Item C31
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 12/19/01
12/20/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of URS Purchase Service Order for Architectural & Engineering services for Phase
2 of the Noise Insulation Program for the Key West International Airport.
ITEM BACKGROUND: This project is funded 90% by the Federal Aviation Administration, and 10% by PFC Revenue.
Copy of independent cost estimate, as required by FAA, is attached.
PREVIOUS RELEVANT BOCC ACTION. Approval of Passenger Facility Charge Application # 5,3/15/00. Approval of
Federal Aviation Administration grant, 9/19/01.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $785,465.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $78,546.50
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WES~IRPORT DIRECTOR APPROVAL
_r
flU-
Peter J. Horton
DOCUMENTATION: Included V
To Follow
Not Required
AGENDA ITEM #
/- wI
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 785 days
Contract Purpose/Description: Architectural & Engineering services for Phase 2 of the Noise Implementation
Program for the Key West International Airport.
Contract Manager: Bevette Moore
(name)
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 12/19/01
Agenda Deadline: 12/5/01
CONTRACT COSTS
Total Dollar Value of Contract: $785,465.00
Budgeted? Yes
Grant: Yes - FAA - 90%
County Match: PFC - 10%
Current Year Portion: -200,000.00
Account Codes: 404-63051-560630-GAKA48
Estimated Ongoing Costs: N/A
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Risk Management
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Peter Horton
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OEC-04-01 15.04 FROM MONROE COUNTY ATTY OFFICE 103052923516
PAGE
1/ i
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Order No. 00/01-22
Re: PSA Agreement, Dated 7-1-96
Resolmion No,
Project Name: Implementation of Noise Insulation PrOQ'ram - (Phase 2 A & E Services)
Description of Services:
(See attached Scope of Services)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete
785
Fee this Service Order
$ 785.465,00
Payment for Services shall be in their entirety as per PSG.
Prepared by:
Recommended by:
~~
l\filford A. Reisert
~~
Date:
11/29/01
Date:
\ L. - f) 3 -0)
Accepr!,: ?t~
Quia. Gar~
J
Approved by:
Date:
11129/01
Date:
APPROVED AS TO
A A' FORM
I '
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REDUCED PHASE 2 SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary to implement the Noise Insulation
Program for up to 25 homes located in the Riviera Shores Neighborhood, south of the
Riviera Canal.
TASK 1
PROJECT MANAGEMENT
The Consultant's Project Manager will perform general project-related management and
coordination with the airport and the FAA. This task includes preparation of monthly
invoices -and progress reports, FAA coordination, project management plan updates,
sub-consultant coordination and agreements, and schedule updates. This task also
includes bi-weekly conference calls with the Consultant Team and related
documentation. The duration of Phase 2 is estimated at 16 months.
The Consultant's Project Manager will attend up to three project management meetings
in Key West to coordinate with the airport staff regarding the project.
.
TASK 2
MAINTAIN PROJECT OFFICE AND PROVIDE
INFORMATION TO THE PUBLIC
The Program Manager will provide one full-time person (the Airport Noise Program
Coordinator) to staff the Project Office for the duration of Phase 2, which is estimated at
16 months. The Airport Noise Program Coordinator will answer inquiries from and
provide information to the public, the media, and the County as appropriate. She will act
as the liaison between the Homeowners and the Consultant Team, and will attend the
bi-monthly meeting of the airport's Ad-Hoc Committee on Noise.
AILProject files, progress reports and construction documents will be maintained on-site,
an...l copies will be distributed to various member of the Consultant Team as appropriate.
Examples of noise insulation materials, such as different window and door assemblies,
will be available for inspection along with photographs of completed work, product
brochures and application forms. The Consultant will meet with Homeowners in the
Project Office to view and discuss the product displays.
The Airport Noise Program Coordinator will mail information directly to all potential
participants in Phase 2 to explain the upcoming participation process and distribute
sample easements and agreements. She will then schedule follow-up visits with each
eligible participant so that the Consultant Team can review the steps to participation,
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explain all the requisite paperwork the Homeowner must fill out in 'order to participate in
the program, secure title and mortgage information, collect architectural data on the,
home, and answer specific Homeowner questions.
The Consultant's Project Manager and the Project Architect will attend up to eight (8) bi-
monthly meetings of the airport's Ad-Hoc Committee on Noise to provide status reports
on the progress of the Noise Insulation Program and other related matters. They will
also partiCipate in and/or conduct other meetings as appropriate (e.g., presentations to
Homeowner's Associations, etc.) to disseminate information about the Noise Insulation
Program and progress in noise mitigation efforts.
TASK 3
UPDATE POLICY AND PROCEDURES MANUAL
The Consultant's Project Manager will update the Policy and Procedures Manual that
describes the step-by-step process for the Key West International Airport Noise
Insulation Program, based on knowledge gained during Phase 1. Revisions to the
Homeowner-Contractor Noise Insulation Contract and Monroe County-Contractor Noise
Insulation Contract will be included in the update. The Project Architect will update the
Architectural Treatment Policies and Procedures developed in Phase 1, based on
knowledge gained during Phase 1. The Consultant's Project Manager will incorporate
the Architectural Treatment Policies and Procedures into the Policy and Procedures
Manual. The Policy and .Procedures Manual will guide the implementation process and
will continue to be modified as the airport and Ad Hoc Committee review the ongoing
development of the program. Copies of the updated manual will be discussed with and
distributed to the airport, Ad-Hoc Committee, BOCC, and FAA, as appropriate. '
Up to 50 copies of the updated Policy and Procedures Manual will be produced and
distributed by the Consultant's Project Manager.
TASK 4
PROVIDE PROPERTY SERVICES
After obtaining necessary information and authorization from the Homeowner, the
Consultant's Project Manager will obtain an Opinion of Title for the property from a local
real estate attorney. If the attorney's Opinion of Title indicates there are any problems
wi!W the title that could affect the recording of the avigation easement, the Consultant
wi;1 notify the Homeowner to determine further action. It will be the Homeowner's
responsibility to resolve any problems identified in the attorney's Opinion of Title.
The Airport Noise Program Coordinator will assist the Homeowner in contacting
Mortgage Lien-holders to obtain their consent to the avigation easement. This
assistance will include providing the Mortgage Lien-holders with information about the
Noise Insulation Program and its benefits and a sample form of Mortgagee Consent.
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(Note: The attorney's fees for providing the Title Opinions are incitided in this task as an
Expense of the Consultant's Project Manager.)
TASK 5
DOCUMENT ARCHITECTURAL, MECHANICAL,
AND ELECTRICAL CONDITIONS
The Project Architect and Mechanical/Electrical Engineer will collect sufficient
architectural, mechanical, and electrical data on each home to document the existing
conditions for proposed treatment recommendation. At this time, general building
metrics, unusual building conditions, and relevant building code conditions will be
documented as a basis for future treatment recommendations and construction
detailing. The Project Architect will photograph and, in conjunction with the
Mechanical/Electrical Engineer, will prepare written documentation of the existing
conditions at each residence. Detailed floor plans will be developed showing the
number .and location of all windows, doors, perimeter penetrations, and potential
treatment areas (e.g., wall, ceiling, attic, soffit, skirting, exposed framing, etc.). Door and
window schedules will elaborate types, sizes, and styles of these elements. The
mechanical and electrical information will indicate the existing HV AC systems
configuration and capacity.
The Consultant Team (including the Project Architect's Project Manager, Assistant
Project Manager, ~rchitectural Technician, the Mechanical Engineer, the Electrical
Engineer, and the Airport Noise Program Coordinator) will conduct on-site visits to
collect data on each of the approXimately 25 homes, over the course of a two-wee~
period. The Consultant's Project Manager will partiCipate in approximately 20% of these
on-site visits.
The Consultant Team will discuss treatment options, technical issues and other noise
insulation measures with the Homeowners at the on-site visits.
TASK 6
PERFORM PRE-MODIFICATION NOISE AUDIT
Immediately following the architectural survey, the Acoustical Engineer will conduct a
pr~odification noise audit of selected homes. Measurements will be used to verify the
netessity for modifications identified during the design process. Pre-modification data
will be compared with post-modification measurements to document the achieved
increase in noise reduction, and as a check on quality control. Pre-modification
measurements will be used to consult with the Consultant Team on treatment protocols.
The number of homes to be measured will be approximately 20% to 25% of the total
number of homes being insulated in Phase 2. The sample will be selected to represent
the range of housing types expected. Usually, each home that is measured before
construction will be measured afterwards as well.
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The Airport Noise Program Coordinator will schedule appointments with the selected
Homeowners, allowing approximately 2% hours per home. The Acoustical Engineer will
conduct one on-site visit to collect data on the selected homes. This visit will be'
approximately four working days in duration, in order to cover approximately 8 homes.
The Consultant's Project Manager will be on-site to observe approximately 20% of the
pre-modification noise audits.
The noise level reduction (NLR) measurements essentially consist of placing a
lOUdspeaker inside each of the rooms that will be measured. The electrical signal of a
pink noise source is fed through the amplification/loudspeaker system and is filtered to
simulate aircraft noise. The technician will measure the average interior sound level
within the room and the sound level directly outside each exterior element (Le., doors,
windows, and walls). An overall NLR will be mathematically computed based on the
measured test data and the acoustical conditions of each room,
TASK 1
DEVELOP CONCEPT PACKET
The Concept Packet documents existing conditions, floor plans and miscellaneous
items that are to be incorporated into the design documents. It also contains the
recommended acoustical treatments to the windows, doors, ceilings, and walls. The
acoustical designs will be aimed at reducing interior noise levels to meet the FAA AlP
Handbook goal of an interior noise level no greater than 45 dB DNL. In addition, the
modifications will be- designed to achieve an average 5-dB improvement. The Project
Architect will develop the noise insulation designs in full compliance with the policies,
standards, and specifications issued by the FAA for AlP projects. The Concept Packet
will include the following information:
· General Requirements,
· Elevation Photographs,
· Special Requirements,
· Structural Description,
· Contractor General Notes,
· Homeowner Requirements,
· Schematic Architectural Plans,
\: · Schematic Mechanical Plans,
_r . Schematic Electrical Plans,
· Product Selection Icons,
· Door and Window Schedules.
The Project Architect will develop and distribute the Concept Packets (for up to 25
homes included in Phase 2) to the Consultant Team for internal review and discussion.
Following internal review and revision as necessary, the Consultant's Project Manager,
the Project Architect's Project Manager, and the Airport Noise Program Coordinator will
meet with the Airport Manager to review the Concept Packets and discuss any
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outstanding issues. Any necessary revisions to the Concept Packets will be completed
prior to presentation to the Homeowners.
TASK 8
PRESENT TREATMENT CONCEPT TO HOMEOWNERS
The Project Architect will review the Concept Packet with each Homeowner, including
all treatment recommendations and product selections such as color, style, and
material. Any changes proposed by the Homeowner will be reviewed by the Consultant
Team prior to approval. Issues arising from Homeowners' refusal of proposed
treatments will be addressed according to Program policies. During this visit, the Airport
Noise Program Coordinator will also review the legal documents with the Homeowner.
The Airport Noise Program Coordinator will schedule appointments with the
Homeowners to present the Concept Packets. These visits will be conducted over the
course of a two-week period covering the approximately 25 homes. The Project
Architectis Project Manager and the Airport Noise Program Coordinator will present the
Concept Packets to the Homeowners. The Consultant's Project Manager will participate
in approximately 20% of the visits.
TASK 9
DEVELOP BID DOCUMENTS
.
The Consultant's Project Manager, Project Architect, and Mechanical/Electrical
Engineer will develop a complete set of construction documents that meet all FAA
requirements and the requirements of the local authorities. The construction documents
will include written specifications that describe the products, suppliers, materials, and
workmanship that are acceptable and which meet the technical requirements of the
project. The construction documents will also include the plans and details referenced
to the specifications sections. The documents will be of sufficient detail to be used for
the formal bid process as well as for the actual construction phase of the work.
Once all of the Homeowners in Phase 2 have signed-up (or declined to participate) the
Project Architect will compile all of the Concept Packets for those properties included in
the bid package.
\-
T~ bid package set will contain at least the following information for each residence:
· Floor plan that shows the existing construction and modifications that shall be
made for each habitable level and the roof plan;
· Door and window schedules that are keyed to identifying marks on the floor
plans and that call out the specific modifications that are required, complete
with elevation drawings of typical doors and windows;
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. HV AC upgrade requirements including ventilation capacity and
electrical capacity; and
. Detailed drawings of special installation techniques required for windows,
doors, and other elements.
The Consultant's Project Manager will provide the general requirements, wage rates,
labor policies, and other legally required contractual documents in accordance with
Monroe County protocols for inclusion in the Project Manual. The Project Architect and
the Mechanical/Electrical Engineer will develop construction documents that meet
applicable requirements, including bid forms, special provisions, technical
specifications, house plans, equipment schedules, and details.
Phase 2 will be one bid packages containing approximately 25 homes.
The Consultant's Project Manager will submit one copy of the Bid Documents to each of
the following agencies for review and comments: the County Attorney and FAA. Any
required revisions to the Bid Documents will be finalized prior to distribution to the
Contractors.
TASK 10 CONDUCT CONTRACTOR PRE-QUALIFICATION AND
REQUEST FOR BIDS
.
The Consultant Team will develop a Contractor Qualification Criteria to be used in
evaluating potential contractors interested in bidding for the construction work
associated with Phase 2 of the Noise Insulation Program. The criteria for review and
scoring may include financial strength, experience in similar work, resume of proposed
superintendent, references, and other pertinent information.
The Consultant's Project Manager will prepare an advertisement briefly describing the
Noise Insulation Program and requesting interested contractors to submit a letter of
interest. The Request for Letters of Interest will be placed in local newspapers, the
Dodge Report, and through Demandstar by Onvia (Demandstar agreement attached).
Contractors who submit a Letter of Interest will be mailed the Contractor Pre-
Qualification Questionnaire to be completed and returned by a stated deadline.
\
T.ne Ad-Hoc Committee will review each firm that submits a completed Contractor Pre-
Qualification Questionnaire by reviewing each against the established criteria. The Ad-
Hoc Committee will determine which Contractors will be allowed to bid on Phase 2.
The Consultant's Project Manager, the Airport Noise Program Coordinator, and up to
three additional representatives of the Consultant Team will attend the Ad-Hoc
Committee meeting in Key West to assist the Committee with review and selection of
qualified Contractors.
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The Consultant's Project Manager will distribute bid documents -fo all Contractors who
are deemed qualified by the Ad-Hoc Committee.
TASK 11 CONDUCT PRE-BID CONFERENCE
The Consultant will hold a mandatory Pre-Bid Conference'prior to the bid openings. This
will provide all pre-qualified contractors the opportunity to ask questions regarding the
project and discuss the site conditions. Any necessary revisions and/or addenda to the
Bid Documents will be prepared, along with responses to questions, and will be
distributed to all bidders in accordance with the procedures described in the Bid
Documents. Bid forms will be simplified as much as possible without compromising the
ability to evaluate the bids received.
The Consultant's Project Manager, the Architect's Project Manager, the
Mechanical/Electrical Engineer's Project Manager. and the Airport Noise Program
Coordinalor will attend the Pre-Bid Conference.
TASK 12 OPEN AND EVALUATE BIDS
The Bids will be opened by the County in accordance with their established procedure.
The County Attom~y will review and certify the Bid process. The County will forward
copies of all bids to the Consultant for review and recommendation for award.
The Consultant's Project Manager and the Project Architect will analyze the bids for
compliance with the Bid Documents and to determine the lowest cost and best-qualified
bidder. The results of the analysis will be tabulated and a recommendation for award of
the contract will be submitted to the County and the FAA. Following FAA concurrence,
the recommendation for award of the contract will be presented to the Monroe County
BDCC.
The Consultant's Project Manager will attend all BDCC meetings dealing with
construction bid award.
T}sK 13 CONDUCT PRE-CONSTRUCTION CONFERENCE
The success of the project depends on the Homeowners being satisfied with the noise
control treatments. Quality workmanship is absolutely essential in this regard. The
proper execution of noise insulation modifications ultimately rests with the building
trades.
The Consultant will conduct and document the Pre-Construction Conference to review
the scope of work and the coordination plan. Administrative procedures and
performance requirements will be reviewed with the contractors. The Consultant will
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acquaint contractor personnel with the detailed requirements of noise insulation design.
The Pre-Construction Conference will cover the fOllowing material: , ,
· Purpose of the project;
· Goals to be achieved;
· Homeowner interaction and sensitivity training;
· Simplified description of noise transmission into bUildings;
· Noise insulation treatments;
· Submittal requirements;
· Scheduling and phasing of trades;
· Level of workmanship;
· Coordination requirements;
· Progress payments;
· Requisitions and change orders;
· Final closeout documentation requirements.
The Consultant's Project Manager, Project Architect, Mechanical Engineer, and the
Airport Noise Program Coordinator will attend the Pre-Construction Conference.
TASK 14 CONDUCT CONTRACTOR WALK-THROUGH
Many tasks occur during the contractor walk through sessions. These include:
· Product Measurements - The contractor and manufacturer representatives, if
present, will measure the window and door openings for ordering and
manufacturing the designated products. (The contract documents note the
nominal dimensions of these products for bid purposes only.) Contractors are
responsible for taking their own measurements for product fabrication.
· Review of Installation Details - The contractor must review the existing
condition of the window and door openings.
\
-~-
· Verification of Homeowner Pre-Work Completion (if applicable) _ The
Consultant will inspect items listed in the contract documents as Homeowner
pre-work for satisfactory resolution. Where necessary, the Consultant will
address these issues with the Homeowner.
· Verification of Finishes, Colors and Styles - The Consultant will verify with the
Homeowner the product selection styles, colors and finishes, the window
grille configuration (if applicable), and the location of the air condensing unit
(if applicable).
· Construction Survey Form -The Consultant will complete the Construction
Survey with the Homeowner. The Construction Survey provides written
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information for the contractor as to any special needs required at the project
site. Such needs include assisting the Homeowner in moving furniture"
storage areas required for items moved, special hours where the house is not
accessible to the contractor.
The Airport Noise Program Coordinator will schedule appointments with the
Homeowners for the Contractor Walk Through. These visits will take approximately 6
working days. The Project Architect, Mechanical Engineer, and the Airport Noise
Program Coordinator will participate in the Contractor Walk-Through. The Consultant's
Project Manager will attend approximately 20% of the Walk- Throughs.
TASK 15 PROVIDE CONSTRUCTION PHASE SERVICES
Throughout the course of construction, the Consultant will provide construction
observation services and conduct daily field inspections to help ensure quality control. If
change orders are necessary, the Consultant's Project Manager will secure the
approval of the airport and the FAA prior to approving any major changes to the
contract. The tasks involved in construction management include the following:
· Review and process all submittals and shop drawings that are required by the
Specifications.
.
· Review materials before they are installed to ensure that they comply with
approved submittals.
· Review work covered by shop drawings to ensure that it complies with
approved shop drawings.
· Conduct daily inspections at each site that is under construction.
· Coordinate with the Contractors to insure all appropriate building permits
have been secured.
· Observe work in progress to verify that it meets the requirements and intent of
\- the Contract Documents.
~
-~-
· Attend, conduct, and document weekly construction progress meetings with
the contractors and subcontractors.
· Notify the General Contractor of any part of the work in progress that does not
conform to approved submittals, Shop drawings, or Contract Documents~
· Consider and evaluate the Contractor's suggestions for modifications to the
Contract Documents.
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· Maintain files and records of all pertinent documents. including submittals.
shop drawings. addenda, minutes of meetings and reports.
· Review applications for payment to ensure that they agree with the work
actually done and materials actually received.
· Prepare punch lists at the appropriate time for each unit, distribute the lists to
the General Contractor for execution, verify that punch list items are
complete, and then certify the General Contractor's final invoice for payment.
The Project Architect will provide a full-time resident construction inspector and daily
reports for up to 11 weeks to perform the tasks described above. It is planned that 11
weeks will be adequate to complete construction activities with a maximum of four new
house starts per week for the duration of Phase 2.
The Airport Noise Program Coordinator will be in the field to monitor Homeowner
satisfaction throughout the construction process. The Consultant's Project Manager.
Project Architect, and Mechanical/Electrical Engineer will make four trips to Key West to
conduct periodic field inspections to maintain quality control in the construction
installations.
TASK 16 PERFORM POST-MODIFICATION NOISE AUDIT
Once construction is substantially complete in a sufficient number of homes. the
Acoustical Engineer will conduct a post-modification noise audit of selected homes. The
post-modification data will be compared with pre-modification measurements to
document the achieved increase in noise reduction, and as a check on quality control.
The Airport Noise Program Coordinator will schedule appointments with the selected
Homeowners, allowing approximately 2~ hours per home. The Acoustical Engineer will
conduct one on-site visit to collect data on the selected homes. This visit will be
approximately four working days in duration, in order to cover approXimately 8 homes.
The Consultant's Project Manager will be on-site to observe approximately 20% of the
pre-modification noise audits.
TJ' noise level reduction (NLR) measurements essentially consist of placing a
loudspeaker inside each of the rooms that will be measured. The electrical signal of a
pink noise source is fed through the amplificationlloudspeaker system and is filtered to
simulate aircraft noise. The technician will measure the average interior sound level
within the room and the sound level directly outside each exterior element (Le.. doors,
windows, and walls). An overall NLR will be mathematically computed based on the
measured test data and the acoustical conditions of each room.
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TASK 17 CONDUCT FINAL INSPECTION
Once the outstanding punch list items are completed, the Project Architect will conduct
a final inspection. The Project Architect will verify that all items identified on the punch
list have been acceptably completed, that all work has been performed in accordance
with the contract plans and specifications, and that the work meets project standards for
workmanship and quality. Once the final inspection has been completed and all work
performed to the reasonable satisfaction of the Homeowner and Consultant, the
Homeowner will be presented with their warranty manuals. The manuals will list the
length of workmanship and product warranties, and the names and telephone numbers
of whom to call should warranty service be required.
The Airport Noise Program Coordinator will schedule the final inspections with the
Homeowners, and attend the final inspections. The Project Architect's Project Manager
and the Mechanical/Electrical Engineer make three trips to Key West to conduct the
final inspections. The Consultant's Project Manager will attend approximately 20% of
the final inspections.
TASK 18 EVALUATE AND CLOSE-OUT PROJECT
The Consultant's .Project Manager will prepare a full technical assessment of
performance and acnievements, including the following:
· The measured noise reduction benefits achieved by the application of the
Noise insulation plan to each of the houses.
· The adequacy of technical specifications.
· The response of Homeowners to pre- and post-modification attitudinal
surveys on interference from aircraft noise.
\.
~
-~-
· Revisions required, if necessary, to the Noise insulation plan and/or the
technical specifications in order to achieve the Project objectives.
· An evaluation of the predicted versus the actual costs for modifications.
· Contract schedule compliance.
· Full cost accounting including Bid cost and Change Order Request
evaluation.
· Necessary FAA closeout documentation forms.
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FP.OM ; Panasonlc FAX SYSTEM
PHONE 1'4:).
Nov. 28 2001 El6: 26PM P2
IKE
INDEPENDENT KOST ESTIMATES
P. O. Box 46681
St. Pete Beach
Florida 33741
(727) 367.2910
November 29,2001
Ms. Beveue Moore
Business Coordinator
Airports Busines.'i Office
3491 S. Roosevelt Boulevard
Key Wcst, Florida 33040
Subject: Key West International Airpon
Consultant Fee Assessment
Dear Ms. Moore:
Per our agreement, attached is my assessment of the consulrant fees for the proposed AIP Project
(Phase 2 Implementation of Noise In~u1ation Program) at Key West International Airpon. This
estimate covers aD tasks whicn are included in the scope of services for this project
The estimated consultant fee for the proposed project is $718.090.
I am also attaching an invoice for $750 for my services.
Please do not hesitate to call should you have any questions regarding my assessment
Thank you for giving me the opponunity to prepare this estimate. If 1 can be of any service in the
future. please let me know.
Sincerely,
\:
_r
1~4L
~s (Ike) A. Cakamis
AiIpon Engineer
Ana_Dts
FROM : Panason I c FA.'; SYSTEM
PI-DlE HJ. :
No\.'. 28 2001 [l6:32P1'1 Pll
INVO~CE 011139
IKARS A. CAKA~NIS
P.O. BOX 46881
8T. PETE BEACH, FL 33741
TO: Ms. Beveue Moore. Business Coordinator I ~
II II
II
I Aiq>on~ RI1~ine~~ OffiN':
I'
,I
3491 S. Roosevelt Boulevard
II Kev West.. Aorida 33040
j'
I' ,I
,I il
DATE i ITEMlDESCRIPTlON AMOUNT Ii
I T II
11/29/01 I Assessment of Consultant fees for the proposed AlP II
I ' Project (Phase 2 Implementation of Noise Insulation $750.00
I Program) at Key W,est International Airpon.
I
j
Social Security No.
I
I 538-30- 7520
\-
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I -~
1
I
Make check payable to 'lears A. C8kamis
F"!OM : Panasoru c FAX SYSTEM
PHJNE NO. :
Nov" 28 2001 06: 27PM P3
November 29.2001
KEY WEST INTERNATIONAL AIRPORT
PHASE 21MPLEMENTATlON OF NOISE INSULATION PROGRM
INDEPENDENT COST ESTIMATE
SUMMARY, OF CONSULTANT FEE ESTIMATE
".
1. Project Management
2. Maintain, Project Office & Provide Information
To The Public
'3. Update Policy & Proceedurres Manual
4. Provide Property Services
5. Document Architectural,' Mechanical & Electrical
.
Condnions
6. ,Perform Pre-Modification Noise Audit
7. Develop Concept Packet
8. Present Treatment Concept to Homeowners
9. Develop Bid Documents
10. Conduct Contractor Pre.Qualification & Request for
Bids
11. Conduct Pre. Bid Conference
12. Op~n & Evaluate Bids
13. Conduct Pre-Construction Conference
14:\_ Conduct Contractor Walk-Through
15.~~ Provide Construction Phase Services
16. Perfonn Post-Modification Noise Audit
17. Conduct Final Inspectiion
18. Evaluate & Case-Out Project
19. Direct Costs
TOTAL
$ 70,120
$ 228,520
$ 11,240
$ 25,300
$ 35,940
$ 8,430
$ 31,320
$ 14,340
$ 32.200
$ 9,360
S 10,700
$ 4,000
$ 4,930
$ 11,240
$ 64,620
$ 8,570
$ 8,260
$ 12,920
$ 129.080
$ 718,090
FROM : Panasor'll c FA.': SYSTEM
PI-DE I<l.
Nov. 28 2001 Bb: 28PM P4
.2.
1. Project Management
H2m .Bg ~
Principal (URS) 32 $ 155 S 4,960
Project Manager 164 130 21 ,320
GIS Specialist 36 80 2,880
Adm. Assistant 40 40 1,600
Prog. Manager (Terrell) 76 135 10,260
Principal (Jones Payne) 24 185 4,440
Proj.ecl.Manager 96 90 8,640
Principal (RCT Eng.) 80 135 10,800
Director (Wyle Lab.) 8 180 , ,440
Project Manger 36 105 3,780
TOTAL $ 70,120
2. Maintain Project Office & Provide Information to Public:
Project Manager (URS) 132 $ 130 $ 17,160
GIS Specialist 32 80 2,560
Adm. Assistant 16 40 640
Prog. Manager (Terrell) 128 135 17,280
Prog. Coordinator 2,680 65 174.200
Project Mgr. (Jones Payne) 176 90 15.840
Project MgT. (Wyle Lab.) 8 105 840
TOTAL $228,520
~
3. _r Update Policy & Procedures Manual
Project Manager (URS) 40 $130 S 5,200
Adm. Assistant 20 40 800
Proj. Mgr.(Jones Peyn_) 32 90 2.880
Asst. Project Manager 20 55 ',' 00
Proj. Manager (Wyle Lab.) 12 105 , .260
TOTAL $ 11,240
FRa1 : Panasor'll c FR.": SYSTEM
PI-OE I<l.
Noo.... 28 200 1 l!l6: 28PM PS
.3 .
4. Provide Property Services
~ Bmi ~
Attorney (properties) 22 houses 850 18,700
Process paperwork 22 houses 300 6,600
TOTAL $ 25,300
5. Document Architectural, Mechanical & Electrical Conditions
Project Manager (URS) 16 $130 $ 2,080
Adm. Assistant 2 40 80
Proj. Mgr. (Jones Payne) 88 90 7,920
ASJ~ Pmiect Manager 88 55 4,840
Technician 88 40 3,520
Prior (RCT Engineering) 8 135 1,080
Mechanical Engineer 80 95 7.600
Electrical Engineer 80 105 8,400
Proj. Manager (Wyle Lab.) 4 105 420
TOTAL $ 35,940
.
6. Perform Pre.Modlflcation Noise Audit
Project Manager (URS) 10 $ 130 $ 1,300
Adm. Assistant 2 40 80
Proj. Manager (Wyle Lab.) 10 105 1,050
Engineer 36 80 . 2,880
Technician 48 65 3,120
TOTAL $ 8,430
7, Develop Concept Packet
\- Project Manager (URS) 24 $130 $3,120
_- Adm. Assistant 4 40 160
}, Proj. Mgr. (Jones Payne) 4.0 90 3,600
Asst Project Manager 60 55 3,300
Technician 80 40 3,200
Principal (RCT Eng.) 24 135 3.240
MechBnical Engineer 40 95 3,800
Electrical Engineer 40 105 1.200
CADD Technician 80 60 4.800
Proj.Manager (Wyle Lab) 12 105 1.250
Engineer 8 80 640
TOTAL $ 31,320
FRa1 : Panasonl c FAX SYSTEM
PI-OlE ~l).
Noo.... 28 2001 06: 29PM P6
-4 -
8. Prllent Treatment Concept to Homeowners
Hm Ham rdIt
Project Manager (URS) 20 $ 130 S 2,600
Adm. Assistant 2 40 80
Proj. Mgr. (Jones Payne) 92 90 8,280
Ass!. Project Manager 8 55 440
Technician 8 40 320
Principal (RCT Eng.) 4 135 540
Mechanical Engimeer 8 95 760
Electrical Engineer 8 105 840
CADD Technician 8 60 480
TOTAL $ 14,340
9. Develop Bid Documents
Project Manager (URS! · 16 S 130 $ 2,080
Adm. Assistant 24 40 960
Proj. Mgr. (Jones Payne) 40 90 3,600
Ass!. Proj. Manager 120 55 6,600
Technician 160 40 6,400
Principal (RCT Eng.) 16 135 2,160
Mechanical Engineer 40 95 3,800
Electrical Engineer 40 105 4,200
CADD Technician 40 60 2.400
TOTAL $ 32,200
't-
1 OJ~ Conduct Contractor Pre-Qualification and Request for Bids
Project Uanager fURS) 24 S 130 $ 3,120
Adm. Asaiatant 12 40 480
Principal (James Payne) 16 180 2.880
Project Manager 20 90 1,800
Principal (RCT Eng.) 4 135 540
Principal (Terrell) 4 135 540
TOTAL $ 9.360
FRa1 : Panasorll C FA.'; S),STE~l
PI-OlE t-().
Noo..'. 28 2001 06:30PM P7
.5 -
11. Conduct Pre.Bld Conference
J:W:i Bali ~
Project Manager (URS) 16 $ 130 S 2,080
Adm. Assistant 8 40 320
Pro. Mgr.(James Payne) 24 90 2,160
Assl Proj Manager 16 55 880
Technician 4 40 160
Principal (RCT Eng.) 20 135 2,700
Mechanical Engineer 12 95 1. 140
Bectric.al Engineer 12 105 , .260
TOTAL $ 10,700
12. Opan and Evaluate Bids
Project Manager (URS) 20 S 130 $ 2.600
Adm. Assistant 4 40 160
Proj. Mgr. (James Payne) 12 90 1,080
Technician 4 40 160
TOTAL S 4,000
13. Conduct Pre.Construction Conference
Project Manager (URS) 14 $ 130 $ 1,820
Adm. Assistant 4 40 160
Proj. Mgr. (Jones Payne) 18 90 1,620
Mechanical Engineer 14 95 1,330
\: TOTAL $ 4,930
-~-
14. Conduct Contractor Walk. Through
Project MaNlger (URS) 12 $ 130 $ , .560
Adm. AAistant 2 40 80
Proj. Mgr. (Jones Payne) 56 90 5.040
Mechanical Engin..r 48 95 4.560
TOTAL $ 11.240
FRCl'I : Panascnl c FAX SYSTEM
P!-IN: I<l.
Nov. 2B 2001 a:.;:B'M P8
.6 .
15. Provide Construction Phaee Services
J:fwa'1 BItt r.
Project Manager (URS) 52 $ 130 $ 6,760
Adm. Assistant 8 40 320
Proj. Mgr. (Jones Payne) 108 90 9,720
Assl Project Manager 28 55 1,540
Construction Inspector 440 70 30,800
Principal (Rcn 8 135 1,080
Mechanical Engineer 72 95 6,840
Electrical Engineer 72 105 7,560
TOTAL $ 64,620
16. Perform Post.Modlflcation Noile Audit
Project Manager (URS) 12 S 130 $ 1,560
Acin. Assislant '2 40 80
Proj. Mgr. (Wyle Lab.) . 10 105 1,050
Engineer 32 80 2,560
Technician 40 65 2,600
TOTAL S 8,570
17. Conduct Final Inspection
Project Manager (URS) 12 $ 130 $ 1,580
Adm. Assistant 2 40 80
Proj. Mgr. (Jones Payne) 72 90 6,480
____ Proj. Mgr. (RCT Eng.) 4 135 540
\Mechanical Engineer 48 95 4,560
-~ - Electrical Engineer 48 105 5.040
TOTAL S 18,280
Welcome to DemandStar by Onvia! We operate a ptoprictary Internet-based procurement system called
UDcmandStar" through wbich we provide Internet, fax and information services to network members.
This Agreement descnbes our mutual responsibilities.
DEMANDSTAR BY ONVIA
AGENCY MEMB~RSBIP AGREEMENT
WE agree:
1. To allow your Agency to use the DcmandStar System at no Charge.
2. To automatically notify appropriate member Suppliers of Formal Bid Opportunities via email or fax.
3. To nodfy and _tc your A&ency's IIlClllbership in Onvi.'s ~Iar _Ie to both your,
=1 Sllpplien ODd our Sllppli... tommunily. ;
4. To post your Agency's F_ Bid documenlS online if provided to us i. '..q".ble eleClronic '"
format._.
5. To provide Fonnal Bid document duplication and distribution sc:rvices upon Supplier request
6. To provide your Agency's website with links to: (a) allow anyone to view Formal Bid
announcements posted to DemandStar by your agency at no charge; (b) allow Formal Bid
specifications to be downloaded (for a fee); and (c) allow Suppliers to register with DemandSr.ar.
7. To provide customer support to your Agency and Suppliers.
YOU agree:
1. To provide Onvia with a letter announcing YOUT membership in the DemandSrar network: and an
electronic mailing list of your cunent Suppliers.
2. To 10& 100% of your Fonnai Bids through On via 's DcmandStar network (this ensures that registered
Suppliers are notified of every Fonnal Bid OpportUnity from your Agency).
3. To enter Plan-holder information into Onvia's DemandStar System for any Suppliers who obtain
Formal Bid docUll1ents through a source othtr than DemandSrar (this ensures ttmt we can deliver
addenda to all Plan-holders ",:hich reduces the Ji1c.elihood of protests at bid opening time).
,
..
~.
Membership term:
Your mcmberslUp win begin upon execution of this Agreement and will continue until either party
provides thiny (30) days written notice to the other party.
AgCncy:.1:h,v~E ~NlY
Onvia.com. Inc.
1200 South Pine Island:;:t7
PlanUtion,2t?;!~
SIgnature: .
F 12A~
IE n (I>f"NT+&..v&'RIfc....I1Dte..
"'0 I
Address: SID 0 C."Jc, ~-. J
1(& cs.J Ii. 4 Z.. County: Nt......,
Nam\-
C
Title-:
Date:
Yer. 5.0 - T1
DEFINITIONS USED IN TinS AGREEMENT.
..
"Agency" - means lite ~ovemmcnt31 entity, agency or other orpniution that entered into this
Agreement with Onvia.com. Inc.
"Agreement" - means the DemandStal' by Onvia Asrencv Member$hin A,lrreen1ent.
"Formal Bid" - means a bid and associated addenda dJat requires public notification. This can
incJude requests for proposals (RFPs), fonnaJ contracts, and annual buys, but does not include a
request for quo cation that does not require public notification.
"Onvia." "we," or "our" - means OnvilLCom, Inc.
"Plan-holder" - means a Supplier who has received the specifications for a Formal Bid.
t
"Supplicr" - means any provider of goods or services.
''DemandStar System", "DcnwuiSw", or "System" - means the web-based software and services
provided by Onvia for posting and broadcasting ofFonnaJ Bids, access to broadcast and Plan-holder
reports, and standard-level acccss to our bid libruy.
"You" or lIyour" - means lite Agency.
I. UCENSE. For the term of this Agrc~menl, Onvia grants Agency, free of charge, a non-<xclusive
and non-transferable license to use Onvia's DemandSw System as referenced herein. ...
2. OWNERSBlP. Ownership and all iDtc:llectuaJ property rights in the System 8Dd in all ideas,
processes and works of authorship created in whole or in pan during the term of this Agreement by
Onvia belong exclusively to Onvia. The Agency acknowledges such ownership and intellcctual
propeny rights in Onvia, acknowledges that any such work is not a work made b3{ Onvia for hire, and
agrees that the Agency will not assert any actions to the contrary. ,_
3. SUPPLIER INFORMATION. The Supplier infonDation provided by the Agency will be used for
notification purposes, and will be rel\uned to Agency in its original form. Infonnation provided to
Onvia's DemandStar' network by Suppliers is considered confidential and proprier:uy to Onvia;
however, upon request, Onvia will provide to Agency an Up-to-date list of Plan-holders for all bids
submitted by Acency through Onvia's DemandStar network.
4. PUBUC RECORDS REQUESTS. If required by law, and upon Written request, Onvia will
provide, in electronic or hard copy fonnat. a copy of the original Supplier information updated with
the Jist of Plan-holders for all bids Submitted by Agency bough Onvia's DemandStal' network.
Onvia may assess a fee for tbis service as provided for by law.
S. WARRANTY. The Services provi~ by Onvia hereunder shall be performed in a professional and
worbnanlilc.e manner and shall substantially conform to the description of Services set fanh herein.
TIlE PR.ODUCTS AND SERVICES ARE PROVIDED "FREE OF CHARGE TO AGENCY" AND
ilmREFORE, EXCEPT AS PROVIDED IN nus PARAGRAPH, ON AN "AS IS" BASIS,
Wrmour WARRANTY OF ANY KIND, INCLUDING TITLE. FREE OF DEFECTS,
MERCHANTABLE, OR FIT FOR A PARTICULAR PURPOSE.
Ye,-. S.O - 1'2
Page 2 III j
(). ~UYf'LEMENTAL SUPPLIERS. In the eVent that the Agency wishes Onvia to notify non-
registered Suppliers of FonnaJ Bids, the Agency may enter a limited list of supplemental Supplim
' into the System. No single: Supplier will be notified more than 3 times if they are not reJistered with
Onvia.
7. DOCUMENT FULli'ILLl\t.ENr SERVICES. The Agency may choose.to have Onvia provide
docwnent fulfillment services for printing, shipping, and handling of Fonnal Bids, addenda and
reJared documents on a case-by-case b:1sis. Onvia will charge the recipients for the services unless
the Agency elects to pay for the services.
8. LLWTATION OF UABIL1TY. In no event, including but not limited to performanct or non-
performance by Onvia, shall Onvia be liable to Agency for any amount in excess of $20,000. To the
maximwn extent pennitted by law. in no eVeJ\t shaJJ Onvia be liable for indirect, special, incidental,
or consequcotial damaccs, inCludina, wi thOU. t limitation, loss of profits, loss of good win, work 31'"
sloppases. camp- failure or malfimclion or inlcnuption of business, whetlx:r sueh _... are_~
alleged in ton, contraCt, indemnity, or otherwlse, even ifOnvia has been apprised ofthc possibility 01\
such d3maaes. .
9. GOVERNING LAW. The laws of the State of F-oR..l J)~ shall govern this
Agreement.
10. AcrS OF GOD AND OTHER EVEl';"TS. Onvia is not responsible for disJuption of Services or
non-use of Products due to cirCumstances beyond its control including. but not limited to: tire,
floods, war, civil unrest, severe wcatJwr, disruption of electricity or phone service and/or Internet..
access, or any other unforeseen event arcircumstance.
11. NOnCES. All notices under this Agreement shall be in writing and sent by registered or ccnified
mail, postage prepaid, addressed to the pany for which it is intended at the address set forth on the
first page of this Agreement or to such other address as either party shall from time to time indicate
in writing. Any such notice: to be deemed to be effective upon receipt or five (5) days from the date
of the mailina, whichever occurs first.' .
12. ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement of the panics and
supersedes any prior wrinen or oral understandings or agreements.
~
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y~. 5.0 - 12
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