Item C02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/20/02
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of URS Purchase Service Order for environmental permitting for the Key West
Airport T -Hangar Project.
ITEM BACKGROUND: This item will be funded 50% by the Florida Department of Transportation and 50% by the
Developer.
PREVIOUS RELEVANT BOCC ACTION: Approval to negotiate with Island City Flying Service and hangar owners to
redevelop the existing hangar area, 7/26/00.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $28,900.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE: None
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~-ft-
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
CJ
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: URS
CONTRACT SUMMARY
Contract #
Effective Date: Execution
Expiration Date: 450 days
Contract Purpose/Description: Key West International Airport T-Hangar project environmental permitting.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 3/20/02
# 5195
(Ext.)
Airports - Stop # 5
(DepartmenUCourier Stop)
Agenda Deadline: 3/6/02
Total Dollar Value of Contract: 28,900.00
Budgeted? Yes
Grant: Yes - FDOT 50%
County Match: None - Owner funds 50%
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 17,000.00
Account Codes: 404-63061-560-630-GAKD58
ADDITIONAL COSTS
For: .
(eg. maintenance. utilities, janitorial, salaries, etc.)
Date In
Airport Manager ..3J 2- /0 'l...
Risk Management 2-j:J~ r; 1 I: -~
O.M.B./Purchasing d ~ O,;;L
County Attorney ~ IfJ.o- 1 0 ')...
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
Date Out
( ) (~
/
( ) (v)
( ) (~
( ) ( )
;<r-tt
Pet~r Horton.
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Rob Wolfe
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY (
To: URS
Purchase Service Order ;\/0. 01/02-14
Re: PSA Agreemenr, Dated 1- J-02
Resolmion No.
Project Name:
EYW - T-Han~ar EnvIronmental Perffi1ning
Descnptlon of ServIces:
(See attached for Scope of ServIces)
Muhlple of DItect SalarIes
Lump Sum
x
Reimhursable Expense
Day~ [0 Complete
450
Fee this Service OrJer
$ 28.90000
Payment for ServIces shall be ill [hell' entirety as per PSA, as amended.
Prepared bY~:::r-
\1i~l
Re?~~
Date: 2/fl/()2
Date:
2-'2.0- 01....
Accepted by:
Approved hy:
Date: 2/6/02
Date:
'-l \L'ltS.\dC~N,,\CS02S2115~oW2. :2A.WPO \W1'(J
8
SCOPE OF SERVICES
FOR
ENVIRONMENTAL PERMITTING
PROPOSED T-HANGERS REPLACEMENT PROJECT
AT
KEY WEST INTERNATIONAL AIRPORT
Key West, Florida
INTRODUCTION and BASIS FOR THIS SCOPE OF SERVICES
Monroe County (Owner/Applicant) is proposing to replace the existing T-hangers
and their associated infrastructure (Project) located west of the terminal complex
at Key West International Airport (KWIA). During the preliminary design and
planning phase URS prepared concept sketches, met and discussed the Project
with the Airport Manager, obtained input from other entities involved with this
Project, and prepared a set of Preliminary Plans (dated August 3, 2001). This
estimate is based on the Preliminary Plans.
In addition, URS obtained on-site environmental reviews by the South Florida
Water Management District (SFWMD) and the U.S. Army Corps of Engineers
(ACOE) to determjne the jurisdictional limits of wetlands subject to the regulation
of each of the agencies. Two distinct and separate lines were established, one for
the SFWMD and another for the ACOE. Based on these field reviews and
previous correspondence, URS anticipates that only these agencies will have
wetlands permitting jurisdiction over the Project.
Based on the Preliminary Plans and the previously established wetland
jurisdictional lines, impacts to Waters of the United States and Waters of the State
are expected to OCcur. Permitting agencies expected to be involved in the
permitting process are the ACOE for federal jurisdiction and the SFWMD for
State jurisdiction. In addition, reviewing and commenting agencies are expected
to include the U.S. Fish and Wildlife Service (FWS), the Florida Fish and
Wildlife Conservation Commission (FFWCC) and the Florida Department of
Community Affairs (DCA).
URS estimates the anticipated wetland impacts to be approximately 0.75 acres
under the ACOE jurisdiction and approximately 0.50 acres under the SFWMD
jurisdiction. Mitigation requirements have not been determined to date. Based on
previous experience with wetland environmental permits at KWIA, URS
anticipates that a moderate permitting effort will be required to prepare and
submit the permit application. The preparation of an Environmental Assessment
is not anticipated and is not included as part of this proposal.
C;\WINDOWS\TEMP\T-Hanger Scope.doc
In the event that mitigation for wetland impacts cannot be compensated for on
airport property at KWIA the completion of the permitting process may become
more involved, requiring additional man-hours and costs to obtain a permittable
Project. URS shall consider such efforts as Additional Services subject to
additional compensation.
SERVICES TO BE PROVIDED
Data collection
URS will initiate the pennitting phase of this Project and review existing files for
applicability of previously completed work. If required, URS will make an on-
site inspection to verify existing conditions with respect to previously completed
work. Contact with pennitting agency personnel will be initiated and a pre-
application meeting requested.
Determine Mitigation Required
URS will review unavoidable wetland impacts proposed by this Project and
evaluate candidate mitigation scenarios. URS will develop and coordinate
mitigation scenarios with the Airport Manager and applicable permitting agencies.
For the ACOE pennitting process: This estimate is based on previous experience
whereby monetary compensation to the Florida Keys Environmental Restoration
Trust Fund was acceptable to the ACOE as mitigation for small-scale impacts.
Physical mitigation in the fonn of wetland creation, restoration or enhancement is
not anticipated to be required by the ACOE. URS will coordinate with the ACOE
to determine the amount of monetary compensation required should the ACOE
accept such a mitigation scenario. In the event the ACOE will not accept
monetary compensation, URS will develop other mitigation scenarios as
Additional Services subject to additional compensation. The scope and fee
proposal shall be developed as needed at a later date.
For the SFWMD permitting process: Based on previous experience, the SFWMD
accepts only wetland creation, restoration or enhancement for wetland impacts.
URS assumes that adequate wetland mitigation opportunities exist on the airport
property to compensate for the approximately 0.50 acres of wetland impacts
expected. URS will identify such sites and present them to the SFWMD as a
preliminary proposal. .
Services not included. Since fmal wetland impacts have not been identified for
this Project, nor have the pennitting agencies identified mitigation requirements,
the development of formal Mitigation Plans and associated contract documents
cannot be estimated at this time. Said work shall be considered as Additional
Services subject to additional compensation. The scope and fee proposal shall be
developed as needed at a later date. Additional Services shall also include the
C:\ WINDOWS\TEMP\ T -Hanger Scope. doc
identification, selection and development of any mitigation site located off-site
from the Airport Property.
Permitting
URS will request continuance of the previously established jurisdictional wetland
lines from the ACOE and SFWMD. URS will attend a maximum of two (2) on-
site field reviews if required. The resurvey, or new surveys of wetland lines is not
anticipated and is not part of this proposal and shall be considered as Additional
Services.
URS will prepare one (1) Environmental Resource Permit Application (ERP) for
wetland impacts associated with the proposed Project. URS will submit the ERP
to the ACOE and SFWMD and assist the Owner/Applicant in obtaining agency
approvals. URS assumes that the Owner / Applicant will authorize URS to act as
the Agent for the Applicant.
URS will respond to agency questions as part of the permitting process and
update the ERP application as required.
URS does not guarantee that permits will be issued by the Permitting Agencies.
This estimate, including the preparation of permit drawings and applications, is
based on the Plans dated August 3, 2001. Revisions to the permit application
caused by changes requested by the Owner / Applicant, following submittal to the
permitting agencies, shall be considered as Additional Services.
SERVICES EXLUDED
Only the Services included in the above Scope of Services for Environmental
Permitting shall be provided as part of this proposal. All other services, whether
specifically mentioned or not, shall be considered as Additional Services subject
to negotiations for additional compensation.
COMPENSATION
Compensation shall be on a Lump Sum basis as shown on Attachment "A".
F:\keywest\hangars\T-Hanger Scope. doc
ATTACHMENT A
MAN-HOUR AND FEE ESTIMATE
FOR ENVIRONMENTAL PERMITTlt4G.
PROPOSED T - HANGARS REPlACEMENT PROJECT
AT
KEY WEST INTERNATIONAL AIRPORT
TASK
Data Collection
Mobilize Project. Review Project Files
Field Review Exlsting Conditions and JD lines
Coordinate with ACOE, SFWMD
Sub-total
2 Determine Mitigation Required (On-site)
Determine Requirements, Identify Sites
Agency Coordination
Submit Concept Plan to ACOE and SFWMD
Sub-total
3 Permitting
Review of JD Lines by SFWMD. ACOE
Prepare and Submit ERP Application
Coordination with Permitting Agencies
Respond to Agency Comments
Sub-total
4 Bid Pha.. Services (Not Included)
Advertise for Bids. Distribute Plans
Pre-bid Meeting (One Trip)
Tabulate Bids and Recommendation to Award
Sub-total
5 Construction Ph..e Services (Not Included)
Pre-construction Conference
Award of Contract
Construction Management (_ Months)
Construction Inspections
Substantial Completion Review
Final Completion Review
Record Dwgs. & Project Close-out
Sub-total
Total Man-hours
Hourly Billing Rate
Sub Total Labor $
EXPENSES
Airfare ( 4 Round-Trips)
Rental Car (6 days)
Lodging (2 Nights)
. Meals etc. (12 Man-days)
field Supplies
Printing Costs
Misc. (Phone. Photos, etc.)
Sub Total Expens..
Total F_ URS
Subconaultanta (None Anticipated)
. ~rveys (Not Included)
Sub-total Subconsultanta
TotaIF_
----~._----..- ..-----. -
USE
T -hanger MHR.xIs
PM I Sr. Envlro
Scientist
Engineer
8
12
8
28
8
16
12
36
16
16
24
12
68
o
o
o
o
o
o
o
o
o
o
o
o
132
12
$115.00
$95.00
1,140 $ 1,820 $ 5,850 $
$65.00
15,180 $
Page 1
MAN-HOURS I FEES
Envlro.
Scientist
o
o
o
o
4
2
4
10
o
o
o
2
2
o
o
o
o
o
o
o
o
o
o
o
o
26
$70.00
Quantity Unit Cost
4 $
6 $
2 $
12 $
1 $
1 $
1 $
CADD
Tech.
o
o
o
o
2
4
4
10
o
10
4
2
16
o
o
o
o
o
o
o
o
o
o
o
o
90
Clerical
4
2
o
6
10
2
20
32
2
2
8
12
2
40
2
8
52
2
4
2
4
12
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
26
$45.00
1,170 $
Total
460.00 $ 1,840.00
65.00 $ 390.00
180.00 $ 360.00
35.00 $ 420.00
100.00 $ 100.00
500.00 $ 500.00
200.00 $ 200.00
Total
o
o
2
2
12
14
10
36
26
26
48
100
20
70
32
28
150
o
o
o
o
o
o
o
o
o
o
o
o
286
25,160
$
3,810
'_ 2I,~70
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- -.-.:- 28~8r~
-$
28 900
2/5102