Item T4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April!? 2002
Division:
County Administrator
Bulk Item: Yes ~ No
Department:
County Administrator
AGENDA ITEM WORDING:
Approval of Contract with Advanced Data Solutions, Inc. for document imaging services for posting
Board of County Commissioners' monthly meeting agendas on the County's website.
ITEM BACKGROUND:
At the meeting of the Board of County Commissioners on February 13, 2002, the Board approved a
two-month test period of posting the Board's monthly meeting agendas on the County's website for
easier access for the public to view BOCC agendas and backup information. The trial period was
completed in March and April with a favorable response.
PREVIOUS RELEVANT BOCC ACTION:
See above.
CONTRACT/AGREEMENT CHANGES:
First time Contract.
ST AFF RECOMMENDATIONS:
Approval.
TOTAL COST: $!.20/Image. not to exceed $24.500/vr. BUDGETED: Yes....x...- No
COST TO COUNTY:
Same as above.
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty....x...-
OMBlPurchasing ~ Risk Management _
~~~
~~..c-.~
James L. Roberts
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #
14
APR-09-02 14,17 FROM,MONROE COUNTY ATTV OFFICE 10,3052923516
PACE
1/2
CONTRACT FOR WE8 POSTIN6 SERVICEs
THIS CONTRACT is entered into by and between MONROE COUNTY, a political
subdivision of the State of Florida, whose address is Gate Building, 1100 Simonton Street, Key
West. FL 33040, hereafter County, and ADVANCED DATA SOLUTIONS, INC., a Florida
corporation. whose address is 109 S. Bayview Blvd, Suite F, Oldsmar, FL 346n, hereafter ADS.
WHEREAS, the County desires to employ a service provider to scan the County Commission
meeting agendas and promptly post the same on the County's website; and
WHEREAS, ADS represents that it is profesSionally qualified to perform the scanning and
web posting services needed by the County; now, therefore
IN CONSIDERATION of the mutual promises and covenants set forth below the parties
agru os fol/ows:
1. ADs will perform the following services for the posting and searching the full text
of each County Commission Agenda via the Internet:
a) Monroe County will FedEx the agenda package to the ADS office each month based
on a routine schedule to be determined by the County Administrator and ADS, The County
will also e-mail the Agenda Word documents to ADS for conversion to HTML for posting on
the Monroe County Agenda Web Page.
b) ADS will scan and post all documents provided by the County via FedEx and Fax
within 24 hours of receipt. After ADS h4S posted the original agenda package to the
County's web site, the County will notify ADS via telephone call just before faxing or
FedExing any additional documents that need to be added, Additional Fed Ex and faxed
documents subsequent to the original agenda posting by ADS should be kept to as few as
possible,
c) Al FedEx and shipping costs are the responsibility of the County.
2. ADS services as described above will be provided to the County at a rate of
$1.20/Image. Pricing covers 12 months of services begiMing May 1, 2002 and ending April 30,
2003. Provided, the total compensation paid ADS under this contract may not exceed $24,500
without the prior authorization of the County's Board of County Commissioners.
3. ADS warrants that he/it had not employed, retained or otherwise had act on hislits
behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance
No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-
1990. For breach or violation of this provision the County may, in its discretion, terminate this
contract without liability and may also. in its discretion, deduct from the contract or purchase
APR-09-02 14,17 FROM,MONROE COUNTY ATTV OFFICE 10,3052923518
PAGE 2/2
price, or otherwise recover the full amount of any fee, commission, percentage, gift, or
consideration paid to the former County officer or employee.
4. This contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in a court of competent jurisdiction in Monroe County,
Florida.
5. This contract will take effect on the signature date of the last party to execute the
contract .
IN WITNESS WHEREOF. the parties hereto have set their hands and seals the day and
year below written.
(SEAL)
ArreST: DANNY l. KOlHAGE. CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
Date
(SEAL)
Attest:
ADVANCED DATA SOLUTIONS, INC,
By
Title
By
Title
Date
JdconA DS