Item J3 J.3
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: J.3
Agenda Item Summary #3206
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Report of Airport change orders reviewed by the County
Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator during the month of April, 2021.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 27-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,0000 (as amended by Ordinance No. 024-2015) or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: n/a
DOCUMENTATION:
Airport Change Order Report 4.2021
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Packet Pg. 1141
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Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 05/01/2021 1:55 PM
Richard Strickland Completed 05/03/2021 5:16 PM
Pedro Mercado Completed 05/03/2021 5:18 PM
Purchasing Completed 05/04/2021 8:13 AM
Budget and Finance Completed 05/04/2021 8:26 AM
Maria Slavik Completed 05/04/2021 8:33 AM
Liz Yongue Completed 05/04/2021 11:22 AM
Board of County Commissioners Pending 05/19/2021 9:00 AM
Packet Pg. 1142
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Change Order Request
Project: Marathon International Airport Interior Terminal Rehab Change Order#: 1
Address: 9400 Overseas Highway,Marathon,FI,33050 Date Issued: 4/5/2021
Architect Project#:
Owner: Monroe County Board of Commisioners GC Project#: Airport
1100 Simonton Street Contract For: Rehab
Key West,Florida,33040
Architect: Jacobs Contractor: Design Center Inc
3150 SW 38th Avenue,STE 700 6677 Overseas Hwy
Miami,Florida,33146 Marathon,Fl,33050
We Herein request changes in the Contract Sum and Contract Time for proposal Modifications to the Contract Documents described herein(Description Below)
I accordance with Change Directives:
Material ! Labor, ' to Subcontract Materials Labor,, <Subcontract, ,
itemriescript)an„1' �tt,�t;� �`d�rr`} -ra�,,.,,,'jlr, � ,;�),}� ' 'llant5 11Olf I''rri' U'njtCiait)"",',., UnitC4 Unit�Cast t:i� C4str�vu,�,Costr,�i,��y Gc9t t 4f Total,
Ct ty"a j j )
Credit
Adjust CBP Desks for Terrazzo Flooring 7 hr .$80.00 -$560.00 -$560.00 0
Install CBP Terazzo Flooring 14 sf .$41.20 $0.00 -$576.80 -$576.80 0
Re-install CBP Desks 7 LS -$80.00 -$560.00 -$560.00
Additional 0)
Purchase CBP Smartcell Pads 1 LS $0.00 $3,738.40 $3,738.40
Labor to Install CBP Smartcell Pads 8 hr $45.00 $360,00 $360.00
`
$2,401.607 77777 hsubtotal s °i
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OH&P(15%) $360.24 (�
Bond&Insurance(2%) $48.03
PM Time for review,comment,pricing&coordinating 1 hr $105,00 $105.00 $105.00
�', i� rt $2,914.87
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Monal Requested $2,914.87 W
Additional Days Requested 0 r
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Attachments:
Requested by:Design Center Inc Accepted By(Signed):
Chris Nolan,E.I./Project Manager Accepted By(Print):
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04.16.2021
4/16/21
4.16.2021 Packet Pg. 1144
3/16/2021 SmartCells Quotation
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SmartCells Quotation SATECH Contact o o o S m a r t(3e I'J's,
Date: Mar 16, 2021 Brendan Downs SATECH Inc.
Expiration Date: May 15, 2021 tel: 3606880496 PO Box 1264, 1769 Bishop Rd
Num: 46899 cell: 3606880496 Chehalis, Washington 98532
Delivery Method: Ship bdowns@smartcellsusa.com tel: (360) 748-8711
fax: (360) 748-8822
Bill To Ship To
Design Center Inc. Design Center Inc.
Chris Nolan Chris Nolan
Marathon, FL 33050 Marathon, FL 33050
US US
tel: 631-680-4223 tel: 631-680-4223
chris@royal-crest.com chris@royal-crest.com
Order Details 0
a)
Product Description _ _ Price Qty Total
_......®.._..�_._ _�...__._�_.�....m _...,_.._...®._._�.....��___ .._..Custom Mat.�.�_._.____,�.n...__...
PLTFRM05 Black SmartCells Anti-fatigue Pad, 1/2"thick w/Smooth Top Surface(per sf) $14.83° 138 $2,046.54'
PLNTCON Plant Configuration of Custom Platforms(per sq ft) $1.80 138 $248.40 0.
BRUBRAMP05 Black Rubber Connecting Ramp for 1/2"thick Pads(0 to 1/2"over 2.5",per In ft) $5.65* 52 $293.80
ISCRN05 Inside Comer Ramp for 1/2"thick Pad(ea) $10.00 2 $20.00 N
OSCRN05 Outside Corner Ramp for 1/2"thick Pad(ea) 1 $10.001 6 $60.00 W
Subtotal $2,668.74
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* A discount has a been applied. Your total order price without Totals
the discount would have been $4,182.97; you have saved Taxable Product Total $2,668.74 G
$444.57. on-taxable Items Total $0.00
Names of Files Attached: Shipping $869.50
Design Center Mat.PNG o
Sales Tax: 7.5 /o $200.16 0)
Total $3,738.40
Comments: ***Mat Fab*** Measurements are INCLUSIVE of Ramp.
Signature Name & Title Date
https://www.smartcellsusa.com/cc/print_as_quotation_old.php?show_discount=on&show_payment_method=&show_terms=&show_sub packet Pg. 1145
J.3.a
Change Order Attachment per Monroe County Code Section 2-58(b)
• Change Order was not included in the original contract specifications. Yes ( ) No (X )
If Yes, explanation:
c
• Change Order was included in the original specifications. Yes ( ) No (X )
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes( ) No(X )
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order.Yes(X ) No ( )
If no,explanation of why:
• Change Order is correcting an error or omission in design document. Yes ( ) No (X ) �,
Should a claim under the applicable professional liability policy be made? Yes( ) No (X )
Explain:
This Change order is changing the original intent and scope of work for the Terrazzo Flooring
occurring in the CBP office area
Packet Pg. 1146
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Lotspeich Co. of Florida, Inc.
s°�'g28 6351 NW 28th Way,Suite A,
Ft.Lauderdale,FL 33309
Voice:(954)978-2388 Fax:(954)978-4647
10LCFWebsite:"ww.lcfinc.com
-Y Specialty Contracting
s •Acoustical Ceilings •Stucco/Plaster/EIFS
LOTSPEICH •Drywall Construction •Building Specialties
CO.OF FL,INC. •Doors&Hardware •Metal Framing/Trusses
PROJECT NAME: Marathon Airport DATE: February 15,2021
LOCATION: 9400 overseas Highway
Marathon,Fl 33050
ARCHITECT: PLANS DATED:
ATTENTION TO: Design Center ADDENDUM:
Chris Nolan 0.
DOOR & HARDWARE PROPOSAL
Items not specifically listed are not included. Proposal is submitted for acceptance within 30 days. 0
WE PROPOSE TO FURNISH THE NECESSARY LABOR AND/OR MATERIALS FOR THE ABOVE-NAMED PROJECT:
- 2 Wood Doors Plain Sliced Maple 3'Ox8'10 I-RH, I-LH Non-Rated
Standard Clear Finish
1"Undercut
Prep with 4 hinges only 4-1/2"Loc Top to Top 4-7/8",33-9/16",62-9/16",91-3/8"
Material Only
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For The Sum Oj-------------------------------------S1,886.00 T_
*Plus Applicable Sales Tax.
*Delivery included.
*Pricing based on manufactures standard lead times.
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Save$150.00 and order 8'8
Notes and Qualifications: W
1) Lock prep in the field
2) Labor is available only with material purchased from Lotspeich Co.of Florida,Inc.
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Deliveries are optional F.O B job-site,tailgate delivery Plus applicable sales tax unless specified otherwise 0
This proposal shall constitute a Contract when signed by both parties
LOTSPEICH CO of FLORIDA,INC CUSTOMER'S ACCEPTANCE
Accepted by the undersigned subject to the conditions above
04.20.2021
Print Name John DePotter Date ,authorized p sentat ve Signature Date
Print Title: Sales and Service
Roman Gastesi, County Administrator
Print Name
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Page I of 1 Licens
Packet Pg. 1149
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Change Order Attachment per Monroe County Code Section - ( )
• Change Order was not included in the original contract specifications. Yes( ) No(X )
If Yes, explanation:
0
• Change Order was included in the original specifications. Yes ( ) No (X )
If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes() No(X )
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order.Yes()Q No ( )
0
If no,explanation of why:
• Change Order is correcting an error or omission in design document. Yes ( ) No (X ) 0)
Should a claim under the applicable professional liability policy be made? Yes( ) No (X )
Explain:
This Change order is adding additional scopes of work or minor corrections to plans (Doors). o
Packet Pg. 1150
Jacobs Key West Intemational Airport 01/2021
Monroe County
Rehabilitate Taxiway A
Project No. OAKAP159
CHANGEORDER
PROJECT: CHANGE ORDER NO.: 7
Rehabilitate Taxiway A__ ._
......... INITIATED ON: Aoril 19 2021
............-.....................................
CONTR ACT:..-GAKAP159
TO(Contractor):General Asphalt 0
4850 NW 72"'Avenue
Miami,Florida 33166
CONTRACT DATE:September 18,2019 0
a)
You are hereby authorized and directed to make the following change(s)in this Contract:
General Asphalt is requesting 48-calendar day time extension to complete the paving and first application of the
permanent pavement madongs. Florida and Key West has seen an influx of visitors in March and April due to Spring
Break and limited COVID-19 restrictions in Florida.GAC is also required to follow CDC guidelines and can onlbook
one room 0
per person.The first date with enough available rooms for the paving crew is April 22, 2021 This change0.
order is for time only and does not increase contract costs.
The original Contract Surn............................... �9691 C44
Net change by previously approved Change Orders......... 177.408.33
The Contract Sum will be unchanged C44
by this Change Order...................... $ N/A ry
The new Contract Sum including this Change Order
will be............................................... $ 9,869,010 5-8
0
The Contract Time will be increased by........................................ 48 CALENDAR DAYS
The Contract Completion date is...................................................
May.122QZI
Signature of the Contractor indicates agreement with the terms of this Change Order, including any adjustment in the 0
Contract Sum and/or the Contract Time. Adjusted cost and time include all direct, indirect and impact costs and time 0)
for delays,disruption,inefficiency,acceleration and all other claims.
RECOMMENDED: AGREED TO:
0
Jacobs Engineering General Asphalt
04/19/2021
E
Date Date
AUTHORIZED:
Key West International Airport Monroe County
3491 South Roosevelt Blvd. 1100 Simonton Street
Key West,FL 33040 Key West,FL 33040
04.28.2021
/bate, By Date
NROE COUNTY ATTORNEY
X !Af/PHOVED. FORM
*le
Uut'
ASSIS
Date 4/28/21
Packet Pg. 1151
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4850 NW 72 Avenu
Miami, Florida 33166
General Asphalt Co., Inc. Phone: (305) 592-3480
Fax: (305)477-4675
April91h 2021
Lasa Ennis, P.E.
Jacobs
Project Manager-Aviation
200 West Forsyth Street; Suite1520
Jacksonville, FL 32202
0
Re: EYW Rehabilitate Taxiway A
Time Extension— Rescheduling °3
Lasa,
0
General Asphalt Co. Inc, is formally requesting a time extension, due to scheduling restrictions
with the commercial apron connectors. At the request of the Airport connectors 9, 10 & 11 n,
became off limits due to flight schedule and would need to be completed at a later date under W
another mobilization.
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GAC was officially notified on November 19t', 2020 "GAC to postpone the A9, A10 and All 1
closures until April 15th Subsequently the schedule was changed to conform to the request
changing the critical path of the project. All worked stopped in those areas. a,
The remobilization was retracted and requested to continue with the work the was previously off
limits. The critical path of work was again required to shift, resources and scheduling required to
accelerate. Closure of the first connector(11) was approved for January 17t', construction 0)
began to open the area as quickly as possible.
During this time the critical path had shifted into coordinating full paving crews previously
schedule for April to be back on the project. Work was coordinated to take place on the
remaining connectors and allow time for the paving crew to remobilize. The sequence of work
established was to focus around the critical areas in order to pave as soon as the connector
was ready.
The work anticipated for April was estimated at a month and a half for all features of work to be
completed. Due the impacts of the pandemic and the state of Florida being classified as open
the influx of travelers was far beyond what could be anticipated. This greatly affected the
lodging efforts on our end, also the pandemic is still cause for concern. Our crew members have
expressed their concerns of maintaining CDC guidelines with rooming together. This also
increased the number of accommodations needed and due to the high volume of travelers was
impossible to accommodate.
At this moment we are still struggling to accommodate crew members within a reasonable
driving distance to the project.
Packet Pg. 1152
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4850 NW 72 Avenu
Miami, 33166
General Asphalt Co., Inc. Ph ne:Florida(305) 592-3480
Fax: (305)477-4675
The requested time is for 05/12/2021 to obtain substantial completion for final lift of asphalt and
1st application of permanent pavement markings.
Respectfully,
Gabriel Martinez
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