2nd-4th Change Orders 05/04/2021 BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Michelle Coldiron,District 2
rc
OI"1 ,, Mayor Ero I'em David Mice,District 4
The I Craig Cates,District i
1 Eddie Martinez,District 3
Mike Forster,District 5
Memorandum
DATE: 13 May 2021
TO: BOCC
cn=Kevin G.Wilson,P.E.,o=Monroe County,
FL(the Florida Keys,ou,email=wilson-
FROM: Kevin G. Wilson, P.E. /f.4._ •-L -'ter- kevin@monroecounty-fl.gov,c=US
2021.05.13 12:26:44-04 00'
SUBJECT: Proposed Change Orders to be Approved
Attached are proposed Change Orders #2 —4 for the East Martello Phase II Drainage and Parking
Improvement project. These change orders are being sent as a package to explain the background. On
the surface, they collectively exceed the amount approvable under the County Ordinance by the County
Administrator but since they are all being finalized at the same time, I wanted to avoid the impression
that they were being submitted separately to avoid a formal agenda item.
They each started several weeks apart (#2 in February; #3 in early April; and#4 in May)but, were only
finalized in the last week. The earliest ones required significant back and forth discussions with the
contractor, subcontractor(s) and design professional delaying their submission. The earlier ones (#2 &
#3)were also delayed by discussions between the County and the City of Key West about who had
permitting authority for the project. Change order#2 increases the final contract sum by $7,268.58
(1.4%). Change order#3 increases the final contract sum by $44,835.12 (8.5%). Change order#4
increases the final contract sum by $30,437.46 (5.7%). Change order#3 increases the substantial
completion date by 30 days. Change order#2 results from unanticipated electric changes. Change
orders #3 & #4 were County requested changes to add lighting and change the landscaping as request by
the City.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change orders under that authority on Friday,
May 14, 2021.
Change Order #2
PROJECTMONROE CouNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
IL :
Reduced cope East Martello Phase II Drainage and ParkingImprovements
CHANGE ORDER NO: 002
INITIATION DATE: 05/ / 1
CONTRACT DATE: 09/16/2020
CONTRACTOR:TO
Charley ino& Sons, Inc.
129 Toppino Industrial Drive
Key West, FL 33040
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)_.................... ............... 530,029.50
Net change by previously authorized Change Orders......................... .............................. $41,568,00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.......,.,, 71,597.50
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order...................... $7,268.58
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is.... 578, 66.0
The Contract Time will be (increased) (decreased) (unchanged} by.............................. 0 days
The date of Substantial Completion as of the date of this Change Order is.... ........ 05/19/2021
Detailed description of change order and justification:
This Monroe County Change Order combines two Change Order Requests made by the contractor. The
first contractor's Change Order Request is to change the electrical panel layout and to refeed the wiring to
those panels. The second Change Order Request is to add a disconnect switch at the light pole, required
by code. Both were submitted after a verification of site conditions by the electrical contractor, as called
for in the construction drawing notes.
Change order is 1.371 of ordg Ml contract price
Not valid until si ned b tOwner l�rchit ct if a licab) and Contract " t� a„
ARCHITECT: David 1 5/6/21
nder&Asoci s, Architects PA Date
CONTRACTOR:
Char ey pino&So s, Inc, ate
DEPARTMENT DI E TO Car nigh....., Date: 021.0.1 by Cary Knight
' Date:2021.05.11 16:01:11-04'00'
Cary Knight Date
Pr cn=Kevin G.Wilson,P.E.,o=Monroe County,
FL(the Florida Keys,o u,emai l=wilson-
kein@monroecounty-fl.gov,c=US
5.1415:34:31COUNTY/ASSISTANTADMINISTRATOR.- 20210 -04'00'Roman Gastesi Date
Kevin Wilson
Christine Hurley
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes E No El
If Yes, explanation: The construction drawing notes required on site verification for final design.
• Change Order was included in the original specifications. Yes El No E
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes El No E
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes 0 No El
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes E]No E
Should a claim under the applicable professional liability policy be made? Yes El No ED
Explain:
SONS,
r
"LI YTOPPING SONS,I 1 . han a rder e est
BOX767 Number: 1
WEST,FL 33041 Phone: 305 296-5606
Fax: 305 296- 19
PROJECT: East Martello Phase 11 DATE: 2/24/2021
TO: Tom Henry P OJECT : 2036
Monroe County BOCC
500 Whitehead St COST CODE:
Key West,FL 33040
DESCRIPTION OF CHANGE: Re-feed existing feeder circuit
ITEM DESCRIPTION AMOUNT
Quantity Unit Price
1 Re-feed existing feeder using NE A3R wire 1 S 5,632.25 S5,632.25
2
3
4
5
6
8
TOTAL: S5,632.25
t. at ,,r„ta.3 ..-thrk9", byiY.,;,hur,� Old"by th,! ,G,rat art.,. COK,,.',in orn a dSat,ta.ir.ph.h.,r .of ttt.ha p,Dy.,r
2. Tt ito2&th,, -r.II di t /r;diced r.rfl
3. �t„t uh, r,.r „n, ur ihat Ml t_nr, _.-nd,1tt t.'.R farr.rac. ,1rr,.yth i.,o hav'ehet it. fa_r I[ _•n„r kh,,same.
4. rr.t e}.i,n,e,t th :ang,,z d kt rutetF,;rt, t,ep:=:re,cr9Al} ,r r,t„-,.F raer yr k by iht. ;. t ,.c n<IX 1 my anja,.t t r.,,to.F,,,�t r.nt.,r svr nc vtetr=t r..a,s r:,iiu„k,.d ah,t:•.
5. 1 hor,CP C all R 7duh,I,4t[nGt ..,.,. V,3�:nk rit let,., F ,...�,n=.i. I rar,,.p,,:.., t.,eni-t �-e=,.x1.,n_,ther t-,,n a.p It,,a,. iletn txlleiior�
The Original Contract Sum was.................................................................... $ 530,029.60
Net Change by Previously Authorized(Bequests&Changes................................. -
The Contract Sum Prior to This Change Order was........................................... $ 530,029.50
The Contract Sum Will be Increased/Decreased..,.... $ 5,632.25
The New Contract Sum Including This Change Order........................ . ............. $ 536,661.76
The Contract Time Will/Will Not be Changed (Days)....................................... $ -
ACCEPTED:
CHARLEY T PPIN SONS,INC. Monroe County BOCC
y: MichaelLabrada By:
Project Admin
Printed Name&Title Printed Name&Title
Date 2/24/2021 Date:
CHARLEY TOPPINO & SONS,
.
CHARLE"t'TOPPING SODS,INC. Change Order nest
P.O.SOX 787 Number: 2
KEY WEST,FL 33041 Phone: 305 296-5606
Fax: 305 296-5189
PROJECT: East Martello Phase 11 ATE: 3/22/2021
TO: Tom Henry PROJECT : 2036
Monroe County SOCC
500 Whitehead St COST CODE:
Key West,FL 33040
DESCRIPTION OF CHANGE: Install of one 60A,2P,240VAC,NEMA dis-connect switch
FI Signage for 50A receptacle
ITEM DESCRIPTION AMOUNT
Quantity Unit Price
I 60A,2P,240VAC,NEMA 3R non-fuse switcl- I S 1,636.33 S 1,636.33
2
3
4
5
6
7
S
TOTAL: $1,636.33
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5. Tts,h,.r ye )r.�t Iu1e,:,xlr t.,t r .az7 r m�9.s.: srrllai sink rI'l n,7.m .,s r�I}liri.e p,Fnr:i,,a ri...,_r.:i i—F.-I'u- .,,eri..i ;a ,rd in}c.�t .Unszcc s t,r�.o�mgi t�n.,tnii�tor.
TheOriginal Contract Suva was................................................ ..............„:., $ 530,029.50
Net Change by Previously Authorized Bequests&Changes..................___..._..., $ 5,632.25
The Contract Sum Prior to This Change Order was........................................... $ 535,61.7
The Contract Sum Will be Increased/Decreased........................._ ..,„...,.. $ 1,636.33
The New Contract Sum Including This Change Order........................................ $ 537,298.08
The Contract Time Will/Will Not be Changed (Days)....................................... $ -
ACCEPTED:
CHARLEY TOPPINO&SONS,INC. Monroe County BOCC
y: Michael Labrada y:.
Project Admin
Printed Name&Title Printed Name&Title
atf 3/22/2021 Date:
Change Order #3
MONROE COUNTYANGINEERING/ PROJECT MANAGEmENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Reduced Scope East Martello Phase 11 Drainage and Parking Improvements
CHANGE ORDER NO: 003
INITIATION DATE: 05104/2021
CONTRACT DATE: 09/16/2020
TO CONTRACTOR:
Charley Top no&Sons, Inc.
129 Toppino Industrial Drive
Key West, FL 33040
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)... ......... .......................... $530,029.50
Net change by previously authorized Change Orders_.................. .............................. $48,836.58
The(Contract Sum) (Guaranteed Maximum Price) prior to this Change order was........... $578,866.08
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order................... $44,835.12
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is..., $623,701.20
The Contract Time will be (increased) (decreased) (unchanged) by.......................... 30 days
The date of Substantial Completion as of the date of this Change Order is..................... 06/18/2021
Detailed description of change order and justification;
The County requested this Change Order Request to add the installation of three additional lights &poles
to the project, which were an option in the original construction documents. The substantial completion
date will be extended by 30 days, from May 19, 2021 to June 18, 2021.
Change order-is8.5%of original contract price. OF F,(
Not valid until signed by Owner,Architect fif applicablel. and Contract
7
ARCHITECT: 5/6/21
( Ca
& ssocla Architects PA Date
CONTRACTOR:
Char
r
har e 65 pino i_s7,Tnc._--
11
C r Digitally signed by Cary Knight
DEPA RTMENT DIRECTOR- C r Kn* t Date:2021.05.11 16:01:49-04'00'
I wr� r
Cary Knight Date
F cn—Kevin G.Wilson,P.E.,o—Monroe County,
FL(the Florida Keys,ou,email—wilson-
kevin@monroecounty-fl.gov,c—US
COUNTY/ASSISTANT ADMINISTRATOR: l 2021.05.14 15:34:58-04'00'
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes E No❑
If Yes, explanation: The design included an option of installing 3 additional light poles with lights if the
County desired.
• Change Order was included in the original specifications, Yes El No E
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price(whichever is greater), Yes❑ No E
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes E No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes E]No E
Should a claim under the applicable professional liability policy be made? Yes F1 No
Explain: There was no error in design.
CHARLEY TOPPINO & SONS, INC.
F
RLEY TOPPINO SONS,INC. n e rder 0 uest
BOX787 Number 3
401ES f„FL 33041 Phone: 305 296-506
Fax: 305 296-5189
PROJECT: East Martello Phase II DATE: 4/1/2021
TO:Tom Henry P OJECT#: 2036
Monroe County BOCC
500 Whitehead St COST CODE:
Key West,FL 33040
DESCRIPTION OF CHANGE: Add 3 fight poles
ITEM DESCRIPTION (AMOUNT
Quantity Unit Price
I 3 34'Light Poles with fixtures I S 39,960.00 S 39,960.00
OH&P(10%) S 3,996.00
SUBTOTAL S 43,956.00
Bond($20/Thousand) S 879.12
'I'OTrAL, S 44,835.12
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The Original Contract Sum was.... ......... .....:.... ,,,.,,...........,,,, ...---... $ 530,029.50
Net Change by Previously Authorized Requests&Changes................................. 7,268.58
The Contract Sum Prior to This Change Order was....................._..........,..,.,,:„.... $ 537,298.08
The Contract Sum Will be Increased/Decreased............................................... $ 44,835.12
The New Contract Sum Including This Change Order........................................ $ 582,133.20
The Contract Time Will/Will Not be Changed (Days).....................................„. ADD 30 DAYS
ACCEPTS
CHARLEY TOPPINO& SONS,INC. Monroe County BOCC
y: Michael Labrada By.
Project Admin
Printed Name&Title Printed Name&Title
atc 4/1/2021 Date:
PEDRO FALCON
CONTRACTORS, INC.
w 31160 Avenue,Big Nne Key.FL 3 3 1
1 1 72.2 a Fax(3061 72.221
03/22/2021
Attention: Leo Monfiel
Reguest for Change ® 0
Subject: East martello Phase 2 drainage and parking improvement.Key West,Florida
Dear Mr. montiel:
e are pleased to submit our electrical proposal for your consideration for the above referenced
project.
In addition to,and in clarification of the above,the following is made a part of our change order:
1. Provide material and labor to install 3 e . additional 50A twist lock receptacles,
2. Provide material and labor to install 3 ea. 60A, 2P, 240VAC, NE MA 3R non-fused
disconnect switches per information Bulletin#4Dated: March 9, 2021.
3. Furnish and install 3 ea. sig age per information Bulletin 94 Dated: March 9, 2021.
4. Provide equipment, material and labor to install 3 e . additional 3 ' poles.
5. Provide man lift, material and tabor to install 3 ea. two additional front facing fixture
with brackets.
Additional material:
■ 34' Pole - 3 ea.
■ Fixtures with brackets - 6 ea.
• 50A twist lock receptacle. - 3 ea.
■ 60A, 2P, 240VAC, NE MA 3R non-fused disconnect switch -3 ea.
• Signage. -3 ea.
• Conductors for Al , A2 , A3 pole lights
• Conductors for At , A2 , A3 pole receptacles
Miscellaneous material: Screw, straps, Unistrut and etc.
Init._/ The right choice for the Florida keys Page
Taal Labor: $ , 7
TotalMaterial: $5,650.00
Total Equipment: $3,450.00
Total Lighting Package: $22,170.00
Overhead 5% $1,812.00
Profit 5%
Total Balance: 3
Owner Acceptance
Print Name Owners Name
Signature Date
Thanks
Sincerely,
Pedro Falcon Electrical Contractors, Inc.
Roman Sviridenko
Project Manager
End of Proposal
Init. J_ The right choice for the Florida Keys Page
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Page 1/1
I'lower & U0,1ting, Systems, lrlc
3832 Shipprqj AvemLle
Mon 1 FL 33103
Phone. (306) 4445520
Foxi (306) 445-1948
WNW East Marteho-Drainagj& Parking Frorm Garry Pope,
Quoter Ph! (305) 444-8520039
Improvements-Phaso Q n a
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Change Order #4
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Reduced co a East Martello Phase II Drainage and ParkingImprovements
CHANGE ORDER NO: 004
INITIATION DATE: 05/0 / 1
CONTRACT DATE: 09/16/2020
CONTRACTOR:TO
Charley Top ino&Sons, Inc.
129 Toppino Industrial Drive
Key West, FL 33040
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................... .......... ........ $530,029.50
Net change by previously authorized Change Orders........................................................ $93,671.70
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was....... $623,701.20
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order....................... $30,437. 6
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is..,. $65 ,13 .66
The Contract Time will be (increased) (decreased) (unchanged) by.............................. 0 days
The date of Substantial Completion as of the date of this Change Order is....................... 06/1 /2021
Detailed description of change order and justification,
The County requested this Change Order Request to add improved landscaping as the result of a
donation by the Key West Art and Historical Society. After discussions with the City of Key West and
consultation with Save A Tree/Key West, the landscaping plan developed increases the total number and
variety of trees for this project.
Chance carder is 74 o of original contract price
Not valid until si ned by Owner Architect if a licable and Contract
-P0�.,_, AR4t t45
Bender s ociate , A Date
t
CONTRACTOR:
tl_ l
Charle Toppino& S ns Inc. Dat
p Car
signed by Cary Knight
DEPARTMENT DIRECTOR: Ca r n 1 g Date:2021.05.11 16:06:53-04'00'
Cary Knight Date
P cn=Kevin G.Wilson,P.E.,o=Monroe County,FL
on-
(the
evin@monro ounty-fl.yo cils
k c US
COUNTY/ASSISTANT ADMINISTRATOR: 1 2021.05.1415:35:28 04'00'
Oman Gastesi Date
Kevin Wilson
Christine Hurley
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes N No El
If Yes, explanation: The design has been improved due to a donation specifically for project
landscaping.
• Change Order was included in the original specifications. Yes El No E
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes E No El
If Yes, explanation as to why it is not subject for a calling for bids:
The existing contractor is onsite and work is currently in progress on the project. Going back out for
bid would result in a significant increase in project time and would most likely not save any money as
any new contractors would have mobilization costs added to their bids,
• Project architect approves the change order. Yes E No El
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes E]No E
Should a claim under the applicable professional liability policy be made? Yes F-1 No
Explain: There was no error in design.
qw
PRICE QUOTATION
Attention:Monroe County Purchasing Department DATE: 5/3/21
1100 Simonton St
Key West, FL 33040
Past Martelle-Phase II-Change Order#4
ITEMIZED QUANTITIES
Location: East Monello South Roosevelt Blvd.Key West,FL 33040
Scopot Plant Installation Sod Installation,and Topsoil
Item Loeser ptian Dut+ntut Units i ost er Unil Dole Reel Cost Notes
Plant Installation-Commercial Landscape Construction
1 -----_50150 Mix Per Cubic Yard 5 Gu Vd S 28,75 S (143.75J
50150 Soil Mix,Per Truckload 8 Ea S 1,196.60 $ 9.Sf8:00
— Gnbdsa e PMor Sabat at rrjo,t°apdd Grovrn 15 — Ea $ 23t1.00 5 t3 450 0,0
Coral Sean.thr M an,a herbaFcea} 25 lastlon 2 E'a. $ 5%88 $ 1,119.76
Fran a ni,Ovinora uarkce l3rr t l E3oae ue7;25 Galltara 3 Ea $ 359 93 8 5 079,77
Gumbo Limon,t3ufsoraa wnarrubaa,.65 Gaxton -1 Ea $ 879,81 $ 879,81
tinxi Tree`Ke Lime.Crimes Auaarrtr/rora,25 Gallon 1 Ea $ 359 93 5 Y 079 77
Mahogany__rres,Swelerkra marhaa onfr Foold Grown I Ea $ 3,M 30 $ 3,199,30
Man o'Olenn Man sfeel rr ka"(stern'45 Galion I La is 87981 S 679,81
Mango'YdaElr,rr'4aanorlero rnadrtral"dinraen 45 Gallon 2 Ea $ 1379 81 $ 1 759.62
Mxl n' em! Man deraOffi a Kent,45 Cation I Ea $ 879S1 S 879,81
PS9aas o'7�iaarn•{?u�.AAi',.Alanitdara indrea Nan-Dvc-O',45 Garton I Ea -. $ 87981 S 879.81
Ro al F bmcr anl1 Flambe Rant free,-f°l—rree,r7elo arx r a,65 G,78ton 2 La $ 799,83 8 1.599,65
sail;odofla.'Free Manilkara as rala.45 Gattrrrl 1 Ea is 879.81 $ 879,81
Sa9trYrlaaf (,17r3^Q shtrlltrtrr of vilor,n're,45 Gallon 2 Ea $ 719.84 S 1,439.69
Su ea Sack,Bulk Bag 5 Ea Ti 2875 S (143,75)
Transpodarjon 2 Ea S 822.25 S 1,644.50
Wax M 4te,ffi r+cra cenfera,Field Grokvaa 3 Ea $ 559.88 $ 1 ffl9.63
Labor hours 75 Hours $ 14.75 S 50rr._25
0,437
2 Sod Installation-Commercial Landscape Construction
Bahia Sod,Paspalum notatum,Per SF 60,400 SF $ 0,40 $ 24,160,00
50/50 Soil Mix'22 cytruckloads 22 Truckload 5 1,28075 $ 28,176,50
Labor Hours 240 Hours $ 7475 $ 17,940.00
S 70,276.50
Subtotal
$_ 100,713.96
4 Performance/Payment Bonds($20.00/Thousand) 1.0- LS $
5 Mobilization/Demobilization 10 LS $
6 General Conditions 1 G LS $ -
Totals $ 100,713.96
Notes: Net 30 savrnent terns,or000sal valid for 30 days
tnclustons; ,Soil testina and basic treatment
Exclusions: Bonding,asbestos abatement,lead paint removal,environmental testing,surveying,contaminated soils removal,ufirlty relocations
Prepared by:
Estimator
Charley Toppino&Sons,Inc.
Sheet 1 of 1
Date: 5/3/21