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Item L12 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY TIME CERTAIN Meeting Date: February 13,2002 Division: District 1 Bulk Item: Yes No Department: Commissioner Dixie M. Spehar AGENDA ITEM WORDING: Presentation and action on the recommendations from the Human Services Review Committee (HSRC). ITEM BACKGROUND: At the special meeting of the BOCC July 31, 2001, the Commission voted to establish a committee which was "charged with identifying a core group of non-profit organizations to be funded by the BOCC and establish criteria to qualify for funding." This committee has met several times, and has categorized services into three groups, listed criteria for funding in each group, and established percentage guidelines to assist the Human Services Advisory Board (HSAB) in making its funding recommendations PREVIOUS REVELANT BOCC ACTION: At the BOCC meeting on January 16, 2002, the Commission tabled any decision based on the presentation ofthe Human Services Review Committee (HSRC). It was decided that the HSRC would meet a final time on February 11,2002, and bring the Committee's final recommendations to the February BOCC meeting. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes No COST TO COUNTY: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing _ Risk Management_ DIVISION DIRECTOR APPROVAL: Jj ~ )no \. k:/;~ (Commissioner Dixie M. Spehar) DOCUMENTATION: Included To Follow X Not Required_ AGENDA ITEM # / ~a..Z..... DISPOSITION: Revised 2/27/01 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY ~. 1/ TIME CERTAIN Meeting Date: February 13, 2002 Division: District 1 Bulk Item: Yes No Department: Commissioner Dixie M. Spehar AGENDA ITEM WORDING: Presentation and action on the recommendations from the Human Services Review Committee (HSRC). ITEM BACKGROUND: At the special meeting of the BOCC July 31, 2001, the Commission voted to establish a committee which was "charged with identifying a core group of non-profit organizations to be funded by the BOCC and establish criteria to qualify for funding." This committee has met several times, and has categorized services into three groups, listed criteria for funding in each group, and established percentage guidelines to assist the Human Services Advisory Board (HSAB) in making its funding recommendations PREVIOUS REVELANT BOCC ACTION: At the BOCC meeting on January 16, 2002, the Commission tabled any decision based on the presentation of the Human Services Review Committee (HSRC). It was decided that the HSRC would meet a final time on February 11,2002, and bring the Committee's final recommendations to the February BOCC meeting. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: BUDGETED: Yes No COST TO COUNTY: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year DOCUMENT A TION: Included To Follow X ~ ,t APPROVED BY: County Atty OMB/Purchasing _ Risk Management_ DIVISION DIRECTOR APPROVAL: h (Commissioner Dixie M. Spehar) DISPOSITION: AGENDA IT Revised 2/27/01 HUMAN SERVICES REVIEW COMMITTEE RECOMMENDA TIONS At the special meeting of the Board of County Commissioners July 31, 200 I, the Commission voted to establish a committee which was "charged with identifying a core group of non-profit organizations to be funded by the BOCC and establish criteria to qualify for funding." Members of the committee were: Commissioner Dixie Spehar, Monroe County Health Department Director Jake Rutherford, Rural Health Network Healthy Kids Director Keith Douglass, Wesley House Executive Director Joseph Barker, Human Services Advisory Board Chairperson Alexsandra Leto, and Guidance Clinic of the Middle Keys Associate Director Debbie Barsell. This committee has met severa] times, and has categorized services into three groups, listed criteria for funding in each group, and established percentage guidelines to assist the Human Services Advisory Board (HSAB) in making its funding recommendations. The recommendations of the Human Services Review Committee are as follows: . The overall human service funding of the BOCC was considered. Funding required by law, such as Baker Act services, will remain directly funded by the BOCC, as will funding for cultural programs. Menta] health services, medical services, and recreational services, formerly funded directly by the BOCC as part of the non-governmental, human and social services budget process, will now apply to the HSAB. . The HSRC recommends the establishment of a basic human services plan to assist and identify the needs and allocate resources to purchase in a request for purchase (RFP) process for multi-year funding and service to ensure appropriations, consistency and efficiency. This plan should be a comprehensive plan to identify the human and social needs of Monroe County. . The FY02 funding for agencies now recommended to apply to the Human Services Advisory Board totals $],288,852.00. This will be an increase in both the amount and the number of agencies applying to the HSAB, but not an overall increase in total funding. The amount of funding and the number of agencies for subsequent years may vary. · The three groups are medical services (physical, mental and behavioral care services), core services (non-medical but basic essential human needs services), and quality of life improvement services (services to improve the quality of life for any individual &r community). A listing of these groups and the criteria for each are attached. · As guidelines for the Human Services Advisory Board to consider in making its funding recommendations, medical services would receive 65%, core services 30%, and quality of life improvement services 5% of total funding. The actual recommendations of the Human Services Advisory Board may vary from these guidelines at the discretion of the HSAB. The accompanying spreadsheet shows the three groups of services and the FY02 totals and percentages of each. An illustrated sample is attached. · With'the recommended decrease in the percentage share of funding for the quality of life group of services, the Committee agreed to request that the Sheriff's Shared Asset Forfeiture Fund Advisory Board increase funding in this area accordingly as well as from the United Way. Committee member Keith Douglass addressed the Shared Asset Forfeiture Fund Advisory Board at its January meeting, and they indicated their willingness to collaborate in appropriating funds to social services agencies. HUMAN SERVICES REVIEW COMMITTEE RECOMMENDA nONS February 13,2002 :/<. . The total funding for services under the oversight of the Human Services Advisory Board should be increased by 6.7% for FY03, for a new total of$I,375,205.00, to partially compensate for increases in cost of living and reductions in state funding. It should be noted that the beginning amount of $1,288,852.00, to which this increase would be applied, includes the additional human service runding of $79,906.00 (increase from $289,194.00 to $369,100.00) approved by the BaCC at its July 31,2001 meeting, as well as $45,000.00 awarded to the Health Council of South Florida for a study of Monroe County's health care needs and $150,000.00 for the Rural Health Network. The net increase in FY02 was $152,213.00 (from $1,665,544.00 in FYOI to $1,817,757.00 in FY02). . The recommendation ofthe HSRC is that appropriation increases reflect the minimum increase of the CPI, annually. _J. 2 MEDICAL SERVICES This group is designed to accommodate organizations that provide primary and secondary medical services, dental services, and mental and behavioral health services. Services to Include Physical, mental and behavioral care services including but not limited to substance abuse and direct and indirect primary and secondary medical and dental care for the economically and mentally disadvantaged. ...1. Criteria 1. 501(c)(3) designation as a registered non-profit organization with the IRS. 2. Annual unqualified audit for organizations that expend less than $300,000. 3. Non-duplication of services and should contribute to and coordinate with the overall continuum of services network. 4. Have requirements to obtain local match funds from their state, federal funding, private sources, and/or a requirement to maintain a sustainability plan, including demonstrated successful fundraising history. 5. Licensed by appropriate state and/or federal agency to provide the required services. Weight 6. Be considered a traditional basic "core" service historically supported by local governments and requiring a significant amount of local and other funding. 7. Requires recurring funds at the local level in addition to other funding sources. 8. Description of services funded that relate to Medical Services. 9. Consideration should be given to organizations with a demonstrated history of having a "waiting" list or demonstrated need. CORE SOCIAL SERVICES RELATED TO SAFETY AND SECURITY SERVICES This group is designed to accommodate organizations that provide non-medical, but otherwise basic, essential human needs services to the disadvantaged. Services to Include ~ Services for the homeless and near homeless, who are abandoned or removed from the home because of violence, legal issues or family dysfunction, or are in need of food, clothing or housing. ~ Emergency disaster relief including but not limited to rescue and temporary shelter. ~ Services for adult and child daycare, health and hygiene services. ~ End-of-life support for the dis,advantaged of any age. Criteria 1. Documented 501(c)(3) non-profit organization by the IRS. 2. Annual unqualified audit for organizations that expend less than $300.000. 3. Non-duplication of services and should contribute to and coordinate with the overall continuum of service network. 4. Have requirements to obtain local match funds from their state, federal funding or private sources and/or requirement to maintain a sustainability plan, including demonstrated successful fundraising history. 5. Licensed by the appropriate state and/or federal agency to perform the services provided. Weight 6. Requires recurring funds at the local level in addition to other funding sources. 7. Consideration should be given to organizations with a demonstrated history of having a "waiting" list or demonstrated need. 8. Consideration should be given first to organizations providing countywide services and/or completing the existing network of like services. 9. Description of services funded that relate to the Core Social Services. QUALITY OF LIFE IMPROVEMENT SERVICES This group is designed to accommodate organizations that provide services created to improve the quality of life for any individual or community. Service to Include ~ Educational, preventative and other services including recreational and cultural services. ~ Information, referral, educational, training and guidance services. Criteria WeiQht 1. Documented 501(c)(3) non-profit organization by the IRS or 2. Annual or financial statement or a business plan for organizations that expend less than $300,000. 3. Non-duplication of services and should contribute to and coordinate with the overall continuum of service network. 4. Description of services funded that relates to quality of life improvement services. NOTE: It should be further noted that priority will be given to proposals which: 1. Target the working poor and financially-vulnerable citizens. racial and ethnic minority citizens and/or citizen groups with demonstrated. unmet needs. 2. Provide services. which have a demonstrated effect on: reducing other costly medical. social. judicial and/or other services (prevention) and/or supplementing current effective services (augmentation). Disclaimer: This is a draft to show what non-profits were funded in the past and a sample of where they would fall in the future. It is not to be assumed that anyone group will continue to be in a specific group or even to be funded in the future. FY02 %of Agency group Amount total Care Center/Lower Keys med Florida Healthy Kids Admin/Outreach/Promotion med Guidance Clinic/Middle Keys GCMK Substance Abuse med GCMK Mental Health Outpatient med GCMK Keys to Recvy Res. Sub. Abuse Trtmnt. med GCMK Comm. Transp. Coord. med Guidance Clinic/Upper Keys med Health Council of South Florida med Hospice med Rural Health Network Primary Care med Womankind med Total Medical Group 856,804.00 66.48% American Red Cross core Domestic Abuse Shelter core Florida Keys Children's Shelter core Florida Keys Outreach Coalition core Habitat for Humanity core Helpline core Heron core Heron/Peacock core Monroe Assoc for Retarded Citizens core Salvation Army core Samuel's House core Wesley House core Total Core Services Group 244,644.00 18.98% Big Brothers/Big Sisters quality of life Big Pine Athletic Association quality of life Boys and Girls Club quality of life Caring Friends for Seniors quality of life Florida Keys Youth Club quality of life Handicapped Job Placement Council quality of life Heart of the Keys Youth quality of life Literacy Volunteers quality of life Monroe County Educ. FndnNouth Challenge quality of life PACE Center for Girls quality of life Summer School Recreation Program quality of life Upper Keys Youth Club quality of life Total Quality of Life Group 187,404.00 14.54% Grand Total 1,288,852.00 100.00%