Item L05
Revised 2/27/01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 3-2e-02
Bulk Item: Yes ~ No D
Division: Growth Manaoement
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and Spirit Marine Towing & Assistance for the installation of nine new
regulatory aids and the removal of 9 damaged aids located off of Summerland Key.
ITEM BACKGROUND: A site visit to the area by the Marine Resources Planner
detennined that this regulatory zone needed repairs and additions. Three quotes
received, A.S.A.P., Inc.-$23,500, American Underwater Contractors, Inc.-$11 ,872, and
Spirit Marine Towing & Assistance-$9,842,
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
TOTAL COST: $9,842.0C
BUDGETED: Yes ~ No D
BIF
COST TO COUNTY: Staff Time Onlv
REVENUE PRODUCING: Yes D No ~ AMOUNT PER: MO $ YR $
APPROVED BY: COUNTY A TTY~ OM9
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED ~
DISPOSITION:
AGENDA ITEM #:
T REQUIRED D
~
24 Hr.
'Serv ice
S~~AS8I~
Our Experience will save you Time and Money
YHF
Ch. 16
Jan 03.2002
Kim McGee
Marine: Projc:&.,1S CoordinKtor
At fax. #: 2954317
PROPOSAL
Spirit Marine proposes to do the following work: Remove1 existing pilings and 2
regulatory buoys from th~ SUDlnu:rJand Cove caIUlI system. Re:pl...~ with 9 new pol~
and regulatory signs in locations to be detennined by Monroe County. Spirit will supply
all materials except piling caps.
All work will be perfonned in a professional manner and to the standards of
Monroe County.
COST: $9841.00
DUKE PONTIN . P.O. BOll 244 . Big Pine K.y. Florid. 33043
(305) 872.2752
U!/U.I.UV~ L..v- A._ -~-_~_'V_I~
..
I
~
t
I
!Al\1i"ERICAN UNDERWATElr CONTRACTORS, INC.
I
t.
t
\
: 102 SUN I'ISB L\NI: .IV lITER, n 33477;
I ~t: 561-371-'510 Oftice: 561-5 's.ooso 'as: S61-57s-..6S1
, .....a:. AVer.. !~oI.eom;
I'
~
,
j-- M
Mrs,I.:im Cgce
) Mariii~, Projects Coordinatori
1--
: MaIm.: County
: SiOOC~'ol1cge Road I
1--
, Key ~~cst, F1 33040~
, Pii?'3O:i-2924S1 J
'--
: Fx: 30~;.29S~317
'-,.
i
r
~ '
tI
,
ir
I'
I.
I'
I~
!
I
~
~:, 3. 2002
--.-';
~ -.--'. .
; ~~d for Swmncrland Cove Regulatory Zone.
I
t--
t-.
\--
;
: Ameri,. an Underwater Contractors, Inc. can com ,fete aU work for the Summc:rland Cove
I rcgula'.>ry ~ as per your fax dat&:d I>'..cember:! 5,2001 for a lump sum price of i
S 11,8 ;2.00 (Eleven thousand, eight-hundred In( seventy two dollars).
Thank 'fOU for the opportunity to bid this project.
I'
I;
~
, .
...
I
t'
I'
if
[t
t
I
I
! Sit'IY,
~j
,
I
, David Foster'
1
~idc.:nt \
Amcri',:an Underwater Contrac~ Inc_~
F'ROM' : ASAP
PHONE NO. 852 4554
A.S.A.P INC. Marine Contractors
P,Q. Box 804
TlIVertlier. A. 33070
Phone 305-852-4554
11-18-01
Kim Megee. MariDe Ptojeets Coordiutor:
Job: IutaU Sip.~-rl.ad COft:
Total :SZ3,!OO.OO
1baak You
Jay~7 ~~
JINC.'
Dec. 28 2001 10: 1 SAM P1
CONTRACT AGREEMENT
AGREEMENT, MADE THIS
day of
2002, by and
between, Spirit Marine Towing & Assistance (" Contractor "), and the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County of
Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the materials for the installation of nine new
regulatory aids and the removal and disposal of the existing aids located at Surnmerland
Cove Monroe County as specified by Exhibit A.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by May 31, 2002.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project. The Contractor understands both the intent and
the requirements of the Specifications attached as Exhibit A & B.
4. The Board shall pay the Contractor the total sum of $9,842.00 for the work
listed in Exhibit A of this Contract. Payment shall be upon completion by the Contractor
and review and approval of the close out documentation by the Marine Projects
Coordinator.
5. The attached List, Map, and Specifications together with this Agreement form
the Contract. They are fully a part of this Contract as ifrepeated herein verbatim.
6. The Contractor covenants and agrees to indemnify and hold harmless Monroe
County Board of the County Commissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages. and expenses
(including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph I I does not vitiate this
indemnification provision.
7. The Contractor acknowledges his! her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifYing completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, the Contractor understanC;s and agrees to maintain an' alcohol and drug free
work environment.
I I. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X" on the attached forms of Exhibit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on fonns WC1, WCJA,
GL1, VLl, & WLl. All policies must list Monroe County as additional insured with the
exception or the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also, in its
direction, terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
COmmission, percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months from the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of tennination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WIlNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
BY:
Deputy Clerk
BY:
Mayor/Chairman
Witness:
Witness:
Ti
EXHIBIT A
Deoartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Phone: (305) 289-2805
FAX: (305) 289-2536
County of Monroe
Board of Countv Commissioners
Mayor George Neugent. Dist. 2
Mayor Pro Tern Nora Williams. Dist. 4
Commissioner Sonny McCoy, Dist. 3
COmmissioner Murray Nelson. Dist. 5
COmmissioner Dixie Spehar. Dist. I
To: Kim McGee, Marine Projects Coordinator
From: Richard Jones, Marine Resources Planner
Re: Summerland Cove Regulatory Zone
A recent survey of markers in the Summerland Key area indicated that the regulatory markers in
Summerland Cove are in poor shape and are all in need of replacement. Please seek bids for the
following scope of work:
Work Description For
Summerland Cove Regulatory Zone
The Summerland Cove regulatory zone is being upgraded. Implementations include the
installation of nine small size piles (9" diameter) and 2'x3' regulatory signs (two signs per pile).
Existing markers should be removed and disposed of, including: 2 buoys and seven pilings.
Contractors should reference the attached color GIS map for locations, and the attached
specifications sheet and piling illustration. As always, the work should be coordinated with Rich
Jones who will be on site to make the final determination of marker locations and to ensure
proper approach angles. Piling caps are to be installed on all markers (supplied by the County).
Sign Language:
IDC)ED
NO WAKE
Summerland Cove
Regulatory Zone
· 1
.
iii
r-
~
~'
1
EXHIBIT B
MONROE COUNTY
Specifications For the Repair/Replacement/InstaF3.tion of
A~ds to Navigation, Regulatory Markers, and InformatioiJ Markers
(updated 10/01/2001)
For all pilin~:
· Pilings shall be of timber treated with chromated copper arsenate (C.C.A.).
· Pilings shall be of timber which will withstand the driving for which they are intended.
· A straight line drawn from the center of the butt to the center of the tip shall not at any
point face further away from the center of the pile than a distance equal to 1 % of the
length of the pile.
· Piles to be sufficient length to provide a minimum of four foot penetration into hard
bottom or further penetration into other substrate so as to provide suitable permanent
holding. The base of the dayboard must be eight feet above mean high water.
· Black, cone head, round piling caps of the appropriate size should be mounted atop the
piling using four stainless #6 nails (this includes all sign replacements).
· Any pilings replaced will be removed and properly disposed of.
For all shms:
· Signage to be constructed of .125 gauge aluminum.
· Signage must be USCG approved.
· All signs should be pre-made (text, borders, etc.) by a County approved manufacturer.
· Signs should be mounted so that the piling is not visible above the signs.
· Signs for both standard (Inm nominal range) and smaller size (Yz mile nominal range)
markers should be mounted such that the bottom of the sign is 8' above the water (MHW)
· Hardware should all be stainless steel, including: 3/8" all-thread and 3/8" lag screws,
1 Yz" (o.d.) flat washers and 3/8" nuts. 1 Yz" (o.d.) plastic or nylon (or similar material)
washers shall also be used to separate the aluminum signs from the stainless steel flat
. washers and nuts.
....................................................................................................................................... ............................
Standard size markers: Signs for these markers have a 1 run nominal range. The standard size
for such signs is- 3' x 3' green square, 4' x 4' red triangle, 3' x 3' diamond (danger), and 4' x 3'
regulatory, and information signs. 12" diameter pilings (approximately) will be used for all
standard size sign installations.
For standard size signs mounted at the top of standard size pilings:
A 12" long 2" x 4" pressure treated backing board should be installed horizontally 2"
below the top of the piling (to provide room for the piling cap) and attached to the piling
with four stainless #16 ring shank nails to prevent the board from rotating. The board
will be beveled to provide a flat surface for the downward angle of the sign. The board
will be installed so as to mount the signs to the appropriate approach angle of the marker
route. For extreme angles, signs should be mounted one below the other to allow for the
angle overlap (in which case all-thread on the sides would not be used).
Two lag screws and two all-threads will be used to mount the signs. One lag screw (4"
long) will be installed at the top of the sign, through the backing board and into the
piling. The other lag screw (3" long) will be installed at the bottom of the sign into the
piling. The two all-threads will be installed on the sides of the signs. Washers and nuts
are to be used, both in front and back of the signs, to assist with adjusting the approach
angle and ensure proper stiffuess of the sign assembly.
For standard size re ulator and information si s mounted below standard size lateral aid si s:
The 4' x 3' signs should be mounted 4 inches below the lateral aid sign. Signs should be
mounted flat against the piling using two 3" long lag screws with washers, one at the top
and one at the bottom. An all-thread will be installed at the sides of the signs. Washers
and nuts are to be used, both in front and back of the signs, to assist with adjusting the
approach angle and ensure proper stiffuess of the sign assembly.
Smaller size m~Tkers: For certain sit~ations smaller size signs should be used (this will be
indicated on the work order). These signs will have a 12 run nominal range. The standard size
for such signs is- 1 12' x 1 12' square green, 2' x 2' red triangle, and 3' x 2' regulatory and
information signs. 9" diameter pilings will be used for all small size marker installations.
For smaller size lateral aid signs:
Signs should be mounted flat against the piling using two 3" long lag screws with
washers, one at the top and one at the bottom of the sign.
For smaller size regulatory and information signs:
Signs should be mounted flat against the piling using two stainless 3" long lag screws
with washers, one at the top and one at the bottom of the sign. If mounted beneath a
lateral aid sign, a space of 4" should be provided.
2
..s ~\\~c- :.5\z.e- ~v..\c..~~ I .l.^-.~c>r~"- ~~\..c.c:..r
\0'
I .-'" '.....
I. . . . . r
r-Q- -
I
I r
I
I I
I I
I I
I I
I
r CD
,~
~' I
I
I ~,
I
;
I II
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
v'
CONTRACT SUMMARy
Contract with: Spirit Marine Towin~ Contract #
& Assistance Effective Date:
Expiration Date: 5-31-02
Contract PurposeIDescription:
Installation of nine re~latorv aids and the removal of nine . .
regulatory aids.
Contract Manager: Kim MrGef! 4511 .- . ~~..
(Name) (Ext.) (Department/Stop #) #9
31.u
for BOCC meeting on X. 2i {).l- A~enda Deadline: 3-6-02
CONTRACT COSTS
Total Dollar Value of Contract: $ 9.842.00
Budgeted? Yes[!] No 0 Account Codes:
Grant: $ BIF
County Match: $ HI A
Current Year Portion: $ ----2.a..842 .00
157--62603- 530- 340 -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ HI A /yr For:
(Not included in dollar value above ) (CR. maintenance. utilities. ianitoriaL salaries. etc. )
CONTRACT REVIEW
Date III ~~
Division Director ~'MIl~ ~~o
Risk Management ::c. ii' \0 -=- YesO No[2(
O.M.B.lPurchasing.9\ 8\od-. YesO NoGJ---:::
County Attorney 2/1/ L YesO No
Date Out
,~ : \
,,I,, ii' i ("l ";.:..
~
z- - '-
Comments:
OMB Fonn Revised 2/27/01 MCP #2