&/I1I~~/()ft/(P-L.. (!//4,fL ~':5 '5(),(Jjtll ~.~
TO: DIVINA SPEER
PROPERTY CLERK, FINANCE DEPT.
DATE: ~-O I
}{ L. 4.~.'
M.C.
1.0. NUMBER
..~ DATE ORIG
PURCHASED PRES
10-/8'-9/
~t1 ~ f d.E
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
./' APPROVAL TO REMOVE FROM INVENTORY AND.DlS:f.OSE @Y 1+. 1 rw.Je - I' h
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
=ONFORRE~ ~ ~ UJ r~~.
PRINT NAME:
/6.5/d/lle.i2
~ ell;!
PREPARED BY:
{J~~
DATE: /1-/.:1--0 /
DIVISION DIRECTOR APPROVAL:
OMB FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
PROPERTY CLERK FINANCE DEPT
DATE:
FROM:
M.C. SERIAL DATE ORIGINAL&EST.
I.D. NUMBER NUMBER PURCHASED PRESENTVALUE
1 0208-088 59047 PACE II 07/14/1988 $1,242.00
~_..-
2 0208-089 63490 PACE II 07/14/1988 $1,242.00
3 0208-136 60554 PACE II 08/21/1989 $1,252.78
4 0208-147 64737 PACE II 08/21/1989 $1,218.76
5 0603-051 73079 PACE II 09/18/1997 $902.63
6 0203-040 5300243 Microfilm Viewer 09/29/1985 $775.001$0 I
7 0201-173 040916 HP Printer 06/01/1995 $1,475.00/$0
~---~.__._-
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
xxxxxx
REASON FOR REQUEST:
Items 1-5 Old - Obsolete - No longer in use ( In MIS dept Lester Bldg)
Item 6 is broken (@ Jail cell block #4), Item 7 - beyond economical repair (@ Acct. Payable)
PREPARED BY: DIVINA SPEER
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
DATE:
OMB FORM REVISED 11/99 ds
MUN1{U~ COUNTY
INVENTORY DELETION REQUES.T
DATE:
ffiOQRif, r DO~'TY
A~I~ orrrc.e,
TO: 'b\\f/'I\IA ~J;Qt., Prop. Oerk FROM:
Finance Department, Stop 1/8
Monroe County
. LD. Number Serial Number
Asset
Description
Date Original &
Purchased Est. Present Value
Check appropriate line:
APPROVAL TO REMOVE FROM mVENTORY AND ADVERTISE FOR DIDS
X APPROVAL TO REMOVE FROM mVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST DIDS ON SURPLUS PROPERTY
REASON FOR REQUEST: .
.D...4m-~ ~~~ (A~R.L Otb~~ /lLf) ~ .
al-fy)..?\4q Dn I C:U~PJ QED~& ry~~
PREPARED Dy:T~o ~-5
DIVISION PJREcroR APPROVAL: ~
. DAtt:1;~
r~ ." ~
Finance: Revised 2/14/96
MONROE COUNTY J-, )
INVENTORY DELETION REQUEST
TO: ~.~ ~DV"^_
PROPERTY CLERK, FINANCE DEPT.
DA TE: \ \ \ \.p \ 0 \
FROM: ~4~
~'~i~~~
M.C. SERIAL
1.0. NUMBER NUMBER
ASSET
DESCRIPTION
o~ {P- ';)1{ I U$f-C.O ~ '1
.Q~
DATE ORIGINAL & EST.
PURCHASED PRESENT VALUE
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CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
~ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
PREPARED BY: ~n~ ~~t.~
-rEctf St; f2.U ftfPl?o r/ t1-L .
P~~E: -5\~
t:; - ~r""-I.f M Ih)
!
/
/
DATE:
DIVISION DIRECTOR APPROVAL:
OMB FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA SPEER
. PRO~RTYJL~K FINANCE DEPT
DATE. ~'jr I " RECEl
FROM:
~.)!.~
. b--(~.
c/iL
SERIAL
NUMBER
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CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
V APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
DATE:
DIVISION DIREC
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~'
(A/
f)~{ I~ c-Z t 'Il to (
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Ke.v\ Pe. v"V' ~ 1'hG\ 1'\
OMB FORM REVISED 11/99 ds
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: T)~;Y'\2:l Spc:.e-y- Clerk FROM: Jv1c2.. TD(1.
Finance Department, Stop #8
DATE: II /q /0/
. I
Monroe County
I D Number Serial Number
Asset
Description
Date Original &
Purchased Est. Present Value
/
. . /"
I t'J.;:L - / t./o I '5 qk2-~ Dell '-k~ M'IE q/.;2C(jq!3 .;;)f-rJ~ ao 1-19-
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Check appropriate line:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
V APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT IDGHESTBIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
o leI, rr,,,J.\1 nc-.( 0'" · ~ '9 u; f{ h=-f> 1?>cc...!
~...
PREPARED BY.
DIVISION DIRECTOR APPROVAL:
Finance: Revised 2/14/96
TO:
PI VI v./J 5p!i:~
MONROE COUNTY
"COMPUTER RELATED EOUIPMENT"
INVENTORY DELETION REQUEST
FROM, /yJqj Jru ~
lIAD -45b
PROPERTY CLERK. FINANCE DEPT.
DATE: -1fl1 ~~I D I
M.C.
I.D. NUMBER
SERIAL
NUMBER
ORIGINAL & EST.
PRESENT VALUE
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CHECK APPROPRIATE LINE BELOW:
~
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST: .
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IOldJIO L
PREPARED BY:
DATE:
c=------
aA t. ~~
PRINT NAME: ChMfeS L. ~1Awan~
TECHNICAL SERVICES APPROVAL: ~ Q .I -
PRtNT~ leu.., ~f-lI-rlfA.fHJ
DIVISION DIRECTOR APPROVAL:
OMB FORM REVISED 11/99
r')
TO:
MONROE COUNTY
"COMPUTER RELATED E9UIPMENT"
INVENTORY DELETION REQUEST
J..j \ V ~~ S(J ~ -e..-r FROM: ~l~ ~ ..5eJU/'~ es / S O~ "'- 5~
I
PROPERTY CLERK. FINANCE DEPT. 'Wl ncr 1.11
DATE: 1/-1-01
M.C. SERIAL ASSET DATE ORIGINAL & EST.
LD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
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CHECK APPROPRIATE LINE BELOW:
=x
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REOUEST:
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PREPARED BY: \. ~Q.e.\ V-J ~
DIVISION DIRECTOR APPROVAL:
NAME:
TECHNICAL SERVICES APPROVAL: ~ ~, _._
P TNA '- K€.1oJ 7c.Rtl.I/IVJ.A,.,J
OMS FORM REVISED 11/99
1"2- 5-01; 3;55PtA;\AONROE COU"nV MIS
; 305:>955105
ff , ./ 2
M()NROE CO'UNTY
INVENTO [<. Y D ELETI() N REQ VEST
TO: biv;rJA ~ t.; Prop. aerie FROM:
Finance Departmc:n(, Stop 1i8
DATE: \\- Z<1-0l
: J l \1 f 'ftl0 CAriC5
}Y'o\)eoc ~J tSl'-f
~PERJ1I PPM(~
Monroe County
. LD. Number Serial Number
C-d~
c.lt.
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'IW- '111 3t.f)'1a> IB~;e.1 $ '7!iJ.otl
Check appropriate line:
APPROVAL TO REMOVE FROM mVENTORY AND ADVERTISE FOR BIDS
Y APPROVAL TO REM:OVE FROM mVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST DIDS 0 N SURPLUS PROPERTI'
MASO~ ~R REQ:?~IT: .
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Asse(
Description
Da(e Original &
Purchased E!i(. Present Value
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PREPARED BY: DATE: ~/
DIVISION DJRECI'OR API'ROVAL: ~::::. c:::s? ;>{ _ _ ~
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TEGHtJlc"rL. SERUIG.cS.'. ~~
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Finance: Revised 2/14/96
"2- 5-0'; 3;5SPtA;"v10"ROE COU"IlV MIS
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tt 2, 2
!Y[ONROE CC'UNTY
INVENTC~ R Y D ELETIO N RE() VEST
-
TO: ));"irJA ~ t". )~rop. Oer&< FROM:
Finance Department, Stop 118
DATE: -11-2-9-01
1fl1\) l'A~ '~m-E=5
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-
Monroe County
" LD. Number Serial Numuer
Asset
Date Original &
Purchased l~s(. Present Value
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Check appropriate line:
APPROVAL TO Rl!;MOVE FROM JNVENT'JRY AND ADVERTISE FOR nms
X APPROVAL TO ru~MOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST nIDS ON SURPLUS PROPERTY
~ORREQ~E~T: .
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