Item S05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 20, 2002
Division: Growth Management/County Attorney
AGENDA ITEM WORDING:
Approval for payment of legal fees and costs in the amount of $39,117.09, for the
professional services of Nabors Giblin & Nickerson in connection with analysis and
potential resolution of issues presented by FKAA Key Largo Sewer Facility contract.
ITEM BACKGROUND:
Following entry of Judgment in FKAA/Ogden litigation, Nabors firm was retained to advise as to
County's options (see attached letter, 7/2/01).
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved retention of Nabors firm to advise the County on legal and related issues
pertaining to wastewater.
CONTRACT I AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST:
BUDGETED: Yes 0 No 0
COST TO COUNTY: $39,117.09
APPROVED BY:
County Attorney. OMB/Purchasing 0 Risk Management 0
DOCUMENTATION:
Included pt
To Follow
Not Required 0
DIVISION DIRECTOR APPROVAL:
AGENDA ITEM #
~~
SUITE: 200
1500 MAHAN DRIVE:
TALLAHASSEE. f"LORIDA 32308
THe POINTe. SUITe 1060
2502 ROCKY POINT DRive
TAMPA. rlORIDA 33607
TE:LE:PHONE: 18S0) 224.4070
TE:LE:COPY 'e501 224.4073
CNl ceNTeR. SUITE 51C
"50 SOUTH ORANGE AVENUE
ORLANDO. rlORIDA 3'.0'
1813' 28'-2222
(407 J.. z&., 5.5
TEl[COPY '.'31 ,.,.0'"
TeLE:CO~Y '407' 4.6..0..
July 2, 2001
Overnight Delivery
James Hendrick, Esquire
Monroe County Attorney
310 Fleming Street
Key West, Florida 33040
Re: Special Counsel Services Relating to Construction and Operation of a
Wastewater Treatment Facility to Serve Key Largo
Dear Mr. Hendrick:
Pursuant to our previous telephone conversations, this letter is intended to
document the scope of our engagement by Monroe County (the "County") to assist in
evaluating the proposals previously received in response to the Request for Proposals
issued by the County, dated September 8, 1999, and entitled Design/Build or
Design/Build/Operate a Wastewater Treatment System(s) to Serve Key Largo (the "RFP").
Specifically, such scope of services includes the following:
1. Recommend and implement a process for the Board of County
Commissioners of the County (the "Board") to evaluate the proposals submitted pursuant
to the RFP and to award a contract to the proposer selected that is consistent with the
provisions of section 286.011, Florida Statutes, and the instructions for compliance with
such statutory requirements provided in the Final Judgment, dated May 16, 2001, entitled
Florida Keys Aqueduct Authority v. Board of County Commissioners. Monroe County. et
aI., Case No. CA-K-00-1170 in the Circuit Court of the 16th Judicial Circuit of Monroe
County, Florida.
2. Provide an evaluation of the proposals submitted pursuant to the RFP
sufficient to allow the Board to select a proposal and award a contract in compliance with
the RFP procedure.
James Hendrick
July 2, 2001
Page 2
3. Assist your office in preparing and negotiating a contract with the proposer
selected by the Board consistent with the proposal submitted and policy decisions of the
Board.
4. Be available, if requested, to provide services in the supervision and
administration of the construction and performance of the awarded contract or other
matters relating to the construction and operation of wastewater facilities.
It is contemplated that we will use the services of Governmental Services Group,
Inc. ("GSG") in the performance of the contemplated services. In particular, it is
contemplated that GSG would have the primary responsibility for the evaluation of the
proposals contemplated in paragraph 2 above. As you know, GSG is affiliated with and
partially owned by Stockholders of our Firm.
We have requested that GSG prepare a workplan to describe the specific tasks
required to perform the evaluation of the proposals contemplated in paragraph 2 above.
Such workplan would include a method of compensation for the services provided by GSG
and a cost matrix of the time and estimated costs to complete each task. Such cost matrix
would also identify any required subcontractors necessary for the performance of the
outlined tasks. Any additional subcontractors subsequently determined to be necessary
by our Firm and GSG to complete any of the contemplated scope of services would be
subject to prior approval by the County.
The method of compensation for legal services for the Firm shall be on an hourly
basis calculated pursuant to the following hourly rates:
(a) stockholders
(b) senior associates
(c) junior associates
(d) law clerks
$200 per hour
$175 per hour
$150 per hour
$ 70 per hour
In addition to such professional compensation, the firm shall be reimbursed for
actual costs incurred on long distance telephone charges, travel expenses and overnight
delivery charges. Photocopies shall be billed at .25~ per page. Any travel expenses shall
be reimbursed in accordance with section 112.061, Florida Statutes.
A statement for professional services rendered and costs incurred shall be
submitted monthly for the fees and costs incurred the previous month.
It is contemplated that the method of compensation for services provided by GSG
shall also be calculated on an hourly basis. As discussed previously, such method of
compensation and an estimation of costs will be included in the workplan GSG has been
requested to prepare.
James Hendrick
July 2, 2001
Page 3
I trust the scope of services outlined in this letter meets your expectations. Thank
you for your consideration of our Firm on this important public works project.
Very truly yours,
(2-z~
Robert L. Nabors
RLN/adg
cc: James L. Roberts, Monroe County Administrator
Robert E. Sheets, CEO
Government Services Group, Inc.
NABORS, GIBLIN & NICKERSON, P.A.
Post Office Box 11008
Tallahassee. Florida 32302
Telephone: (850) 224-4070
October 5, 200l
Bill through 09/30/200l
Invoice# 083 21100
James L. Roberts, County Administrator
Monroe County
5100 College Road, Public Service Building,
Wing II
Key West, FL 33040
Re: Review Construction Proposal
PROFESSIONAL SERVICES
07/01/2001 RLN Revise initial documents; review final
judgment; draft correspondence to Jim
Hendrick; review McGarry memorandum to
Board dated February 10,2000; draft 2 file
memoranda
RLN Telephone calls to Jim Roberts (2);
conference with Robert Sheets
RLN Conference call with Jim Hendrick, Jim
Roberts, Robert Sheets and Heather Encinosa
RLN Review file memorandum; draft issues list
HJE Telephone conference with Robert Nabors;
Assemble list of additional materials needed
from County
RLN Conference call with Jim Roberts and
Working Group
Research on bidding and Sunshine Law
Research on bidding and Sunshine Law
Review Florida Statutes regarding
competitive bids; draft memorandum
regarding legal issues; review FKAA contract
with Ogden
Travel from Orlando to Key West (1/2 rate)
Travel from Orlando to Key West (1/2 rate)
Conference with James Hendrick, James
Roberts, Charles Sweat, Robert Sheets, and
Brian Armstrong
RLN Conference with James Roberts, Charles
Sweat, Brian Armstrong, Robert Sheets, Tim
McGarry and George Garritt; conference with
County Commissioner George Neugent;
07/02/2001
07/02/2001
07/02/2001
07/03/2001
07/09/200 1
07/09/2001
07/1 0/200l
07/12/2001
07/15/2001
07/15/200 1
07/16/2001
07/16/2001
MM
MM
BPA
RLN
BPA
RLN
9210 RLN
4.00 hrs.
0.75 hrs.
1.00 hrs.
1.00 hrs.
0.25 hrs.
0.50 hrs.
7.50 hrs.
2.00 hrs.
3.75 hrs.
5.00 hrs.
5.00 hrs.
1.50 hrs.
6.50 hrs.
conference with County Commissioner Nora
Williams; conference with Jim Roberts;
conference with Robert Sheets and Charles
Sweat
07/1612001 RLN Draft file memorandum 1.00 hrs.
07/16/2001 BPA Meetings with Robert Nabors, Robert Sheets, 8.00 hrs.
Jim Roberts, Bob Dean, Commissioner Nora
Williams, James Hendrick, Commissioner
George Neugent and public works staffre:
wastwater treatment plant build operations
Issues
07/17/2001 RLN Draft work plan; telephone call to Robert 1.00 hrs.
Sheets
07/17/2001 RLN Travel from Key West to Tallahassee (112 4.50 hrs.
rate)
07/17/2001 BPA Travel from Key West to Tallahassee (112 4.50 hrs.
rate)
07/18/2001 RLN Review file memoranda 1.00 hrs.
07/26/2001 RLN Draft Resolution 1.00 hrs.
07/27/200 I RLN Draft Resolution 4.50 hrs.
07/30/2001 RLN Review Resolution 0.75 hrs.
07/30/2001 RLN Revise Resolution 3.00 hrs.
07/3l/2001 HJE Review resolutions; Review correspondence; 1.00 hrs.
Revise resolution;
07/31/2001 RLN Conference with internal working group; 2.00 hrs.
revise resolution; draft correspondence to
James Hendrick
08/01/2001 HJE Revise resolution 0.50 hrs.
08/01/2001 HJE Telephone conference with Robert Nabors on 1.00 hrs.
resolution; Revise same; Revise resolution
08/01/2001 HJE Research competitive bidding requirements 0.50 hrs.
08/0112001 RLN Telephone calls to Robert Sheets (2); 1.00 hrs.
telephone call to Heather Encinosa; telephone
call to Brian Armstrong; telephone call to
Pete Pimmentel; telephone call to James
Hendrick
08/02/2001 BPA Conference with Robert Sheets, Heather 1.00 hrs.
Encinosa and Robert Nabors re: comments on
draft resolution and issues relating to request
for proposals
08/02/200 1 RLN Conference with Robert Sheets, Heather 1.25 hrs.
Encinosa and Brian Armstrong re: resolution;
conference with Brian Armstro!1g
08/02/2001 HJE Conference with Robert Sheets on evaluation 0.50 hrs.
process
08/02/2001 HJE Review RFP and resolution 0.75 hrs.
08/02/2001 HJE Review RFP for items that need to be updated 0.25 hrs.
Q8/02/200l HJE Review RFP and note potential problems 1.25 hrs.
08/03/200] HJE Review Chapter 255, Fla. Stat., on 1.00 hrs.
competitive bidding requirements; Review
Chapter 287, Fla. Stat.
08/06/200] HJE Conference with Robert Sheets on work order 0.25 hrs.
08/07/200l BPA Review proposed workplan and bidding 6.75 hrs.
issues; telephone conference with James
Hendrick; telephone conference with Robert
Nabors; conference with Heather Encinosa re:
changes to proposed resolution; review
County ordinances, policies and procedures
re: bidding
08/07/200 ] HJE Revise resolution 1.25 hrs.
08/07/200 1 HJE Review case law on bid protests; Write memo 1.75 hrs.
to Robert Nabors on potential challenges
08/07/200 ] RLN Conference with Robert Sheets; conference 1.25 hrs.
with Brian Armstrong and Heather Encinosa
08/07/200] HJE Research case law on state proposals 0.50 hrs.
08/08/200 1 BPA Review changes to re-draft of resolution; 5.00 hrs.
review County purchasing policy; conference
call with Robert Nabors and James Hendrick;
review interlocal agreement between FKAA
and County; telephone conference with
Robert Sheets; revise resolution; telephone
conference with Robert Sheets re:
communication from Ogden relating to bid
process concerns; telephone conference with
James Roberts; telephone conference with
James Hendrick; draft memorandum to
Robert Nabors
08/08/200l RLN Revise RFP resolution; conference call with 2.00 hrs.
James Hendrick and Brian Armstrong;
telephone call to Robert Sheets
08/08/200l RLN Revise workplan and RFP resolution; 2.00 hrs.
telephone calls to Brian Armstrong (2)
08/09/200 1 BPA Telephone conference with Robert Nabors re: 0.75 hrs.
comments and changes to resolution,
workplan and lener to County
08/09/200 ] RLN Revise RFP resolution; revise correspondence 2.00 hrs.
to James Hendrick; review County
ordinances; telephone call to Brian Armstrong
08/09/200] HJE Conference with Robert Sheets and Brian 0.25 hrs.
Armstrong on potential legal issues
08/10/200] BPA Prepare for meeting with Commissioners; 2.00 hrs.
telephone conference with Robert Nabors re:
emergency ordinance and facilities and
comments on resolution; conferences with
Robert Sheets (2); telephone conference with
Gerald Hartman; telephone conference with
James Hendrick; telephone conference with
Bill Lynch re: engineering review services;
telephone conference with Robert Nabors
08/1 012001 RLN Review resolution; telephone call to Robert 1.50 hrs.
Sheets; telephone call to Brian Armstrong;
telephone call to James Roberts
08/14/2001 BPA Meeting with James Roberts and County 10.00 hrs.
Commissioners re: resolution and related
matters; travel to Key Largo
08/14/2001 RLN Travel to Key West (1/2 rate) 4.00 hrs.
08/14/2001 RLN Conference with Jim Roberts; conference 8.00 hrs.
with County Commissioner Charles "Sonny"
McCoy; conference with County
Commissioner Dixie Spehar; conference with
County Commissioner George Neugent
08/15/2001 BPA Meet with County Commissioners; attend 10.00 hrs.
Board of County Commissioners meeting re:
proposed resolution and governance issues;
travel to Tallahassee
08/15/2001 RLN Conference with County Commissioner 10.50 hrs.
Murray Nelson; attend County Commission
meeting; travel to Tampa
08/15/2001 RLN Travel to Tallahassee (1/2 rate) 4.00 hrs.
08/16/2001 BPA Review Commissioner Williams 0.50 hrs.
memorandum re: reasonableness of
wastewater rates
08/21/2001 RLN Telephone conference with James Hendrick; 0.50 hrs.
conference with Brian Armstrong
08/24/2001 RLN Telephone call to James Hendrick's office; 2.50 hrs.
telephone call to James Robert's office;
review draft of FKAA interlocal points;
telephone call to Robert Sheets; revisions to
resolution; conference with Brian Armstrong;
telephone call to Commissioner Nora
Williams
08/24/2001 BPA Research bid issue re: passage of time; review 3.00 hrs.
Robert Nabor's memorandum and
Commissioner Nora Williams' memoranda
08/27/2001 RLN Telephone call to Commissioner Nora 1.00 hrs.
Williams; telephone call to James Hendrick's
office; draft file memoranda; telephone
conference with Commissioner Murray
Nelson
08/27/2001 RLN Telephone call to James Hendrick 0.25 hrs.
08/28/2001 MM Conduct documents request 1.75 hrs.
08/29/2001 BPA Re\"iew Memorandum of Understanding re: 0.75 hrs.
Little Venice: re\"iew case law re: bidding
08/30/200] BPA Conduct research re: bidding staleness issue 0.50 hrs.
09/03/200 ] RLN Telephone calls to Commissioner Nora 1.00 hrs.
Williams (2); re\"iew email memorandum and
draft interlocal agreement
09/04/2001 VSD Research and begin to draft letter re: 1. 75 hrs.
dependent special districts
09/04/200 ] RLN Telephone conferences with Commissioner 1.00 hrs.
Nora Williams (2); telephone conference with
Jim Roberts: conference with Heather
Encinosa and Brian Armstrong re: statutory
authority of the FKAA
09/05/2001 RLN Conference call with Robert Sheets and Bob 0.50 hrs.
Dean
09/05/200] RLN Review FKAA legislation; draft file 2.25 hrs.
memorandum; review Executive Order 98-
309
09/05/2001 RLN Draft Interlocal Agreement 2.50 hrs.
09/06/200 ] HJE Review letter on dependent districts 0.50 hrs.
09/06/200 ] RLN Draft opinion letter; telephone call to Jim 1. 75 hrs.
Roberts
09/07/200] RLN Draft correspondence to James Roberts re: 1.00 hrs.
Jnterlocal Agreement; draft correspondence to
James Roberts on resolution; telephone call to
James Roberts
09/12/2001 HJE Conference with Rick Feldman and Laura 0.25 hrs.
McKinley on definition of appropriate costs
09/12/200] RLN Conference with Heather Encinosa 0.25 hrs.
09/14/2001 HJE Revise FKAA interlocal 0.75 hrs.
09/14/200 ] RLN Telephone conference with James Roberts; 1.50 hrs.
telephone conference with James Hendrick;
conference with Heather Encinosa; revise
interlocal agreement; draft correspondence
with James Hendrick; telephone conference
with Nora Williams
09/18/200] RLN Telephone conference with Commissioner 0.25 hrs.
Nora Williams
Total Fees $3] ,925.00
DISBURSEMENTS
07/20/200] Action Legal Copy Service 3,723.07
07/30/2001 Travel Expense - Brian Armstrong - July 14 - 17,2001 439.79
Air Fare - 255.00
Lodging - ] 84.79
07/30/2001 Travel Expense - Robert Nabors - July 11 - 16,2001 748.37
Air Fare - 530.88 (prorated)
08/l 0/200]
08/31/2001
08/31/2001
09/301200]
09/30/200]
Lodging - 2l7.49 (prorated)
Greg Allen's, Inc. - 105" binders
Travel Expense - Brian Armstrong - August 13-15,200]
Air Fare - 493.50
Rental Car - 98.58
Lodging - 407.93
Parking - 32.00
Tolls - .75
Travel Expense - Robert Nabors - August 14-15.2001
Air Fare - 609.25
Lodging - 166.] 4
Long Distance Telephone Charges
United Parcel Service
Total Disbursements
270.20
1,032.76
775.39
30.76
l71.75
$7,192.09
BILLING SUMMARY
Armstrong, Brian P. 5.00 hrs 100.00 Ihr 500.00
Armstrong, Brian P. 56.50 hrs 200.00 Ihr 11,300.00
Delegal, Virginia Saunders 1.75 hrs 200.00 Ihr 350.00
Encinosa, Heather J. 12.50 hrs 175.00 Ihr 2,187.50
McKinley, Michael 11.25 hrs 70.00 Ihr 787.50
Nabors, Robert L. 17.50 hrs ] 00.00 Ihr l,750.00
Nabors, Robert L. 75.25 hrs 200.00 Ihr 15,050.00
TOTAL FEES
TOTAL DISBURSEMENTS
Total balance now due
$31,925.00
$7,l92.09
$39,117.09
Pickup Date: 08/01/01
Plekup Record No.: 6871328 37 8
UAll..l ;;'MIt'Ml;N I UC I All.. KCl'vt(l
08101101 02:47 PM
UPS Account No.: MeR08
Son&d By:Order of Shipment
Name/Addresll
Reference Rate
Challl8ll
Shlpmant Detail
Optionll
Ship To: Mr. C. W. Msthls
I Mr. C. W. Mathis
ABLE TelecommunlcaUons & Power
400 McCormick Street
LEES BURG FL 34749
Ship From: HEATHER J. ENCINOSA
HEATHER J. ENCINOSA
NABORS. GIBLIN & NICKERSON, P.A.
SUITE 200
1500 MAHAN DRIVE
TALLAHASSEE FL 32308
Ship To: Joe Saltillo
Joe Battillo
Putnam County Sanitation Depl
140-B County Landfill Road
PALATKA FL 32177
Ship From: HARRY F. CHILES
HARRY F. CHILES
NABORS. GIBLIN & NICKERSON, P A
SUITE 200
1500 MAHAN DRIVE
TALLAHASSEE FL 32308
Ship To: Linda Dufresne. CPA
Linda Dufresne. CPA
MunlFlnandal
265 Stiles Avenue
ORANGE PARK FL 32067
Ship From: KATHY LINDSAY
KATHY LINDSAY
NABORS. GIBLIN & NICKERSON, P.A.
SUITE 200
1500 MAHAN DRIVE
T AL.LA.HASSEE FL 32308
SeTVIce Type: UPS NEXT DAY AIR
Total Packages: 1
HundredweIght: No
Billable WI.: L TR
Billing Option: Prepaid
PaCkage Ref NO.1: 311-99064
Shipment Service Chsrge:
s
13.50
Tracking No.:
Package Type:
Trx Ref No.:
1ZA46ROS0144872940 Package Service Charge:
UPS Letter Shipper Amt:
02000 UPS Total Charge:
Tracking No.:
Package Type:
Trx Ref No.:
1ZA46R080146453327 Package Service Charge:
UPS Letter ShIpper Amt:
311-99064 UPS Total Charge:
$ 13.50
S 13.50
S 13.50
$ 15.50
ServIce Type: UPS NEXT DAY AIR
Tolal Packages; 1
Hundredweight: No
Billable WI.: L TR
Billing Option: Prepaid
Package Ref NO.1: 063-21100
Shipment Service Charge:
Service Type: UPS NEXT DAY AIR Shipment Service Charge:
Total Packages: 1
Hundredweight: No
Billable Wt.: 2.0
BIlling Option: Prepaid
Package Ref No.1: 129-96069
Tracking No.:
Package Type:
Weight:
Trx Ref No.:
1ZA4€R060144448131 Package Service Charge:
UPS PAl<
2.0 Shipper Amt:
i29-96069 UPS Total Charge:
S 15.50
S 15.50
S 15.50
$ 12.25
Ship To: James Hendrick
James Hendrick
Monroe County
310 Fleming Street
KEY WEST FL 33040
Ship From: RObert L. Nabors
Robert L. Nabors
NABORS. GIBLIN & NICKERSON, P.A.
SUITE 200
1500 MAHAN DRIVE
TALLAHASSEE FL 32308
UPS OnUne WorldShlp 3.1.2 w1nBpool16
Servtce Type: UPS NEXT DAY AIR Shipment Service O1arge:
Total Packages: 1
Hundredweight No
Billable Wt: L TR
Billing Opllon; Prepaid
Package Ref No.1: 02000
S 12.25
$ 12.25
S 12.25
S 14.25
~ ~A: ~o :OlE ~
Page 1
NABORS, GIBLIN, NICKERSON
TALLAHASSEE, Fl
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7.5' 1X FF HI .12 i
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Comp&DY
Addreu
CJty, State,
Armstrong, Brian
Falcon Rescl'\"lltions
Date
I 4-Aug-0 I
14-Aug-01
14-Aug-Ol
H-Ang-Ol
DetcriptioD
Room
Sales Tax
County Tax
American Expre.u
Reference
Room 224
Room 224
Room 224
378268845701371
Transaction Recan
Durriplton Recap Total
Room 149.00
Sales Tax 11.18
CountvTax 5.96
AmericanExPJUS -166.14
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Mcrchnt Marina Del Mar Reson & Marina
PO Box 1050
Key Largo FL
Page:
Date:
Arr Date
Dep Date
Room 224
ActOllDt Jd 28194
Plan
33037
~ercbantld 40536000020248]
Card Number 378268845701371
Retrieval Reference II
hi' 3131102
TraDlactioD IdClldfter
Auth Code 539153
Validation Code
I
I 5-Aug..{J I
14-Aug..{J1
15-Ang..{JI
THt CA)A MAllINA REMlIlT & THf RfACH Rf50IlT
1500 ReynolOs Street
Key West, FL 33040
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An- Date
Dep Date
14-Aug.()]
15-Aug.()]
Nabors, RobeJt L.
FalCQJJ Reservations
RoolII 229
Account Id 28195
Plan
~ Date
I 4-AII8-0 1
I 4-Augo() I
14-Aug.())
I4-Aug.()I
15-Aug.()1
DelCripti_
Cocomu
Room
SalC'Al Tax
County Tax
American ExpnllS
RefcJ'tlKc
719 Stacic
RooJn 229
Room 229
Room 229
378268845706008
Charaa
43.26
149.00
)).18
5.96
0.00
Credlb
0.00
0.00
0.00
0.00
209.40
BaJallcc
43.26
192.26
203.44
209.40
0.00
Total F060 Paae 1
0.00
Transaction RecaD
Ducripttoll Recu Total
Room 149.00
Sales Tax ] 1.11
Couutv Tax 5.96
C'.ocnnuts 43.26
American EXDress -209.40
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