Item C29
Revised 3/99
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Februarv 13.2002
Bulk Item: Yes x No 0
Division: Manaaement Services
Department: Administrative Services
AGENDA ITEM WORDING: Approval to extend the current Emplovee Assistance aareement for one
vear with two renewals with the Mental Health Center of the lower Keys. Incoo D/B/A Care Center for
Mental Health. The contract provides for confidential counselina services for employees and
dependents of the Board of County Commissioners. the Board Members. and the Constitutional
Officers.
ITEM BACKGROUND: Cost lowered to $4.00 per month per employee in September 1999 and
capped at 1381 employees. No additional cost for dependent. Provider supplies fit-for-service
evaluation. critical incident counselina. and departmental mediation at no additional cost. Since the
county .is self-insured. the inclusion of outpatient psychiatric (medical services) directly reduces the
claims made under the employee health insurance.
.
PREVIOUS RELEVANT BOCC ACTION: Initial contact approved Auaust 18.1997. renewed for one
year on September 9. 1998 and September 8. 1999 with six-month extensions in September 2000.
March 2001. and September 2001. Current contract expires March 31. 2002.
CHANGE FROM PREVIOUS CONTRACT: TERM ONLY
STAFF RECOMMENDATION: Approval.
TOTAL COST: $66.280
COST TO COUNTY: $66.280
REVENUE PRODUCING: Yes 0 No 0
BUDGETED: Yes x No 0
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY 5fOMB/PURCHASING 0 RISK MAN
DIVISION DIRECTOR APPROVAL:
DIVISION DIRECTOR NAME:
DOCUMENTATION: INCLUDED: 0 TO FOllOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
/----7
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Mental Health Care Center Effective Date: 04/01/02
of the Lower Keys. Inc.. D/B/A Care
Center for Mental Health
Expiration Date: 04/01/03
Contract Purpose/Description: Approval to extend current contract for one year with two
renewals for the Employees Assistance Program.
Contract Manager: Sheila A. Barker
(Name)
4462
(Ext. )
Human Resources
(Department)
for BOCC meeting on 02/13/02
Agenda Deadline: 01/30/02
CONTRACT COSTS
Total Dollar Value of Contract: $66.280.00 Current Year Portion: $
Budgeted? Yesrg] No D Account Codes: 502-08002-530340-_
Grant: $ _-_-_-_
County Match: $ _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed _:../..- ~~er
Division Director /,. J/'-o"?.. YesD Nor:a-- :..---;( ( .I6:. ~ 1-,.,J'-.t>"2/
RiskManagement 1\7-lI)D2-YesDNO[jj' 0., ~~ ~ \r\D2-
O.M.B./Purchasing \ \z.qIDZ-YesDNoQ' ~ II "(OL
County Attorney 1/2 e; I () 2.. Y esD No~ ~ _, l;f ~2-
Comments:
OMB Form Revised 9/11/95 MCP #2
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
THIS RENEWAL AGREEMENT is entered into this by and between the Board of County
Commissioners of Monroe County, Florida; 1100 Simonton Street, Key West, FL 33040 (hereinafter
Employer) and the MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INC. D/B/A Care
Center for Mental Health (hereinafter Contractor), 1205 Fourth Street, Key West, Florida 33040.
WHEREAS, on August 19, 1997, the Employer and Contractor entered into an agreement
(hereinafter the original agreement) establishing an Employee Assistance Program (hereinafter Program)
for the purpose of providing confidential, professional counseling on personal matters affecting their
physical and emotional well-being for all full-time, regular employees and their dependents with offices in
Key West, Marathon, and Plantation Key; and
WHEREAS the Employer desires to extend the current agreement according to such termS;' now
therefore, the parties agree as follows:
1 - The renewal agreement is hereby extended for a term of one year, and this period will expire
March 31, 2003. The Agreement is subject to an annual renewal after that date.
2 - The Employer will pay the Contractor $4.00 per month, in arrears, based on a monthly total of
1381 employees, or $5,524.00 per month for the Contractor's EAP services.
3 - In all respects the terms and conditions of the original agreement remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this
day of February 2002.
SEAL
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
MONROE COUNTY, FLORIDA
By
By
Mayor/Chairman
Deputy Clerk
ATTEST:
MENTAL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.
D/B/A Care Center for Mental Health
By
By
President
Secretary
'") ~
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AvREEMENT
THIS RENEWAL AGREEMENT is entered into this by and between the Board of County Commissioners of
Monroe County, Florida; 5100 College Road, Room 215, Key West, Florida 33040 (hereinafter Employer) and the
MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INC., D/B/A Care Center for Mental Health
(hereinafter Contractor), 1205 Fourth Street, Key West, Florida 33040.
WHEREAS, on August 19, 1997, the Employer and the Contractor entered into an agreement (hereinafter the
original agreement) establishing an Employee Assistance Program (hereinafter Program) for the purpose of
'providing confidential, professional counseling on personal matters affecting their physical and emotional well-being.
for all full-time, regular employees and their dependents with offices in Key West, Marathon and Plantation Key; and
WHEREAS, the current agreement will expire on March 31,2001; and
WHEREAS, the Employer desires to extend t~e current agreement aceording to such. terms; now, therefore,
The parties agree as follows:
1.) The renewal agreement is hereby extended on a month-to-month basjs for.an additional period of time
not to exceed six (6) months and this period ,....ill expire September 30,2001.
2.) The Employer will pay the Contractor $4.00 per employee per month, in arrears, based on a monthly
total of 1381 employees, or $5,524.00 per month for the Contractor's EAP .services.
3.) In all respects the terms and conditions of the original agreement remain in full force and effect.
s
the parties hereto have executed this Renewal Agreement this ~ I S_t day of
BOARD OF COUNTY COMMISSIONERS
J;:EC07LO~~q-
~a)'or/C\:airman
ATTEST:
By ~ \~ -:>d~ r-.... r\Af"'\
Secretary
MENTAL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.,
D/B/A Care Center for Mental Health
By ~4'1t~
: .-....\
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
THIS RENEWAL AGREEMENT is entered into this by and between the Board of County Commissioners of
Monroe County, Florida; 5100 College Road, Room 215, Key West, Florida 33040 (hereinafter Employer) and the
MENT AL HEALTH CARE CENTER OF THE LOWER KEYS, INC., DIB! A Care Center for Mental Health
(hereinafter Contractor), 1205 Fourth Street, Key West, Florida 33040.
WHEREAS, on August 19, 1997, the Employer and the Contractor entered into an agreement (hereinafter the
original agreement) establishing an Employee Assistance Program (hereinafter Program) for the purpose of providing
confidential, professional counseling on personal matters affecting their physical and emotional well-being for all full-
time, regular employees and their dependents with offices in Key West, Marathon and Plantation Key; and
WHEREAS, the current agreement will expire on September 30,2000; and
WHEREAS, the Employer desires to extend the current agreement according to such terms; now, therefore,
The parties agree as follows:
1.) The original agreement is hereby extended on a month-ta-month basis for a period of time not to exceed
six (6) months.
2.) The Employer will pay the Contractor $4.00 per employee per month, in arrears, based on a monthly
total of 1381 employees, or $5,524.00 per month for the Contractor's EAP services.
3.) In all respects the terms and conditions of the original agreement remain in full force and effect.
IN '"TNESS h' . r?A tI f
~H WHEREOF, t e parties hereto have executed this Renewal Agreement this. ~ day 0
,2000.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By cS~-F~~
M~r/Chairman
ATTEST:
By ~~/~
MENTAL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.,
DIBI A Care Center for Mental Health
By ~wd/ ~
President
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
THIS RENEWAL AGREEMENT is entered into this by and between the Board ofC01.lnty Commissioners of
Monroe County, Florida; 5100 College Road, Room 215, Key West, Florida 33040 (hereinafter Employer) and the
MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INC., D/B/A Care Center for Mental Health
(hereinafter Contractor), 1205 F011l1h Street, Key West, Florida 33040.
, ,
WHEREAS, on August 19, 1997, the Employer and the Contractor entered into an agreement (hereinafter the
original agreement) establishing an Employee Assistance Program (hereinafter Program) for the purpose of
providing confidential, professional counseling on personal matters affecting their physical and emotional well-being
for all full-time, regular employees and their dependents with offices in Key West, Marathon and Plantation Key; and
WHEREAS, paragraph 8 of the original agreement provides that it may be renewed at the discretion of the
Employer for up to two additional one-year terms (October 1 - September 30) on the same terms as the original
agreement; and
WHEREAS, the Employer desires to renew the original agreement according to such terms; now, therefore,
The parties agree as follows:
1.) The original agreement is hereby renewed for a third one-year term.
2.) The Employer will pay the Contractor $4.00 per employee per month, in arrears, based on a monthly
total of 1381 employees, or $5,524.00 per month for the Contractor's EAP services.
3.) In all respects the terms and conditions of the original agreement remain in full force and effect.
4.) The renewal term will commence imrnediately upon the expiration of the second one-year contraet.
Therefore this renewal will become effective October 1, 1999, and will expire September 30, 2000.
,-) IN WITNESS WHEREOF, the partie, hereto have executed this Renewal Agreement this
e. /.) r-e m he-I' ,1999.
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A n~T~.J)At',TNY L. KOLHAGE, CLERK
Ba~)L,L
oil)
a - day of
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
\v-~~'J._~ ~~
By '.
Mayor/Chairman
MENT AL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.,
DfB/A Care Center for Mental Health
.;~'Vr !~
By ~7e~
~PPROVED AS TO FORM
A EGAl F ENCY.
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
e...---'
THIS RENEWAL AGREEMENT is entered into this by and between the Board of County Commissioners of
Monroe County, Florida; 5100 College Road, Room 215, Key West, Florida 33040 (hereinafter Employer) and the
MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INC., DfB/A Care Center for Mental Health
(hereinafter Contractor), 1205 Fourth Street, Key West, Florida 33040.
WHEREAS, on August 19, 1997, the Employer and the Contractor entered into an agreement (hereinafter the
original agreement) establishing an Employee Assistance Program (hereinafter Program) for the purpose of
providing confidential, professional counseling on personal matters affecting their physical and emotional well-being
for all full-time, regular employees and their dependents with offices in Key West, Marathon and Plantation Key; and
WHEREAS, paragraph 8 of the original agreement provides that it may be renewed at the discretion of the
Employer for up to two additional one-year terms (October 1 - September 30) on the same terms as the original
agreement; and
WHE~S, the Employer desires to renew the original agreement according to such terms; now, therefore,
The parties agree as follows:
1.) The original agreement is hereby renewed for a second one-year term.
2.) In all respects the terms and conditions of the original agreement remain in full force and effect.
3.) The renewal term will commence immediately upon the expiration of the first one-year contraet.
Therefore this renewal will become effective October 1, 1998, and will expire September 30,1999.
IN WITNESS WHEREOF, the parties hereto have executed this. Renewal Agreement this ~ day of
s,~()~.~ ' 1998.
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A TIES ':' .,~.~. . L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONRO OUNTY, FLORIDA
BY~~
By
~
::Q~b!(/
1 T AL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.,
DfB/ A Care Center for Mental Health
By ~ C{:fF
'.
EMPLOYEE ASSISTANCE PLAN CONTRACT.
. , I
.'
This contract is entered into by and befy1een MONROE COUNTY, a political subdivision
of the state of Florida, whose address is 5100 College Road, Public Service Building, Key West,
FL 33040, hereafter COUNTY, and the Mental ',Health Care Center of th~ Lower Keys, Inc.
d/b/a CARE CENTER FOR MENTAL HEALTH, a non-profit Florida corporation, whose address is
1205 4th street, Key West, FL 33040, hereafter the CONTRACTOR.
WHEREAS, the COUNTY recognizes that its employees can suffer from personal problems
and stress that can adversely affect their job performdflce, attendance at work and health;
0". .
WHEREA,S, the COUNTY desires to contr6ct with a qualified provider to furnish COUNTY
employees 'and their dependents with confidential counseling on personal matters that affect
\ '.
their physical and emotional well-being;
'.
WHEREA~, the CONTRACTOR represents.', that it has a professionally qualified staff and
.
the resources to provide such counseling services;
WHEREAS, the COUNTY desires to employ the c'bNTRACTOR to furriishsuch coun~eling
services to the COUNTY's employees and their dependents; NOW THEREFORE,
The parties agree as follows:
(
1) DEFINITIONS:
a) COUNTY employees are ': the employees of the Board of County
Commissioners, the Board members, the'Constitutional Officers. and their employees. As
used in this contract, the words COUNTY~mployee or employee includes dependents.
b) Dependents are those indi~iduals living in the employee's home.
2) The CONTRACTOR must provide ci'n employee assistance plan, hereafter the EAP,
to the COUNTY employees. The EAP requireme~ts are set forth in the paragraphs that follow.
3) The EAP must initially provide the following service:
a) A top man~gement orientdtion session must be held that provides an EAP
overview to top COUNTY management perso'nnel who cannot, because of their job
responsibilities. attend the 2 1/2 hour supervisor's intervention training sessions.
c,
b) At least four supervisors',Jnterventior:r training sessions must be held to
explain the supervisors' role, function and responsibility vis a vis the EAP. The sessions
must be at least 2 1/2 hours long and. the CONTRACTOR should furnish the supervisors
that attend the session with written (and ,complete) information regarding the operation
of the EAP. An additional session for newly hired supervisors who missed the first four
sessions must be held during the contract term. The CONTRACTOR must also be
available for consultation with the.., supervisors regarding the operation and
administration of the EAP during the con.tract term.
c) A program orientation session must be held for all COUNTY employees not
covered under subparagraphs 3(a) or ,3(b) to explain to them the counseling services
available under the EAP. A summary, Written in simple English, that describes the EAP
services available should be furnished the employees at these sessions. The employee
sessions must be at least thirty minutes loryg. ...
d) The CONTRACTOR's sche~uling of the sessions described in subparagraphs
3(a) - 3(c) must be coordinated with ttieCounty's Human Resources Director. Sessions
must be held in the COUNTY offices at ~ey West, Marathon, and Plantation Key, except
for the top management session which need only be held in Key West.
4) Upon request, the EAP must provide four educational group seminars selected
,
from the following topics:
a)
b)
c)
d)
e)
f)
g)
h)
stress management;
Violence in the workplace:
Alcohol and education;
Marriage enrichment;
Depression; . \' ,..
Dealing with difficult people:;
Parenting problems; and .,
Anger management.
J.'
(
5) The EAP must provide individual counseling services that include the following:
a)
b)
c)
d)
e)
f)
g)
h)
Mental health care;
Substance abuse evaluation and rehabilitation'
, . ,
Retirement counseling;
Parenting; .
Abuse;
Anger and stress management;
Grief and loss; and
Elder care.
Employees may be referred to individual ,counseling by their supervisors or may seek out
counseling individually. To facilitate employees seeking counseling on their own, the
.2.'
-.:>;.'
CONTRACTOR must provide a 7 days a week and 24-hour per day toll free confidential
telephone service answered by professional: staff.
This phone service must be able to
..
. immediately assist the employee seeking profe'ssional help. Whenever possible, face to face
meetings with the employee and the CONTRACTOR's counselor should be arranged, so that
. .
the employee's problem(s} may be professionally evaluated and an effective care pian
devised and implemented.
4
A total of eight face to face counseling :~es'sions are available to the employee and his
or her dependents during the contract term. If t~e eight counseling sessions are exhausted, but
the problem(s) remain unresolved, then the CONTRACTOR must explain to the employee. what
other treatment options are available.
If the face to face counseling session(sl:"reveal a problem or problems not covered by
.'.
the EAP, then the CONTRACTOR must refer th~ employee to a mental health care provider
.
who can furnish the service(s} needed. In the' c.ase of a referral under this subparagraph, and
. after the employee executes.a release of inforomation Jf~rm, the CONTRACTOR must keep in
contact with the counselfng service provider . i~ order to determine whether the employee is
receiving appropriate professional treatment. and is (participating in a positive way in the
treatment plan. If the employee was initiaIlY::referred to the CONTRACTOR by a COUNTY
supervisor, then the COUNTY's Human Resources Director must be kept advised of the progress
.{:/
of the referral treatment. Otherwise, that information may not be released to COUNTY
management or any other third person.
\
6} The CONTRACTOR must furnish the COUNTY a quarterly report that has the
following information:
a} The number of employees .using the EAP;
b) The number of individual referrals and the number of
supervisor Imanagement. referrals;
c) The number of males and females participating in the EAP;
d)' The number of problems diagnosed broken into categories;
3
i .
e)
...
Treatment results by categqry, along with numbers showing employees
that are: . .:
(i) Currently in treatmeht;
(ii) Cooperating with t~eatment;
(iii) COfTlpleted treatm~nt;
(iv) Referred out of the. ~AP and to another mental health care provider;
(v) Receiving after-care'service.
7) All employee counseling sessio~s,:. and any records related to those sessions, are
confidential and may not be released to th~ ;COUNTY or to any third person. There are only'
.
two exceptions to this confidentiality requirement. The first is when an employee is referred to
the CONTRACTOR by his or her supervisor oranotherTnember of management. In that case,
. .
the CONTRACTOR will obtain from the c1ient.o signed "Release of Confidential Information"
, .".
form which will permit the CONTRACTOR .'0 keep Monroe COUNTY's Human Resources Director
informed with regard to whether the employee is cooperating with his or her treatment
"
,program. The second exception is when tlie CONTRACTOR, in his professional opinion,
.
determines that an employee is a clear and ..imminent danger to him or herself or others. In
that case, the CONTRACTOR must immediatelY notify (he COUNTY Humari Rescurces Director
or, if she is unavailable, the COUNTY Administrator, as provided by Florida law.
8)
.,
The term of this contract is frofT1 September 1, 1997 through and including
September 30, 1998. This contract may be r~newed at the option of the COUNTY for two
additional one-year terms (October 1 - Septe'f'0ber 30) on the same terms and conditions as
the original contract. In order to exerc~se its option, the COUNTY must furnish the
CONTRACTOR a written notice of the COUNTX's intent to renew 30 days or more before the
contract term expiration date (September 30). '.:
9) The COUNTY will pay the CONTRACTOR based on 1381 employees at $6.00 per
employee per month, on an arrears basis, $8,286.00 per month for the CONTRACTOR's EAP
services. This amount is due without regard to:'the number of employees who utilize the EAP
\
4
services during the morth. The a~ount is also. due without regard to, any fluctuation 'in the
'.
number of employees during the contract tet~. In order to be paid, the CONTRACTOR must
prepare a monthly invoice for payment in' a form satisfactory to the COUNTY's Human
Resources Director and to the Clerk. The invoice must be submitted to the Human Resources
Director for approval. If the Director approv~.s, she will forward the invoice to the Clerk for
payment.
\' :
10) The COUNTY's obligation to pay Is, contingent upon an annual appropriation from
the COUNTY's Board of County Commlssione~s. If tlJ,e Board fails to appropriate funds, the
COUNTY's Human Resources Director must Imr.nediately notify the CONTRACTOR to cease all
. ,
EAP services. The CONTRACTOR will then be paid the pro-rata amount of its monthly fee up to
the date it received the Director's notice. Afte(this payment, the COUNTY will have no further
obligation or liability to the CONTRACTOR, either for additionoi'lees under the' contract or for
damages of any kind and amount based on any theory of liability.
11) The CONTRACTOR warrants that, all persons who furnish professiot:1al counseling
, .
services to employees urider the EAPare competent to perform such services, will perform
such services with a high standard of professiOn'al care, and are properly licensed by the State
of Florida to perform such services.
12) Due to the archipelago geography of the Florida Keys and the location of
COUNTY offices, the CONTRACTOR must maintain offices in Key West, Marathon, and
Plantation Key during the contract term.
13} Before the commencement of proyiding EAP service under this contract, the
CONTRACTOR must have the insurance set forth in Attachment A. Attachment A is attached
to and incorporated into this contract.
'5
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14) The CONTRACTOR must indem~i~ and hold harmless the COUNTY from and
against all liability, claims, damages both direct and consequential, loss, costs. and expenses
arising out of, or resulting fr~m, any neglige:~t error or omission of the CONTRACTOR in
performing the EAP services required under. this contract. The purchase of. the insurance
required under paragraph 13 does not vitiate ~he CONTRACTOR's indemnification obligation
under this paragraph 14.
4 .
15) Except in the case of non-appro~riation covered by paragraph 10, either party
may cancel this contract without cause by giving sixty (60) days written notice to the other
party. The CONTRACTOR must be paid the fee:for EAP services due under this contract up to
the c,:ancellation date. If the cancellation d~t~ falls during the month, then the final monthly
payment will be paid pro-rata so that the am'ount reflects the number of days in the month up
'.
.to the date of cancellation. Other than the COUNTY's obligation to pay. the contract fee up to
.
the cancellation date, the party who cancels the contract under this paragraph is not
obligated or liable to the other for anyadditi~nal feesJGnderthe contract or damages of any
kind or amount based on any theory of liability. ,:
. .
16) Either party may terminafe this contract because of the failure of the other party
. ..
to perform its obligations under this contract. :Jfthe COUNTY terminates this contract because
of the CONTRACTOR's failure to perform, then the COUNTY must pay the CONTRACTOR the
. .
amount due for EAP services satisfactorily performed up to the date of the CONTRACTOR's
failure to perform. but minus any damages, diret:t and consequential, the COUNTY suffered as
a result of the CONTRACTOR's failure. The dar:nage amount must be reduced by the amount
saved by the COUNTY as a result of the contract termination. The CONTRACTOR is liable for
any additional amount necessary to adequately compensate the COUNTY if the amount due
the CONTRACTOR is insufficient to compensate." the COUNTY for the damage it suffered.
6
.
. . .
. .
17) The CONTRACTOR may not assign its obligations or benefits under this contract, or
subcontract its obligations under this contract, without the written consent of the COUNTY.
18) The CONTRA~TOR is an independent CONTRACTOR. Nothing in this contract
creates a contractual relationship with, or any rights in favor of, any third party - including the
employees, subcontractors or suppliers of the CONT~ACTOR - and the COUNTY.
19) This contract has been carefully reviewed by both the CONTRACTOR and the
COUNTY. Therefore; this contract is not to be strictly construed against either party on the basis
of authorship.
....
20)' This contract represents the parties'. final and mutual understanding. If replaces
any earlier agreements or understandings, whether written or oral. This contract cannot be
modified or replaced except by another signed contract.
."
21) Nothing in this contract should be read as modifying the applicable statute of
.
limitations. The waiver of the breach of any obligation of this contract does not waive another
breach of that or any other obligation.
;.'
22) The CONTRACTOR warrants that he/if has not employed, retained or otherwise
had act on his/its behalf any former COUNTY officerfor employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any COUNTY officer or employee in violation of Section
\
3 of Ordinance No. 010-1990. For breach or violation of this provision, the COUNTY may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise r~cover, the full amount of any fee, commission,
percentage, gift or consideration paid to the former COUNTY officer or employee.
23) This contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe ,County, Florida. In the event of
7
. ,,:', I,!. .,
Ii"tigation, the prevailing party is entitled to reas6nable costs plus a reasonable fair market value'
attorney's fee.
24) All communication between the parties should be through the following
individuals:
\
Monroe County:
Dept. of Human Resources
Public Service Building
5100 College Road
Key West. FL 33040
(305) 292-4462
Contractor:
Dr. Marshall Wolfe
Mental Health Care Center
of the Lower Keys. Inc.
1205 4th Street
Key West. FL 33040
@05} 292-6843
25) This contract takes effect on September 1, 1997.
IN WITNESS WHEREOF, each party has ca.used this Agreement to be executed by" its duly
'.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
).'
By
Date
(
(CORPORATE SEAL)
Attest:
MENTAL HEALTH CARE CENTER
.OF THE LOWER KEYS, INC.
Secretary
BY~~
President
By
Date:
con2eap
8
8
ATTACH.'"IENT It A"
1996 Edition
.- "
RISK:MANAGEMENT
POLICY ANJi:pROCEDURES
CONTRACT ADMINISTAATION
MANUAL
General Insurallce Requirements
. for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at his/her own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtaine:ct will extend protection to all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules.
The Contra~tor will not be permitted to comm~~ce work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
becn furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
ei<:cept for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision'
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion:.ofwork resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as ifthe work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
~he Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either: ',.
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract. ,. : .
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.,
The acceptance and/or approval of the Contract9i"'s insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
Administration Instruction
1#4709.2
14
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ATTACHMENr II A"
1996 Edition
The Monroe County Board of County Commis~ionersJ its employees and officials will be
included as "Additional Insured" on all policies/except for Workers' Compensation. '.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Wn.iver of Insurance Requirements" and
approved by Monroe County Risk Management.
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Administration Instruction
114709.2
15
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ATTACBMfNr "A"
1996 Edition
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WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
: 'FOR
. CONTRACT.,' .:
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BETWEEN
MONROE CQUNTY, FLOlUDA
AND
Ma'l1'AL HEALTH CARE CENl'ER OF THE I.amR KEYS, INC.
D/B/A CARE. CENrER FOR MmTAL BFALTH
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
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In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less
than: ' ,
$100,000 Bodily Injury by Accident :';'
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, eac~employee
Coverage ~hall be maintained throughout the ~~,tire -term of the contract.
Goverage shall be provided by a company or co~panies authorized to transact business in the
state of Florida. .
If the Contractor has been approved by.the Florida's Department of Labor, as an authorized self-
insurer, the.County shall recognize an9 honor t~e Contractor's status. The Contractor may be .
required to submit a Letter of Authoriiation isstied by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance'fund, a Certificate ofInsurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
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Administration Instruction
1#4709.2
88
ATTACHMENT n A n
1996 Edition
INSURANCE .REQUlREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
MmTAL BFALTH CARE aNrER OF THE r..c:ImR KEYS, INC.
D/B/A CARE aNrER FOO HmTAL HFALTH
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General qability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum: .. .
. Premises Operations . .:
. Products and Completed Operations..
. Blanket Contractual Liability
. Personal Injury Liability .
. Expanded Definition of Property Diu~age
. . . ....
The miniplum limits acceptable shall be:
'.
$500,000 Combined Single Limit (CSL),
.
Ifsplit limits are provided, the minimum limits acceptable shall be:
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
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An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioriers shall be named as Additional Insured on
all policies issued to satisfy the above require~ents.
Administration Instruction
#4709.2
GL2
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A'l"l'AClL."1ENT "A II
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1996 Edition
. VE~CLELIABILITY
INSURANCE REQUIREMENTS
.FOR
CONTRACT . ,.
BETWEEN
MQNROE COUNTY, FLORIDA
AND
r..
MFNrAL HFALTH CARE CmI.'ER OF THE LCEER KEYS, INC.
D/B/A CARE.CEN.rER FOR MENTAL HFALTH
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract ~d incluae, as a I?i~imum, liability coverage for:
. Owned, Non-Owned, and Hired VehiCles'
The minimum limits acceptable shall be:
$300,000 Combined "Single Limit (CSL) ,
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If split limits are provided, the minimum limit~:acceptable shall be:
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$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
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The Monroe County Board of County 'Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirem~nts.
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Administralion Instruction
#4709.2
82
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ATTAr:::fJMENr "Aft
1996 Edition
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MEDICAL PROFESSIONAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
MmTAL HFALTH CARE CEN.rER OF THE LCMER ~, INC.
D/B/AI CARE cmrER FOR MENl'AL HEALTH
Recognizing that the work governed by this contract involves the providing of professional
medical treatment, the Contractor shall purchase and m(lintain, throughout the life of the contract,
Professional Liability Insurance which will re~pond to the rendering of, or failure to render'
medical professional services under this contract.
The minimum limits of liability shall be:
$1,000,000 per Occurrence/$3,000,OOO. Aggregate.
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If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required. .;.... '. .
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Administration Instruction
1#4709.2
69
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PUBLIC ENTU1\' CRIMIE SlfATlERAlENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may:riot submit bids on leases of real
property to public entity, may not be . awarded or perform work as a
contractor, supplier, subcontractor, or 'consultant under. a contract with any
public entity, and may not transact business...with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO ($ )for a period of36 months from the date of being placed on the
convicted vendor list."..
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