Item L06
Revised 2/27101
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 3-24).()2
Bulk Item: Yes ~ No D
Division: Growth Manaoement
Department: Marine Resources
AGENDA ITEM WORDING: Approval of the Contract Agreement between Monroe
County and American Underwater Contractors for the installation and repairs of aids to
navigation located in Upper Sugarloaf Sound and Sugarloaf Shores.
ITEM BACKGROUND: A site visit to the area by the Marine Resources Planner
detennined that several previously installed aids to navigation were in need of repairs
and that there was a need for the installation of one new aid to navigation. Three
quotes received, A.S.A.P., Inc.-$29,500, Spirit Marine Towing & Assistance-$17,898,
and American Underwater Contractors, Inc.-$16,784.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS Approval
TOTAL COST: $16.784.00
BUDGETED: Yes ~ No D
BIF
COST TO COUNTY: Staff Time On Iv
REVENUE PRODUCING: Yes D No ~
APPROVED BY: COUNTY A TTY~ OMB/R
AMOUNT PER: MO $ YR $
-,
, '~
CHASING~ RISK MANAGEMENT[g1 t.v .\\
DIVISION DIRECTOR APPROVAL:
~
DOCUMENTATION: INCLUDED ~
DISPOSITION:
T REQUIRED D
AGENDA ITEM #: /--;::
MONROE COUNTy BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: American Underwater Contract #
Contractors Effective Date:
Expiration Date:
Contract PurposelDescription:
ReDairs to channel markers_ and the installation of one new channel marker.
Contract Manager: Kim McGee 4511 Marine Resources-Karine
(Name) (Ext. ) (Depanment/Stop ~
Projects Section 9
for BOCC meetinlZ on 3-21-02 Agenda Deadline: 3-6-02
CONTRACT COSTS
Total Dollar Value of Contract: $ 16,784.00
Budgeted? YesO No 0 Account Codes:
Grant: $ BIF
County Match: $ RIA
Current Year Portion: $ 16,784 .00
157 _ 6260~ 530 .340
ADDITIONAL COSTS
Estimated Ongoing Costs: $ RIA /yr For:
(Not included in dollar value above) (e2. maintenance.. utilities. ianitorial. salaries. etc.)
CONTRACT REVIEW
Division Director
Changes
!?~te I~^ L Needed_ /
l1VL-lvVYesO NoG:r _
Comments:
Risk Management '\! -=-\"'\'( YesO NoD'
O.M.B./Purchasing d\\~ lo'Z.. YesO No~
County Attorney 2-/11/2- Y esO No~
OMB Fonn Revised 2)27/01 MCP #2
Date Out
AMERICAN UNDERWATER CONTRACTORS, INC.
112 SUN I1SR LANE JlJPu.... n. 33417
Dtnd: !61-371.eIO 0III0r. 561.57~ Fu: 561.575-4651
HUll: A1J~
December 13.2001
Mrs. Kim McGee
Marine Projects CoontiDator
CoD1lDUDity Services Division
County of Monroe
5100 CoDcge Road
Key West, FL 33040
Ph: 305-292-4511
Fx: 305-295-4317
RE: Bid For Cbamcl Marker System: Bow ~l. SugarloafSound and Suprloaf
Key Shores.
Dear Kim:
American Underwater Contractors, IDe can complete all work as specified for the above
mentioned work as outlined in your Dccembcr 69 2001 fax for a lump sum price of
SI69784.00 (Sixteen tho~ IC'Va1 hundred aDd eighty-four doUars). 'Ibis price
includes removing and disposing of the four old 12.inch pilings.
Tbaok you for the opportunity to bid this job.
David Foster
&~
American Underwater ContnlCtors, IDe.
24 Hr.
Service
SP!!Y!W~ASsISTAN~
Our Experience will save you Time and Money
Dee 13,2001
Kim McGee
Marine Projects Coordinator
At fax #: 295-4317
PROPOSAL
Spirit Marine proposes to do the following work: Remove 4 pilings and signs
from Bow Channel and replace with new (1 mile visibility). Spirit supplies all materials
except caps, Install one new piling with signs (1/2 mile visibility) in Bow Channel.
Spirit supplies all materials except cap. Remove J 7 sets of marker signs in Upper
Sugarloaf SOW1d. Replace with new signs (1/2 mile visibility). Spirit will trim tall poles
and supply all materials. Remove 4 sets of marker signs in SugarloafKey Shores.
Replace with new signs (112 mile visibility), Spirit will trim tall poles and supply all
materials.
All work will be performed in a professional manner and to the standards of
Monroe County,
COST: $17.898.00
~-
DUKE PONTIN . P.O. Box 244 . Big Pin. Key, FlorId. 33043
(305) 872-2752
VHF
Ch. 16
FROM, ASAP
PHONE NO. : 852 4554
uec. 1.2 ..:It:llt:ll lc:;It:lIrJr-11 r-~
A.S.A.P \NC. Marine Contractors
P,O. Box 804
Tavernier. FI. 33070
PhOne 305-852-4554
Fax 30&-852-4554
Propasal Sabaaitted To: KlIII McGee Maria. Projeca CoocliDator:
Date; 1%-1:%-01
Job Namr.CblUlDel MarkiJlc SysteIDs:
CIty: s..prto.r
FL
WE HE.REBY SUBMIT sn:cMCAnoNS AND F.STIMATES FOR: Wark Delcriptioa For Bcwv Clluael.
lJpper s.prloaf Somld, ud Saprloaf'KeyStaora. CbaaMl MarkiDg Syste....
We PJ"OI'O" to fanailla labal' aDd ...atm.~.Mte ill IIUGI'daace wida die abcM spedfiatioas. for the I_
ol (SZ9.500.00) Tweety Mae ~Mt B1IIIdnd DoIIan uti DOIl00.
All ....terial is para.teed to be as IPftUled. AD ~ to be eclIDpleWd ill a wwkaaaDllP ....DDer ~g
to.caadanI pnc11c... Ally .ltentioa or detiatloa from abcwe ~Iflcatioas iavolYiq extra COlt. will be
0ft1Iled 0DIy apoa writte. orden, ad will bec:ome all estn daarae OWl' ad above dM estimate. AD
IIpftIDellIl COJdiapat apoe striUs, accideata 01' delays beyOIld oar CODtroI. iacbldigg wutJaer.
'11aia p~ abject to acceptaDce wiiIIiD (60) dayw ud is wid tllereafter at the ....... of Ute uade~ .
Authorized Sipatan YA? ~~
***.**..........***...........................*..**..................****.***...........*
..........*.*****......*.*.****....*....*.***.............*..........**...........*....**
ACCEPTANCE AND PROPOSAL
11Ie abow prK., lJpeci&alt_ ad c:oaditimls an bereby aec:epted. You are alida_iud to do th work as
specified. hymeat will be IbCIe .. oadiMd .bow.
ACCEPT:
SIGNTURE:
DATED:
DATED:
CONTRACT AGREEMENT
AGREEMENT, MADE TillS
day of
2002, by and
between, American Underwater Contractors, Inc. (" Contractor "), and the BOARD
OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, of the County
of Monroe, State of Florida (Board).
The Contractor and the Board, for the consideration named, agree as follows:
1. The Contractor shall furnish all the materials for the installation of five new aids
to navigation and the repair of twenty one existing aids located in Upper SugarloafSound
and SugarloafShores Monroe County as specified by Exhibit A.
2. The work performed under the Contract shall commence immediately from the
date the Liaison provides the Notice to Proceed and shall be completed by June 30, 2002.
3. The Contractor understands the rules and procedures instituted by the Board to
ensure an orderly progress to the project. The Contractor understands both the intent and
the requirements of the Specifications attached as Exhibit A & B.
4. The Board shall pay the Contractor the total sum of $16,784.00 for the work
listed in Exhibit A of this Contract. Payment shall be upon completion by the Contractor
and review and approval of the close out documentation by the Marine Projects
Coordinator.
5. The attached List, Map, and Specifications together with this Agreemeflt form
the Contract. They are fully a part of this Contract as if repeated herein verbatim.
6. The Contractor covenants and agrees to indemnifY and hold harmIess Monroe
County Board of the County COmmissioners from any and all claims for bodily injury
(including death), personal injury, and the property damage
(including property owned by Monroe County) and other losses, damages, and expenses
(including attorney's fees) which arise out of: in connection with, or by reason of services
provided by the Contractor or any of its subcontractor(s) in any tier, their employees or
agents. The purchase of the insurance required in the paragraph 11 does not vitiate this
indemnification provision.
7. The Contractor acknowledges his/ her intention to comply with the need to
coordinate all work with the appropriate environmental agencies, the U.S. Coast
Guard, and the County.
8 . The Contractor agrees to supply the County with a set of photographs of the
complete work along with a letter certifying completion of work.
The Contractor will be responsible for the camera, film, and development costs.
The Contractor also agrees to provide transportation for the Liaison to inspect the
completed work.
9. The Contractor understands and agrees that no payment will be made for this
project without required photographs and written certification of completion.
10. Due to the use of heavy equipment and, at times, dangerous work
environment, t~e Contractor understands and agrees to maintain an alcohol and drug free
work environment.
11. The CONTRACTOR will be responsible for all necessary insurance coverage
as indicated by the an "X" on the attached forms of Exhibit C identified as General
Insurance Requirements and INSKLST 1-4, as further detailed on forms WCl, WCJA,
GLl, VLl, & WLl. All policies must list Monroe County as additional insured with the
exception or the Workers Compensation policy.
12. The Contractor warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prolubition of
Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 020-1990. For breach or violation of this provision, the
owner may, in its discretion, terminate this contract without liability and may also, in its
direction, terminate this contract without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or
employee.
13. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public w0rk, may
not submit bids on leases real property to a public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO ($10,000.00) for a period of36 months fro~ the date of being
placed on the convicted vendor list.
14. The Board may terminate this Agreement with or without cause at any time
upon giving the Contractor up to 10 days notice in writing. The Contractor, upon receipt
of the notice, shall immediately cease work. The Board must pay the Contractor the
percentage of the contract price which is satisfactory to the Board up to date the
contractor received the notice of termination.
14. This Contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in Monroe County.
IN WITNESS WHEREOF the parties here to have executed this agreement by the
day and year first written above.
(SEAL )
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY: BY:
Deputy Clerk Mayor/Chainnan
Witnes(#.~/~us~am~~1M lJNCCI3<J\1F.r CtNMV1S INe
Witness: CO~ _~ By: ~+C.J...
/ TItle: ~l 0t7N\
B
IDQIIBIT A
Work Description For
Bow Channel, Upper Sugarloaf Sound, and Sugarloaf KeyShores
Channel Marking Systems
Piles and signs (to be provided by the contractor) should be installed as described below. Piling
caps (provided by the County) are to be installed atop all pilings. Look at 'Work to be
Performed' for size of piles/signs to be installed. Contractors should refer to the attached
specifications sheet for details pertaining to 'Standard' or 'Smaller Size' marke~s.
Channel
Bow Channel
(main channel)
Discrepancv
piles and signs bad
Work to be performed
Install new piles and signs (standard
size): DBN 11
DBN 14
DBN 15
DBN 16
Bow Channel
(side channel)
Upper Sugarloaf Sound *
new installations
Install new pile and signs (smaller
(size): DBN 2A
signs faded
Install new signs (smaller size):
DBN2
DBN3
DBN4
DBN5
DBN6
DBN8
DBN9
DBN 10
DBN 11
DBN 12
DBN 13
DBN 14
DBN 15
DBN 16
DBN 18
DBN 20
DBN 22
Sugarloaf Key Shores *
signs faded
Install new signs (smaller size):
DBN2A
DBN4A
DBN6A
DBN8A
* In the Upper Sugarloaf Sound and Sugarloaf Key Shores marking chains there are numerous
piles that are taller than the standard height above the water. Those piles, where signage is being
replaced, shall be cut so that the bottom of the sign is approximately 8' above the water at MHW.
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EXHIBIT B
MONROE COUNTY
Specifications For the RepairlReplacementJInstallation of
Aids to Navigation, Regulatory Markers, and Information Markers
(updated 1 ala 1/2001 )
For all pilinl!s:
· Pilings shall be of timber treated with chromated copper arsenate (C.c.A.).
· Pilings shall be of timber which will withstand the driving for which they are intended.
· A straight line drawn from the center of the butt to the center of the tip shall not at any
point face further away from the center of the pile than a distance equal to 1 % of the
length of the pile.
· Piles to be sufficient length to provide a minimum of four foot penetration into hard
bottom or further penetration into other substrate so as to provide suitable permanent
holding. The base of the dayboard must be eight feet above mean high water.
· Black, cone head, round piling caps of the appropriate size should be mounted atop the
piling using four stainless #6 nails (this includes all sign replacements).
· Any pilings replaced will be removed and properly disposed of.
For all sil!ns:
· Signage to be constructed of .125 gauge aluminum.
· Signage must be USCG approved.
· All signs should be pre-made (text, borders, etc,) by a County approved manufacturer.
· Signs should be mounted so that the piling is not visible above the signs.
· Signs for both standard (lnm nominal range) and smaller size (12 mile nominal range)
markers should be mounted such that the bottom of the sign is 8' above the water (MHW)
· Hardware should all be stainless steel, including: 3/8" all-thread and 3/8" lag screws,
1 12" (o.d.) flat washers and 3/8" nuts. 1 12" (o.d.) plastic or nylon (or similar material)
washers shall also be used to separate the aluminum signs from the stainless steel flat
washers and nuts.
...................................................................................................................................................................
Standard size markers: Signs for these markers have a 1 nm nominal range. The standard size
for such signs is- 3' x 3' green square, 4' x 4' red triangle, 3' x 3' diamond (danger), and 4' x 3'
regulatory, and information signs. 12" diameter pilings (approximately) will be used for all
standard size sign instaIlations.
For standard size signs mounted at the too of standard size oiling:s:
A 12" long 2" x 4" pressure treated backing board should be installed horizontally 2"
below the top of the piling (to provide room for the piling cap) and attached to the piling
with four stainless #16 ring shank nails to prevent the board from rotating. The board
will be beveled to provide a flat surface for the downward angle of the sign. The board
will be installed so as to mount the signs to the appropriate approach angle of the marker
route. For extreme angles, signs should be mounted one below the other to allow for the
angle overlap (in which case all-thread on the sides would not be used).
Two lag screws and two all-threads will be used to mount the signs. One lag screw (4"
long) will be installed at the top of the sign, through the backing board and into the
piling. The other lag screw (3" long) will be installed at the bottom of the sign into the
piling. The two all-threads will be installed on the sides of the signs. Washers and nuts
are to be used, both in front and back of the signs, to assist with adjusting the approach
angle and ensure proper stiffuess of the sign assembly.
For standard size regulatory and information signs mounted below standard size lateral aid signs:
The 4' x 3' signs should be mounted 4 inches below the lateral aid sign. Signs should be
mounted flat against the piling using two 3" long lag screws with washers, one at the top
and one at the bottom. An all-thread will be installed at the sides of the signs. Washers
and nuts are to be used, both in front and back of the signs, to assist with adjusting the
approach angle and ensure proper stiffuess of the sign assembly.
Smaller size markers: For certain situations smaller size signs should be used (this will be
indicated on the work order). These signs will have a 1'2 nm nominal range. The standard size
for such signs is- 1 ~' x 1 ~' square green, 2' x 2' red triangle, and 3' x 2' regulatory and
information signs. 9" diameter pilings will be used for all small size marker installations.
For smaller size lateral aid signs:
Signs should be mounted flat against the piling using two 3" long lag screws with
washers, one at the top and one at the bottom of the sign.
For smaller size regulatorv and information signs:
Signs should be mounted flat against the piling using two stainless 3" long lag screws
with washers, one at the top and one at the bottom of the sign. If mounted beneath a
lateral aid sign, a space of 4" should be provided.
2