Item C39
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 20, 2002
Division: Administrative Services
Bulk Item: Yes [gI No 0
Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mayor to execute a contract with the Care
Center for Mental Health for the Monroe County Jail Incarceration Program, using funds
provided under the Residential Substance Abuse Treatment Grant.
....
ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Dept. of Law
Enforcement under the Residential Substance Abuse Treatment Grant Program for inmates in
correctional institutions with six to twelve months remaining on their sentences.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds given at
December 21. 2001 meeting:. Contract with Florida Dept. of Law Enforcement also being
considered at this meeting.
CONTRACT/AGREEMENT CHANGES: Changes to dates and amounts only.
.
STAFF RECOMMENDATION: Approval
TOTAL COST: $170380.00
BUDGETED: Yes [gI No 0
COST TO COUNTY: $42,595.00
REVENUE PRODUCING: Yes 0 No [gI AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY 5fi;MBIPURCHASIN~K MANAGEMENT ~,'\L'
DNISIONDlRECTORAPPROV~ ~~_
I James L. Roberts, County Administrator
DOCUMENTATION: INCLUDED: C8J TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #: CC? /
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Care Center for Mental
Health
Effective Date: 02/15/02
Expiration Date: 02/14/03
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Residential Substance Abuse Treatment Program, services provided by the Care Center for
Mental Health.
Contract Manager: David P. Owens
(Name)
. 4482
(Ext.)
OMB/Grants Mgt.
(Department)
for BOCC meeting on 03/20102
Agenda Deadline: 03/06/02
CONTRACT COSTS
Total Dollar Value of Contract: $170,380.00 Current Year Portion: $99,388.33
Budgeted? Yes X No Account Codes: 125-060 I 9-530490-GG0209-XXXXXX
Grant: $127,785.00
County Match: $42,595.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2,857.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (ego Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed~_ _-><::~",~e:
Division Director 3-;-'-01- YesONo~, ~..
Risk Management ~SI'71 02-YeSDNO~_ ~A^'-
O.M.B./Purchasing YeSDNO" . . _ O:J~c..
County Attorney "3/0&/()1- Y esO NoG?" ?:.~
Date Out
:J -~-_'-
3{7(DC
.3/1/V 2-
J~~l-
Comments:
OMB Form Revised 9/11/95 MCP #2
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 20~day of March, 2002, by
and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040,
hereinafter referred to as "COUNTY," and The Care Center for Mental Health,
hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-
grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a
program that provides residential substance abuse treatment services to offenders held
in local correctional facilities who have at least six months and no more than twelve
months of their sentence left to serve; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance
Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application
for the Residential Substance Abuse Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from February 15, 2002 through
February 14, 2003, the date of the signature by the parties notwithstanding, unless
earlier terminated as provided herein.
2. SERVICES - The AGENCY will provide services as outlined in the
COUNTY'S Residential Substance Abuse Treatment Sub-grant Award, attached and
made a part hereof.
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $170,380.00. The total sum represents federal grant/state sub-grant support in
the amount of $127,785.00 and local matching funds in the amount of $42,595.00,
which amount shall be provided by the county through the grant matching funds
account. All funds shall be distributed and expended in accordance with the Project
Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub-grant Award Certificate and Application" therefor
and all laws, rules and regulations relating thereto are incorporated by reference,
(Attachment A).
5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing
agency under the COUNTY'S Residential Substance Abuse Treatment Program, and
shall be bound by all the provisions of the documents incorporated by reference in
Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws,
rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of
the services, and all other information required by the Program Director. The original
invoice shall be sent to:
Grants Administrator
Public Service Building, Wing II
5100 College Road
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINATION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential Substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY:
Grants Administrator
Public Service Building
5100 College Road
FOR PROVIDER:
Marshall Wolfe
Care Center for Mental Health
1205 Fourth Street
Key West, FL 33040
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(S EAL)
By:
Deputy Clerk
BOARD OF COUNTY
COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
ATTEST: DANNY L. KOLHAGE, Clerk
Care Center for Mental Health
Witness
By:
Title:
Witness
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that helit has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,19_.
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of36 months from the date of being placed on the
convicted vendor list."
LE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
February 18, 2002
The Honorable Charles "Sonny" McCoy
Mayor of Key West
530 Whitehead Street
Key West, Florida 33040
Re: 02-CJ-2A-11-54-01-0041M0nro~ County Jail Incarceration
Program
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Residential Substance
Abuse Treatment for State Prisoners grant in the amount of $127,785 to your unit of government.
A copy of the approved subgrant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
Your attention is directed to Section G of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section G that applies to this grant award.
The enciosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Charles "Sonny" McCoy
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Mary Mills at 850/410-8700.
'r-
Sincerely,
(Do;!').~" b-i. ~
~ H~ Wilder
Community Program Administrator
CHW/MM/dw
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
02 -CJ-2A-11-54-01-004 in the amount of $127,785,
for a project entitled: Monroe County Jail Incarceration Program
for the period of 02/15/2002 through 02/14/2003, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special ~onditions governing this subgrant.
(Signature of Authorized Official)
. (Date of Acceptance)
(Typed Name and Title of Official)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: February 18, 2002
Grant Period: From: 02/15/2002 TO:02/14/2003
Project Title: Monroe County Jail Incarceration Program
Grant Number: 02-CJ-2A-11-54-01-004
Federal Funds: $127,785.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $42,595.00
.
Total Project Cost: $170,380.00
Program Area: 001
Award is hereby made in the amount and for the period shown above
of a grant under Title IV of the Violent Crime Control and Law
Enforcement Act of 1994, P.L. 103-322, as amended, to the above
mentioned subgrantee and subject to any attached standard or
special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial Guide 'for Grants,
Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21-,
in their entirety. It is also subiect to such further rules,
requlations and policies as may be reasonably prescribed by the
State or Federal Government consistent with the purposes and
authorization of P.L. 103-322, as amended.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
Q.QlD.iJl'V\. t.\ . ~
Autho:1::d Official
Clayton H. Wilder
Community Program Administrator
2- -!8-- c> L
Date
CU~R\'('S nR\GiN.Al~,
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
RECEIVED
APPLICATION FOR FUNDING ASSISTANCE
DEe 3 1 ZOOl
FDLEContract Number:,,' ',' ',', ,Y;~:. ,'oi'" "r~' ,.' ,,', ," OFFlcEo'fCRI~hNAl"~"'.IU";:S"T1':;CE"_YjiiG':C
;. This numberwillbe jnsi!rle-db; FDLE:;C<: ';20 0 f:::9o!72~ ::1,1::;5 ~:91::p 04 .,,;:,~B,;~:~:.--,.~.':~,:,,:.' };'/;: '.. .,~.~, .",""'.c ..., ;..' ~., .."'.....
~ ~ ~. '. . .... - ~ ,/"",., - ~ >,. ~ ... .l, ~ f ~ ... .
. ',A:',' App!i~~n~ l.n~O:rma~!o~:-': ',." '" ',:: _.'
Prior Contract Number: 01-CJ-9K-11-54-01-006
(This section to be completed by Subgrantee)
County Name: Monroe;F~d;e:ra((~FbA N~n,b~21'6.~93,'
~~< - -.' ..~.- -- " ", ':.: . ~'-.^ : --..... ,.. :;'.-;,'-';'.'t',-: ..', - ,
.....,.' .,; ...~ .,.'- :" '__,',J'> ........,.. ~'. ~"'>:"''',.t..:''';,;';'~:-''''~..:;,._:~;,.". __(-'::~';"":_",.'_:__~'_<_'_,.':.~.-~,.,:;".';""'_:'~_'~.,..:::,,<.~~\~~;.~
1. Subgra'rit Recipient Information (Govemingbodyofa~ity. ,cou,nty oCl1jdian. Tripeperfo,trriing cf!min?ljust!c~/unst!on~'co~~\.:i{i'
as determined by the U. S. 's..ecr.eta.ryof.the'lnten~;-l.'''' -:;"., .. ',' d(~;':'~:,:;"':",":: '.: ';'. ." .' -'-;:f';~." '~:,i;;~',*
A enc Name Monroe Count Board of Commissioners
Name of Chief Elected Official/State A enc
Title Ma or
Address 530 Whitehead Street
Cit Ke West. Florida
E-Mail Address
Zi Code 33040
Area CodefTele hone No. 305-292-3430 Sun Com Fax 305-292-3577
':. : ,/.' :7. ..<,.:t'..".,<,:;I'-~~';: ',~~.~,; 2,:,!::"..>~'." ";,, ~""'-"~';(:~:':!;. ~",~;,p':,::!::r< ".~\'.1:~<.:'~ ..~,; ::"<-:'~f.i' <::.' ','" "'",.. .,,; ,'c':c;~',><~:". ~ ";:;:.'~..iS:~: :;:,;;f~r~:~J;i:';":'@' .'*;;rf;;';::::fJf'~
'2.. Ch iefr:,inanclal..()ffic;~~,pf 51.! bgrCi!:lt, ~eC;lpu~.n.t (yh[ef fj,!~f)cial. off/c.e, 0,( t1j!3~su!->g!p,ri,tee)..;:zZ: ,,::-:~~i?~\t-7~'::f' ;;i;,,~'?4~~<
"~:... .' ;.:, ,:." - ".:" .'~.:~',~:;,-: ~. ~.;.~. .,;......../.;.... .-;..:..,..-=: r', -I'!o":' ". ,- ,.::, ~.,~ ,',".,;, " -.~-~.(.'" "".....,.,.::,-:: ''t.:.'',:,........, " ;.~.l!..':.~:, -.1",,\ .~. ~._".;;&::..:\._#..~.~r." '.~l: ~,-+. ~. r.:' "::'_ '.~ _.' '.~'l- ,;......~.. ','. ': ,~,. ." ;..~..}~;;.;.!~~ ~ ~''':='~.'''''''~'L'''''~.
Name of Chief Financial Officer Dann
E-Mail Address
Title Clerk of the Court
Address 500 Whitehead Street
Cit Ke West, Florida
Zi Code 33040
Area CodefTele hone No. 305-292-3550 SunCom Fax 305-292-3660
~ -'" .' :'; \' ,\;~~ ~':;':'.:.. ". ,:~-':"''< ~R'. ~":';',,,;":....: .... -,;';'- ~_ ,:., ..\,"<" ,';-.... :.i;..~.<..: '_ ...~.,,~;J...".~._~.'F.;.::;;._;: ~<;"~'." ,_~~--:. ''';''','' :~~:~"-~.-":''-: :.';;::~,-':t:~-;:':..:,''''''':~"""~,,,~<:;:~...7':''~':. _'~""":y.."~~?:':-.t";;_t,,"f,..,,.--{'::;~L-'R~~":".;-;>;o:'_";'~
..3..:'.'; Jm p!~I11,~ml n 9 Age.ncy(~, s~befJ:f!~a:!e,f3g~t[~yot a.pitY.:: PO~f}.ty.g,..jn.~i~1l.r!.be..:.~t~n. a'gefl.i;tyrio~e!<!h.ijt!~~qgn. ,~Ui'J.~I~ct~
':' '..;~" offic~al.). e.; a Sheriffs Office p ';,:; (;'" <7<;';.:'::::::; ^li,:;~:~':;~ :;(';;,0};'F: ';;;~;:.J: :~,::t':::'r":J:~'.~.~ ;0'~::;f;;,f";' ", ;~:::;>i'i{~r "t';/;?~ ;::~;::;;.~:~'~::: '::,fr~:;,.,. ;.
A enc Name
Monroe Count Board of Commissioners
Name of Chief Elected Official! State A enc Head James L Roberts
mail.state.f1.us
Title Count Administrator
Address 1100 Simonton Street
Cit Ke West. Florida
Zi Code 33040
Area CodefTele hone No. 305-292-4441 Sun Com Fax 305-292-4544
,~"':::J!i~:::tlff&fl~~d,K~if?i~'!.~~;pf;%c~.q~f,~;..~(.'~~.2:~~~je~ma~f.-h~f~{~~i~~_~.~j!
Name of Pro'ect Director David P. Owens
Title Grants Administrator
Address 1100 Simonton Street
Cit Ke West. Florida
Area Code! Tele hone No. 305-292-4482
SunCom
Zi Code 33040
Fax 305-292-4515
Subgrant Application
Section 11/
SFY 2002
Page 1
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
?~,,:(~;ft~.:...~~~~~:."it:'-;~~~~l$~~~J.t"-':!' "
:5;f~ontac~Per.~9r;t ~(ff.o.thf#i: thanrJ:!i!~!r.!.~!)
,.~,~,..~.:t;;~:P.o!;,,",,"?:"~.~IM~~""_,-I"""'''' .
Name of Contact Person Candice Atwood
Title Chief Financial Officer
Address 1205 Fourth Street
E-Mail Address
Cit
West, Florida
Zi Code
A enc Name Monroe Coun Grants
Area CodefTele hone No. 305-292-6843 SunCom
jr-::~'t~,~&~i!tt~~~"~~~~~i'\.~~~~~;;'~'fJ}'iftila";.,~it~~~~; .
:is..<;i: Persor:rR_~.s.polJslbl,e:fo.r.~,I7Hlanclat Reportl.ng' {ifl{ii '.
~~~~~,~~.t:<.8;..i~t~~"r.f.'~.4~1;.It~~~_,~~"'~~:~,M1~~_~~~~v.,:~:':':-:;ll!:~'::~~':::~:ifi~~""1 _..
Name of Chief Elected Official! State A enc Head David P. Owens
Title Grants Administrator
E-Mail Addressmcrntsmail.state.f1.us
Address 1100 Simonton Street
Cit Ke West, Florida
Area CodefTele hone No. 305-292-4482 Sun Com
....""~~~~~)"~~l'}e;.~la.~~~~rt....
:~~~~~~~,g.~fformance'
Name of Pro'ect Director Ja Terrell
Zi Code 33040
Title Pro ram Coordinator
E-Mail Address
Address 5501 Colle e Road
Cit Ke West. Florida
Area CodefTele hone No. 305-293-7346
Sun Com
Zi Code 33040
Fax 305-293-7444
SubgrantApplicaUon
Section 111
SFY 2002
Page 2
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
~~~~~f~~t.,
'ri~\B!JAW'Mih;~tf~tf~~~;D~ti:
7. ~t\\~~t::"'i'.II."d~t"5l!W;
1. Project Title Monroe County Jail Incarceration Program
(Provide a brief descriptive title, must not exceed 36 total spaces and characters)
2. Project implementation period Start: February 15, 2002 End: February 14,2003
- ".i~~~;'~f#..~~~~;.~Jt~~....
.}~'~~;p":\"i~j;G-:;ff:FlscaL Data'
;;j:~t":'~~"'':.-;r~~t~'XP.i~-':;~~-:.~~~
1. (If other than the Chief Financial Officer) Remit Warrant to
Name David P. Owens
Title Grants Administrator
E-Mail Addressmerntsmail.state.f1.us
Address 1100 Simonton Street
Cit Ke West, Florida
Zi Code 33040
Area CodefTele hone No. 305-292-4482 SunCom Fax 305-292-4515
If subgrantee is participating in the State of Florida Comptroller's Office electronic transfer DrOqram,
reimbursement cannot be remitted to any other entity.
2. Vendor Number
(Federal Employer Identification Number) 59-6~0749
3. State Agency SAMAS #
(Applies to State Agencies only)
4. Will the Project earn Project Generated Income (PGI) as defined in Section H, Paragraph 14?
(Check one)
Yes
_X_No
5. Will the applicant be requesting an advance of federal funds? (Check one)
Yes (If Yes, a letter of request must be attached) _X_No
6. Will applicant submit monthly or quarterly Reimbursement Requests as specified in Section G, Item 1b, of this
agreement? (Check one)
_ Monthly _XX_Quarterly
Subgrant Application
Section 11/
SFY 2002
Page 3
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
1. Program Facility (check all that apply)
Qi.~~:'RrCjgf#mDat~i(1!:X ~.~~:{~7~t{~~\~~r~: ':i;}.
Prison
X Jail
_ Boot Camp
_ Work Camp
_ Halfway House
_ Community Corrections Program
_ Juvenile Detention Facility
_ Juvenile Correctional Facility
_ Other (specify)
2. Target Population (indicate number of clients to be served)
75
Adult Males
Adult Females
Juvenile Males
Juvenile Females
3. Services/lnterventions Available (check all that apply to indicate services that will be
Offered)
X Therapeutic Community _ Family Counseling
X 12-Step Program Sex Offender Treatment
. X Individual Counseling _X_ Impulse/Anger Control
X Group Counseling _X _Work Activities
Acupuncture _X _ Job Skills Development
X Pharmacotherapy _X_ Job Placement
X Other Drug Treatment _X_ Aftercare Services
X Drug Testing _X _Structured Leisure Time
X Mental Health Counseling _X _ Leadership Training
X Educational Programs _X _ Mentoring
Community Service _X_ Parenting Training
Victim Restitution _X_ Cognifive Restructuring
Restorative/Community Justice _X _ Financial Management
Victim Awareness X Other (specify) ,
Mediation _X_ Relationalship Issues
X Domestic Violence X_ Court Liason
Reduction
4. Projection of Successful Completions (indicate number of clients projected for each phase):
a. A total of _75_ participants are projected to successfully complete the residential
substance abuse treatment service phase during the subgrant period.
b. A total of _60_ participants are projected to successfully complete the aftercare
treatment phase during the subgrant period.
SUbgrantApplicaUon
Section III
SFY 2002
Page 4
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
',' .....^
E. Program Descriptio,fllC)bjectives,' :,;~~~:,:!}~:,
1.Begin with an executive-style summary which is approximately one paqe in lenqth describinq the proiect to be
funded with RSAT funds. Start below.
PROBLEM IDENTIFICATION
According to the Monroe County Detention Center over sixty per cent of the inmates currently
housed here have substance abuse related charges as a direct result of their drug use which is pervasive
in Monroe County. The inmates need help with anger management, domestic abuse, job and housing
placements, educational and literacy improvements, aftercare, mental health counseling, referrals, ad
pharmacological assessments.
SOLUTION
Presently the Jail Intervention Program operates an in house substance abuse treatment program
funded by the Monroe County Commissioners and an RSAT grant. This program began in 1997 with a
Byrne Grant that ended in October 2001. That program served approximately 800 inmates and ended
with a thirty percent recidivism rate as compared to a seventy per cent recidivism rate for inmates in
general.
Under the RSAT grant the program was expanded and enhanced. The inmates (male) are housed
in a separate dorm for program inmates. The inmates who volunteer for the program have liaison and
advocacy if needed to help them get treatment either in this program or another treatment program
deemed appropriate. All inmates in the program are screened to ascertain any special needs and an
individualized treatment plan is written for them. (A copy of the treatment plan form is included in this
summary). The treatment id reviewed every thirty days and updated as needed. The program outlined for
them will include any special counseling in the areas of anger planagement, domestic abuse, parenting
classes, life skills, and mental health counseling. They will also be screened and referred for educational
and/or vocational training, transitional housing, aftercare, work release, and medical assistance. This
helps increase the likelihood of success in recovery and decrease the criminal activity associated with
substance abuse.
The program will continue the present format. The emphasis on cognitive behavioral therapy and
rational emotive therapy are the backbone of the program. The twelve-step approach, life skills, and
art/music therapy provide a well-rounded approach to the treatment of addiction. An outline of the
format is included as well as a schedule for the daily activities.
In January, the program will offer parenting classes for inmates with children. The inmates will
be screened, as they are now, for this program as well as for anger management, domestic abuse, work
release, and relationship problems. The staff facilitates some of these special groups and coordinates
with community resources that specialize in these areas.
Referrals will be made and assistance provided for inmates that need English as a second
language, literacy skill improvements, and GED classes. Life skills classes will address how to look for
work, fill out ajob application, write a resume, obtain ajob (in conjunction with work release), apply for
educational assistance, provide basis communications skills, and how to mentor. The addition of two
computers has made it possible to teach commuter literacy, which is another vital skill, needed for
obtaining and maintaining many jobs in the community.
The program lasts six months with two months of aftercare upon release from the program. The
aftercare continues to be provided by the Care Center for Mental Health.
Subgrant Application
Section 11/
SFY 2002
Page 5
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Since the program will need to be fully funded by RSAT, the number of inmates expected to complete
the program will 75. It is projected that
80% of the inmates served will successfully complete the aftercare program.
98% of the inmates served in the program will remain drug free.
70 % of the inmates served will not test positive during their aftercare program.
85% of the inmates will not violate probation during their aftercare program.
70% of the inmates served will not remain to jail during the first year of their release.
OBJECTIVES
During this tirne, contractual staff from the Care Center for Mental Health will be able to
Utilize their experience and training for all the staffing that the program requires. The Care Center for
Mental Health holds the substance abuse treatment license for the jail, and provides the administrative
and case management services as mandated by Florida Administrative Code 10-EI6.
The program coordinator must hold a Master's level in counseling and Psychology and be a
Certified Addictions Professional in Florida. The present coordinator is also a Licensed Mental Health
Counselor. The other three counselors must be Certified Addiction Professionals or be certified eligible.
All the staff do intakes, make up treatment plans, conduct group and individual substance abuse
counseling, address relationship issues, conduct MRT and RET sessions, submit case notes, and prepare
progress and court reports.
Under the direction of the Program Coordinator, random drug testing is conducted weekly with
all the inmates being tested monthly. The Detention Center has an ETS Plus System that can analyze for
drug urine screening, toxicological serum screening, and quantitative analysis of ethyl alcohol in urine
and serum/plasma. It works for the following classes of drugs:
AmphetaminelMet amphetamine, Amphetamine, Barbiturate, Benzodiazepine, Cannabinoid, Cocaine,
Methadone, Methaqualone, Opiate, Phencyclidine, and Propoxphene. The counseling staff with a clear
chain of custody and a detailed test form conducts the testing. (A copy of the form is attached to this
summary).
Under the agreement with the Care Center for Mental Health, the inmates who complete the
incarcerated portion of the program are attending aftercare there. The clients are evaluated monthly.
The Program Coordinator further evaluates the program's effectiveness by tracking the inmates
who have completed the program through. probation and checking for any new arrests in Monroe County
and nationwide. For recidivism purposes, a sample of the program's clients is compared to a random
sample within the jail's population of inmates who received no treatment.
The Program Coordinator reviews all the testing and screening of the clients and makes the final
determination for appropriate treatment. All inmates in the program are staffed weekly in a team
treatrnent rneeting. With training in EMDR, Reality Therapy, trauma and abuse issues, anger
management, and rnental health problems, the Program Coordinator does counseling in those special
areas as well as perform their administrative tasks and grant reporting. The Program Coordinator is the
liaison between the program, the Detention Center, and the Care Center.
SubgrantApplicaUon
Section /1/
SFY 2002
Page 6
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
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,. :.E.:Pr.ogta-m Des'c'ription/Objectives::Contin'lred,F,':.'
:,,~...,. .;.:..t...::...._..J.,.... .""-;~'..-"- -;';") ',:. '" ....': ,;:...... .:,~.>::. .,.:.,"".."......,~: ,~...:~;Ii"'~;.~"f."..'.:~.,.;....
2. Provide a brief description followed by objectives for each project activity checked in Section D. Program
Data, Paragraph 3, Services/Interventions Available. Describe who will do what, when, where and how. The
narrative should be limited to no more than ten pa es. Start below.
Monday 9-11 AM C MALES Relapse Prevention Randy
H MALES Life Skills Mary
1-3 PM D MALES MRT Boyd
H MALES Relapse Prevention Randy
3-5 PM C MALES Art Music Therapy Mary
Tuesday 9-11 AM
C MALES Life Skills Mary
D MALES Relapse Prevention Randy
1-3 PM D MALES Life Skills Mary
C MALES Steps Jay
H MALES MRT Boyd
3-5 PM . Anger Mana,gement Jay
Wednesday 9-11 AM H MALES Art/Music Therapy Marv
1-3 PM H MALES Steps Jay
1-3 Pl\1 C MALES MRT Boyd
1-3 PM D MALES Art/Music Therapy Mary
Thursday AM/PM Staffing/intakes/paperwork All
1-3 D MALES Steps Jay
Friday AM All Film Staff
· There may be times when the groups must be combined due to staffing. Please be flexible.
Art and Music Therapy Syllabus
Purpose: To promote healthy activities and open-mindedness, explore individual talents and creativity,
Encourage conversation and social interaction using different forms of music and art.
Weeks 1,7,14,20 Working with Paint - Music will be personal choice
Weeks 2,8,15,21 Working with clay - Music will be soundtracks from musical productions
Weeks 3,9,16,22 Origami - Music will be personal choice
Weeks 4,10,17,23 Drawing - Music will be classical
Subgrant Application SFY 2002
Section 111 Page 7
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Weeks 5,11,18,24 Collage- Music will be personal choice
Weeks 6,12,19,25 Finger Painting- Music will be ethnic
Life Skills Syllabus
Weeks 1-13 Vital Issues Projects Inc- Personal Development and Life Management Program
(to include computer skills, reading, workbook exercises and discussion)
Lesson 1. Understanding the Concept (video)
Lesson 2. Motivation
Lesson 3. Habits, Attitudes and Conditioning (video)
Lesson 4. Abundance of World and Self
Lesson 5. Self-conditioning Process (video)
Lesson 6. A Successful Way of Life
Lesson 7. The Problem Solving Process (video)
Lesson 8. Emotions and Emotional Blocks
Lesson 9. Assurances and Demonstrative Maturity (video)
Lesson 10. Family Success
Lesson 11. Family Relationships (video)
Lesson 12. Interfamily Understanding and Communications
Lesson 13. Financial Stability (video)
Lesson 14. Effective Communicating
Lesson 15. Getting and Keeping a Job
Weeks 14-20 A Program for Recovery from Addictions
(a series of workbooks based on the 12 Steps to Recovery and 5 Steps to Decisions)
Step 1. Admit the Truth
Step 2. Restore Sanity (video)
Step 3. Decide to Surrender
Step 4. Take Inventory (video)
Step 5. Tell the Truth
Step 6. Get Ready for Action (video)
Step 7. Humbly Ask
Step 8. Become Willing (video)
Step 9. Make Amends
Step 10. Take responsibility (video)
Step 11. Make Contact
Step 12. Live Right (video)
SUbgrantAppncation
Section 111
SFY 2002
Page 7
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Weeks 21-25 We will cover a variety of topics utilizing experts from the community whenever possible.
Resume skills and computer training will be emphasized.
Job Readiness, Healthy Living, Communication Skills, Financial Planning, Parenting, and Educational
Opportunities.
Steps Syllabus
Purpose:
For clients to become aware of the Twelve Steps of the AA/NA Program and how to work them into
their daily lives.
Week One:
Week Two:
Week Three:
Week Four:
Week Five:
Week Six:
Week Seven:
Week Eight:
Week Nine:
Week Ten:
Week Eleven:
Week Twelve:
Week Thirteen:
Week Fourteen:
Week Fifteen:
Week Sixteen:
Week Seventeen:
Week Eighteen:
Week Nineteen:
Week Twenty:
Week Twenty-one:
Week Twenty-two:
Week Twenty-three:
Week Twenty-Four
Overview of Addiction
Video- Cycle of Addiction - Louis Mark
Explore individual Belief System
Quick Overview of the Twelve Steps - Video- Spirituality- Louise Mark
Step One- Read and comment
Step One- Individuallnterpretation
Step One- Written Work
Step Two- Read and Comment
Step Two- Individual Interpretation
Step Two- Written Work
Step Three- Read and Comment
Step Three- Individual Interpretation
Video- Chalk Talk- Father Martin
Honesty
How the steps work in our daily lives.
Readings from the Big Book
Video- Re-Engaging Society- Delbert Boone
Speaker- "How the steps have affected his life"
Step Four- Read and Comment
Step Four- Individual Interpretation
Step Four- Written Work
Individual Presentations on What Step One means to me
Individual Presentation on What Step Two rneans to me
Individual Presentation on What Step Three means to me.
Moral Reconation Therapy Syllabus
Purpose: Systematic step by step treatment strategy designed to enhance self image, promote growth of a
positive, productive identity, and facilitate the development of higher stages of moral reasoning.
Weeks 1 & 2. Clients reads first 42 pages of the workbook and observes in MRT groups.
Subgrant Application
Section III
SFY 2002
Page 8
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Week 3. Client presents Step 1
Week 4. Client presents Step 2
Week 5. Client presents Step 3
Week 6. Group views "The Hijacked Brain"
Week 7. Discussion group
Week 8. Client presents Step 4
Week 9. Client presents Step 5
Week 10. Client presents Step 6
Week 11. Client views "Spirituality and the Steps".
Week 12. Discussion group
Week 13. Client presents Step 7
Week 14. Client presents Step 8
Week 15. Client presents Step 9
Week 16. Client views "The Biochemistry of Feelings"
Week 17. Client presents Step 1 0
"Week 18. Client presents Step 11
Week 19. Client presents Step 12
Week 20. Client views "The Psychology of Addiction
Week 21. Discussion Group
Week 22. Life story presented to group
Week 23. Feedback on client from the group
Week 24. Focus on client's concerns prior to release.
.",
Relapse Prevention Therapy Syllabus
Purpose: To facilitate an understanding of relapse as part of the disease of addiction and help clients
identify relapse situations and how to deal with them.
Weeks 1,7,14,20 - Basic Understanding of Communication
Weeks 2,8,15,21- Understanding the Disease Concept of Addiction
Weeks 3,9,16,22- Cycle of Addiction - Identifying the Rituals of Using and Testing Reality
Weeks 4,10,17 ,23-F eelings/Emotions Workbooks
Weeks 5,11,18,24- BeliefSystemlRelapse Triggers
Weeks 6,12,19,25- Perfectionism/Self Esteem Workbooks
Weeks 1-13- The Goals of Therapy and Understanding Self
Lesson 1. What is communication?
Lesson 2. Pui-pose of Therapy
Lesson 3. How to use feedback.
Lesson 4. Truth Tables and self-presentation
Lesson 5. Self Evaluation
Lesson 6. Personality and understanding ego and character defects.
Lesson 7. Overcoming anxiety
Lesson 8. Perfectionism
Lesson 9. Discussion of perfectionism
SubgrantAppHcation
Section III
SFY 2002
Page 9
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Lesson 10. Continuing Recovery Skills video
Lesson 11. Discussion of recovery skills.
Lesson 12. Shame video
Lesson 13. Discussion of shame
Lesson 14. Grief video
Lesson 15. Discussion of grief
Weeks 14-20 - Know Thyself
Videos and workbooks followed by discussion groups
Lesson 16. Understanding video
Lesson 17. Anxiety and worry video
Lesson 18. Self-esteem video
Lesson 19. Guilt video
Lesson 20. Anger and Depression video
Weeks 21-25
Lesson 21. Personality Issues
Lesson 22. Personal Trauma
Lesson 23-25 A variety of topics to include sexual issues and relapse, social support, family dynamics,
Big Book topics, and becoming a happier individual.
SubgrantAppHcaOon
Section III
SFY 2002
Page 10
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
.. " ..... .... . . '.". ',." ..'. ", '" '.'
,:,:;" ..., '.<,..:~.;..:.~ ,:,.,,," ' .... .E~t~T09.r~~[).e~~.fip,!!o,r!qbj.~R~iy'~~ ~.pntinY~~~.:.~,: .;-:: ;,i. .. .. ....,.:~;;~
3. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities in the
Program Description will commence and how the project will progress. This chart benchmarks planned activities, both
administrative and programmatic. Start below and use continuation pages as necessary.
, .... .... -, . . 'SubgrantPeriod .:: "':'" " ..... "; ..' .: .' ..",. : ...... "")';:
~ '-~
February 15, 2002 through February 14, 2003
Beginning Date End Date
ACTIVITY Jan Feb Mar Apr May Jun Jul AUQ Sep Oct Nov Dec
Submit Financial Reimbursement X X X X
Requests
Submit Quarterly Program Reports X X X X
Submit Quarterly PGI Reports
(If applicable) I
Submit Financial Closeout Package X
.
Life Skills X X X X X X X X X X X X
REBT Series X X X X X X X X X X X X
Addiction Education X X X X X . X X X X X X X
Twelve Step Work X X X X X X X X X X X X
Literacy Skills X X X X X X X X X X X X
Anger Management X X X X X X X X X X X X
Domestic Violence X X X X X X X X X X X X
Relationship Issues X X X X X X X X X X X X
Vocational Rehabilitation X X X X X X X X X X X X
Drug Court/Advocacy X X X X X X X X X X X X
Individual Counseling X X X X X X X X X X X X
See also attached schedule
Subgrant Application
Section III
SFY 2002
Page 11
Residential Substance Abuse Treatment Progral'11
Florida Department of Law Enforcement
c
F. Project Budget
c
1. Schedule Summary
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual Services,
Expenses. Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local Match must
be a minimum of 25 percent of the Total Project Costs.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total Project
Costs.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries' And Benefits
.
Contractual Services 127,785.00 42,595.00 170,380.00
.
Expenses
Operating Capital Outlay
co, ';:Cc' co, ~:(,;, c'c;,,,,:'
I C~c"; 0~~1
Indirect Costs '" " ::~jf';
!",., ~x .", c':: "~':c
1:'<' },. "",
.... c. " c' "c,',-"
Totals 127,785.00 42,595.00 170,380.00
Subgrant Application
Section 1/1
SFY 2002
Page 12
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
2. Budget Narrative
, '. :',.f~'.',.e.r,~j~~ct ~4f!g.~,~'s.~htf~:~~~i~;~;';~X','~J-
a. Identify type of Budget, Le., Actual, Unit Costs (supported by detailed cost basis), or Contractual (supported by
back-up documentation that provides either the actual or unit costs basis for the contract).
b. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs must be
included.
c. Under each applicable budget category (Salaries and Benefits, Contractual Services, Expenses, Operating
Capital Outlay, Indirect Costs) include a line item Budget. Describe in full each line item within the budget
category. The description should show sufficient detail to demonstrate a cost relationship to the project
activities.
d. Specify the sources of matching funds. [Source of match must be cash and represent no less than twenty-five
(25) percent of the project's cost.]
e. Costs must not be allocated or included as a cost to any other federally financed program.
Continue on additional a es if necessa .
Salary:
Program Coordinator
Substance Abuse Counselor 1
Substance Abuse Counselor 2
Substance Abuse Counselor 3
Benefits:
Total Salaries
42,000.00
26,000.00
26,000.00
26,000.00
120,000.00
FICA @7.25%
Health Insurance
9,180.00
22,200.00
Educational Tools
(Workbooks, Videos, and other educational materials)
13,000.00
Office Supplies
(Charting materials, paper, and misc. supplies)
3,000.00
Travel
(Travel and fees associated with required trainings
to maintain licensure of program staff)
3,000.00
Total Program Costs
170,380.00
Match 25% from Monroe County General Revenue Funds
42,595.00
Grant Funds Requested
127,785.00
SubgrantApplicauon
Section III
SFY 2002
Page 13
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
.' ." ~ - '.. '<'1,-- ~, ~.. t.............,- .," ". _"'.... ~"'_~' ~..'
':""',' : '.'G: 'Acc'epta'nct; and Agreement: '~"~"<':<'<'"
. . '.' .... '.-.... . . ~ . -'."" . ... ". . .. . '. ". ..',
Conditions of Agreement: Conditions of agreement requiring compliance by units of local government
(subgrant recipients, implementing agencies and state agencies upon signed acceptance of the subgrant award
appear in this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in required
corrective action u to and includin ro'ect costs bein disallowed.
All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance
and Agreement" conditions. This "Acceptance and Agreement" (Section G) must be returned as part of
the com leted a Iication.
Definitions:
The term "Department", unless otherwise stated, refers to the Florida Department of Law Enforcement.
The term "Recipient" refers to the governing body of a county that performs criminal justice functions as
determined by the U.S. Secretary of the Interior, and includes an "Implementing Agency" which is a
subordinate agency of a county or an agency under the direction of an elected official (for example, Sheriff).
1. Reports
a. Project Performance Reports:
The recipient shall submit Quarterly Project Performance Reports to the Office of Criminal
Justice Grants (OCJG) by February 1, May 1, August 1, and November 1 covering subgrant
activities occurring during the previous calendar quarter. In addition, if the subgrant award
period is extended beyond the "original" . project period, additional Quarterly Project
Performance Reports shall be submitted. .
b. Financial Reports:
(2)
(3)
SubgrantAppUcation
2002
Section /If
(1 )
The recipient shall have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG. Monthly Reimbursement Request (months 1
through 11) are due thirty-one (31) days after the end of the reporting period.
Quarterly Reimbursement Requests (1 st through 3rd quarter) are due thirty-one (31)
days after the end of the reporting period. In addition, if the subgrant award period is
extended, additional Reimbursement Requests shall be submitted as previously
discussed. A final Reimbursement Request and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the OCJG within forty-five (45)
days of the subgrant termination period. Such Reimbursement Request shall be
distinctly identified as "final".
All claims for reimbursement of recipient costs shall be submitted on the Financial
Claim Report Forms prescribed and provided by the OCJG. A recipient shall submit
either monthly or quarterly claims in order to report current project costs. Reports are
to be submitted even when no reimbursement is being requested.
Before the "final" Reimbursement Request will be processed, the recipient must
submit to the OCJG all outstanding project performance reports and must have
satisfied all special conditions. Failure to comply with the above provisions shall
result in forfeiture of reimbursement.
SFY
Page 10
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
(4) The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1, May 1, August 1, and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter. (See Paragraph 17.
Program Income.)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
a. The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds
spent on this project shall be disbursed according to provisions of the project budget as approved
by the OCJG.
b. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments, and those specified in the federal Office of Management and Budget (OM B)
Circulars A-21, A-8l, and A-110, in their entirety.
c. All funds not spent according to. this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, Florida
Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the Office
of Justice Programs' Financial Guide and in applicable state statutes. The OCJG's approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of.
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Program's Financial
Guide and federal OMB's Circular No. A-8l, "Cost Principles for State and Local Governments", or OMS's
Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. OMS's Common Rule for State and Local Governments, or OMB Circular No. A-110
and Florida Law to be eligible for reimbursement.
6. Delegation of Signature Authority
When a chief officer or eJected official of a subgrant recipient designates some other staff person
signature authority for him/her, the chief officer or elected official must submit to the OCJG a letter or
resolution indicating the staff person given signature authority. The letter indicating delegation of
signature authority must be signed by the chief officer or elected official and the person receiving
signature authority.
Subgrant Application
Section III
SFY 2002
Page 11
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
7. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in
writing with documentation to include appropriate signatures.
8. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon
written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain
written approval from the OCJG for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
Florida Statutes.
9. Written Approval of Changes in this Approved Agreement
Recipients must request in writing any significant changes to the agreement and receive approval from
OCJG. These include, but are not limited to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10)
percent of the total approved budget and the transfer is made to an approved budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if the Department approves
a revised budget.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget line
item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff
positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the availability
of federal funds authorized under the Residential Substance Abuse Treatment for State Prisoners
Formula Grant Program.
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be submitted on form prescribed and provided by
the Department. A recipient shall submit reimbursement requests on a monthly or quarterly basis, as
specified in Section G, Item 1 b of this agreement, in order to report current project costs.
All requests for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
Subgrant Application
Section 11/
SFY 2002
Page 12
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(15)(b), Florida Statutes; the Office of Justice Programs' Financial Guide.
Advance funding shall be provided to a recipient upon a written request to the Department justifying the
need for such funds. This request, including the justification, shall be enclosed with the subgrant
application.
13. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must outline
steps to initiate the project, explain reasons for delay, and specify an anticipated project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient
shall send another letter to the OCJG, again explaining reasons for delay and requesting approval of a
revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for d~(ay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
projects approved by the Department. If warranted by extenuating circumstances, the Department may
extend the starting date of the project beyond the ninety (90) day period, but only by execution of a formal
written amendment to this agreement.
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to
the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to:events beyond the control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include
but are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case the failure to perform shall be beyond the control and without
the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of recipient and consultant, and without fault or negligence of
either of them, the recipient shall not be deemed in default, unless:
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
c. The recipient failed to reasonably comply with such order.
Subgrant Application
Section 111
SFY 2002
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Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and if the
OCJG determines that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent
to the termination date of the grant period. Only project costs incurred on or after the effective date
and on or prior to the termination date of the recipient's project are eligible for reimbursement. A
cost is incurred when the recipient's employee or consultant performs required services, or when the
recipient receives goods, notwithstanding the date of order.
17. Program Income (also known as Project Generated Income)
The term "program income" or "project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be
handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Governments.
The recipient shall submit Project Generated Income Reports in accordance with Section G, Paragraph
1.b. '
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination or suspension of the agreement
in whole or in part. In such event, the Department shall notify the recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sapction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5) years from the date of
the project completion as provided by the Florida Department of State, General Schedule for Local
Government GS1-L, and be available for audit and public disclosure upon request of duly authorized
persons.
20. Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall
have access to books, documents, papers and records of the recipient, Implementing Agency and
contractors for the purpose of audit and examination according to the Office of Justice Program's
Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient, Implementing
Agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
Subgrant Application
Section 111
SFY 2002
Page 14
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
21. Audit
a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with
the federal OMS Circular A-133 and other applicable federal law. The contract for this agreement
shall be identified in The Schedule of Federal Financial Assistance in the subject audit. The
contract shall be identified as federal funds passed through the Florida Department of Law
Enforcement and include the contract number, CFDA number, award amount, contract period,
funds received and disbursed. When applicable, the recipient shall submit an annual financial
audit that meets the requirements of Section 11.45 and 215.97, Florida Statutes, and Chapters
10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within thirty (30) days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management letters
issued separately and management's written response to all findings, both audit report and
management letter findings. Incomplete audit reports will not be accepted by the Department and
will be returned to the recipient.
c. The recipient shall have all audits completed by an independent public accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of nonc:ompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued,
unless extended in writing by the OCJG.
f. If this agreement is closed out without an audit, th~ Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Sox 1489
Tallahassee, Florida 32302
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial Guide
and the federal OMS Circular A-110.
23. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life
or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of
any property fumished to it by the Department or purchased pursuant to this agreement according to
federal property management standards set forth in the Office of Justice Programs' Financial Guide and
Subgrant Application
Section III
SFY 2002
Page 15
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
the federal OMB Circular A-110. This obligation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
a. If the recipient appeals the Department's decision, it also shall be made in writing within twenty-
one (21) calendar days to the Department's agency clerk. The recipient's right to appeal the
Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Chapters 28-5 and 9-5, Florida_Administrative Code. Failure to appeal within this time frame
constitutes a waiver of proceedings under Chapter 120, Florida Statutes.
25. Conferences and inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of
the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of
visiting the project site to monitor, inspect and assess work performed under this agreement.
26. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this
agreement shall be sent to the Department for its review and comment.
b. Publications or printed reports covered under subparagraph a. above shall include the following
statements on the cover page:
i. "This program is supported by a grant awarded to the Florida Department of Law
Enforcement, State of Florida, and by the Bureau of Justice Assistance (BJA),
Office of Justice Programs (OJP), U.S. Department of Justice. The BJA is a
component of OJP which also includes the Bureau of Justice Statistics, National
institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and
the Office for Victims of Crime."
ii. "Points of view, opinions, and conclusions expressed in this report are those of
the recipient and do not necessarily represent the official position or policies of
the State of Florida Department of Law Enforcement, the U.S. Department of
Justice, Office of Justice Programs, or any other agency of the state or federal
government.
27. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to P.L. 89-
564, Non-Discrimination Requirements of the Anti-Drug Abuse Act of 1988; Title VI of the Civil Rights Act
of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments
of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination Regulations
28 CFR Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the Implementing Agency agree to certify that they
either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime
Control and Safe Streets Act of 1968 as amended and that they have or have not formulated,
SUbgrantAppHcaUon
Section 1/1
SFY 2002
Page 16
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
implemented and maintained a current EEO Program. Submission of this certification is a
prerequisite to entering into this agreement. This certification is a material representation of fact upon
which reliance was placed when this agreement was made. If the recipient or Implementing Agency meet
Act criteria but have not formulated, implemented and maintained such a current written EEO Program,
they have 120 days after the date this agreement was made to comply with the Act or face loss of federal
funds subject to the sanctions in the Justice System Improvement Act of 1979, Public Law 96-157, 42
United States Code (U.S.C.) 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and
CFR Section 42.207 Compliance Information).
28. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination by public and private entities on the basis of disability and
requires certain accommodations be made with regard to employment (Title I), state and local
government services and transportation (Title II), public accommodations (Title III), and
telecommunications (Title IV).
29. Non-Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part
85, Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify that it
shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department.
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or :consultant with a public entity. and may not
transact business with any public entity in excess of Category Two for a period of 36 months from the
date of being placed on the convicted vendor list.
30. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the Florida Legislature.
31. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New Restrictions on
Lobbying; Interim Final Rule," published in the February 26, 1990, Federal Register. Each person shall
file the most current edition of this Certification And Disclosure Form, if applicable, with each submission
that initiates agency consideration of such person for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any person who fails to file the
required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
Subgrant Application
Section 111
SFY 2002
Page 17
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
b. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
c. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
32. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 29 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
33. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal
funds, and
b. The dollar amount of federal funds to be expended on the project or program.
34. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have
forty-five (45) days in which to be liquidated (expended). Any funds not liquidated at the end of the 45-
day period will lapse and revert to the Department. A subgrant-funded project will not be closed out until
the recipient has satisfied all closeout requirements in one final subgrant closeout package.
All refunds or repayments to be made to the Department under this Agreement are to be made payable to
the order of "Florida Department of Law Enforcement", and mailed directly to the Department at the
following address:
Subgrant Application
Section 1/1
SFY 2002
Page 18
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
Florida Department of Law Enforcement
Attn: Cashier
Finance and Accounting
Post Office Box 1489
Tallahassee.FL 32302
35. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law
enforcement officer or program licensed by the Department of Children and Family Services, conduct
background checks on all personnel providing direct services.
36. Purchase of American-Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with program funds should be
American-made.
37. Immigration and Nationality Act
The recipient agrees to participate in national evaluation activities of the National Institute of Justice and
the Department with respect to Residential Substance Abuse Treatment programs.
38. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly
employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The
Department shall consider the employment by any contractor of unauthorized aliens a violation of Section
274A(e) of the INA. Such violation by the recipient of the. employment provisions contained in Section
27 4A( e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Department.
39. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded with
these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
(1 )
(2)
New construction;
(3)
Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 1 OO-year flood plain;
A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(4)
SubgrantApplicaUon
Section 11/
SFY 2002
Page 19
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrant,
the subgrantee, upon specific request from the Department and the Bureau of Justice Assistance
(BJA), agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity.
Subgrant Application
Section Iii
SFY 2002
Page 20
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements - Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime Control and Safe Streets Act of 1968 as amended, I have read the Act criteria set forth in the
Suborant Application Packaoe and Instructions. I understand that if the subgrant recipient meets
these criterion, it must formulate, impl~ment and maintain a written EEO Program relating to
employment practices affecting minority persons and women. I also affirm that the subgrant
recipient (Initial one of the following):
XX Does meet Act Criteria and does have a current EEO Program Plan.
_ Does meet Act Criteria and does not have a current EEO Program Plan.
Does not meet Act Criteria.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a subgrant application for federal assistance. is approved or face loss of federal
funds.
Requires signature of authorized official:
Type Name and Title: James L. Roberts. County Administrator
-=z:::-~
By:
Date:
I '). - J-4>---;
Name of Subgrantee Organization: Monroe County Board of County Commissioners
Subgrant Application Package
Appendix J
SFY 2002
Page 2
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
EEO Certification Letter - Implementing Agency
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re: Compliance with Equal Employment Opportunity (EEO)
Program Requirements -- Implementing Agency
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime Control and Safe Streets Act of 1968 as amended, I have read the ACT criteria set forth in
the Suborant Application Packaoe and Instructions. I understand that if the Implementing Agency
meets these criterion, it must participate in the subgrant recipient's EEO Program or formulate,
implement and maintain its own written EEO Program relating to employment practices affecting
minority persons and women. I also affirm that the Implementing Agency (Initial one of the
following):
xx Does meet Act Criteria and does have a current EEO Program Plan.
_ Does meet Act Criteria and does not have a current EEO Program Plan.
Does not meet Act Criteria.
I further affirm that if the implementing agency meets the Act criteria and does not participate
in the subgrant recipient's EEO Program or does not have its own written EEO Program, federal law
requires it to participate in such a program or formulate, implement, and maintain its own program
within 120 days after a subgrant application is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: James L. Roberts, County Administrator
By:
~~L-~
Date:
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Name of Subgrantee Organization: Monroe County Board of County Commissioners
Subgrant Application Package
Appendix I
SFY 2002
Page 3
OMB/Grants
RESOLUTION NO.
499 - 2001
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORlZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LA \V ENFORCE!vfENT FOR THE FY01/02 RESIDENTIAL
SUBSTANCE ABUSE TREATMENT FOR PRISONERS HELD IN LOCAL
CORRECTIONAL FACILITIES GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the FYOll02
funding cycle of the Residential Substance Abuse Treatment Grant Program; and
WHEREAS, on April 18,2001, the Monroe County Board of Commissioners agreed to
serve as the coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount yet to be determined '''lith a 25%
cash match requirement, now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The County Administrator is hereby authorized to sign and submit the application
packet for the FYOll02 grant funds to the Florida Department of Law Enforcement
Residential Substance Abuse Treatment Grant Program; and that
2. This resolution shall become effective immediately upon adoption by the Board of
County Commissioners and execution by the Presiding Officer and Clerk.
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PASSED AND ADOPTED by the Board of County Commissioners of Monroe Co@ty~lor$l,
at a regular meeting of said Board held on the 19th day of December, A.D., 2001. ~~~ ~
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Mayor ProTem Spehar
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Commissioner Williams
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APPENDIX III
SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT
Name of Sub rantee Or anization: Monroe Board of Count Commissioners
Authorized Official for Subgrant Recipient
T e Name: James L. Roberts
T' e Title: Count Administrator
Si nature:
/~~~
Date: February 8, 2002
Tele hone Number: 305 292-4441
Note: Justification for sole source procurement of $100,000 or more must be
submitted to the Florida Department of Law Enforcement for approval. Provide a
brief response addressing each of the following issues. Address each issue in a
separate paragraph using the corresponding numerical indicator. Start on the next
page and continue using a maximum of one additional page if required. Sign this
Signature Page and attach to the completed response.
. ~ -.....
1. Briefly describe the proposed contractual services 'and/or equipment and how it relates
to your program.
2. Explain your reasons for proposing to contract with, or purchase from, a non-
competitive sole source. Address the expertise of the contractor, management,
responsiveness, program knowledge and experience of contract personnel.
3. Indicate the contract period and explain the potential impact on contract deliverables
if due dates are not met. Estimate the time and cost to hire a competent replacement
should the current contractor default.
4. Describe what is unique about the project and the proposed sole source contractor that
would warrant a contract.
5. Explain any other points you believe should be covered to support your request for a
sole source contract.
6. Make a declaration that the action you are taking is in the "best interest" of the Subgrant
reci ient and the im lementin a enc .
Subgrant Application Package
Appendix 11/
SFY 2002
Page 1
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
1. Presently the Jail Intervention Program operates an in house substance abuse treatment
program. This program began in 1997 with a Byrne Grant that ended in October 2001. That
program served approximately eight-hundred inmates and ended with a thirty percent recidivism
rate as compared to a seventy per cent recidivism rate for inmates in general.
Under the RSA T grant the program was expanded and enhanced. The inmates (male) are
housed in a separate dorm. Those who volunteer for the program have liaison and advocacy if
needed to help them get treatment either in this program or another treatment program deemed
appropriate. All inmates in the program are screened to ascertain any special needs and an
individualized treatment plan is written for them. The treatment is reviewed every thirty days and
updated as needed. The program outlined for them will include any special counseling in the
areas of anger management, domestic abuse, parenting classes, life skills, and mental health
counseling. They will also be screened and referred for educational and/or vocational training,
transitional housing, aftercare, work release, and medical assistance. This helps increase the
likelihood of success in recovery and decrease the criminal activity associated with substance
abuse.
The emphasis on cognitive behavioral therapy and rational emotive therapy is the backbone
of the program. The twelve-step approach, life skills, and artfmusic therapy provide a well-
rounded approach to the treatment of addiction. An outline of the format is included as well as a
schedule for the daily activities.
2. The Care Center for Mental Health has operated a similar program, funded by a Byrne Grant
and matching funds from Monroe County, at the Detention Center for four years. They have the
expertise, personnel, equipment, and procedures in place to continue this type of program. The
only other potential providers are the Guidance Clinic of the Middle Keys and the Guidance
Clinic of the Upper Keys, approximately fifty and seventy-five miles away, respectively. The
funding of the program under the Byrne Grant was overseen and recommended by the
Substance Abuse Policy Advisory Board, which reviewed program proposals and made funding
recommendations to the Monroe County Board of County Commissioners. No other proposals
for this type of program at the Detention Center were received by the Substance Abuse Policy
Advisory Board in recent years. At the beginning of the first year of RSA T funding, February
2001, the Care Center was the only provider ready to "hit the ground running" with this program.
3. The contract period is from February 15, 2002 through February 14, 2003. We believe that
several months would be required to find a suitable replacement contractor to provide this
service, two or three months for that contractor to hire staff, and there is a good chance that
none would be available.
4. The present staff and program coordinator have developed a program designed to treat each
client based on their individual needs. As a result of Substance Abuse, most of the clients have
lost their ability to function in society. This program addresses the clients' addiction to drugs and
alcohol through the Relapse Prevention and Steps. It also addresses the psychological
problems of behavior, personality problems, lack of socialization, and criminal attitude through
the Moral Reconation Therapy, Anger Management, Parenting Classes, Domestic Abuse
Information, and Rational Emotive Therapy.
Art and Music Therapy help alleviate stress and develop self-esteem. The Life Skills, Work
Relapse, and Farm Detail offer the clients a chance to re-integrate and transition back into the
mainstream of the community. The Aftercare helps the clients overcome problems as they occur,
without returning to their usual coping means of using drugs and alcohol. This provider has a
proven track record of reducing recidivism. The staff is already trained and in place, as is the
program.
5. All relevant points in support of this sole source award have been covered above.
6. Monroe County believes that the award of these grant and matching funds to The Care
Center for Mental Health to provide this program is in the best interest of the subgrant recipient
and the implementing agency.
Subgrant Application Package
Appendix 11/
SFY 2002
Page 2
Residential Substance Abuse Treatment Program
Florida Department of Law Enforcement
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In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
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'!-~~t:;~~l'1.~~Department ofJ..:aw Enforceme
"~~l'~--:":""';;f'O"""-ff'''~'~f''''C.'!':t''L';'''I'''t'\~t'''-~G'~t:~. \
o.-",:...,~,~..,,!:-.i! Ice .0, rtmma '"us Ice.; ran Si'1
Signature: ~~ \{... ~p...,J
Type Name and Title: Cia on H. Wilder Communit Pro ram Administrator
Date:
d.-... /t-o '-
Type Name of Subgrantee: Monr
Signature:
Type Name and Title
Date: /;}- / q -() /
Type Name of Implementing ~~e County Board of Commissioners
Signature: . --.i _ ~ ~
Type Name and Title: James L. Roberts. County Administrator
Date: / J--~~
SubgrantAppficaffon
Section 111
SFY 2002
Page 21