Item C07 } C.7
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
Mayor Pro Tem David Rice,District 4
-Ile Flonda,Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: C.7
Agenda Item Summary #8 152
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee (305)292-3452
N/A
AGENDA ITEM WORDING: Approval to award all surplus units to the highest bidder as set
forth in the attached Budget & Finance Purchasing Department Tabulation Sheet, authorization to
award the surplus items to the next highest bidders if necessary until items are disposed of.
ITEM BACKGROUND: Surplus units and equipment were approved to be removed from
inventory at the December 9th 2020 BOCC meeting—Agenda Item NA. Notice of Request for
Competitive Solicitations was advertised in local newspapers in the month of March of 2021 —KW
Citizen on 3/13/2021, Keys Weekly on 3/18/2021 and News Barometer on 3/19/2021. The bid
tabulation sheet noting the bids for each surplus item is attached and sets forth the highest bidder for
each surplus unit to be awarded. If the highest bidder fails to complete the purchase transaction after
reasonable notification of the award and time limits in which to respond, then authorization to award
to the next highest bidder(s)until final disposition of the surplus units is complete in accordance
with Monroe County Purchasing Department guidelines.
PREVIOUS RELEVANT BOCC ACTION: Board granted approval to dispose of surplus
items and units at the December 9th, 2020 BOCC meeting.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to award surplus items to the highest bidder(s) or other
acceptable bidders should high bidders fail to complete transactions(s) after reasonable notification.
DOCUMENTATION:
Bid Tab Spreadsheet-Purchasing Dept- 4.15.2021
Fleet's Tabulation sheet-Surplus 2021
FINANCIAL IMPACT:
Packet Pg. 149
C.7
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: Yes If yes, amount: $73,199.48
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
REVIEWED BY:
Daryl Greenlee Completed 04/22/2021 12:05 PM
Kevin Wilson Completed 04/22/2021 12:44 PM
Christine Limbert Completed 04/28/2021 4:43 PM
Purchasing Completed 04/28/2021 4:44 PM
Budget and Finance Completed 04/29/2021 8:26 AM
Maria Slavik Completed 04/29/2021 2:36 PM
Liz Yongue Completed 05/04/2021 11:45 AM
Board of County Commissioners Pending 05/19/2021 9:00 AM
Packet Pg. 150
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