Item J4 J.4
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County of Monroe
y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: J.4
Agenda Item Summary #8207
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of Jacobs Project Management Task Order 12/15 A9 in
the total amount of $169,078.00 for Relocation of the Automated Surface Observing Systems
(ASOS) at the Florida Keys Marathon International Airport in the amount of $160,578.00, to be
funded by FDOT grant G1238 and Marathon Airport Operating Fund 403, and for geotechnical
investigation and survey work for a new Beacon at the Key West International Airport in the amount
of$8,500.00, to be funded Passenger Facility Charge Fund 406 (PFC 418).
ITEM BACKGROUND: The existing ASOS is located on the south side of the Marathon Airport
adjacent to aircraft parking aprons, which does not meet the required clearances associated with an
ASOS installation, and it needs to be relocated to a more suitable location. The existing beacon at
EYW is reaching its serviceable life and is ready for replacement. Design and construction of the
beacon was approved in PFC Application 418. This task order saves money by having the
geotechnical and survey crews complete data collection on both projects under one mobilization fee.
PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement for Professional
Services with Jacobs Project Management Company for General Consulting Services for both
Monroe County Airports on February 15, 2017. Approval of original FDOT Grant Contract G1238
on November 20, 2018, Amendment 41 on August 21, 2019, and Amendment 42 on October 21,
2020.
CONTRACT/AGREEMENT CHANGES:
new task order
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jacobs PSO 1215-A9 MTH ASOS-EYW Beacon
FINANCIAL IMPACT:
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Effective Date: Upon Notice to Proceed(NTP)
Expiration Date: 548 days after NTP
Total Dollar Value of Contract: $169,078.00
Total Cost to County: -0-
Current Year Portion: same
Budgeted: yes
Source of Funds: MTH ASOS: FDOT Grant G1238 (80%) and Airport Operating Fund 403
(20%); EYW Beacon: PFC Fund 406
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match: no
Insurance Required: yes
Additional Details:
05/19/21 403-63502 MARATHON AIRPORT R & R $32,115.60
05/19/21 406-63603 PASSNGER FACILITY CHG 40 $8,500.00
Total: $40,615.60
REVIEWED BY:
Beth Leto Completed 05/01/2021 3:19 PM
Richard Strickland Completed 05/03/2021 5:19 PM
Pedro Mercado Completed 05/03/2021 5:22 PM
Purchasing Completed 05/04/2021 8:12 AM
Budget and Finance Completed 05/04/2021 8:24 AM
Maria Slavik Completed 05/04/2021 8:34 AM
Liz Yongue Completed 05/04/2021 11:24 AM
Board of County Commissioners Pending 05/19/2021 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
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Effective Date Upon Execution Task Order No. 12/15-A9
403-635107-GAMD84
Client Project No. PFC Fund 406 (PFC-# 8) Engineer Project No. E9Y37992
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order. °®
Services Authorized—Relocate Automated Surface Observing Systems (ASOS) LO
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
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incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 7 page(s). L
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Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement. '
X Firm Fixed Price of$ I K078.00 W
N/A Other(Describe):
NROE COUNTY ATTORNEY �
Schedule , I ? FORM
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Services may commence on Execution "4 a a.,�E�cA - >UJI
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Services will cease by 548 da s ASSIST UNTYATTORNEY '
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Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK,CLERK OF MONROE COUNTY, FLORIDA (7)
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CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
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Exhibit A—(12/16—A9)
Scope of Services
Monroe County Airports
The Florida Keys Marathon International Airport
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Relocate Automated Surface Observing Systems (ASOS)
and
Key West International Airport(EYW) New Beacon
SCOPE OF WORK 06
Jacobs will provide project management,coordination services,design,permitting, and bidding
support services for the relocation of the ASOS at the Florida Keys Marathon International
Airport(MTH).
The scope of work will also include the geotechnical investigation and survey work for the New LO
Beacon to be installed at Key West International Airport.
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EXISTING CONDITIONS
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Relocate MTH ASOS N
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The existing ASOS is located on the south side of MTH adjacent to the aircraft parking aprons.
The current location does not meet the required clearances associated with an ASOS installation
as defined in FCM-S4-2019 Federal Standard for Siting Meteorological Sensors at Airports. In
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accordance with the Airport Layout Plan(ALP), approved by the FAA on 8/22/20,the ASOS is
to be relocated to a more suitable location as show in Figure No. 1.
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The relocation of the ASOS will accomplish two goals as depicted in the ALP. The first is the
relocated ASOS site will provide a better site suited for an ASOS installation. The second goal is
with the removal of the ASOS from its' original location,the airport will be able to free up
additional property for aviation related uses.
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EYW New Beacon
The existing beacon at Key West International airport is reaching the end of its' serviceable life
and is ready for replacement. The replacement of the beacon for the design and construction was
approved in a PFC application. This scope of services will include only the geotechnical 06
investigation and topographical survey needed to support the design of the new beacon.
Including these data collection needs into this proposal allows the County to save money as the
geotechnical and survey crews can complete both the ASOS project and the new Beacon data
collection with one mobilization.
The design of the new beacon will be submitted as a separate future PSO. LO
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DESCRIPTION OF WORK T'
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This project comprised of the following elements. L
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1. Provide construction documents to construct the infrastructure for the relocation of the
ASOS equipment from its's original site to its' new location.
2. Provide construction documents to assist the National Weather Service(NWS)with the
relocate of their equipment.
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General Sco e
One construction package will be developed for this project. For this construction package,
Jacobs will provide the following services:
1. Management of the project from data collection, bid opening and award of the
construction contract.
2. Coordination with the geotechnical subconsultant and survey subconsultant.
3. Coordination with the National Weather Service,FAA, FKEC and FDOT as required.
4. Preparation of minutes of meetings and phone conversations. LO
5. Program verification and site investigations.
6. Preparation of the construction documents and incorporation of Monroe County's front-
end contract documents. CL
7. Preparation of the engineering report,construction cost estimate, and construction
schedule.
8. Bidding and award assistance.
Assumptions/Design Parameters
1. The project will require a backup generator.
2. Existing weather sensors to be relocated.
3. It is assumed the project will not require an EA nor a CATEX.
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4. It is assumed any access road to be provided will be pervious in nature and will not require
drainage improvements.
5. Acquisition of topographic survey will be performed in accordance with the accuracies as
outlined in FAA AC 150/5300-18B.
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6. The design will be in accordance with FCM-S4-2019 Federal Standard for Siting
Meteorological Sensors at Airports.
7. An alternative siting study is not required for this project. The NWS has already performed a
site visit and has approved the proposed ASOS site as depicted in the ALP.
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8. It is assumed a CSPP is not required.
9. Jacobs will develop plans, an outline of specifications,an engineering report, and a
construction cost estimate at the 30%design level for review.
10. Jacobs will develop plans,technical specifications, an engineering report, and a construction
cost estimate at the 90%design level for review. Jacobs will develop the 7460 to be
submitted to the Airport and FAA for review.
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11. Jacobs will produce a final contract set of plans,specifications, engineering report,
construction schedule,and construction cost estimate for bidding purposes.
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12. DEP and ACOE permits are not required based on the current scope of the project.
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13. It is assumed that a SFWMD permit will not be required for this project. N
14. This scope of work does not include construction administration,resident project
representative nor quality assurance testing. These services along with a construction
management plan will be provided under a separate purchase order. '
15. This scope of work will not require an AGIS project. W
16. This scope of services and pricing is provided based upon and shall be performed under base
agreement "Master Agreement for Professional Services 12/15". The Master Agreement for
Professional Services is between Monroe County Florida and Jacobs Project Management Co.
with an execution date of January 27,2017(together the base agreement Master Agreement for
Professional Services 12/15 and any amendments thereto are defined as the "Agreement").
Notwithstanding anything to the contrary contained or referenced in this Scope of Services,the U'
terms and conditions of the Agreement shall govern all staff augmentation under this Scope of
Services
ARTICLE A—DATA COLLECTION AND PRELIMINARY DESIGN
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Data Collection:
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1. Prepare for and attend project design kick off meeting. CL
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2. Coordinate with subconsultants including survey and geotechnical. 0
3. Coordinate with Florida Keys Electric Cooperative(FKEC)utility.
4. Perform a detailed topographic survey of the proposed ASOS and Beacon site.
5. Jacobs to provide full time badged escort for the survey crew. It is assumed that the survey <
will take approximately 5 -8 hour shifts to complete. It is assumed an escort is not needed
for the survey associated with the new beacon.
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6. Perform a geotechnical investigation for the proposed ASOS and beacon location.
7. Jacobs to provide full time badged escort for the geotechnical investigation. It is assumed
that the investigation will take 1 - 8 hour shift to complete. It is assumed an escort is not
needed for the geotechnical investigation associated with the new beacon.
8. Research record drawings for underground utilities. (i.e. sewer,water, electric,gas, >-
communication,etc.).
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9. Provide the FAA with the necessary information to perform their Section 163 review.
10. Perform site walk through survey to locate and note any special site conditions that would
affect construction techniques or materials. Take photographs of the site and provide written
documentation, sketches, notes,or reports to confirm and record the general conditions of the
existing site. Field verify that all existing features in the field were picked up during the LO
topographic survey. o
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Services for Article A will be provided under a lump sum basis.
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ARTICLE B—DESIGN
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Based on the information collected under Article A,the 30%, 90%,and final contract documents
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for the construction package will be developed for all elements identified in this scope of work.
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1. Develop technical specifications utilizing FAA's standard specifications for construction.
(i.e. FAA Specifications: P-101, P-152, T-904, T-901, T-905, P-620, ,etc.). Submit an
outline of technical specifications at 30%. Submit complete technical specifications at
90%and Final. ,
2. Coordinate and incorporate Monroe County provided contract document/front-end
specifications into the final contract bid documents. (i.e. Notice to Bidders, Invitation to
Bidders, Instruction to Bidders, Bid Proposal, Contract, Contract Articles, General
Specifications).
,
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3. Develop a construction schedule for use in determining phasing and duration.
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4. Prepare for and attend two (2) design review meetings (30% and 90%) with the Airport,
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NWS, and the FAA to discuss project progress and review the design submittals. N
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5. Develop structural designs for the ASOS equipment foundations.
6. Develop structural designs for the platformed equipment to comply with Monroe County
floodplain regulations.
7. Develop electrical, control, and communications design for the relocated ASOS
equipment.
8. Develop back-up Generator Design.
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9. Develop detailed construction quantities and cost estimate at the 30%, 90%, and at final
contract document design levels.
10. Develop the following anticipated plans: 0
Title Sheet(1)
Index of Drawings and Notes(1)
Summary of Quantities(1)
General Plan(1) 06
Survey Control Plan(1)
Haul Route and Part 77 Surfaces(1)
Existing Conditions Plan(1)
Geotech/Borings Plan(1)
General Phasing Plan(1)
Safety Notes/Details(1) ,
Demolition Plan(1)
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New ASOS Site Plan(1)
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Access Road Plan(1)
Foundation Details(2) CL
Platform Details(2)
ASOS Details(2)
Electrical Plan(1)
Electrical Details(1)
Miscellaneous Details(1) W
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Total: 22 Sheets
11. Develop Engineer's report.
12. Coordinate, distribute and print the following copies of the preliminary construction
documents for the construction package (plans, specifications, design report, and
construction cost estimate)for review by the Airport, FAA,NWS, and FDOT:
Prelimina Submission 30°/0 90% Final Contract Documents for each construction
package)
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FAA, NWS, Airport: 2 half size copies of plans and a CD containing the drawings
specifications, engineering report, and engineer's estimate for each submission.
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13. Conduct an in-house QA/QC prior to each submission. The in-house QA/QC check will
involve an experienced independent individual,depending on each discipline,to conduct a
comprehensive check on all documents to be submitted (e.g. plans, specifications,
estimates, reports). Time will be required for engineers and CADD technicians/designers
to correct items listed under the in-house QA/QC checks.
14. Address comments from 30%and 90%design submissions.
15. Prepare and submit electronically FAA form 7460-1 Notice of Proposed Construction or
Alteration.
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Services for Article B will be provided under a lump sum basis.
Article C—Bid Phase Services
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Upon completion of the construction documents and at the request of the Airport,Jacobs will
prepare the project documents for bidding. Jacobs will perform bidding support services, the
following terms will apply:
A. The County appoints Jacobs as its Agent, and Jacobs accepts such 06
appointment to perform bid/procurement services on the County's behalf
in connection with the project.
B. Such services shall be performed under the County's direction and in
accordance to such forms, terms and conditions, or modifications or
revisions to same as the County may in its sole discretion at any time <
instruct Jacobs to use. All services shall be carried out in accordance with LO
the procedures mutually agreed upon by the County and Jacobs. o
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C. Jacobs shall not have authority to accept or bind the County in any way to
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changes, modifications, revisions, alterations, amendments, or N
supplemental, additional, or different terms and conditions (hereinafter
referred to as "deviations") which may be submitted or requested by a
vendor or contractor. Jacobs shall immediately submit any deviations
from the County's standard terms and conditions to the County for review
by the County's Purchasing Manager or their representative and such
deviations shall not be accepted by Jacobs unless Jacobs receives express 0
written approval thereof from the County's Project and/or Purchasing
Manager or their representative.
D. All documents issued by Jacobs hereunder shall be signed by Jacobs for
the County if so directed. The ownership and title of all items purchased
hereunder shall pass directly from the selling party to the County, and
Jacobs shall at no time be a party to such transaction other than as agent
of the County. The County shall have the unilateral right to have the
commitment authority of Jacobs, its employee or this limited agency
authorization in its entirety revoked and cancelled at any time, with orLO
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without cause. The County shall be obligated directly to the selling party
for all payments for materials, equipment, supplies and services procured `V
hereunder.
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E. The County shall hold Jacobs and its employees harmless from any claims,
suits or liabilities arising out of any breach or other failure of performance
by any contractor,vendor or supplier under any contract or purchase order
issued by Jacobs hereunder.
The following task will be performed as part of the bid phase services:
• Coordinate with the County Purchasing Department and the Airport to advertise for bids.
• Coordinate with the County to provide electronic copies of the bid documents to
prospective bidders
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• Prepare for and attend a project pre-bid conference
• Prepare responses to address requests for information from prospective bidders
• Prepare and coordinate the issuing two(2)addenda with the County purchasing
department.
• Revise bid documents as necessary for the addendum
• Review bids for responsiveness
• Prepare a bid tabulation
• Make a recommendation for award based on review of the bid information submitted. >-
• Generate conformed construction documents and prepare and send out construction 06
contract.
Services for Article C will be provided under a lump sum basis.
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PROJECT SCHEDULE:
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The tentative project schedule from the Notice to Proceed date will be as follows:
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Article A-30%Design 60 days
Article B—90%Design 30 days from Receipt of NWS and FAA Comments
Article D—Final Design 14 days from Receipt of NWS and FAA Comments
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Jacobs JOB HOUR AND FEE ESTIMATE
The Florida Keys Marathon International Airport
Relocate Automated Surface Observing System(ASOS)
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Key West International Airport
New Beacon
FEE SUMMARY06
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BASIC SERVICES
Hours Fee DBE AMOUNT
1 Relocate ASOS at Marathon-Data Collection,Design,Bidding,and CA Servi 1,010 $ 160,578 $ 7,866.00
2 New Beacon at Key West-Data Collection $ 8,500 $ 8,500.00
TOTAL LUMP SUM FEE 1,010 $ 169,078 $ 16,366
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DBE Percentage 9.68% �
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