Item C41
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 12/19/01
12/20/01
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Florida Department of Transportation Joint Participation Agreement, Supplement
No.3, for the Commercial Apron Project at the Key West International Airport.
ITEM BACKGROUND: This Supplement provides an additional $65,000.00 in 50% FDOT funding for the Commercial
Apron Project. The several phases of this project are funded by the Federal Aviation Administration, Florida Department of
Transportation, and Passenger Facility Charge Revenue. Participation percentages for FAA, FDOT and PFC's, depended
on scope of work completed in each phase
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation Agreement dated 1/8/98, Supplement No.1,
dated 9/2/98, and Supplement # 2 dated 8/14/01.
CONTRACT/AGREEMENT CHANGES: Adds $65,000.00 in 50% FDOT funds for the Commercial Apron Project.
STAFF RECOMMENDATION: Approval
TOTAL COST: $1,564,084.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $715,442.00
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
DISPOSITION:
AGENDA ITEM #
/-cw
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 1/8/98
Expiration Date: 12/31/01
Contract Purpose/Description: Supplement No.3, Commercial Apron project at the Key West Airport.
Supplement NO.3 adds $65,000.00 in FOOT funds.
Contract Manager: Bevette Moore
(name)
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
for BOCC meeting on: 12/19/01
Agenda Deadline: 12/5/01
CONTRACT COSTS
Total Dollar Value of Contract: 1,564,084.00
Budgeted? Yes
Grant: Yes - FOOT
County Match: PFC Revenue
Current Year Portion: 65,000.00
Account Codes: 404-63042-560-630-GAKA39
Estimated Ongoing Costs: N/A
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Airport Manager
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Risk Management
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Comments:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 3
FORM 725-030.07
PUBUC TRANsP ADMIN. 07100
Page 10/4
FINANCIAL PROJECT NO.:
25437019401
Fund:
DS
FLAIR Approp.: 088719
FLAIR Obj.: 750004
Org.Code: 55062020628
Federal No.: 3-12-0037-1399 Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: 20-106 Catalog of State Financial Assistance Number: 55004
Contract No.: AF373
Function: 637
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 8th of January
entered "into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
1998
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $715,442.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreemer.lt is to be amended
and supplemented as follows:
1.00 Project Description: -1~ejeet-eeseriJ*ieFHs-~
The project description remains the same:
COMMERCIAL AIRCRAFT APRON OVERLAY AND PART OF THE HI-MAST LIGHTING AT KEY WEST
INTERNATIONAL AIRPORT.
-
FORM 725-030-07
PUBLIC TRANSP ADMIN. 07100
Page 2 01 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 168,406.00
bringing the revised total cost of the project to $ 1,564,084.00
Paragraph 4.00 of said Agreement is increased by $ 65,000.00
bringing the Department's revised total cost of the project to $ 715,442.00
3.00 Amended Exhibits:
Exhibit(s) "A"
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
-
., ~
FOAM Ja.G>>.07
PlJll.IC TRAHSP ADMIN. 07100
PAllO hI.
Financial Project No. 25437019401
Contract No. . AF373
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated ,
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE A IT ACHED ENCUMBRANCE FORM)
-_.~~
NAME
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
TITLE
DEPARTMENT OF TRANSPORTATION
Director of Pl~nning & Programs1Dist. VI
TITLE
FORM 725-030-07
PUBLIC TRANSP ADMIN. 07100
paVU 014
Rnancial Project No. 25437019401
Contract No. AF373
Agreement Date
ATTACHMENT "An
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
ADDITIONAL COSTS INCURRED THROUGH CHANGE ORDERS.
I.
Project Cost:
As Approved
As Amended
Net Change
$1.395,678.00
$1,564.084.00
$168,406.00
Total Project Cost
$1,395,678.00
$1,564,084.00
$168,406.00
II. Fund Participation: As Approved As Amended Net Change
Department: $650,442.00 $715,442.00 $65.000.00
Agency: $650,442.00 $715,442.00 $65,000.00
FAA $94,794.00 $133,200.00 $38,406.00
Total Project Cost $1,395,678.00 $1,564,084.00 $168,406.00
Comments:
With Federal Participation
Federal: (FAA) 90% $133,200.00 Agency: 5% $7,400.00 Department: 5% $7,400.00= $148.000.00
Without Federal Participation
Agenc~: 50% $708,042.00 Department: 50% $708,042.00 = $1,416,084.00
-
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
---------
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==-- =~
- --
--
RUSH (Needed by -.1-.1_ (date))
Reason for RUSH :
Advertise (Letting Date) _ T ermination/Cert of Comp
= Award _ LOA _X_ Supplemental _ Renewal _ Correction
New Addition Court Order Overrun
- - - -
Supplemental No.3
Contract # AF373 Contract Type _AG_ Method of Procurement _G_
Vendor Name Monroe County Vendor 10 F596000749053
Has WrittenNerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds 65.000.00 Local Funds 65.000.00
Beginning date of this Agmt: 10/19/01 (Must be after fund approval)
Ending date of this Agmt: 12/31/01 (Estimate if necessary)
Execution date of this Agmt: OO/OO/OO(Only on original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
*~***********************************************.****************
Brief Description of Work/Comments:
Commercial Aircraft Apron Overlay and Part of the Hi-Mast lighting at KWI.
RECIPIENT "C" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
55062020628 *PT* 750004* $_65,000.00
(01/02) OS
==========================-
* 25437019401 *637
------------------------------------------------------------------
-----------------------------------------------------------------
-----------------------------------------------------------------
TOTAL AMOUNT * $65,000.00
Originator: ANDREA CHAO-GARCIA_ DATE SENT:_10/19/01 PH/SC:_ 452-5912
E-mail USERID(s)
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY _55100300
WORK PROGRAM VERIFICATION
ALLOTMENT
CI S03 6S LINE _0002
FUNDS APPROVED BY C B SMITH
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
CATEGORY _088719-02
OK
YEAR _ DATE CHECKED
******************************************************************
DATE: _10/22/2001_
....