Item C33
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 12/19/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Joint Participation Agreement, Supplement # 1, with Florida Department of
Transportation, to provide funding for the Sheriffs Apron and Hangar Project at the Florida Keys Marathon Airport.
ITEM BACKGROUND: The Supplement adds FDOT funds in the amount of $145,000.00 for design and construction of
the Sheriffs Apron. The Apron is funded 50% by FDOT, and 50% by PFC Revenue. The Sheriffs Hangar will be funded
50% by FDOT, and 50% by the Sheriff.
PREVIOUS RELEVANT BOCC ACTION: Approval of FDOT Joint Participation Agreement, dated April 19, 2001.
CONTRACT/AGREEMENT CHANGES: Revises scope of work to include design and construction of the Sheriff's Apron.
Adds FDOT funds in the amount of $145,000.00.
STAFF RECOMMENDATION: Approval
, TOTAL COST: 1,290,000.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE: $145,000.00
COST TO COUNTY: None
REVENUE PRODUCING: Yes
AMOUNT PER MONTHIYEAR: Unknown at this time
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
MARATHONAIRPORTDIRECTORAPPROVAL-IfleA-.~ Coole ~
Theresa Cook
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
/- C-<.~L~
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 4/19/01
Expiration Date: 12/31/03
Contract Purpose/Description: Supplement No.1, Design/Construction of Sheriffs Hangar and Apron at the
Marathon Airport. Supplement No. 1 adds funding, and revises project description to include the apron design
and construction.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 12/19/01
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 12/5/01
Total Dollar Value of Contract: 1,290,000.00
Budgeted? Yes
Grant: Yes - FOOT
County ~atch: PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: - 400,000.00
Account Codes: 403-63526-560630-GAMP23
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Airport Manager --! --!_
Risk Management /Lf.:?<c/.Q1
O.M.B.lPurchasing lLf1kt~
County Attorney --!~_
Comments:
Changes
Needed
Yes No
Reviewer
Date Out
( ) ( )
( ) ('/
( ) (~
( ) ( )
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THeA,f,r:A Coal; . I~_!'j~
') There Cook
Ct. i/vCk. K..~' ~<";<b/of
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Rob Wolfe
~'1l..
STATE OF FlORIDA DEPARTMENT OF Tl'lANSPORrATION
PUBLIC TRANSPORTAnON
SUPPLEMENTAL JOINT PARnCIPAnON AGREEMENT
Number 1
FORM 72S-03C).o7
PU8UC TRANSP ADMIN. 07100
Page 1 of 4
FINANCIAL PROJECT NO.:
41077919401
Contract No.: AJ815
Fund: DDR
FLAIR Approp.: 088719
FLAIR Obj.: 750004
Org. Code: 55062020628
Vendor No.: F596000749053
Catalog ot State Financial Assistance Number: 55004
Function: 637
Federal No.:
Catalog ot Federal Domestic Assistance Number:
-
THIS AGREEMENT, made and entered into this
day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S.ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 19th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "AN appended
hereto; and
of April
2001
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $645,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
....
FORM~
PUBlIC TRANSP ADMIN . 07100
Page 2 Of4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 290,000.00
bringing the revised total cost of the project to $ 1,290,000.00
Paragraph 4.00 of said Agreement is increased by $ 145,000.00
bringing the Department's revised total cost of the project to $ 645,000.00
3.00 Amended Exhibits:
Exhibit(s) "A"
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
....
~, '"
I<ORU~
PUBUC TRANSP ADW\I. 0711111
.... 301_
Financial projec~ No.
Contract No. AJ815
Agreement Date
410n9194Q1
Except as hereby modified. amended or changed, all other terms of said Agreement dated APrj!J~~h!_?OO1
and any subsequent supplements Shall remain in full force and effect.
IN WITNESS WHEREOF. the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FOAM)
C~_/2 ~
NAME
LEGAl. REView
DEPARTMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
Dir~cro~ of P1~nn;ng ~ PrngramQ, n;~r VI
TITLE
FORM 725-030-07
PUBlIC TRANSP ADMIN. 07100
P8ge4 of 4
Financial Project No. 410n919401
Contract No. AJ815
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S.ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
DESIGN/CONSTRUCTION OF SHERIFF'S HANGAR AND APRON AT MARATHON AIRPORT.
I.
Project Cost:
As Approved
As Amended
Net Change
$1,000,000.00
$1 ,290,000.00
$290,000.00
Total Project Cost
$1,000,000.00
$1,290,000.00
$290,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $500,000.00 $645,000.00 $145,000.00
Agency: $500,000.00 $645,000.00 $145,000.00
Other:
Total Project Cost $1,000,000.00 $1,290,000.00 $290,000.00
Comments:
...
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-fiN ADMIN 09/99
RUSH (Needed by -1-1_ (date))
Reason for RUSH:
Advertise (Letting Date) _ Termination/Cert of Comp
= Award _ LOA _X_ Supplemental_ Renewal _ Correction
New Addition Court Order Overrun
- - Supplemental No.1 -
Contract # _AJ815_ Contract Type _AG_ Method of Procurement _G_
Vendor Name Monroe County Vendor 10 F596000749053
Has Written/Verbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds 145.000.00 Local Funds 145.000.00
Beginning date of this Agmt: 10/19/01 (Must be after fund approval)
Ending date of this Agmt: 12/31/03 (Estimate if necessary)
Execution date of this Agmt: OO/OO/OO(Only on original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
*****************************************************.************
Brief Description of Work/Comments: Design and Construction of Sheriff's
Hangar and Apron.
RECIPIENT "C" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
- -
--
55062020628 *PT* 750004* $ 145,000.00 * 41077919401 *637
(01/02) DDR
------------------------------------------------------------------
-----------------------------------------------------------------
TOTAL AMOUNT * $145.000.00
------
Originator:_ANDREA CHAO-GARCIA_ DATE SENT:_10/19/01 PH/SC:_ 452-5912
E-mail USERID(s)
******************************************************************
.*.**********************************.***************************.
TO BE COMPLETED BY OFFICE OF COMPTROLLER
BUDGET ENTITY _55100300
02
WORK PROGRAM VERIFICATION
ALLOTMENT
CI S01_6S L1NE_0002
FUNDS APPROVED BY C B SMITH
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _10/2212001_
*******.*********************************************.*.**....****
CATEGORY _088719-
OK
YEAR _ DATE CHECKED
-