Item K2
BOARD OF GOVERNORS
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AGENDA ITEM SUMMARY
Meeting Date: March 20. 2002
Division: Public Safety
Bulk Item: Yes
No X
Department: Public Safety
AGENDA ITEM WORDING: Approval ofInterlocal Agreement with the City of Marathon
concerning provision of fire rescue and emergency medical services within and adjacent to the municipal
boundaries of the City of Marathon, effective April 1, 2002 through September 30,2002
ITEM BACKGROUND: At their September 19, 2001 meeting, the Board approved an Interlocal
Agreement with the City of Marathon concerning provision offire rescue and emergency medical
services within and adjacent to the municipal boundaries of the City of Marathon, on a quarterly basis,
effective October 1,2001, With the City's assumption of EMS services within the MED 6 coverage
zone, effective April 1, 2002, this agreement will provide for fire suppression, rescue services and
emergency medical services from the south end of Tom's Harbor Bridge, approximately Mile Marker
60, to Banana Boulevard (Valhalla Beach), approximately Mile Marker 56.5.
PREVIOUS RELEVANT BOCC/BOG ACTION: See above; on December 19,2001, the initial term
of the agreement was amended for the two quarters ofFY 2002, commencing Oct. 1,2001, and thence
on a month to month basis, unless terminated earlier under the agreement. On February 13, 2002, a
Public Hearing was held for the BOCC to consider an application from the City of Marathon for a
Certificate of Public Convenience and Necessity, effective Aprill, 2002.
CONTRACT/AGREEMENT CHANGES: The service area in this agreement has been changed; the
term has been changed to April 1, 2002 - September 30,2002. The payment and fees the City will pay
to the District have been adjusted accordingly.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes X.- No
AMOUNT PER QUARTER $37.739 Year $75.478
APPROVED BY: County Atty YES OMB/Purchasing YES Risk Management YES
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_ Not Required_
AGENDA ITEM #-42-
DISPOSITION:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:City of Marathon Effective Date: April 1. 2002
Expiration Date:September 30. 2002
Contract Purpose/Description:Interlocal Agreement to provide EMS/Fire Service through Sept.
30.2002 from the south end of Tom's Harbor Bridge (approximate MM 60) to Banana Blvd.
Valhalla Beach (approximate MM 56.5)
Contract Manager:] ames "Reggie" Paros
(Name)
6002
(Ext. )
Public Safety - Stop 14
(Department)
for BOCC meeting on March 20. 2002
Agenda Deadline: March 6. 2002
CONTRACT COSTS
Total Dollar Value of Contract: $Revenue Current Year Portion: $75.478.00 (Revenue
producing - $37.739 per Quarter through Sept. 30. 2002)
Budgeted?YesD NoD Account Codes: _-_-_-_
Grant: $ _-_-_-_
County Match: $ _-_-_-_
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
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Division Director ..J/rlj ~~L YesD No~
Risk Management ..3.,/ C, /6 2- YesD Nog- , t,-\~,
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O.M.B./Purchasing 3\lJ>\D z.. YesO NoW ~O, .....
County Attorney 11"2- YesO NoW ~
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Comments:
OMB Form Revised 9/11/95 MCP #2
INTERLOCAL AGREEMENT BETWEEN
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AND CITY OF MARATHON
This Interlocal Agreement, hereinafter called "AGREEMENT", is made by and
between the Lower and Middle Keys Fire and Ambulance District, hereinafter
"DISTRICT", and the City of Marathon, hereinafter "CITY", for the delivery of fire
rescue and emergency medical services within and adjacent to the municipal boundaries
of the City of Marathon.
WHEREAS, the DISTRICT and the CITY desire to enter into this AGREEMENT
to provide for the delivery of fire rescue and emergency medical services within and
adjacent to the municipal boundaries ofthe CITY; and
WHEREAS, the respective elected bodies of the DISTRICT and the CITY find
the method of delivery ofthe fire rescue and emergency medical services set forth in this
AGREEMENT is in the interest of the public and can be best accomplished through
coordination of the provision of such services as set forth herein;
NOW THEREFORE, in consideration of the mutual terms and conditions set
forth herein, the DISTRICT and the CITY do hereby agree as follows:
SCOPE:
The DISTRICT agrees to provide Fire Suppression, Rescue Services, and
Emergency Medical Services to the CITY in the incorporated areas from the south end of
Tom's Harbor Bridge, approximately Mile Marker 60, to Banana Boulevard (Valhalla
Beach), approximately Mile Marker 56.5.
The DISTRICT agrees to provide Fire Suppression, Rescue Services, and
Emergency Medical Services to the CITY on a twenty-four (24) hour, seven (7) days a
week basis during the term ofthis AGREEMENT. The level of service provided to the
CITY shall, at minimum, be equal to the average historical level of services provided by
the applicable departments in other areas of Monroe County, in accordance with all
applicable local and state rules and regulations.
The District shall provide one (1) primary and one (1) back-up rescue/transport
vehicle at Conch Key Station. The back-up vehicle is not staffed.
The DISTRICT and CITY will provide automatic and mutual aid to one another
for applicable emergency incidents.
TERM:
The term of this agreement shall be for the period commencing April 1, 2002 and
ending September 30, 2002, unless terminated earlier under this agreement.
PAYMENTS AND FEES:
The CITY shall pay the DISTRICT $37,739.00 per quarter for Fire Suppression,
Rescue Services, and Emergency Medical Services, in the incorporated area ofthe City
as described above, for the remainder ofFY 2001-2002, in the total amount of
$75,478.00. The City is not entitled to receive any ofthe funds from transport fees
generated by the District during the term of this Agreement.
Payment will be made on a quarterly basis and paid in arrears.
EARL Y TERMINATION:
Either party may terminate this agreement without cause upon giving to the other
at least thirty days prior written notice of the effective termination date. Either party may
terminate the agreement for cause upon giving the other party written notice of the breach
and providing five days during which to cure the breach. If the breach is not cured within
the five day period, the non-breaching party may give the breaching party written notice
of early termination effective immediately upon receipt of said notice.
Notice under this agreement shall be given to the CITY by sending written notice
to Craig Wrathell, City Manager, c/o Moyer & Associates, 210 North University Drive,
Suite 702, Coral Springs, Florida 33071, and notice shall be given to the DISTRICT by
sending written notice to James L. Roberts, County Administrator, 1100 Simonton Street,
Key West, Florida 33040.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT as of
the day and year written below their names.
DISTRICT
(SEAL)
BOARD OF GOVERNORS OF THE
LOWER AND MIDDLE KEYS FIRE AND
AMBULANCE TAXING DISTRICT
A TrEST: DANNY L. KOLHAGE
BY:
Yvonne Harper, Chairman
BY:
DATE:
Deputy Clerk
CITY
(SEAL)
A TrEST:
CITY OF MARATHON
BY:
Mayor
BY:
City Clerk
DATE:
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
By:
City Attorney
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1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Inter-Governmental Agreements
The parties to this agreement stipulate that each is a state governmental agency as defined by
Florida Statutes and represents to the other that it has purchased suitable Public Liability, Vehicle
Liability, and Workers' Compensation insurance, or is self-insured, in amounts adequate to
respond to any and all claims within the limitations of Florida Statute 768.28 and 440, arising out
of the activities governed by this agreement.. .
Each party shall be rsponsible for any acts of negligence on the part of its employees, agents,
contractors, and subcontractors and shall defend, indemnify and hold the other party harmless
from all claims arising out of such actions.
- INTL
Administration Instruction
#4709.2
99