Item C32
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 12/19/01
12/20/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Joint Participation Agreement, Supplement # 1, with the Florida Department of
Transportation for Monroe County Planning Studies.
ITEM BACKGROUND: Supplement # 1 adds $350,000.00 in FDOT funds. This agreement pays for 50% of costs incurred
for Planning Studies for the Airports.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement for Planning Studies, dated 6/4/01.
CONTRACT/AGREEMENT CHANGES: Adds $350,000.00 in FDOT funding.
STAFF RECOMMENDATION: Approval
TOTAL COST: $700,000.00 - Supplement # 1
BUDGETED: yes
COST TO AIRPORT: $350,000.00
COST TO PASSENGER FACILITY CHARGE: none
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHNEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~+t
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
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.
DISPOSITION:
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APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: Execution
Expiration Date: 12/31/03
Contract Purpose/Description: Joint Participation Agreement for Planning Studies. Supplement No. 1 provides
an additional $350,000 in FDOT funds.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 12/19/01
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 12/5/01
CONTRACT COSTS
Total Dollar Value of Contract: 1,000,000.00
Budgeted? Yes
Grant: FDOT
County Match: Airport Operating
Estimated Ongoing Costs:
(not included in dollar value above)
Date In
Airport Manager '2. /4 /01
Risk Management 1.L!.~ b /Q,L
O.M.B./Purchasing lLt~ / ot
County Attorney -1-1_
Comments:
Current Year Portion: $80,000.00 (est.)
Account Codes: 403-63529-530-490-GAMD26
404-63053-530-490- GAKD50
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
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STATE OF FLORIDA DEPARTMeNT OF TRANsPoRTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
FORM 725-030007
PUBlIC TRANSP ADMIN. 07100
"-oe 1 014
.
FINANCIAL PROJECT NO.:
25426919401
Contract No.: AK043
Fund: nS
Function: 637
FLAIR Approp.: 088719
FLAIR Obj.: 750004
Org. Code: 55062020628
Vendor No.: F596000749053
Catalog of State Financial Assistance Number: 55004
Federal No.:
Catalog of Federal Domestic Assistance Number:
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA, 33040
hereinafter referred to as Agency.
WITNESSETH:
~HEREAS, the Department and the Agency heretofore on the 4th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment HAn appended
hereto; and
of June
2001
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $500,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: =F"'e1'feiect description -is--c!mendett
The project description remains the same:
Monroe County Planning Studies.
....
FOAM 725-030-07
PUBLIC TRANSP ADMIN. 07100
Page 2 Of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 700,000.00
bringing the revised total cost of the project to $ 1,000,000.00
Paragraph 4.00 of said Agreement is increased by $ 350,000.00
bringing the Department's revised total cost of the project to $ 500,000.00
3.00 Amended Exhibits:
"
Exhibit(s) "A"
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
...
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FORltt 72W>>07
I'U8LIC TftNfSI' AOMIN - 07Il1O
..... 3aU
Financial Project No. 25426919401
Contract No. AK043
Agreement Date
Except as hereby modified. amended or changed, all other terms of said Agreement dated June 4th. 2001
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed. the day and year first
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENC~M8RANCE FORM)
NAME
~2Qa
LEGAL REVIEW
DePARTMENT OF TRANSPORTATION
TITLE
OEPARTMENT OF TRANSPORTATION
_n1r~rrnr nf P1~nn;ng ~ Prngr~m~, niqr VT
TITLE
8
FORM 725-030.07
PUBlIC 1'RANSP ADMIN. 07100
Pagu 014
Financial Project No. 25426919401
Contract No. AK043
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA, 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for costchange):
The Agency requested additional funding for Planning Studies based on current and future needs for Key West
International Airport and Marathon.
I.
Project Cost:
As Approved
As Amended
Net Change
$300,000.00
$1,000,000.00
$700,000.00
Total Project Cost
$300,000.00
$1,000,000.00
$700,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $150,000.00 $500,000.00 $350,000.00
Agency: $150,000.00 $500,000.00 $350,000.00
Other:
Total Project Cost $300,000.00 $1,000,000.00 $700,000.00
Comments:
....
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-
01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
RUSH (Needed by -1-1_ (date))
Reason for RUSH:
Advertise (Letting Date) _ Termination/Cert of Comp
- Award _ LOA _X_ Supplemental_ Renewal_ Correction
- New _ Addition _ Court Order _ Overrun
Supplemental No. 1
Contract # AK043_ Contract Type _AG_ Method of Procurement _G_
Vendor Name Monroe County Vendor 10 _F596000749053
Has Written/Verbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds $350,000. Local Funds_$350,000._
Beginning date of this Agmt: 10/19/01 (Must be after fund appr~val)
Endirig date of this Agmt: 12/31/03~(Estimate if necessary) ,
Execution date of this Agmt: OO/OO/OO(Only on orIginal agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
******************************************************************
Brief Description of Work/Comments:
Monroe County Planning Studies
RECIPIENT "C" CSFA NO. 55004
*********.********************************************.***********
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
- -",-==
55062020628 *PT* 750004* $350,000. *25426919402 * *637
(01/02) OS
-----------------------------------------------------------------
TOTAL AMOUNT *$350,000.00
-------------------------
Originator:_ANDREA CHAO-GARCIA_ DATE SENT:_10/19/01 PH/SC:_452-5912
E-mail USERID(s)
...*********************************.*.***************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
***...********************..**************************************
BUDGET ENTITY 55100300 CATEGORY _088719-02
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR _ DATE CHECKED
CI S01_ 6S LINE 0002
FUNDS APPROVED BY' - C B SMITH
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 10/22/2001_
*******************************************************..**..*.***
...