Item C24 C.24
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: C.24
Agenda Item Summary #8240
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Michael DeAngelis (305) 295-4308
N/A
AGENDA ITEM WORDING: Approval of a Task Order with William Horn Architect, P.A. for
the design through construction administration of the renovation of the temporary Fleet Maintenance
Department offices on Rockland Key.
ITEM BACKGROUND: The County recently leased space located at 111 Overseas Hwy,
Rockland Key for the temporary location of the Monroe County Fleet department as they will need
to vacate the current location at the Key West International Airport by September 1, 2021. The
attached Task Order from William P. Horn, Architects is for Professional Architectural and
Engineering Services for the build out of office space and bathrooms for the relocation of the
Monroe County Fleet Department.
PREVIOUS RELEVANT BOCC ACTION:
3/17/21 —BOCC approved a lease agreement with Rockland Investment Corp. for the interim Fleet
Maintenance department location on Rockland Key.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval of Task Order
DOCUMENTATION:
Task Order—Horn—Fleet Temporary build-out legal stamped
FINANCIAL IMPACT:
Effective Date: 5/19/21
Expiration Date: upon completion of construction
Total Dollar Value of Contract: $58,600.00
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C.24
Total Cost to County: $58,600.00
Current Year Portion: $58,600.00
Budgeted: Yes
Source of Funds: Fleet
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant: no
County Match:
Insurance Required: Yes
Additional Details:
Yes
05/19/21 504-23503 FLEET MGT SVC OPERATIONS $58,600.00
REVIEWED BY:
Cary Knight Completed 05/04/2021 2:34 PM
Kevin Wilson Completed 05/04/2021 3:06 PM
Joseph DiNovo Completed 05/04/2021 3:17 PM
Purchasing Completed 05/04/2021 3:21 PM
Budget and Finance Completed 05/04/2021 3:41 PM
Maria Slavik Completed 05/04/2021 3:52 PM
Liz Yongue Completed 05/04/2021 4:02 PM
Board of County Commissioners Pending 05/19/2021 9:00 AM
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C.24.a
TASK ORDER
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND WILLIAM HORN ARCHITECT, P.A.,
FOR MONROE COUNTY FLEET RELOCATION
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on December 19, 2018 between MONROE COUNTY,
("County") and WILLIAM HORN ARCHITECT, P.A. , ("Consultant"), where professional
services are allowed if construction costs do not exceed $4,000,000.00, or for study activity if the
fee for professional services for each individual study under the contract does not exceed
$500,000.00 ("Agreement"), as provided in Subsection 287.055(2)(g), Florida Statutes, as 0
amended by Section 2, Chapter 2020-127, Laws of Florida, pursuant to which Attachment A,
Subsection 1.01 of the Agreement is hereby modified, the parties enter into this Task Order.
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order
amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically
referenced in this Task Order and the amendment, addition, or modification shall be precisely
described.
This Task Order is effective on the 191h Day of May 2021.
WHEREAS,the Monroe County Fleet Garage and Offices are currently leasing space on property
owned by the Key West Airport and must now be moved due to changes in the Key West Airport .�
Master Plan; and
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WHEREAS,the County has leased a building on Rockland Key until a permanent structure for the
Fleet Department can be built on County-owned property; and r,
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WHEREAS, the County desires to contract with the Consultant to provide design through
construction administration services for the renovation of the leased building.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the
parties agree as follows:
0.
1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the
Consultant will provide design and support through construction for the renovation of an
existing two-story building on Rockland Key. The scope of work shall include but not be Ui
limited to the following:
• Renovation of the building shell including new garage doors, exit doors, windows, si
exhaust fans and other miscellaneous infills to the walls to maintain the fire rating.
• Renovation to new office spaces, including 5 office/meeting rooms and 2 restrooms on
the first floor and 3 offices on the mezzanine level.
• Repair or Replacement of the existing wood stair with possible addition of new stair or
possibly installation of elevator or lift. a
• New electrical power and lighting, air conditioning for office/meeting rooms and
restroom spaces.
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C.24.a
• New plumbing for the restroom, eyewash sink and utility sink
**Interior 3 bay garage area to be designed by others with coordination with Consultant. -00
2. In accordance with Article VII paragraph 7.1.1 of the Agreement,the County shall pay the u
Consultant a lump sum total of Fifty-Eight Thousand, Six Hundred and 00/100 dollars
($58,600.00)paid on a percent complete basis for the following phases:
a. Schematic Design - $8,790.00 upon document review and approval by the Director
of Project Management
b. Design Development - $17,580.00 upon document review and approval by the 0
Director of Project Management
C. Construction Documents - $20,510.00 upon document review and approval by the
Director of Project Management
d. Bidding - $2,930.00 upon completion
e. Construction Administration - $8,790.00 upon completion
All other Terms and Conditions of the Agreement remain unchanged and in full forces and effect. 0
0:
IN WITNESS WHEREOF,each parry caused this Task Order to be executed by its duly authorized E
representative.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA
By: By:
As Deputy Clerk Mayor/Chairmani
0
MC}NROE COUNTY ATTORNEYS OFFICE
Date: APPROVED A5 TO FORM
rm
STANT COUNTYAT6`ORNEY 0
DATE: 5-04-2021
0
CONSULTANT:
Consultant's Witness Attest: WILLIAM HORN ARCHITECT, P.A.
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By: By:
Printed Name: Printed Name:
Title: Title:
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