Item C32
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 13. 2002
Bulk Item: Yes [8] No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Approval of amendment and assiqnment of aqreement for
residential substance abuse treatment proqram at Safeport.
ITEM BACKGROUND: Safeport is no lonqer offerinq residential substance abuse
treatment: Guidance Clinic of the Middle Keys has taken over the residential substance
abuse treatment proqram.
PREVIOUS RELEVANT BOCC ACTION: Approval of oriqinal contract at November
2001 meetinq.
CONTRACT/AGREEMENT CHANGES: Provider is beinq chanqed from Safeport to
Guidance Clinic of the Middle Keys.
,
....
STAFF RECOMMENDATION: Approval
TOTAL COST: $60.207.00
COST TO COUNTY: $60.207.00
REVENUE PRODUCING: Yes 0 No [8] AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY [8] OMB/PURCHASING [8] RISK MANAGEMENT [gJlvJ'<<"
DIVISION DIRECTOR APPROVAL'\V ~ ~ _ ~
~ James L. Roberts
BUDGETED: Yes [8] No 0
DOCUMENTATION: INCLUDED: [8] TO FOllOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #: /-- ~-&aL.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Guidance Clinic of the
Middle Keys
Effective Date: 12/17/01
Expiration Date: 9/30/02
Contract Purpose/Description: Approval of amendment and assignment of agreement for
residential substance treatment program at Safeport.
Contract Manager: David P. Owens
(Name)
4482
(Ext. )
OMB/Grants Mgt.
(Department)
for BOCC meeting on 2/13/02
Agenda Deadline: 1/30/02
CONTRACT COSTS
Total Dollar Value of Contract: $60,207.00 Current Year Portion: $60,207.00
Budgeted? Yes XX No Account Codes: 125-06020-530490-GG0211-530340
Grant: $0.00
County Match: $0.00
Estimated Ongoing Costs: $0.00
(Not included in dollar value above)
ADDITIONAL COSTS
.\ For:
(eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes ~
Date In Needed ~ ..>-<'" Kever
Division Director /_ ~ - 0'" Y esD NoW ____ ~- ~
Risk Management '12ry"VyesDNolY1i,t~ij"O 1G-~~ Ilz~I02
O.M.B./Purchasing 1/ 2. 3fu LVesD NoIT ~.Q. d U'1D2-
County Attorney II"Z- 2-/6 C_ YesD NolK] S.Q..J( cuf-f-q 0/.. e J
Date Out
,- J' - "
Comments:
OMB Form Revised 9/11/95 MCP #2
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AMENDMENT AND ASSIGNMENT OF AGREEMENT
THIS AMENDMENT is entered into by and between Safeport, Guidance
Clinic of the Middle Keys (hereinafter "Clinic"), and the Board of County
Commissioners of Monroe County, Florida (hereinafter "County") on this
day of , 2002.
WHEREAS, Safeport entered into an agreement with County on October
1, 2001 to provide residential substance abuse treatment; and
WHEREAS, Safeport no longer offers such treatment; and
WHEREAS, Clinic began providing said treatment to Safeport clients on
December 17. , 2001; and
WHEREAS, Clinic is able and willing to assume the responsibilities of
Safeport; and
WHEREAS, it is desirable to assignthe agreement dated October 1,
2001 to Guidance Clinic of the Middle Keys; now, therefore
BE IT AGREED by the pa.rties as follows:
1. The October 1, 2001 agreement between Safeport and County shall
be assigned to Clinic, effective the 17th day of December , 2001.
2. By signatures below, Safeport agrees that the agreement shall be
assigned to Clinic, and Clinic agrees to perform Safeport's
responsibilities and comply with all provisions under the agreement.
3. The agreement dated October 1, 2001 shall be amended by
replacing, as of the 17th day of December , 2001, the .
Guidance Clinic of the Middle Keys for Safeport.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day
and year first above written.
(SEAL)
ATTEST:
DANNY L. KOLHAGE, CLERK
By
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
Mayor/Chairman
Witness
Executive Director,
Guidance Clinic of the Middle Keys
Witness
Executive Director, Safeport
".
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.
. EDWARD BYRNE MEMOFL STATE AND LOCAL LAW ENFOR ..MENT ASSISTANCE
FOKlv1ULA GRANT FUNDS AGREEM-#T
THIS AGREEMENT is made and entered into this 2-J day of N~ ~ ,
2001, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040, hereinafter
referred to as "COUNTY," and Safeport, whose address is 301 White Street, Key West, Florida
33041, hereinafter referred to as "PROVIDER."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds to
the COUNTY to implement a program that provides Residential Drug and Alcohol Treatment;
and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the PROVIDER is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial State
and Local Law Enforcement Assistance Formula Grant Funds to the PROVIDER in accordance
with the COUNTY'S application for the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds.
NOW THEREFORE, in considet;ation of the mutual understandings and agreements set;"'
forth herein, the COUNTY and the PROVIDER agree as follows:
1. TERM - The term of this Agreement is from October 1, 2001, through September 30,
2002, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
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2. SERVICES - The PROVIDER will provide services as outlined in the COUNTY'S Anti-
Drug Abuse Sub-grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the PROVIDER in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $60,207.00.
The total sum represents federal grant/state sub-grant support in the amount of $45,155.00 and
local matching funds in the amount of $15,052.00, which amount shall be provided by the
county through the grant matching funds account. All funds shall be distributed and expended
in accordance with the Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Subgrant Award Certificate and Application" therefor and all laws, rules and
regulations relating thereto are incorporated by reference, (Attachment A).
5. IMPLEMENTING AC3ENCY BOND - The PROVIDER is an implementing agency
under the COUNTY'S Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program, and shall be bound by all the provisions of the documents
incorporated by reference in Section 4 of this Agreement. Additionally, the PROVIDER shall be
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program.
6. BILLING AND PAYMENT
(a) The PROVIDER shall render to the COUNTY, at the close of each calendar month:
an itemized invoice properly dated, describing the services rendered, the cost of the services,
and all other information required by the Program Director. The original invoice shall be sent to:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the PROVIDER.
7. TERMINATION - This Agreement may be terminated by either party at any time, with
or without cause, upon not less than thirty (30) days written notice delivered to the other party.
The COUNTY shall not be obligated to pay for any services provided by the PROVIDER after
the PROVIDER has received notice of termination. In the event there are any unused Edward
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds, the
PROVIDER shall promptly refund those funds to the COUNTY or otherwise use such funds as
the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The PROVIDER shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - The PROVIDER shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hu~red twenty (120) days following the Agreement's lapse ~
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to: ~
FOR COUNTY:
Monroe County Grants Administrator
11 00 Simonton Street
Key West, FL 33040
FOR PROVIDER:
Maryann Barry, Director
Safeport
301 White Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the PROVIDER at its address specified above. The COUNTY shall not be
obligated to pay for any services provided by the PROVIDER after the PROVIDER has received
notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all services
pursuant to this Agreement, the PROVIDER shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
. .state.~ any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the PROVIDER. If the PROVIDER
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. INDEPENDENT CONTRACTOR/EMPLOYEE STATUS - The PROVIDER is an
independent contractor. No statement in this agreement shall be construed so as to find the
PROVIDER, its employees, contractors, selVants, volunteers, or agents to be employees of the
COUNTY. Persons employed by the PROVIDER in the performance of selVices and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil selVice or other employee rights or privileges granted to the
COUNTY'S officers and employees either by operation of law or by the COUNTY.
15. INDEMNIFICATION - The PROVIDER agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of selVices hereunder by the PROVIDER.
16. ENTIRE AGREEMENT Ii
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
~
BOARD OF COUNTY COMMISSIONERS
OF MONROE CO . FLORIDA
By:
SAFEPORT
C~"'~C:-~~-^
Witness
esr:-
~
Title: /tI,M1~ tI BM-L1/ 5~ P(jKl J)1ItcYD 1<-
SWORN So, "}EMENT UNDER ORDINANCE NO. :1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
lA"r<1"'N~ EI\t-P.'f .5AF€t'ce:::\ i>1l2EC\O{L warrants that helit has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion. terminate this contract without liability and may also. in its discretion,
deduct from the contract or purchase price. or otherwise recover. the full amount of any fee,
commission, percentage, gift, or consideratiOl:~ to the form/;unty officer ,or employee.
I
,J (signature)
1\/20/01
I '
STATE OF
COUNTY OF
Date:
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m~~
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:r-.
.it-;
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PERSONALLY APPEARED BEFORE ME, the undersigned authority,
., \f'f\ A-~, t"\ B A-r (', who, after first:eing sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this ~ day of
\\OuQ.vn'rR.r , ~()Ol Cl. . {'\
~~U~
NOTARY PUBLIC
My commission expires:
-
OMB - MCP FORM #4
- -
I ,-""II',,
.tm';,~Y ........ SUNIE \fER DUFT ~
l ~. j Notary Public - StIta of Florida .
· ~ MyCommilliln ~Ju/ 13 2005
~ ......Hf.tfII Commllllan. 00011121
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'. PUBLIC ENTITY CRIME STATEMt:..'IlT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
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FBtLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 5, 2001
The Honorable George Neugent
Mayor, Monroe County Board of
County Commissioners
25 Ships Way
Big Pine Key, Florida 33040
Re: 02-CJ-2H-11-54-01-130Safep&t Residential Drug and Alcohol
Treatment Center I
j>
I
Dear Mayor Neugent:
~ The Florida Department of Law Enforcement is pleased\to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of$45,155 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and projec~ title.
Your attention is directed to Section G ofthe sub grant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should revie~ the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
. . \
I, ',.1
" !
The Honorable George Neugent
Page Two
We look forward to wqrking with you on this project. Ifwe can be offurther assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
c~;t WA-
Community Program Administrator
CHW/BH/mg
Enclosures
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)
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State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its .authorized representative,
acknowledges receipt and acceptance of subgrant award number
02-CJ-2H-11-54-01-130 in the amount of $45,155,
for a project entitled: Safeport Residential Drug and Alcohol
Treatment Center I
~ . ~
for the period of 10/01/~001 through 09/30/2002, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.
and agreement and special condition~governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
"
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 5, 2001
Grant Period: From: 10/01/2001 To: 09/30/2002
Project Title: Safeport Residential Drug and Alcohol
Treatment Center I
Grant Number: 02-CJ-2H-11-54-01-l30
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Federal Funds: $45,155.00
..
State Agency Match:
~ Local Agency Match: $15,052.00 V
Total Project Cost: $60,207.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special condit{ons.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
'"
02-CJ-2H-11-54-01-130
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following general conditions apply to the
award:
(1) "Pay-to-Stay" Programs
Funds from this award may not be used to operate a
"pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay"
programs. "Local jail," as referenced in this condition,
means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not
include juvenile detention centers. "Pay-to-Stay" programs
as referenced in this condition, means a program by which
extraordinary service, amenities and/or accommodations, not
otherwise available to the general inmate population, may
be provided, based upon an offender's apparent ability to
pay, such that disparpte conditions of confinement are ~
created for the Same or similar offenses within a jurisdiction.
(2) Mitigation of Health, Safety and Environmental Risks dealing
.with Clandestine Methamphetamine Laboratories:
."
No funds from this award may be op'ligated to support
methamphetamine laboratory operations unless the subgrantee
implements this condition or provides for individual site
environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with
Federal, State, and local environmental, health, and safety
laws and regulations applicable to the investigation and
closure of cla~destine .methamphetamine laboratories and
the removal and the disposal of the chemicals, equipment,
and wastes used in or resulting from the operation of these
laboratori.es.
b. Specific Requirements: The subgrantee understands and
agrees that any program or initiative involving the
identification, seizure, or closure of clandestine
methamphetamine laboratories can result in adverse health,
safety, and.environmental impacts to (1) the law enforcement
and other governmental personnel involved; (2) any residents,
occupants, users, and neighbors of the site of a seized
clandestine laboratory; (3) the seized laboratory site's
immediate and surrounding environment; and (4) the immediate
and surrounding environment of the site(s) where any remaining
chemicals, equipment, and wastes from a seized laboratory's
operations are placed or come to rept.
02-CJ-2H-~~-54-0~-~30
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Therefore, the subgrantee further agrees that in order to avoid
or mitigate the possible adverse health, safety and environmental
impacts from any clandestine methamphetamine operations funded
under this award, it will (1) include the nine, below listed
protective measures or components; (2) provide for their adequate
funding to include funding, as necessary, beyond that provided
by this award; and (3) implement these protective measures
throughout the life of the subgrant. In so doing, the subgrantee
understands that it may implement these protective measures
directly through the use of its own resources and staff or may
secure the qualified services of other agencies, contractor,
or other qualified third parties.
~
1. Provide medical screening of personnel assigned or to be
assigned by the subgrantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide occupatiobal Safety and Health Admi~istration (OSHA)
required initial and refresher training for law enforcement
officials and other personnel assigned by the subgrantee
to either the seizure or the closure of clandestine
methamphetamine laboratories;
3. As determined by their speciffc duties, equip personnel
assigned to the project with OSHA required protective wear
and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive
contamination report on each closed laboratory;
5. Employ qualified disposal contractors to remove all
chemicals and associa~ed glassware, equipment, and
contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated
materials and wastes removed from the sites of seized
laboratories at properly licensed disposal facilities or,
when allowable, properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of
subparagraphs 5. and 6. immediately above in order to ensure
proper compliance;
:)
02-CJ-2H-11-54-01-130
SUBGRANT AWARD CERTIFICATE (CONTINUED):
8. Have in place and implement an inter-agency agreement or other
form of commitment with a responsible State environmental agency
that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed
clandestine laboratory and (ii) coordination with the responsible
party, property owner, or others to ensure that any residual
contamination is remediated, if necessary, and in accordance
. with existing State and Federal requirements; and
9. Include among the personnel involved in seizing clandestine
methamphetamine laboratories, or have immediate access to,
qualified personnel who can respond to the potential health
needs of any of the offender(s} I children or other children
present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking
children into protective custody, immediately testing them for
methamphetamine tokicity, and arranging for any necessary
follow-up medical tests, examinations or health care.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Ac~eptance of Subgrant Award
.~is returned to the Department. V
Au~~!:::L~dv
Clayton H. Wi.lder
Community Program Administrator
/0 -.s - 0 (
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula.-Grant Proqram-..... :"~_ _-"0
Please read instructions belo'e completing this application. I h::..: i",; S~ ! 'c' G l.., I
The term "Department", unless otherwise stated, refers to the Department of Law Enforceme1t. J UN 1 9 ZOO 1 i
The term "OCJG" refers to the Office of Criminal Justice Grants. t Cff;::: OF CR::nlALJUSTICE C'C~ j
L-..... ..._.~
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe that performs
criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction of an elected official (for example, Sheriff or Clerk of the Court).
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed bv OCJG
Continuation of Previous Subgrant? 0 Yes 0 No ~~oje~ 10 # I pror3~Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant ,I-I It)
SFY 2001 CJ Contract # SFY 2002 CJ Contract #
2001 - CJ - - - - .- 2002 - CJ -..1.H- -lL - 5!J. - .QJ -139
- - - - -
B. Acplicant Information
1. Subgrant Recioient
Name of Chief Elected Official' State Agency Head: George Neugent County
Title: Mayor ,\ Monroe
Address: 25 Ships Way Area Code' Phone #
305-292-4512
City, County, State, Zip Code: Big Pine Key, FL 33040 SUNCOM #
E-mail Address: Area Code I Fax #
. 305-872-9195
"
2. Chief Financial Officer of Subarant Recipient
Name of Chief Financial Officer: Danny Kolhage County
Title: Clerk of the Court, Monroe County Monroe
Address: 500 Whitehead St. Area Code' Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code' Fax #
305-295-3663
3. Implementina Aaencv
Name of Chief Executive Official' State Agency Head: James L. Roberts County
Title: County Administrator Monroe
Address: 5100 College Road Area Code / Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUN COM #
E-mail Address: Area Code I Fax #
305-292-4544
FDLE B me Formula Grant A lication Packa e
Revised 04/1112001
Grant A lication
Section II- Page 1
.)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
~
4. Project Director
Name of Project Director:
(Implementing Agency Employee) David P. Owens County
Title: Grants Administrator Monroe
Address: 5100 College Road Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgmts@mail.state.f1.us Area Code I Fax #
305-295-4320
5. .Contact Person
Name of Contact Person: Maryann J. Barry County
(if other than Project Director)
Title: Safeport Director Monroe
Address: 301 White Street Area Code I Phone #
305-292-1505
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: barrym@kwha.org .\ Area Code I Fax #
305-292-1580
.
6. Person Responsible For Financial Reoortina lif known)
Name: David P. Owens County
Title: Grants Administrator Monroe
.
Address: 5100 College Road 'V Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state.fl.us Area Code I Fax #
305-295-4320
7. Person Resoonsible For Proarammatic Performance Reoortina (if known)
Name: Maryann J. Barry
County
Title: Safeport Director Monroe
Address: 301 White Street Area Code I Phone #
305-292-1505 - f-
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
~
E-mail Address: barrym@kwha.org Area Code I Fax #
305-292-1580
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section If - Page 2
Application for Funding Assistance
Florida Department of L.aw Enforcement
Edward Byrne Memorial State and L.ocal L.aw Enforcement Assistance Formula Grant Program
...
C. Administrative Data
1. Project Title: Safeport Residential Drug and Alcohol Treatment Center
2. Identify the year of the project (I, II, III, etc.) Year I
3. Project implementation period I Start: October 1, 2001 I End: September 30, 2002
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 5100 College Road Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state.f1.us Area Code I Fax #
305-295-4320
2. If subgrantee is participating in the State of Florida Comptroller's Office electronic transfer proClram,
reimbursement cannot be remitt~ to any other entity. "'
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XX
4. Vendor #: 596000749
5. State Agency SAMAS #: .
l'
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes XX No_
7. Cash Advance:
If yes, a letter of request must be submitted with the application.
Yes - Amount No XX
.
FDLE B me Formula Grant A
Revised 04/1112001
Grant A lication
Section /I - Page 3
'I
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro!=lram
E. Program Data
1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms
of Problem Description, Problem Significance and Needs Assessment, as described in the application
instructions. Continue narrative on a second Dace if necessarY. Do not exceed two Daaes.
Problem Description
Per data released within the last 3 years by the Office of Statewide Intelligence in The State of Drugs in
Florida report, the Miami area, to include Monroe County is considered the cocaine capital of Florida.
The drug import business in South Florida has a natural ripple effect in the region regarding substance
abuse and drug related crime. An integrated approach of treatment and interdiction is recommended per
the Office National Drug Control Policy. A review of the year 2000 Arrest Totals Comparative Data table
reported by the Florida Department of Law Enforcement (FDLE) demonstrates that the highest
concentration of adult arrests outside of the "miscellaneous" category fall under drug and DUI arrests.
Monroe County experiences a gap between the number of offenders referred for long-term community-
based treatment and the number of treatment beds that are allocated specifically for offenders.
Problem Significance
This problem has a direct impact on pUD~c safety and costs to the taxpayer. It has been estimated that for
every dollar spent on treating an individual with a substance abuse problem, approximately $12 in future
costs to society in terms of criminal activity, court costs, healthcare costs and dependence upon publi.c
programs can be avoided. Many offenders in Monroe County who are court ordered to engage in
residential treatment in lieu of jail time must be referred out of the county or wait in jail until a treatment
bed becomes available. A number of offenders finish their jail term while waiting for placement and are
released, the recidivism rate among those released without b~efit of treatment is quite high. Studies
examining recidivism clearly indicate that offenders participating in community-based residential
treatment with structured aftercare programs experience significantly higher long-term success rates.
Needs Assessment
Currently, one-third of the residents in the Safeport program are direct referrals from the criminal justice
system. These indivlduals were able to gain admission as the met with the criteria established by at least
on of our primary funding sources.. However, Safeport has had to decline admission to a significant
number of offenders referred by the criminal justice system as they did not meet with any of the criteria
required by our present funding sources. The majority of Safeport's funding over the past 6 years has been
targeted at treatment for low-income female head of household families who have Department of Children __
and Families involvement. There has been no funding to date allocated specifically to identify beds for
adults involved in the criminal justice system. Approval for allocation of Byrne Memorial Grant funds to ~
Safeport would assist in filling the gap between need and availability. for Monroe County drug offenders.
The most obvious community problems that Safeport provides solutions for are those associated with
chronic and generational drug abuse and associated criminal activity. Failure to address drug abuse and
addiction, criminal thinking and activity, domestic abuse and child neglect that cross generations and
permeate the drug sub-culture allows that maladapted behavior to perpetuate, grow and drain our
community resources. By attacking the root problems of addiction and behavioral dysfunction, in
members of our community that have been identified as substance abuse offenders, Safeport offers long-
term solutions to the problem. The goal is to reduce drug abuse and related criminal activity in Monroe
County. The solution is providing quality treatment and behavioral services that effect long-term
behavioral change in offenders.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section 11 . Page 4
Application for Funding Assistance
Florida Department cSt Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
2. Program Description: Briefly describe proposed project activities. Refer to Appendix II, Part 1, Pages 1-3
for a description of project eligible areas). You should include project goals, administration,
enhancement/expansion, staff, equipment, location, and expected project results, as described in the
application instructions. This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
Safeport is located within public housing in Key West and and identifies as eligible for Byrne
Memorial Grant funds under number 13 on the list provided in Appendix II, Part 1; providing
programs which identify and meet the treatment needs oj adult and juvenile drug-dependent and
alcohol-dependent offenders. This project will serve as an enhancement to the currently
operating Safeport program, increasing the number of residential treatment slots available to
drug offenders.
Safeport has a proven history of successful long-term outcomes. The evaluation component of
the Safeport program, which is conducted with the assistance of the University of Miami
Comprehensive Research Center, has been collecting data and providing analysis of
programmatic goals. The information gathered over the past 5 years provides a picture of
measurable goals and outcomes directly related to the general goal stated in the first sentence of
this section. The items listed below specify how Safeport tackles the problem to provide proven
long-term solutions. .\
A. Solutions obtained by meeting the following goals:
~ Science-Based Treatment for Substance Abuse ~ Reunification of Parents and Children
~ Employment Readiness and Job Training ~ Home and Life Management Skills
~ Job Placement Assistance and Follow-up ~ Parent/Child Bonding and Child Therapy
~ Fostering Positive Community Involvement ~ Children's.Substance Abuse Prevention
,
~ Life Skills, Budgeting, Wellness Training ~ Developing Individual & Family Stability
B. Outcomes and Expected Benefits to the Community:
~ Decreased drug-related criminal activity in Monroe County
~ Decreased drug culture influence in Public Housing and surrounding neighborhoods
~ Increased self-sufficiency, less dependency upon public services .
~ Cost effective prevention and treatment services
~ Reduction in state and local expenditures for protective services/child welfare
~ Reduction in alcohol and drug use among all age groups served
~ Delinquency prevention and decreased cross-generational substance abuse and criminal activity
~ Significantly increased employment stability rates leading to reduced crime rates
C. Achieved Outcomes documented to date: (Outcomes documented by the University of Miami study)
;;> Only 8% of clients graduatine Safeport with prior criminal histories were re-arrested after graduation
~78% of parents who bring their children to treatment complete successfully
;;> 83% of the parents entering with their children continue to remain drug-free post discharge
~ 100% of the women in the 1 year or less post discharge period are still employed
;;> 83% of the women in the 1-2 year post discharge period are still employed
Participants in this project will have access to a wide array of substance abuse and mental health
treatment services provided in a unique 24/7 residential treatment setting. Participants reside in
on-site apartments located within a gated community on the same grounds as the treatment
buildings, the childcare, the recreational area and the family services center. Job development
and educational program offices are located on the campus across the street from the treatment
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section II_ Page 5
,)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
center. The staff at Safeport is multidisciplinary. Participants in this project will have access to
Master's level addiction and mental health counselors (4), certified case manager (1), certified
addiction R.N. (1), Ph.D. clinical psychologist (1), M.D. psychiatrist (1), Master's level family
therapist (1), Master's level developmental specialist (1), Certified Addiction Professionals (2),
Licensed Clinical Social Worker (1), Bachelor's level substance abuse counselor (1) and
substance abuse technicians (3).
The primary goal for this project is to provide successful residential community-based treatment
to offenders in Monroe County who would otherwise remain in j ail or be referred out of county.
As the project moves into year 2, the successful implementation of a specified aftercare group
for offenders who have completed the residential program would be added as a goal. The
participants in this project would be integrated into the current Safeport program. The design of
this program is broken into 4 distinct phases over the course of 18-months. The first three
phases constitute a I-year residential treatment program. In Phase I the client benefits from 90
days of intensive inpatient addiction treatment and education. Classes and therapeutic groups
occur 6 days per week under a stringent schedule. In addition, the client meets weekly with their
primary counselor and the case manager, they also meet with the family therapist if applicable.
The client may only leave the premises accompanied by staff for trips to the store, AAlNA
meetings, DCF appointments, probation appointments, etc. During Phase II, which lasts 60-120
days depending upon progress, the client is expected to obtain part-time employment or attend
skill development training with that aim. The standard work week for the client is Tuesday
through Thursday. Sessions and classes are attended on Monday, Friday and Saturday. Phase ill
expands on the self-sufficiency treatment goal and lasts anywhere from 60-120 days. Clients are
expected to work a minimum of 4 days per week, Tuesday through Friday. Sessions and classes
· v
are mandatory on Monday and Saturday. Phases ill and N overlap during the last 30 days of
residential treatment in order to assist in transitioning the client into aftercare as they complete
their residential program. Phase N is a 6 month or more post-residential continuing care
program providing 1 relapse prevention group therapy session per week and individual
appointments at least once per month, more frequently when needed. The majority of clients to
date complete their.Phase IV treatment plan goals within 6 months. Safeport endeavors to keep
close ties with its' alumni commUl.lity in order to assist in maintaining a strong recovery
community and reduce occurrence of relapse and recidivism.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section II . Page 6
, .)
, ')
Application for Funding Assb(ance
, Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. ProQram Objectives and Performance Measures: Up to three types of objectives may be included in this
section of your subgrant application, I.e., Uniform Objectives, Project-Specific Obj~ctives and Self-Generated
Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives,
contact FDLE, Office of Criminal Justice Grants, at (850) 410-8700 for further guidance. Continue on a
second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a one-
page listing of authorized program areas.
_13_ _Providing programs which identify and meet the treatment needs of adult and
juvenile drug-dependent and alcohol-de~pendent offenders
b. . List Uniform Objectives first, followed by any other appropriate objectives you may wish to address.
Uniform Obiectives '(Mandatory, copy as worded for the program area addressed).
013.01 To provide treatment services through various treatment modalities to 10 individuals.
13.02 To provide an array of treatment services.
13.03 To assist 5 clients to successfuliy complete their treatment plan.
ProQram Soecific Obiectives
.. .\
P0213001 To provide 840 drug tests.
P0213002 To refer clients to other community agencies and resources to help meet their identified needs.
P0213003 To provide anger management and conflict resolution training.
.~
P0213004 To provide job development assistance. '\;
P02l300S To provide residential services to client~.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section //. Page 6
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activitv Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An .X" has been inserted for reports with mandatory due
dates for all projects. Place an additional .X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Program Activities."
Your Quarterly Performance Reports will be reviewed aQainst this schedule.
Subgrant Period
October 1. 2001 throuoh September 30. 2002
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jut AUQ Sep
Submit Financial Reimbursement X . X X . X
Requests . -
Submit Financial Closeout Package >; '.-
. .
Submit Quarterly Program Reports X X X X
Submit Quarterly PGI Reports
(If applicable) \
Programmatic Activities
(Continue on a second page if necessary.)
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jut Aug Sep
Conduct intake and admit initial project X \,
participants "
Maintain 3-5 treatment beds specifically X X X X X X X X X X X X
for this project
Successful initial admissions complete X
Phase I of residential treatment
Successful initial admissions complete X
Phase II of residential treatment
Successful initial admissions complete
Phase III and graduate from the X
residential program
Successful initial admissions begin X X
transition to aftercare program
Rolling admissions to fill beds made
available due to discharge X X X X X X X X X X
unsuccessful initial admissions
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section II - Page 8
J
,.
,)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506)
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
,
.... -
Salaries And Benefits
Contractual Services $45,155 . $15,052 $60,207
\'
Expenses
Operating Capital Outlay
.~:::':.;>,. . .-
-'.";':ci ..::_~.
., .. ."'.',:.'::.:: .
Indirect Costs '..::' Styt?:
....i::;::.'._.,.
Totals $45,1 55 $15.052 $60.207
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section /I. Page 9
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. Identify type of Budget, Le., Actual, Unit Costs (supported by detailed cost basis), or Contractual
(supported by back-up documentation that provides either the actual or unit costs basis for the contract).
b. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs
should be included, as well as the federal fund and cash match amounts.
c. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
d. Describe your specific sources of matching funds. [Source of match must be cash and represent no less.
than twenty-five (25) percent of the project's cost.)
e. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional paces if necessarv.)
A. Based on Safeport's cost center budget, cost of the project will be invoiced monthly based on unit
cost for services rendered. Each unit of cost is equivalent to 1 day of residential treatment,
translating into a per bed per day rate. The estimated per diem rate for clients participating in this
project is $52.96. The cost is higher during the initial phase of treatment and decreases as service
intensity decreases in Phases II and m. The amount of $52.96 per day reflects an average
annualized rate as the residential program is designed to be 9-12 months in duration for the
successful treatment participaI1t. The number of beds that will be allocated to this project reflect
12.5% of Safeport's bed capaci1y. .
B. Contractual Services: This project will require contractual services for project performance
evaluation as well as fiscal and programmatic auditing and reporting. Cost has been estimated at
10-12% of total project budget based on experience with previous Federal programs.
<0
l'
Salaries and Benefits: This project will require 1 O%'ofthe Safeport Directors time for project
administration. In addition, this project will contract for .5 FTE primary counselor, .25 FTE case
manager and .33 FTE additional support staff.
Expenses: It is estimated that this project will account for approximately 10-12% of Safe port's
overall office and travel expense budget. The number budgeted reflects that estimate. Office
expenses that will be incurred to support this project are relat'eci to'purchase and maintenance of
office equipment and supplies which directly impact the project.
Salaries and benefits:
Office supplies and misc.
Travel
Total
54,500.00
3,707.00
2.000.00
60,207.00
Byrne Grant funds
Monroe County match
Total
45,155.00
15.052.00 (General Revenue)
60,207.00
The above budget calculates into a daily rate of 52.96 per bed. The invoicing shall be based upon
the daily rate on a per client per day of treatment formula supported by admission, case activity
and discharge documentation. The amount awarded will purchase 1136 days of treatment.
Purchasing methods to be used will conform to existing federal, state,
and local laws and regulations.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section // - Page 10
\
,;
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed.
1. Reports
a. Project Performance Reports
The recipient s.hall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August
1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award
period is extended beyond the "original" project period, additional Quarterly Project Performance Reports
shall be submitted.
Failure to submit Quarterly Performance Reports in the specified time frame may result in withholding
processing of recipient financial claim reports by FDLE.
b.
Financial Reports
(1) The recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report
to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the
reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end
of the reporting period. In addition, if the subgrant award period is extended, additional Financial
Claim Reports shall be sul::ttnitted. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Packag'e shall be submitted to OCJG within forty-five (45) days of the subgrant
termination period. Such claim shall be distinctly identified as "fina'''.
(2) All claims for reimbursement of recipient costs shall be submitted on the Financial Claim Report Forms
prescribed and provided by the Office of Criminal Justice Grants. A recipient shall submit either
monthly or quarterly claims in order to report curre(lt project costs. Reports are to be submitted even
when no reimbursement is being requested. ~
~
(3) All claims for reimbursement shall be submitted in sufficient detai.l for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed. the recipient must submit to the Department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
(5) The recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant
project generated income and expenditures during the previous quarter. (See Item 9, Program
Income.)
c. Other Reports
The recipient shall submit other reports as may be reasonably required by OCJG.
2. Fiscal Control and Fund Accounting Procedures
a. The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project
shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to Office of Justice Programs (OJP)
Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal
Office of Management and Budget's (OMB) Circulars A-21, A-B?, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the recipient.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section 11- Page 11
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
4. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the recipient's project are eligible for reimbursement.
5. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (16)(b), Florida Statutes and the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments. Advance funding shall be provided to a recipient upon a
written request to the Department justifying the need for such funds. This request, including the justification,
shall be enclosed with the subgrant application.
6. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Edward Syrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
7. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if tl;)e specific training was not listed in the approved budget.
.1.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
-,
8. Allowable Costs ~.
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Govemments and federal OMS Circular A-87, "Cost Principles
for State. Local and Indian Tribal Governments", or OMS Circular A-21 , "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMS Circular
A-110 and Florida law to be eligible for reimbursement.
9. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period, as a direct result
of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S.
Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 _
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
10. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide. U.S. Department
of Justice Common Rule for State and Local Governments. and in applicable state statutes. The Department's
approval of the recipient agreement does not constitute approval of consultant contracts.
FDLE B me Formula Grant A lication Packa e
Revised 04/11/2001
Grant A lication
Section 11- Page 12
:)
,)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
11. Property Accountability
a. The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life
or request Department disposition.
b. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of
any property furnished to it by the Department or purchased pursuant to this agreement according to
federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments or the federal OMS Circular A-110. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this agreement.
12. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, U.S. Department of Justice Common
Rule for State and Local Governments) or the federal OMB Circular A-110.
13. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a recipient or subrecipient purchases ownership with support funded under
this grant agreement.
14. Publication or Printing of Reports\ ~
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement shall
be sent to the Department for review and comment.
b.
Publications or printed reports covered under a. above shall include the following statements on the cover
page:
(1) "This program was supported by grant # Contact OCJG for # awarded to the
Department of Law Enforcement, State of Florida, . nd by the Bureau of Justice Assistance, Office of
Justice Programs, U.S. Department of Justice. The BJA is a component of OJP which also includes
the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(2) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do
not necessarily represent the official position or policies of the State of Florida Department of Law
Enforcement, the U.S. Department of Justice, or any other agency of the state or federal government."
15. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press ~eleases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal furids, including but not limited to state and local governments, shall clearly state:
a. The percentage t:lf the total cost of the program or project that shall be financed with federal funds, and --
b. The dollar amount of federal funds to be expended on the project or program.
16. Audit
a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The
Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal
funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period, funds received and disbursed. When applicable, the recipient
shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida
Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) mqnths after the audit period. In order to be
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section 11- Page 13
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be retumed to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (JPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the Department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the Department.
f. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
17. Performance of Agreement Provisions
In the event of default, non-complrance or violation of any provision of this agreement by the recipienf;' the
recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination, or suspension of the agreement in whole or in
part. In such event, the Department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior
to the effective date of such sanction.
18.
Commencement of Project
a. If a project has not begun within sixty (60) days after a1:ceptance of the subgrant award, the recipient shall
send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project
starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to OCJG, again explaining the reason for delay and request another revised project
starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include, but
are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without
the fault or negligence of the recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either
of them, the recipient shall not be deemed in default, unless:
FDLE 8 me Formula Grant A Jieation Paeka e
Revised 04/11/2001
Grant A Heation
Section If - Page 14
)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
(3) The recipient failed to reasonably comply with such order.
c. Upon request of the recipient, the Department shall ascertain the facts and the extent of such failure, and
if the Department determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
20. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
21. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the Department for major changes. These include, but are not limited
to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not me~t the following criterion. That is, a recipient may transfer funds between
budget categories as long as the. total amount of transfer does not exceed ten (10) percent of the total
approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries a~d Benefits category.)
.."
v
d. Under no circumstances can transfers of funds increase the total budgeted award.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section 11 - Page 15
,
, ,
,
'.'
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The recipient shall proceed diligently with the performance of this agreement according to the Department's
decision.
b. If the recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-
one (21) calendar days to the Department's clerk (agency clerk). The recipient's right to appeal the
Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule
28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of
proceedings under Chapter 120, Florida Statutes.
24. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the recipient, implementing agency and contractors for the
purpose of audit and examination according to the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
25. Retention of Records '\,
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the
final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
26.
Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person signature
authority for him/her, the chief officer or elected official m\-lst submit to the department a letter or resolution
indicating the staff person given signature authority. The letter indicating delegation of signature authority must
be signed by the chief officer or elected official and the person receiving signature authority.
<>
27. Personnel Changes
Upon implementation of the project, in the event there is a ,change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
FDLE B me Formula Grant A ficat/on Packa e
Revised 04/11/2001
Grant A ficat/on
Sect/on 11 . Page 16
)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines NDefining Drug Courts: The Key Components., January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follow-up data on program
participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA field
monitoring trips; it must also be available to FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
<l a. The purpose of the federal regulation published in ~8 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that recipients of federal funds for the principal purpose of operating a
criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C.
3701, et seq., as amended, use those funds in conformance with the privacy and constitutional rights of
individuals.
b. The recipient and a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not_ _
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the
Act and federal regulation prior to the award of federal funds. The recipient is responsible for the continued'
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
Department's approval of the recipient agreement does not constitute approval of the subgrant-funded
development or operation of a criminal intelligence system.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section /I - Page 17
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
32. Confidential Funds
A signed certification that the project director has read, understands, and agrees to abide by all of the
conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from
all projects that are involved with confidential funds from either Federal or matching funds. The signed
certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The recipient and a criminal justice agency tha~ is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering iilto this
agreement. This certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CF.R Section 42.207 Compliance Information).
c. Any state agency, county or city receiving $500,000 or more in federal Anti-Drug Abuse Act (Byrne
Program funds shall submit its equal employment opportunity plan, and/or the most recent update, with
its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
34.
Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), clhd telecommunications (Title IV).
.<J
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood pla!n;
FDLE B me Formula Grant A lication Packa e
Revised 04/11/2001
Grant A lication
Section 11 - Page 18
.)
)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for exa!Tlple,
in office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the Bureau of Justice Assistance, agrees to
cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85,
Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not
enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each person shall file the most current edition of the Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant,
or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material rePresentation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
."
(1 )
No federally appropriated funds have been paid: or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, 'or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbvino Activities, according to its
instructions.
(3) The undersignecl shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly. --
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
co n tra ct.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section /I - Page 19
;\
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) .
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan
_Does Not Have a Current EEO Plan
,
.1..
.,
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is approved or face loss of ederal funds.
.0
---L
Sig~ture of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
(g/ /sltJ (
.
Date:
FDLE B me Formula Grant A lication Packa e
Revised 04/11/2001
EEO Certification
Appendix IV - Page 1 of 2
. ~
RESOLUTION NO.
180
2001
OMS/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 01/02 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
FY01/02 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 18,2001 , the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$207,025.00 with a 25% cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain.
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
,
....
.,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Bo.ard's recommendations; and that
2. The County Administrator is hereby c},uthorized to sign and submit the
application packet for the FY01/02 grant funds to the Florida Department of
Law Enforcement Anti-Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
. ~ '~.~
PASSED At-:JQ ADOPTED by the Board of County Commissioners of Monr<~ qgun~ r
Florida, ata regular meeting of said Board held on th~ 16th day of May, A.~~!101~ ~
. . . rr1:::::=;-<
. ,r, n' r W ~
.; ~:-':' Mayor George Neugent YPC:: ~~~: -- ~
Mayor ProTem Nora Williams yes -i" ~ ~ ;fg
Commissioner Spehar yes ~~; CR g
Commissioner McCoy yp!'; ~: ~ U1 .::::0
Commissioner Nelson yes CO CJ
: YL. KOLH/j.GE, Cler~ounty B:e of ~~nerst
~ D.C.: ~ L ~
Cle of Court Mayor
APPROVED AS 10 FORM
AND l At SUFF I
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
BRANCH OFFICE
MARATHON SUB COURTHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
MONROE COUNn' COURTHOUSE
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
BRANCH OFFI
PLANTATION K
GOVERNMENT CE!\.1
88820 OVERSEAS HIGH\\'
PLANTATION KEY, FLORIDA 33(
TEL. (305) 852-7:
FAX (305) 852-7:
l\1EMORANDUM
DATE:
May 3.1, 2001
TO:
Jennifer Hill, Budget Director
Office of Management & Budget
FROM:
Stacey Roberts
Pamela G. Han-~
Deputy Clerk p
.~
ATTN:
At the May 16, 2001, Board of County Commissioner's .meeting the Board adopted
Resolution No. 180-2001 authorizing the submission of a Grant Application to the Florida
Department of Law Enforcement for the FY 01102 Edward Byrne Memorial State and Local Law
~nforcement Assistance Formula Grant Program. \,
<1
Enclosed is a certified copy of the subject Resolution for your handling. Should you have
any questions please feel free to contact this office.
Cc: County Administrator w/o document
County Attorney
Finance
File
. ')
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
I. Signature Page
In witness whereof. the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
):!.~:;:.~~:~.t:~,~-.:-.-(::'.-:_f;i.{4i~.g~:e4g;~~~~:~!~~Z~~rc~~f~:~~~~j~~~2~~~ii:~~f~f~:~;~::.
Signature:
Clij/vr.. iJ. uuA:f2...-
Type Name and Title: ClavtonH. Wilder. Community ProQram Administrator
Date: /O-f:- oj
~;i~~~J;1i[,
Type Name of Subgrantee: Monroe County Board of County
----J~~
Commissioners
Signature:
.<>
Type Name and Title:
~1/5i(j1
James L. Roberts, Courlty Administrator
Date:
..~'}t~.~;~~.~~:;nls~~~.:.;:;,:~;;~~~~~~~;~i~~.~'~iiEi~}~
Type Name of Implementing Agency:
Monroe County Board of County Commissioners
Signature:
'J:-~
Type Name and Title:
~ / / ~! CJ (
,.
James L. Roberts, County Administrator
Date:
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Grant Application
Section 1/. Page 20
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
I. Signature Page
In witness whereof. the parties affirm they each have read and agree to the conditions set forth in this
agreement. have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page. including
Strikeovers, whiteout, etc. are not acceptable.
..~c-/gif:'~~]~::~I~~~~~~~ifi!J~k.i~~I!~~I~~
Signature:
~iI~
Type Name and Title: Clavton H. Wilder. Community Proaram Administrator
Date:
/C)- 5"- 0 I
.:.. . .. -::?_r~}.~=:;~;;::~~~~t~~~f:;:?t"c~f:~t.~)~;:Pl.~;t~ :~~~?:;';~~;S"'" - "'b-~;"" '.:;0.;; f..:tt"~R'.' '-:~:':\ ~..- '.~.I~,e~t"""
,.. "".,.,"'-,....:o.."..~~,.!>._,r,.....,>i,.__..,.",..__!.~__.,'~. U gran. eClp en
.;~-'~; '-':';':<"':~'~l~~~~~'::~~;f::;-i\i;!'!:f;"'I.~.~~f'~'~'~h""'~'~"r.';"~"-~". -;.....,......-....-.....__.....:~ _ ..
. .,........ ... .,).. .,.}:..~~;&..i',....,'::,~,,;....B~~t;%;-.~Aut _ onzmg .officIal. of GOY.. ern. mental.Umt
...':-,~-'.. -.-.1,:'..: -..~~~~~;.:I...... "~"~.""""'~"7"'- .-~. .~.~...... - . -~,,~<..-............'~__.. '""". "+,,":.0- ~>,....C;:*",'~~;'~&'1l;'Wt':'~..,
:., . .:/;::.,;.~?:~f;,:.~(9C?!1:'~.!:o~!01).,Ch~!["!~!1. ~ay.o_~; ,~r)?e~.ign~~!!~,:,'it!P!!~e,!;'Jil!i.:'!!>.
Type Name of Subgrantee:
Monroe County Board of County Commissioners
Signature:
.<1
James L. Roberts, Coun~y Administrator
Type Name and Title:
Date: &! I S/ D I
. ....:'::-~: F'}.oif.j~~I~~~~;iri~' i~~i,~~::~ft-ift::. _
· Official. Administrator or Desigi1atedRepreseritativ'e:.;,,,~. ..
7".r:.'.....> :,,~.. .,: - "..>. '.~':,._-' :,,('-:'.-'-:.>" ','''_:. "'~f:~":. " ,."_;~-~~".f'~;;Eit..;t'_':-:~'~;:J"i!t:...T_"~-.j;~~z.:.~~~~~
. ~'.~'
Type Name of Implementing Agency: Monroe County Board of County Commissioners
~~G?~
Signature:
Type Name and Title:
Date: rn ! I EJ( () I
James L. Roberts, County Administrator
FDLE B me Formula Grant A lication Packa e
Revised 04/11/2001
Grant A lication
Section 11- Page 20
1.Date: 10/10/2001
,) Performance Reporting Syste" .:. ,.:i
. Objectives for a Subgrantee
Monroe COUll t:y
02-CJ-2H-11-54-01-130
10.000
To provide treatment services through various treatment
modalities to a specified number of individuals.
To provide an array of treatment services.
To assist a specified number of clients to successfully
complete their treatment plan.
P0213001 To provide a specified number of drug tests.
P0213002 To refer clients to other community agencies and resources
to help meet their identified needs.
P0213003 To provide anger management and conflict resolution
training.
P0213004 ~o provide job development assistance.
013.01
013.02
013.03
7 Objecti.ves
.\
..",,-
~
Page No: 1
5.000
840.000
~
Date: 10/10/2001
Performance Reporting Syster
.j 1
Performance Questions
P';lge No: 1
Monroe Count:y
02-CJ-2H-11-54-01-130
013.01
.Part 6
013.01
Part 7
013.02
013.02
Part 1
Part 10
013.02 Part 2
013.02 Part 3
013.02 Part 4
013.02 Part 5
013.02 Part 6
013.02 Part 7
013.02 Part 8
013.02 Part 9
013.03 Part 4
013.03 Part 5
."
P0213001 Part 1
P0213002 Part 1
P0213003 Part 1
P0213004 Part 1
18 Questi.ons
During this reporting period, how many clients were provided Level 3
residential services? [This number should include only those
clients who were NEW ADMISSIONS and/or READMISSIONS during this
reporing period.]
During this reporting period, how many clients were provided
AFTERCARE services? [This number should include only those clients
who were NEW ADMISSIONS and/or READMISSIONS during this reporting
period. ]
Were most clients provided psychosocial assessments?
Were most clients provided vocational training and employment
services?
Were some clients provided diagnostic services?
Were most clients provided urinalysis?
Were most clients provided case management services?
Were most clients provided counseling services?
Were some clients provided rehabilitation services?
Were some clients provided with court liaison services?
Were a significant number of clients referred to outpatient or
residential tte~tment or other community services?
Were most clients provided relapse prevention training services?
During this reporting period, how many RESIDENTIAL clients
successfully COMPLETED their treatment plan?
During this reporting period, how many AFTERCARE clients
successfully COMPLETED theirvtreatment plan?
During this reporting period, how many clients received drug tests?
During this reporting period, did you refer clients to community
agencies and resources? Describe your progress in the narrative
portion of the report.
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During this reporting period, did you provide anger management and
conflict resolution training? Describe your progress in providing
training in the narrative portion of the report.
During this reporting period, did your provide job development
assistance? Briefly describe this assistance in the narrative
portion of the report.