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Item C41 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 20. 2002 Bulk Item: Yes ~ No 0 Division: Administrative Services Department: Grants Administration AGENDA ITEM WORDING: Approval of resolution to amend resolution 077-1991. which established the Human Services Advisory Board. deletinq the Conflict of Interest section. and requirinq Human Services Advisory Board members to comply with state statutes reqardinq conflicts of interest. ITEM BACKGROUND: County residents willinq to serve on the Human Services Adviso Board are often involved with one or more a encies that ma a I for fundin Section V of resolution 077-1991 was more restrivtive than the state statute. PREVIOUS RELEVANT BOCC ACTION: Approval of resolution 077-1991 on March 13. 1991. and approval of resolution 056-1992 on January 8. 1992 (copies attached). CONTRACT/AGREEMENT CHANGES: Section V. reqardinq conflicts of interest, is deleted; Human Services Advisory Board members will now be required to comply with state statutes reqardinq conflicts of interest. , " STAFF RECOMMENDATION: Approval TOTAL COST: $0.00 COST TO COUNTY: $0.00 REVENUE PRODUCING: Yes 0 No I:8'J AMOUNT PER MONTH YEAR APPROVED BY: COUNTY A TTY'~B/PURCHASING 181 RISK MANAGEMENT 181 DIVISION DIRECTOR APPROVA~p..~~ ~ ~ James L. Roberts BUDGETED: Yes I:8'J No 0 DOCUMENTATION: INCLUDED: [gJ TO FOllOW: 0 NOT REQUIRED: 0 DISPOSITION: AGENDA ITEM #: c~/ OMB/Grants RESOLUTION NO. - 2002 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AMENDING RESOLUTION NillvfBER 077-1991, WHICH CREATED THE HUMAN SERVICES ADVISORY BOARD, REVISING THE CONFLICT OF INTEREST PROVISION. \VHEREAS, on March 13,1991, the Board of County Commissioners did pass Resolution Number 077-1991, creating the Human Services Advisory Board; and WHEREAS, on January 8, 1992, the Monroe County Board of Commissioners did pass Resolution Number 056-1992, amending Resolution Number 077-1991; and, WHEREAS, the Board of County Commissioners has often observed that those County residents who are willing to serve on advisory boards are often active as volunteers or paid employees or contractors of entities involved in the field for which the advisory board was estab lished; and, WHEREAS, it is desired to enable volunteers with appropriate expertise and experience to serve on advisory boards and yet prohibit only those conflicts of interest which are prohibited by state statute; and, /.: WHEREAS, Resolution Number'077-1991, as previously amended, is more restrictive than the state statute; now therefore, . '. },II BE IT RESOLVED BY THE BOARD OF COUNTY COtvIMISSIONERS OF MONROE COUNTY, FLORIDA, that Section V of Resolution Number 077-1991 is hereby deleted, and that the Human Services Advisory Board members shall comply with the Florida statutes regarding ethics of county officers and employees. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board hel~ on the 20th day of March, A.D., 2002. Mayor Charles McCoy Mayor ProTem Spehar Commissioner Nelson Commissioner Neugent Commissioner Williams (Seal) Monroe County Board of Commissioners Attest: Clerk of Court By: Mayor -.. i Division of Community Services , .1/1:'/ I i 'J 1 '.' I . ..1, RESOLUTION NO. 056 -1992 ~ ... .....-. A RESOLUTION OF THE BOARD OF COUNTY COMMIS- SIONERS OF MONROE COUNTY, FLORIDA, AMENDING RESOLUTION NO. 77-1991, WHICH CREATED THE HU}~N SERVICES ADVISORY BOARD, PROVIDING FOR APPOIlITMENT OF BOARD MEMBERS TO RUN CONCUR- RENT WITH THE TERMS OF THE COMMISSIONERS WHO }~DE SAID APPOINTMENT; PROVIDING FOR REMOVAL OF A MEMBER FOR EXCESSIVE ABSENTEEISH; PROVIDING FOR TRAVEL TO BE PAID TO ADVISORY BOARD MEMBERS, AND PROVIDING AN EFFECTIVE DATE. .. -~.h.... ..... "- wlIEREAS, on March 13, 1991, the Board of County Commission- ers did pass Resolution No. 77-1991, creating the Human Services Advisory Board, and WHEREAS, the Board. of County Cor::missioners has determined that the purposes of Pr'~viding for each County Commissioner to . . appoint one Advisory Board member will be best served by making Advisory Board members' terms concurrent with the term of their appointing County Commissioner, and WHEREAS, SeCtion 112.061, Florida Statutes authorizeu payment of travel e~penses of authorized persons conducting government business, and WHEREAS, the Bo'ard of County Commissioners has determined that it 1s fair and equitable to reimburse the Advisory Beard members for travel expenses necessary to carry out their respon- sibilities to the County, now, therefore, MONROE COUNTY, FLORIDA, as follows: BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF Section 1. ~~-W Resolution No. 77-1991, Section ttt is hereby amended to read as follows: (a) The Board shall consist of five members, each of whom shall be appointed by each individual County Commissioner and limited to a term of two years or the termination of the respective appointing Commissioner's term, whichever shall first occur; provided, however, that each Board member shall serve on the Board until the appointment of a successor. ~~ (b) Any member of the Human Services Advisory Board who absents himself from any three (3) consecutive regular meetings of said Board, unless excused from such attend- ance by consent of the Board, expressed by action of record in its official minutes, or who is absent from a total of four (4) regular meetings of said Board in any fiscal year wihtout having been excused from such attendance by consent of the Board expressed by action of record in its offiical minutes, shall thereby automatically forfeit his position and office as a member of the Human Services Advisory Board; and the name of such person shall ;be automatically removed from the membersh{p of said Board immediately after the adlPurnment of any such third consecutive meeting or any such fourth meeting in any fi.scal year, as the case may be, at which such member has not appeared. The Board shall thereupon promptly notify the member so removed and the Board of County Commissioners for Monroe County. The appointing Commissioner or remaining Board members, depending on the method by which the member so removed had been appointed to the Board, shall thereupon appoint a new member to. serve the remainder of the un~~pired te~ of the member.so removed. Section 2. 'f ~ Section XI is hereby added to Resolution No. 77-1991, and shall read as follows: Members of the Advisory Board shall be compensated for those travel expenses necessarily incurred in, the performance of their official duties. . Section 3. - .1 _ Section IV of Resolution No. 077-1991 is hereby deleted. Section 4. ............ , - This ~ resolution amendment shall become effective tmmedia~ely upon its adoption. PASSED AND ADOPTED by the Board of County Commissioncrc'of Monroe County, Florida, at a regular meeting of said Board held on the 8th day of ___..~~nuary - 1992. Mayor Harvey , Mayor Pro Tem London Ccmmissioner Cheal Commissioner Jones Commissioner Stormont Yes -Y.~ Yes -- Yes Yes - BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA '--- . . ~ B ~~~e.Jl..~ "-.' ~ ~ ~~ ' Y' ... e. -, _ ~ . MaY~-~airman \J"" (SEAL). ATTEST: DANNY L. KOLHAGE ::~: CLERK .' ,- BY:~~~j)c. e ty er APPROVl;O AS TO FOro...., . ~lDLEGAL ~u;;;;!/}Y.. -7' Dy . -'s:" ..,- . :z /.. , c: C' ....':.- ' . :;Ofll~~ $~..ri(;9' ." D:J:~ / / ,;, /.} ,~. I :=-11 7 ~ : ;':: : :.\ ~~ l .... ' I""" ?2 J l I.;.. L.. nl'110 5S (' .! . RESOLUTION NO. 077 -1991 .,\J..:-,' 'I !\....r:U.. A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS, MONROE COUNTY, FLORIDA CREATING THE HUMAN SERVICES ADVISORY BOARD, PROVIDING FOR THE APPOINTMENT OF MEMBERS, ENUMERATING THE PURPOSES OF THE BOARD, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, there is a need for the Board Of County Commissioners to purchase services from Community based agencies that impact on the health, safety and welfare of the Citizens of Monroe County, and WHEREAS, there is a need for a board of citizens that will review requests for financial contributions from human service (non-prOfit) agencies, and WHEREAS, the purpose of this board is to evaluate County needs and agency performances using established gUidelines so as to determine where the community will derive th~ greatest benefit from the tax dollars expended, and WHEREAS, the Board of County Commissioners has approved the assignment of responSibility for the administration of funding:for the agencies receiving County support to the Director of Management Services through the Office of Manageme~t and Budget, " NOW THEREFORE, BE IT RESOLVED BY THE BOA~D OF COUNTy COMMISSIONERS OF MONROE COUNTY, AS FO~Ldws: SECTION I~ There is hereby created and established the Human Services Advisory Board, which shall be appointed by the County Commission and shall have staff Support designated by the Director of Social Services. SECTION II~ The AdVisory Board may obtain information and counsel from the Clerk of Courts, the Division of Management Service~, and the Department of Social Services. SECTION III. The board shall consist of 7 members, who shall serve terms of 3 years each, prOvided, however, of those members initially appointed to the board, 3 shall serve until January 1993, 2 shall serve until January 1994, and 2 shall serve until January 19~5. . SECTION IV. Membership of the committee shall include one representative appointed by each of the five County Commissioners and the two persons subsequently elected by the committee at large. ~ I,' , SECTION V. No appointee shall be employed by, Serving on the board of, or be directly or indirectly associated with any agency that is an applicant for or in receipt of funds from the County. SECTION VI. The board shall establish eligibility guidelines and application procedures which shall become effective upon approval by the County Commission. The board shall (1) carefully evaluate the County's human services needs, (2) recommend the most cost effective way of obtaining needed services, (3) develop measures of the services provided, and (4) determine which of thOse services are appropriate for public funding. SECTION VII. The board shall hold an organizational meeting annually to elect a chairman, vice chairman and secretary. Officers may serve no more than three consecutive years in such office. SECTION VIII. The board shall meet at the call of the chairman or the Director of Social Services acting as designated staff representative for the Board of County CommiSSioners. All meeting shall be conducted in aCcordance with the requirements of the SunShine Law of the State of Florida and all records shall be maintained in aCcordance with the ppblic records laws of the S~ate of Florida. The board shall abide by the rules and procedures of the Monroe County ~oard of County CommiSSioners. SECTION IX. The Monroe County Department of SOCial Services shall provide staff assistance to the Board includi'ng the preparation of all agendas. and meeting notices~ taking of all minutes and scheduling appropriate meeting;~laces. SECTION X. This Resolution shall become effective. immediately upon its adoption. PASSED AND ADOPTED by the Board of County CommiSSioners of Monroe County, Florida, at a regular ~eeting of ~aid Board held on the 13th day of M~rc~, A.D. 1991. Mayor Harvey Yes Mayor Pro TemLondon Yes Commissioner Cheal Yes Commissioner Jones Yes Commissioner Stormont Yes BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA ~~ ---. \:" - "\---~ ... --' , ~'.~~~... By (Seal) Attest: .~ APPROVED AS TO FORJI ANDLEaAL~ By (r\\'..r\_....I..I':.~,~..~ :,,','. I ""<>nwYt 0'" '<, . . J \ -- (\ \ (<..-\\ , Dar. ~ I, "