Item C02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: DECEMBER 19, 2001
DIVISION: COMMUNITY SERVICES
BULK ITEM: YES
DEPARTMENT: COMMUNITY SERVICES
AGENDA ITEM WORDING: Approval of Modification Number One to Hazard Mitigation Grant Agreement
Number 01UN-6P-11-54-15-007, between Monroe County and the Department of Community Affairs, Division of
Emergency Management, mOdifying the Scope of Work. RE: FEMA Project 1249-30, Monroe County Generators
Project, and approval of Resolutions to support the above.
ITEM BACKGROUND: Unmet-Needs funding in the amount of $1 M was allocated to the Monroe County Not For Profit
Groups in 1999 by the BOCC as a result of damages suffered by Hurricane Georges'. The Subgrantee, Monroe County,
authorized $215,000.00 of the above $1 M agreement to install emergency generators at three Disaster Recovery Centers
at Mile Markers 31.3, 89.5, and 105.5 (3 Catholic Churches). This proposed contract will allow the Subgrantee, Monroe
County, upon of receipts produced for generator work performed by the 3 Catholic Churches to submit periodic requests
for payment throughout the project process. This is consistent with the terms of the contract, where then Monroe County
can reimburse the 3 Catholic Churches for legitimate expenses incurred associated with the Installed Generators Project.
PREVIOUS RELEVANT BOCC ACTION: Approval and authorization to proceed with the aforementioned projects
CONTRACT/AGREEMENT CHANGES: The County will add three additional permanently installed generators with
associated equipment to enable Monroe County to establish Disaster Recovery Centers at the following mile markers;
31.3/89.5/ and 105.5
STAFF RECOMMENDATION: Approval
TOTAL COST: $396,000.00
COST TO COUNTY: $26,875.00 (12.5%)
REVENUE PRODUCING: N/A
BUDGETED: YES
AMOUNT PER MONTH /YEAR: N/A
APPROVED BY: County Attorney XXX
OMB/Purchasing XXX
Risk Management XXX
JA
J>1~
DIVISION DIRECTOR APPROVAL
DOCUMENTATION: Included XXX
To Follow
Not Required
AGENDA ITEM #
/-CJ~
DISPOSITION:
REVISED
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Dept. of Community
Attalfs
Contract #
Effective Date:
Expiration Date:
'Co
Contract Manager: Jim Malloch
(Name)
4500
(Ext.)
Communit Services 1 # 1
(Department/Stop #)
for BOCC meetin on
12/19/01
A enda Deadline: 12/5101
CONTRACT COSTS
?f:I w,(XJO.CO
Total Dollar Value of Contract: $ !!~.fi!:.,- Current Year Portion: $
Budgeted? YesD No D Account Codes: ~-S3ol(9r,~P~-5l:0~'iC
Grant: $ t.EJ~c:=jq(P/Cf)Otk' _ --------
County Match: $ ~.~~,,--\qf5CO.Dq;. _-_-_-_-
- - - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (ee. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed / ~ Revi;r~ f}
Division Director I'I.-/n-} 0 I YesO NoIT ~ rry'\"'3L\L~
Risk Management I 2/11 ) o( YesO NOrn/'O. I..' r:"r ~~rL'J-' J:J<.v"
O.M.B./Purchasing 12..\11\0\ YesONo~ ~
County Attorney /~31 YesO NO~
Comments:
OMB Form Revised 2/27/01 MCP #2
Resolution No.
- 2001
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2002, therefore,
BE IT RESOL YED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2002 as, hereinafter set forth to
and from the following accounts:
Fund #001- General Fund
From: 001-5900-85500-590990 Other Uses
Cost Center # 85500- Reserves 001
For the Amount: $26,875.00
To: 001-5810-86500-590125 Transfer to fund 125
Cost Center # 86500- Budgeted Transfers 001
BE IT FURTHER RESOL YED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of December AD 2001.
Mayor McCoy
Mayor Pro Tern Spehar
Commissioner Nelson
Commissioner Neugent
Commissioner Williams
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
Document2 12/13/2001 Page 1
Resolution No.
- 2001
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2002,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2002 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125- Governmental Fund Type Grants
Cost Center # 04546- FEMA Hurricane Georges
Revenue:
125-04546-3315000E-59GLPW65
125-04546-3345000E-59GLPW65
125-04546-381001 GT -59GLPW65
Federal Grants- Econ. Env
State Grants- Econ. Env.
Transfer from Fund 001
$161,250.00
$26,875.00
$26,875.00
Total Revenue
$215,000.00
Appropriations:
125-5250-04546-530490-59GLPW65-560640
Capital Outlay- Equipment
$215,000.00
Total Appropriations:
$215,000.00
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed. to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 19th day of December AD 2001.
Mayor McCoy
Mayor Pro Tern Spehar
Commissioner Nelson
Commissioner Neugent
Commissioner Williams
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk
unanticipated, generators 12/13/2001 Page 1
,
r. .
#
\'
MODIFICATION NUMBER ONE
TO
HAZARD MITIGATION GRANT AGREEMENT
NUMBER OlUN-6P-ll-S4-1S-007
WHEREAS, Monore County (hereinafter "Recipient") and the Department of Community
Affairs, Division of Emergency Management (hereinafter "the Department") have entered into a
Hazard Mitigation Grant Agreement (number 01UN-6P-11-54-15-007; hereinafter "Agreement")
for the purpose of distributing federal funds for hazard mitigation activities resulting from
Hurricane Georges, FEMA.-DR-1249-FL
WHEREAS, the parties desire to modify the Agreement to modify the Scope of Work.
NOW, THEREFORE, the above-referenced Agreement is hereby modified as follows:
Attachment A, section (1), Fundinf1 Summary is hereby modified and Revised
Attachment A, section (1), added. A copy of Revised Attachment A, section (1), is
incorporated herein.
Revised Attachment A
Bude:et and ScolJe of Work
The Sub grantee, Monroe County, in the aftermath of Hurricane Georges determined that
the need existed for additional mobile generators to provide emergency power to disaster
shelters and relief centers as well as County buildings to keep offices and services functional.
The County will purchase seven (7) mobile generators of various sizes, and pre-wire certain
buildings for generator use. Some will be placed at shelters and other locations where it would
be expected they would be used. Due to their mobility, these generators would be stored in safe
positions at each location and moved into operation as conditions permit. Additionally, they
could be moved to other sites if needed. The County will also purchase a "Load Bank" which
will permit testing and maintenance without connection to a building electrical unit. Also, the
County will add three additional permanently installed generators with associated equipment to
enable Monroe County to establish Disaster Recovery Centers at the following mile markers;
31.3,89.5 and 105.5.
This is FEMA Unmet Needs project 1249-30.
Total Fundinl! Summarv for the Project:
Federal Share: $ 297,000.00
State Share: $ 49,500.00
Local Match: $ 49.500.00
Project Cost: $ 396,000.00
1
.
.
, .
Fundin~ Modification Summary Total Cost
Federal Share: .-..-- -.$ 161,250.00
State Share: $ 26,875.00
Local Match: $ 26.875.00
Project Cost: $ 215,000.00
_~ __ . __ n __ _ _ _ _ . _____
Breakdown of Totals:
Mile Marker 31.3
Federal Share:
State Share:
Local Match:
Project Cost:
Mile Marker 89.5
Federal Share:
State Share:
Local Match:
Project Cost:
Mile Marker 105.5
Federal Share:
State Share:
Local Match:
Project Cost:
$ 67,500.00
$ 11,250.00
$ 11.250.00
$ 90,000.00
$ 56,250.00
$ 9,375.00
$ 9.375.00
$ 75,000.00
$ 37,500.00
$ 6,250.00
$ 6.250.00
$ 50,000.00
This is FEMA project 1249-30.
FUNDING SUMMARY
Federal Share $135,750.00 (75.0%)
State Share: $ 22,625.00 (12.5%)
Local Match: $ 22.625.00 (12.5%)
Total Project Cost: $181,000.00
Except as modified herein, all other provisions of the Agreement shall stay in full force
and effect.
2
IN WITNESS WHEREOF, the parties have caused this Modification to be executed by
their duly authorized undersigned officials on the dates set forth below.
MONROE COUNTY
BY:
Name and Title:
Date:
DEPARTMENT OF COMMUNITY AFFAIRS
BY:
Name and Title: W. Craig Fugate, Director, Division of Emergency Management
Date:
3
Attachment A
Bude:et and Scone oCWork
The Subgrantee, Monroe County, in the aftermath of Hurricane Georges
determined that the need existedfor additional mobile generators to provide emergency
power to post disaster shelters and relief centers as well as County buildings to keep
offices and services functional. The County will purchase seven (7) mobile generators oC
various sizes, and pre-wire certain buildings for generator us!=. Some will be placed at
shelters and other locations where it would be expeCted they would be used. Due to their
mobility these generators would be stored in safe positions at each location and moved
into operation as conditions permit. Additionally they could be moved to other sites if
needed. The County will also purchase a "Load Bank" which will pe~t testing and
maintenance ~thout connection to a building elec~cal circuit.
This is FEMA Unmet Needs project 1249-30 Mobile Generators
Fundine: Summarv:
Federal Share: $ 135,750.00
State Share: $ 22,625.00
Local Match: $ 22.625.00
Project Cost: $ 181,000.00
A-I