Item C04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
/
MEETING DATE: 3/20/02
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with the Florida Department of
Transportation to provide funding for the Key West International Airport Terminal Modification project.
ITEM BACKGROUND: The Supplement adds $31,000.00 in FDOT funding for the Stand-by Generator project. Project
will be funded by the Federal Aviation Administration, FDOT, and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation Agreement dated 1/31/02.
CONTRACT/AGREEMENT CHANGES: Amends project description to include funding for the Stand-by Generator in the
amount of $31 ,000.00
, STAFF RECOMMENDATION: Approval
TOTAL COST: $350,390.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $81,000.00
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
KEY WEST AIRPORT DIRECTOR APPROVAL
~
Peter J. Horton
DOCUMENTATION: Included
X
To Follow
Not Required
AGENDA ITEM #
~y
DISPOSITION:
/bev
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONT~CT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: 1/31/02
Expiration Date: 12/31/04
Contract Purpose/Description: Supplemental Agreement for the Key West International Airport Terminal
Modifications Project
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 3/20/02
# 5195
(Ext.)
Airports - Stop -# 5 .
(DepartmenVCourier Stop)' .
Agenda Deadline: 3/6/02
Total Dollar Value of Contract: 350,390.00
Budgeted? Yes
Grant: Yes - FAA & FOOT
County Match: PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: -35,000.00
Account Codes: 404-63045-560-630-GAKA42
404-63060-560630-GAKD57
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airport Manager
.3/-.iJO'L
Risk Management
-7. / r; /1'\?_
~-......-...-
O.M.B.lPurchasing
3_J2./C~
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County Attorney
Comments:
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CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
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Date Out
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STATE OF FlORIDA DEPARTMeNT OF 'mANSPoRTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
FORM 72$030.07
PUBUC lRANSP ADMIN. 07100
Page 1 of4
41%~~/t~~~C}J~1~~~819401 Fund: DDR ,
FLAIR Approp.: 088719
FLAIR Obj.: 750004
Org. Code: 55062020628
Vendor No.: F596000749053
Catalog of State Rnancial Assistance Number:
Contract No.: AL023
Function: 637
Federal No.:
Catalog of Federal Domestic Assistance Number.
THIS AGREEMENT, made and entered into this
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agencyof the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
day of
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 31st
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
of January
2002
hereto; and
WHEREAS, the Department desires to partiCipate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $81,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint PartiCipation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Terminal Modifications at KeyWest International Airport
1. Obstruction Lights
2. Airport Entrance Sign
3. Airport Mail Room Work
4. Stand-by Generator
.-
FORM 7250030.07
PUBlIC TRANsP ADMIN . 07/00
Paoe2 of 4
2.00 Project Cost:
I'
Paragraph 3.00 of said Agreement is increased by $ 250,390.00
bringing the revised total cost of the project to $ 350,390.00
Paragraph 4.00 of said Agreement is increased by $ 31,000.00
bringing the Department's revised total cost of the project to $ 81,000.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended Not Applicable
FORM~7
PUBlIC TRANsP ADMIN. 07100
Page .. 01 ..
/'
Financial Project No.
Contract No. AL023
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FLORIDA 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
I.
Project Cost:
As Approved
As Amended
Net Change
$100,000.00
$350,390.00
$250,390.00
Total Project Cost
$100,000.00
$350,390.00
$250,390.00
II. Fund Participation: As Approved As Amended Net Change
Department: $50,000.00 $81,000.00 $31,000.00
Agency: $50,000.00 $81,000.00 $31,000.00
FAA $0.00 $188,390.00 $188,390.00
Total Project Cost $100,000.00 $350,390.00 $250,390.00
Comments:
With Federal Parcipation
Federal: (FAA) AlP eligible only 78% 268,362 = 209,322 x 90%= 188,390. Agency (5%)1 0,466
Department (5%)10,466
Without Federal Participation
Agency: (50%) 70,534. Department: (50%) 70,534.
FORM 72$oO>>Ot
Pu8Lrc TRANSP ADMIN'. 07Il1O
Pall" 3aU
I'
Financial Project No.
Contract No. ALQ23
Agreement Date
Except as hereby modified, amended or changed. all other terms of said Agreement dated January 31st, 2002
and any subsequent supplements shall remain in full force and effect.
above wri"en.
IN WITNESS WHEREOF, the parties hereto have caused these presents he execut~d, the day and year first
AGENCY
MONROE COUNTY
DATE FUNDING APPROVED BY COMPTROLLER
. (SEE ATTACHED ENCUMBRANCE FORM)
NAME
C~--G-<)J)_
LEGAL REVIeW
DEPARTMENT OF TRANSPORT AnON
TITLE
DEPARTMENT OF TRANSPORTATION
Director of Planning & Public Transporta~1on
TITLE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09199
=- -=
RUSH_(Needed by -"-"_1date))
Reason for RUSH:
Advertise (Letting Date) _ Termination/Celt of Comp
- Award _ LOA _x_ Supplemental_ Renewal_ Correction
- New _ Addition _ Court Order _ Overrun
Contract # _AL023 Contract Type _AG_ Method of Procurement _G_
Vendor Name _MONROE COUNTY Vendor ID _F596000749053
Has WrittenlVerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds_31,000. Local Funds_31,OOO._
Beginning date of this Agmt: 02l04/2oo2_(Must be after fund approval)
Ending date of this Agmt: 12131/2004_(Estimate if necessary)
Execution date of this Agmt: OOIOO/oo(Onlyon original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract tenns?
_Yes _X_ No If so. show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes _X_ No
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Brief Description of Work/Comments:
TERMINAL MODIFICATIONS
RECIPIENT "C" CSFA NO. 55004
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ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *Fcr
(FISCAL YEAR) (FUND) alpha
--
-- --
55062020628 *PT* 750004* $_31.000. * 41265619401 *637
(01/02) DDR
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55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx) (xxxx)
* xxxxxxxxxxx
*xxx
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TOTAL AMOUNT: *31,000.
I
J ·
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Originator:_ANDREA CHAO-GARCIA_ DATE SENT:_02l04/2002 PHlSC:_ 452-5912
E-mail USERID(s)
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TO BE COMPLETED BY OFFICE OF COMPTROLLER _.
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BUDGET ENTITY _100300 CATEGORY _088719-02
WORK PROGRAM VERIFICATION _OK
ALLOTMENT YEAR _ DATE CHECKED
CI _SOI_ 6S LINE 0002_
FUNDS APPROVED BY _Josephine Jones
FOR ROBIN M. NAITOVE. CPA, COMPTROLLER DATE: _02105/2002_
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