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Item C07 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY / MEETING DATE: 3/20/02 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of Key West International Airport Security Expenditure Plan. ITEM BACKGROUND: As noted in Guidelines for Implementation of Flexible Airport Funding, (Senate Bill 48-B), item 6, expenditure plans must be approved by the Airport owner prior to submission to the Florida Department of Transportation. After an approved plan is submitted to FOOT, security costs subsequent to September 11, 2001, may be requested for reimbursement. PREVIOUS RELEVANT BOCC ACTION. None on this item CONTRACT/AGREEMENT CHANGES: New plan STAFF RECOMMENDATION: Approval TOTAL COST: N/A BUDGETED: Y N/A COST TO AIRPORT: N/A COST TO PFC: N/A COST TO COUNTY: N/A REVENUE PRODUCING: Reimbursement for additional Security Costs AMOUNT: Unknown at this time APPROVED BY: County Attorney N/A OMB/Purchasing N/A Risk Management N/A KEY WEST AIRPORT DIRECTOR APPROVAL DOCUMENTATION: Included X To Follow Not Required AGENDA ITEM # ~~ / DISPOSITION: /bev APB I' SECURITY EXPENDITURE PLAN - KEY WEST INTERNATIONAL AIRPORT FY 01 - FY 02 LAW ENFORCEMENT OFFICERS Ongoing Expenditures Increase in Monroe County Sheriffs Department contractual budget Other personnel/overtime Equipment supplies, radios, etc. Temporary construction, barriers, etc. 475,064.00 52,372.00 60,159.00 5,519.00 sub-total 593,114.00 CAPITAL EXPENDITURES Additional fencing Permanent road check pOint Access Control/Security System Departure Area expansion Phase I Phase II 45,254.00 250,000.00 150,000.00 20,000.00 600,000.00 sub-total 1,065,254.00 STUDIES Blast AnalysislThreat Assessment sub-total 50,000.00 TOTAL - 9/11/01 to 10/1102 1,708,368.00 Guidelines for Implementation of Flexible Airport Funding (Senate Bill 48-B) Revised November 20,2001 / Background On Friday, November 16, 2001, the Governor signed legislation that authorizes the airport flexible funding program. The law went into effect immediately, so the airports can now request funding under the new flexible guidelines and the district offices can issue or amend grants under this program. The Governor and the Legislature intend that the Department allow maximum flexibility with aviation program funds to assist airports though near term-financial difficulties:rhe goal is to ensure that Florida's airports can fulfill their role in the recovery of Florida's economy. The objectives are to encourage better security at Florida's airports, assure that the airports function efficiently and encourage air passenger confidence. Discussion September 11 th dealt a critical blow to our nations airports. Florida airports are no exception. In the first few weeks after the tragedy, airport operational costs jumped dramatically and airport revenue declined just as dramatically. Increased costs are due, primarily, to increased security personnel. Decreased revenue is due to reduced traffic. In the days after airports resumed operation, traffic was 20 percent to 30 percent of normal. Two months after the tragedy, passenger traffic at Florida's airports is still 23 percent below the comparable time last year. A few days after the tragedy, offices under the Governor conducted teleconferences with the directors of each large and medium hub airport to assess issues and determine how the state could help. This is when the concept of temporary assistance to cover lost revenue and increased operational costs was developed. . :: The Florida Airport Managers Association Board of Directors met with the Governor and discussed the details of necessary legislation. Both the Legislature and the Governor are aware of the critical role that aviation plays in the Florida economy. It is the intent of both the Legislature and the Governor to do what is necessary to return airports to a firm financial footing and assure travelers that air transportation is safe. This requires a flexible funding program and maximum Department cooperation with airport management. ... Guidelines 1. Up to 100 percent of capital and operating (operating and maintenance) costs for security and reduced revenue subsequent to September 11 th are eligible under this program. Operational and capital costs do not have to be directly related to security to be eligible. 2. Two fiscal years are included in the legislation, the current fiscal year, FY 2001-02, and next fiscal year, FY 2002-03. It is not legislative intent to obligate funds beyond FY 2002-03 so that they would be included in flexible funding, e.g. through pre-qualified JPAs, etc. However, all state funds cUrrently available for airport use are eligible for the program even if they were appropriated in a prior fiscal year. 3. Both commercial service and general aviation airports are eligible. 4. All capital and operating expenses subsequent to September 11th are eligible even if the expenses were incurred prior to the signing of the legislation and prior to Department approval of an expense plan. 5. In the interest of equity for the airports, the Department cannot shift program fundS from one airport to another without full agreement of the airport that would lose funds. Each airport has a right to flexible use of the funds that are currently programmed for that airport. 6. Airport requests for funding for eligible projects must be supported by an expenditure plan. The Department must approve the plan prior to approving the projects and providing funds. Expenditure plans submitted to the Department for approval must be authorized by the airport owner (city commission, county commission, authority). Expenditure plans do not need to be lengthy or complex and should be taken at face value. They should simply explain the reason for the need and describe any support documentation that could be provided to the Department, if requested. 7. Salary increases for existing staff, staff bonuses and similar expenses are not eligible items. 8. Prior year grants that have unexpended funds can be amended to all,ow capital and operating costs and up to 100 percent funding for this program. / 9. If an airport wants to expend airport funds according to these guidelines' and credit the expenditures against outstanding aviation program loans, this is eligible l.!nder this program as long as an expenditure plan is approved by the Department. : 'I 10. District office staff must clearly explain to each applicant that this program does not include additional state funding for airports. Any state funds used for operating costs under this program will not be available for previously programmed capital projects. The deferred capital projects can be reprogrammed further out in the work program out years if funding is available. 11. Under this legislation, work program phases can be changed to reflect operating costs and new work program items can be added by the district offices. Merely make the changes in the work program. No further approval is required as long as the changes accommodate projects that qualify under the legislation. Quick work program changes and JPA processing are the objective for these projects. District office work program questions can be directed to Pollie Howell. 12. Copies of expenditure plans that are approved by the districts for Department funding, the related work program item numbers and the amounts shall be forwarded to the State Aviation Manager so that reports can be prepared for Legislature.