Item K5 �s K.5
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4 ' ' "tr, BOARD OF COUNTY COMMISSIONERS
County of Monroe.
' \,a� Mayor Michelle Coldiron,District 2
�1 nffllll Ma or Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: K.5
Agenda Item Summary #8 1 81
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Michael Roberts (305) 289-2502
n/a
AGENDA ITEM WORDING: Permission to Advertise a Request for Proposals (RFP) for Updates
of 2009 Geospatial Land Cover Dataset and Tier Maps for the Florida Keys as required by the
Comprehensive Plan Goals, Objectives and Policies to be Used by Staff, a Required Tier Review
Committee, and the Board, in the Required Update of the Land Development Code Tier Overlay
District Maps, Along with Evaluation of the Listed, Threatened, and Endangered Species Habitat.
ITEM BACKGROUND:
In 2008, Monroe County contracted with Photo Science, Inc. ("Photo Science"), St. Petersburg,
Florida, for the development of a geospatial land cover dataset for the Florida Keys. Monroe County
required Photo Science to create a land cover dataset developed from 2006 high resolution
orthophotographs, combined with field work, to produce an updated land cover geospatial dataset.
This geospatial dataset is referred to as the"Habitat" layer in the County's Geographical Information
System ("GIS"). The Habitat layer is used in part to determine the cover of native upland habitat and
is a key tool in the development of the Tier Overlay District maps.
Monroe County's former Rule 28-20 Work Program required the County adopt Policies establishing
that with each evaluation and appraisal report ("EAR"), as required by Florida Statute Section
163.3191, the County will include an analysis and recommendations on the Tier (Zoning) Overlay
District Maps which involve the following:
1. Update habitat data for the LDC tier overlay district maps.
2. Evaluate listed, threatened, and endangered species as of 2021.
3. Form a tier review committee to review tier criteria, habitat, species, lands acquired by public
entities to determine if amendments are needed to further protect and enhance native upland
vegetation.
This summary of County actions on the tier map update was included in the County's EAR
notification letter to the Department of Economic Opportunity ("DEO"), which was approved by the
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BOCC and transmitted to DEO on April 21, 2021. The EAR based amendments are required to be
transmitted to DEO by April 22, 2022.
An excerpt of the work program on tier map update is included below, as well as the comprehensive
plan provisions adopted by the County pursuant to the work program.
(5)WORK PROGRAM-
(a)Carrying Capacity Study implementation_
1.By July 1,2011 Monroe County shall adopt the conservation planning mapping(the Tier Zoning Civerlay flaps and System)
into the Comprehensive Plan based upon the recommendations of the Tier Designation Revnerw Comanittee with the adjusted Tier
boundaries.
2.By July 1,2012,Monroe County shall adjust,the Tier I and Tier IHA(SPA)boundaries to more accurately reflect,the criteria
for that.Tier as amended by Final Order DCA07-GM166 and implement the Florida Keys Carrying Capacity Study,utilizing the
updated habitat data-and based upon the recommendations of the Tier Designation Review Committee Lvork Group.
3.By July 1„20122 Monroe Count},shall create Goal 1,06 to complete the 10 Year work Program found in Rule 28 20.11,0,
F-A.C-,and to establish objectives to develop a build-out horizon in the Florida Keys and adopt consenation planning mapping into
the Comprehensive Plan-
4-By July, 1e 2012,Monroe County shall create Objective 106.2 to adopt conservation planning mapping(Tier Maps)into the
Monroe Comprehensive Plan based upon the recommendations of the Tier Designation Review Committee Wrork Group-
5-By Jule-1,2012_Monroe County shall adopt Policy 106.2.1 to require the preparation of updated habitat data and establish a
regular schedule for continued update to coincide vath ew aluation and appraisal report timelines-
6-By July 1,2012.Monroe Count,shall adopt Policy 106.2 2 to establish the Tier Designation Work Group Review Committee
to consist of representatives selected by the Florida Department of Economic Opportunity,from Monroe County,Florida Fish
Wildlife Conservation Commission_ United States Fish & wildlife Service, Department of Environmental Protection and
environmental and other relevant interests- This Committee shall be tasked ivith the responsibility of Tier designation revieev
utilizing the criteria fer Tier placement and best available data to recommend amendments to ensure implementation of and
adherence to the Florida Keys CarrymL, Capacity Study- These proposed amendments shall be recommended during 2009 and
subsequently coincide with the Evaluation and appraisal report timelines beginning inth the second Evaluation and Appraisal
review which follows's the adoption of the reiised Tier System and hraps as required above adopted in 201 L Each evaluation and
appraisal report submitted following the 2011 evaluation and appraisal report shall also include.an analysis and recommendations
based upon the process described above-
Objective 106.1
Monroe County shall adjust the tier boundaries and implement the Florida Keys Carrying
Capacity Study, utilizing updated habitat data and recommendations of the Tier Designation
Review Committee (TDRC) Work Group. [Note: As amended by Final Order DCA07-GM166,
parcels included in the challenge with Tier I and Tier IIIA (SPA) boundaries have been
adjusted to reflect the amended Tier Criteria resulting from the DOAH Case 06-2449(GM)].
Policy 106.1.1
Monroe County shall update habitat data and the Land Development Code Tier (Zoning)
Overlay District Maps to coincide with the State comprehensive plan evaluation and
appraisal schedule (May 1, 2021).
Policy 106.1.2
Monroe County shall establish a Tier Designation Review Committee (TDRC) Work Group to
consist of representatives selected by the Florida Department of Economic Opportunity
(DEO) from Monroe County, Florida Fish & Wildlife Conservation Commission, United States
Fish & Wildlife Service, Department of Environmental Protection and environmental and
other relevant interests. The TDRC shall be tasked with the responsibility of tier designation
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review utilizing the criteria for tier placement and best available data to recommend
amendments to ensure implementation of and adherence to the Florida Keys Carrying
Capacity Study. These proposed Land Development Code Tier (Zoning) Overlay District Map
amendments shall coincide with the State comprehensive plan evaluation and appraisal
schedule (May 1, 2021). Each comprehensive plan evaluation and appraisal submitted shall
also include an analysis and recommendations based upon the TDRC review process.
Policy 106.1.3
Prior to Monroe County processing updates to the Land Development Code Tier (Zoning)
Overlay District Map, the County shall evaluate the listed threatened and endangered
species (as of 2021) and the criteria included in Policy 205.1.1 to determine if amendments
are required to further protect and enhance native upland vegetation. Any Tier (Zoning)
Overlay District Map amendment completed prior to May 1, 2021 shall be processed
according to state law and the Land Development Code.
Objective 205.1
Monroe County shall maintain the Tier Overlay District Maps as required in Policy 105.2.2.
[§163.3177(6)d.2.d., F.S.; §163.3177(6)d.2.h., F.S.]
Policy 205.1.1
The County shall establish the following criteria, at a minimum, to use when designating
Tiers: [§163.3177(6)d.2.d., F.S.; §163.3177(6)d.2.h., F.S.]
1. Land located outside of Big Pine Key and No Name Key shall be designated as Tier I
based on following criteria:
• Natural areas including old and new growth upland native vegetated areas,
above 4 acres in area.
• Vacant land which can be restored to connect upland native habitat patches and
reduce further fragmentation of upland native habitat.
• Lands required to provide an undeveloped buffer, up to 500 feet in depth, if
indicated by appropriate special species studies, between natural areas and
development to reduce secondary impacts; canals or roadways, depending on
size may form a boundary that removes the need for the buffer or reduces its
depth.
• Lands designated for acquisition by public agencies for conservation and natural
resource protection.
• Known locations of threatened and endangered species.
• Lands designated as Conservation and Residential Conservation on the Future
Land Use Map or within a buffer/restoration area as appropriate.
• Areas with minimal existing development and infrastructure.
1. Lands on Big Pine Key and No Name Key designated as Tier 1, 11, or III shall be in
accordance with the wildlife habitat quality criteria as defined in the Habitat
Conservation Plan for those islands.
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2. Lands located outside of Big Pine Key and No Name Key that are not designated Tier
I shall be designated Tier III.
3. Designated Tier III lands located outside of Big Pine Key and No Name Key with
tropical hardwood hammock or pinelands of one acre or greater in area shall be
designated as Special Protection Areas.
4. Lands within the Ocean Reef planned development shall be excluded from any Tier
designation.
In order to meet these Comprehensive Plan requirements, the County is contracting with the Monroe
County Property Appraisers Office to acquire access to current aerial photography (BOCC approval
of item U4, April 21, 2021) and staff is now requesting permission to advertise an RFP for
consultant services for the following Scope of Services:
A. Updates to the existing land cover classification described above to meet the needs
of the Planning & Environmental Resources Department utilizing the 2021 digital
orthophotography described in 1.04.
B. Perform quality control and quality assurance (including groundtruthing of digital
orthophotograph land cover signatures) to determine the accuracy of the final
land cover dataset. The quality control and quality assurance and cover and
classification delineation techniques will be summarized in a written report.
C. Tier Mapping. Consultant shall review existing Tier Overlay District maps and
make recommendations for revisions or amendments in accordance with
Comprehensive Plan Policy 106.1.1 and Monroe County Land Development Code
Chapter 130-130 (c). Prior to Monroe County processing updates to the Land
Development Code Tier (Zoning) Overlay District Map, the Consultant shall
evaluate the listed threatened and endangered species (as of 2021) and the criteria
included in Policy 205.1.1 (Tier Overlay District designation criteria) to determine
if amendments are required to further protect and enhance native upland vegetation.
D. Technical Support for Tier Development Review Committee. Consultant shall
provide a professional biologist familiar with the native vegetation and plant
communities of the Florida Keys to provide technical support to the County with the
responsibility of tier designation review utilizing the criteria for tier placement and
best available data to recommend amendments to ensure implementation of and
adherence to the Florida Keys Carrying Capacity Study, Policy 106.1.1 and LDC
Section 130-130(c).
E. Deliverables at a minimum shall include:
1. Habitat mapping: a GIS File Geodatabase containing the land cover dataset
compatible with ArcGIS 10.8.1 and ArcGIS Pro 2.7.2 or more recent version
and associated metadata file. The data will be in the State Plane Coordinate
System, Florida East Zone, in units of US Survey Feet.
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2. A Final Report detailing changes in Land Cover by habitat type and reason for the
change (e.g.: development, mapping error, environmental conditions, etc). The
Final Report shall include a review of the QA/QC procedures and will address
issues encountered with polygon classification such as photo quality, signature
variance or misinterpretations of mapping units, etc.
3. Preliminary Tier Overlay District map amendment recommendations
The County shall own the deliverables, and shall have sole rights to reproduce
and sell any data or derivative information, and Respondent shall have no copy
right or right to sell the data set or derivative of the data set resulting from this
RFP.
F. It is anticipated that this project can be completed within eighteen (18) months
of authorization to commence work.
Staff is requesting permission to advertise an RFP for a consultant to perform this update, at a
cost of$125,000.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
RFP for Update of 2009 Geospatial Land Cover Dataset and Tier Maps
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Appendix A Final Report Land Cover data set(2009)
2021 draft RFP w Tier additions
FINANCIAL IMPACT:
Effective Date: 7/1/2021
Expiration Date: 02/28/2023
Total Dollar Value of Contract: $125,000
Total Cost to County: $125,000
Current Year Portion: FY 2020— estimated at$25,000
Budgeted: Yes
Source of Funds: 148-52000
CPI: NA
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: NA
Revenue Producing: No If yes, amount:
Grant: No
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County Match: No
Insurance Required: No
Additional Details:
$125,000, Fund 148-52000
07/01/21 148-52000 - ENVIRONMENTAL RESOURCES $125,000.00
REVIEWED BY:
Emily Schemper Completed 05/03/2021 4:27 PM
Assistant County Administrator Christine Hurley Completed
05/04/2021 10:27 AM
Peter Morris Completed 05/04/2021 10:56 AM
Purchasing Completed 05/04/2021 10:59 AM
Budget and Finance Completed 05/04/2021 11:31 AM
Maria Slavik Completed 05/04/2021 11:42 AM
Liz Yongue Completed 05/04/2021 12:16 PM
Board of County Commissioners Pending 05/19/2021 9:00 AM
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MONROE COUNTY
REQUEST FOR PROPOSALS
FOR
Updates of 2009 Geospatial Land Cover Dataset and Tier Overlay
District Maps for the Florida Keys
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BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron, District 2
Mayor Pro Tem, David Rice, District 4
Craig Cates, District I ,
Eddie Martinez, District 3
Mike Forster, District 5
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NOTICE OF REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN TO PROSPECTIVE PROPOSERS that on June XX, 2021 at 3:00 P.M.
at the Monroe County Purchasing Office, the Board of County Commissioners of Monroe County, Florida,
will open sealed proposals for the following:
UPDATES OF 2009 GEOSPATIAL LAND COVER DATASET AND TIER
OVERLAY DISTRICT MAPS FOR THE FLORIDA KEYS, MONROE
COUNTY,FLORIDA
Pursuant to F.S. 50.0211(3)(a), all published competitive solicitation notices can be viewed at: a,
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www.floridapublienotices.com, a searchable Statewide repository for all published legal notices. Requirements for N
submission and the selection criteria may be requested from DemandStar at www.demandstar.com OR
www.monroecounti,bids.com.
In response to Covid-19,the Monroe County Purchasing Department has implemented a new electronic process for a
receiving and opening sealed bids. Monroe County is committed to continuing to receive and process competitive
solicitations while maintaining the health and safety of our employees and those who attend bid openings. Please
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do not mail or attempt to deliver in person any sealed bids. Mailed/physically delivered bids/proposals/responses e.
WILL NOT be accepted.
The Monroe County Purchasing Department hereby directs that bids be submitted via email to: OMB- A
BIDS�),monroecounty-fl.gov,no later than 3:00 P.M.,on June XX,2021. Please submit your confidential financial
information in a SEPARATE EMAIL from your bid and required documents. Your subject line on both emails
must read as follows: e
UPDATES OF 2009 GEOSPATIAL LAND COVER DATASET AND TIER OVERLAY DISTRICT MAPS FOR
THE FLORIDA KEYS y
Files that do not contain this subject line WILL BE REJECTED. Please note that the maximum file size that will
be accepted by email is 25MB. Please plan accordingly to ensure that your bid is not rejected due to the file size.
Should your bid documents exceed 25MB or otherwise be rejected or undeliverable to OMB-BIDS La monroecounty- 0
fl.gov,in advance of the bid opening please email: omb-purchasing ),monroecounti-fl.gov so accommodations for
delivery of your bid can be made prior to the bid opening. Please be advised that it is the bidder's sole responsibility r,
to ensure delivery of their bid and waiting until the bid opening to address or confirm your bid submission delivery
will result in your bid being rejected.
The bid opening for this solicitation will be held virtually,via the internet,at 3:00 P.M.,on May XX,2021.
You may call in by phone or internet using the following: y
Join Zoom Meeting
httl)s://mcbocc.zoom.us/i/4509326156
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Meeting ID: 4509326156
One tap mobile:
+16465189805„4509326156#US(New York)
+16699006833„4509326156#US(San Jose)
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Dial by your location:
+1 646 518 9805 US (New York)
+1 669 900 6833 US (San Jose)
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Publication dates: c�
Key West Citizen:
Keys Weekly: E
News Barometer:
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 2
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TABLE OF CONTENTS
NOTICE OF REQUEST FOR PROPOSALS......................................................... 1
SECTION ONE INSTRUCTIONS TO RESPONDENTS.......................................... 4
SECTION TWO DRAFT AGREEMENT............................................................... 19
SECTION THREE COUNTY FORMS.................................................................. 30
SECTION FOUR INSURANCE REQUIREMENTS................................................. 37 cv
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APPENDIX A................................................................................................ 45
Final Report for Monroe County Geospatial Land Cover Dataset Of The Florida Keys
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RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 3
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SECTION ONE INSTRUCTION TO
RESPONDENTS
1.01 PROJECT DESCRIPTION
Objective of the Request for Proposal
The Planning & Environmental Resources Department of Monroe County, Florida invites firms a)
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to submit proposals for the development of a geospatial land cover dataset for the Florida Keys.
Geospatial land cover data is used by the Monroe County Planning & Environmental Resources
Department as a planning tool to conduct spatial analysis for policy and land use decision making,
including development of the Tier Overlay District (zoning) maps. The most current GIS land
cover dataset was developed based on 2006 aerial photography and has not been updated since
2009. Monroe County requires the update of the existing land cover dataset using current(2021)
orthophotography to produce an updated land cover geospatial dataset for effective policy CL
decision making, comprehensive planning and Tier Overlay District map amendments. The project
also includes recommended updates to the Tier Overlay District map based on the updated dataset.
1.02 PROJECT LOCATION
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Project Area
The Florida Keys consists of a chain of thirty-eight islands approximately 120 miles long,
connected by a series of forty-one bridges. In addition there are hundreds of "offshore islands" y
located within County boundaries. Geologically, the Florida Keys consist of the fossilized E
remains of an ancient coral reef system. The Upper Keys display an outcropping of the Key
Largo Limestone which was the "backbone" of the ancient reef and the Lower Keys are overlain by 0
oolitic limestone deposits. The Keys are characterized by low relief(mostly less than five feet
above sea level) and the area experiences a subtropical savanna-type climate of warm
summers and mild dry winters. Vegetative communities found in the Keys range from hardwood
hammock forests and pinelands, to freshwater wetlands, salt marsh, mangroves, and beaches.
The updated land cover dataset extent should match the same extent of the existing dataset
and capture all land cover types within the study area(Figure 1).
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Lind Cover Project area.
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Figure 1: Monroe County Land Cover Project Area
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 4
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1.03 PROJECT HISTORY
Habitat Mapping
In 2008, Monroe County contracted with Photo Science, Inc., St. Petersburg, Florida for the
development of a geospatial land cover dataset for the Florida Keys. Monroe County required Photo s
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Science to create a land cover dataset developed from 2006 high resolution orthophotographs,
combined with field work,to produce an updated land cover geospatial dataset.
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Table ]: Monroe County land cover classification 0
CODE CLASS NAME
1 Developed Land
2 Undeveloped Land
3 Impervious surface
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4 Hammock
5 Pineland w
6 Exotic T
7 Scrub mangrove >
8 Freshwater Wetland
9 Salt marsh 0
10 Buttonwood
11 Mangrove
12 Beach Berm T
13 Water
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Photo Science, Inc. mapped the above referenced land cover classifications in accordance with the 0
following conventions:
(1) Developed Land
Comprised of areas of intensive use with much of the land covered by structures. Examples
are dwellings, strip developments, industrial and commercial complexes, landfills,
golfcourses and parks. All impervious surface areas below 0.5 acres will also be included o
within this category. T
(2) Undeveloped Land
Includes open, scarified or disturbed lands which tend to have uncertain land uses and may
contain native species.
(3) Impervious Surface
Includes all surfaces above 0.5 acres which do not allow, or minimally allows, the
penetration of water. Examples are building roofs, concrete and asphalt pavements/parking
lots and some fine grained soils such as clays.
(4) Hammock
Used to designate most of the upland and upland hammock vegetation
found throughout the Keys that is natural and generally undisturbed.
(5) Pineland
This is an upland forest community with an open canopy dominated by the
native slash pine composed of known species. E
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 5
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(6) Exotic
Invasive exotic species include Melaleuca, Australian Pine, Brazilian Pepper, Leatherleaf
and Sapodilla north of the seven mile bridge.
(7) Scrub Mangrove
Typically found in the lower Keys, coastal scrub mangrove of dwarf mangrove are s
dominated by known species. Plants are typically less than 5' tall. U)
(8) Freshwater Wetland
Wetland areas with either standing water or saturated soil or both where the water is fresh or
brackish composed of known species. Some Freshwater Wetlands are isolated and therefore 0
not subject to the MMU of 0.5 acres. Rather,photointerpreters will delineate them without
regard to the MMU.
(9) Salt marsh
The salt marsh community is a wetland area subject to tidal influence, and the vegetation is
dominated by non-woody groundcovers and grasses. U_
(10) Buttonwood
Designates the transitional areas located between tidal mangroves and hammocks that are
dominated by Buttonwood. The Buttonwood wetland is a wetland that is usually present in
the more landward zone of the transitional wetland area, and may intermix with more upland c
communities. -
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(11) Mangrove
A wetland plant association subject to tidal influence where the vegetation is dominated by E
Black, White or Red mangroves, containing both shrub and tree size vegetation.
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(12) Beach Berm 0
A bare sandy shoreline, coastal dune or a mound or ridge of unconsolidated sand that is
immediately landward of, and usually parallel to, the shoreline. The sand is calcareous �-
material that is the remains of marine organisms such as corals, algae and molluscs. The
berm may include forested, coastal ridges and may be colonized by hammock vegetation.
(13) Water o
All water bodies, both fresh and tidal (saline). T
The resulting Land Cover—Habitat 2009 GIS Data layer can be reviewed here:
htt�s://��onroeco�mt�-fi.��a�s.�rcgis.co��/a��s/webaviewer/ �
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index.html?id=2e52d422378e4b48a471 d02959265ecc
Tier Overlay District Mans
The initial tier boundaries for the Tier Overlay District Map were drawn by the then Growth
Management Division staff using environmental and development information and digital data
prepared by the Florida Marine Resources Institute and utilized in the Florida Keys Carrying U_
Capacity Study aerial photography permitting and property tax records and refined through site visits
by the County Biologists and Planning staff.
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Updates to the Tier Overlay District maps will require the evaluation and analysis of habitat area as
determined in the Habitat Mapping task as well as analysis of U.S. Fish and Wildlife Service
(USFWS)data regarding potentially suitable habitat for federally listed species, including the current E
Species Focus Area maps (SFAM's).
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 6
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Tier Overlay District boundaries will be evaluated in accordance with Chapter 130-130 of the Monroe
County Land Development Code:
Section 130-130(c) Tier boundary criteria, excluding Big Pine Key and No Name Key. The tier
boundaries are designated using aerial photography, data from the Florida Keys Carrying
Capacity Study, the endangered species maps, property and permitting information and s
field evaluation. The following criteria, at a minimum, are used to evaluate upland habitats D
and designate boundaries between different tier overlays:
(1) Tier I boundaries shall be delineated to include one or more of the following criteria and
shall be designated tier L
a. Vacant lands which can be restored to connect upland native habitat patches and
reduce further fragmentation of upland native habitat.
b. Lands required to provide an undeveloped buffer,up to 500 feet in depth, if indicated
as appropriate by special species studies, between natural areas and development to U_
reduce secondary impacts. Canals or roadways, depending on width, may form a
boundary that removes the need for the buffer or reduces its depth.
c. Lands designated for acquisition by public agencies for conservation and natural >
resource protection.
d. Known locations of threatened and endangered species, as defined in section 101-1, c
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identified on the threatened and endangered plant and animal maps or the Florida 2
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Keys Carrying Capacity Study maps, or identified in on-site surveys. y
e. Conservation, native area, sparsely settled, and offshore island land use districts.
f. Areas with minimal existing development and infrastructure.
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(2) Lands located outside of Big Pine Key and No Name Key that are not designated tier I
shall be designated tier III. rr
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a. The following conditions shall constitute a break in pinelands or tropical hardwood
hammock for calculating the one-acre minimum patch size for designation of tier III-
A boundaries:
1. U.S. Highway 1, canals and open water;
2. Any disturbed pinelands or tropical hardwood hammock with invasive
coverage of 40 percent or more;
3. Property lines of developed lots or vacant lots with a ROGO allocation award
or an issued building permit, as of September 28, 2005, located within a Land a,
Use District that allows only one unit per lot; or P
4. Property lines of developed parcels of less than 10,000 square feet in area with
a ROGO/NROGO allocation award or issued building permit, as of September
28, 2005, located within a Land Use District that allows residential
development of more than one dwelling unit per parcel/lot or non-residential
development.
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b. Lots designated tier III-A (Special Protection Areas) on the November 29, 2005 maps
may petition the county for a rezoning to tier III if the lot meets one of the following E
criteria:
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1. The lot will be served by a central sewer and the wastewater collection system
has an approved permit that was effective March 21, 2006 to construct the
system on file from the Department of Environmental Protection; or
Such lots may be granted a score of 30 points through an administrative
determination made by the county biologist, the Director of Growth v)
Management and rendered to the State Land Planning Agency until such time
as the county sponsors a zoning map change to update the Tier Three Overlay
Zoning Map and it is approved by the department of community affairs.
a. Any hammock identified in the county's data base and aerial surveys as 1.00 to 1.09
acres in area shall be verified by survey prior to its designation as tier III-A. A
hammock that is deemed by survey and a field review by county biologists to fail the
minimum size criteria shall have the Special Protection Area designation removed
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from the subject parcel. U-
Tier Designation Review Committee (TDRC) Work Group >
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In accordance with Monroe County Comprehensive Plan policy 106.1.2, Monroe County will
establish a Tier Designation Review Committee (TDRC) Work Group to consist of representatives
selected by the Florida Department of Economic Opportunity (DEO) from Monroe County, Florida T
Fish & Wildlife Conservation Commission, United States Fish & Wildlife Service, Department of
Environmental Protection and environmental and other relevant interests. The TDRC will be tasked CL
with the responsibility of tier designation review utilizing the criteria for tier placement and best 0
available data to recommend amendments to ensure implementation of and adherence to the Florida
Keys Carrying Capacity Study. The selected consultant will provide a professional biologist familiar �-
with the flora and fauna of the Florida Keys and the proposed Tier Map amendments to serve as
technical support to Monroe County Planning & Environmental Resources staff at TDRC meetings
for the proposed amendments. It is anticipated that the TDRC Work Group will convene on a monthly
or bi-monthly basis for a period of 6 months (up to 6 meetings). .2
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1.04 2021 DIGITAL ORTHOPHOTOGRAPHY
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The 2021 aerial survey project is being performed by Pictometry International Corp. under contract
to the Monroe County Property Appraiser. The survey will produce image (raster) maps from true
color and color infrared imagery for the project area. Monroe County anticipates delivery of the a,
orthophotography in June, 2021.
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1.05 SCOPE OF WORK
The project consists of
A. Updates to the existing land cover classification described above to meet the needs of the
Planning & Environmental Resources Department utilizing the 2021 digital
orthophotography described in 1.04.
B. Perform quality control and quality assurance (including groundtruthing of digital E
orthophotograph land cover signatures) to determine the accuracy of the final land cover
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 8
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dataset. The quality control and quality assurance and cover and classification delineation
techniques will be summarized in a written report.
C. Tier Mapping. Consultant shall review existing Tier Overlay District maps and make
recommendations for revisions or amendments in accordance with Comprehensive Plan
Policy 106.1.1 and Monroe County Land Development Code Chapter 130-130. Prior to
Monroe County processing updates to the Land Development Code Tier (Zoning) Overlay v)
District Map, the Consultant shall evaluate the listed threatened and endangered species (as
of 2021) and the criteria included in Policy 205.1.1 (Tier Overlay District designation
criteria) to determine if amendments are required to further protect and enhance native
upland vegetation. v,
D. Technical Support for Tier Development Review Committee. Consultant shall provide a
professional biologist familiar with the native vegetation and plant communities of the
Florida Keys to provide technical support to the County with the responsibility of tier
designation review utilizing the criteria for tier placement and best available data to
recommend amendments to ensure implementation of and adherence to the Florida Keys U-
Carrying Capacity Study, Policy 106.1.1 and LDC Section 130-130(c).
E. Deliverables at a minimum shall include:
1. Habitat mapping: a GIS File Geodatabase containing the land cover dataset
compatible with ArcGIS 10.8.1 and ArcGIS Pro 2.7.2 or more recent version and <
associated metadata file. The data will be in the State Plane Coordinate System, c
Florida East Zone, in units of US Survey Feet.
2. A Final Report detailing changes in Land Cover by habitat type and reason for the T
E
change (e.g.: development, mapping error, environmental conditions, etc.). The Final
Report shall include a review of the QA/QC procedures and will address issues c.
encountered with polygon classification such as photo quality, signature variance or 0
misinterpretations of mapping units, etc.
3. Preliminary Tier Overlay District map amendment recommendations �-
The County shall own the deliverables, and shall have sole rights to reproduce and sell any
data or derivative information, and Respondent shall have no copy right or right to sell the
data set or derivative of the data set resulting from this RFP. v,
F. It is anticipated that this project can be completed within eighteen (18) months of
authorization to commence work.
1.06 Requirements c
The qualified firm will offer qualifications and demonstrated experience in the realms of habitat/land
use cover identification through remote sensing and photointerpretation, expertise in Geographic
Information Systems and professional biological familiarity with the flora and fauna of the Florida
Keys, specifically Tropical Hardwood Hammock and Pineland communities unique to the Florida
Keys. The firm will work collectively with the Planning &Environmental Resources Department and
other representatives of County departments to complete the scope of work.
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RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 9
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1.07 Evaluation Criteria
Areas of consideration include but are not limited to:
Maximum
Tab Criteria Points
1 Letter and Executive Summary 5 _
2 Relevant Experience 10
3 Quality of Past Performance on Similar Projects 10
4 Project Approach—Includin QA/QC procedures 20 N
5 Qualifications of Consultant, Sub consultants, and project 15 0
manager
6 Other: Professional familiarity with the biota of the Florida Keys 10
7 Local Preference 10
8 Cost 20
9 Litigation 0
10 County Forms 0 U-
TOTAL Points 100
1.08 Requests for Additional Information or Clarification c
0
Requests for additional information or clarification relating to the specifications of this Request for .2
Proposals shall be submitted in writing directly to:
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Michael Roberts, Assistant Director/Environmental Resources 0
Monroe County Government and Cultural Center
2798 Overseas Highway, Ste. 400
Marathon, FL 33050 �--
All requests for additional information must be received no later than :00 PXI 202 1. Any o
requests received after that date and time will not be answered. If an answer is issued, an addendum T
to the RFP will be issued shortly thereafter and distributed to all interested proposers,responding with
the County's best ability to answer all questions. Verbal requests will not be answered.
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All addenda are a part of the contract documents and each Proposer will be bound by such addenda,
whether or not received by him/her. It is the responsibility of each Proposer to verify that he/she has
received all addenda issued before responses are opened.
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1.09 Content of Submission
The proposal submitted in response to this Request for Proposals (RFP) shall be printed on 8-1/2" x
I V white paper and bound; shall be clear and concise, tabulated, and provide the information
requested herein. Five 5)proposals shall be provided (which includes two (2) originals.) Statements
submitted without the required information will not be considered. Responses shall be organized as
indicated below. The Proposer should not withhold any information from the written response in
anticipation of presenting the information orally or in a demonstration, since oral presentations or
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 10
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demonstrations may not be solicited. Each Proposer must submit adequate documentation to certify
the Proposer's compliance with the County's requirements. Proposer should focus specifically on the
information requested.
1.10 Format
The response, at a minimum, shall include the following:
A. Cover Letter,
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The cover letter shall contain the Proposer's name, address, telephone number, and the name 0
of the Proposer's contact person(s). It shall introduce the company including a brief overview
of the firm's history, the corporate name, address and telephone number of corporate
headquarters and the local office,number of years in business,names of principals and number
of employees.
Indicate the State in which Proposer is incorporated or organized. If other than Florida, include W
evidence of authorization to do business in Florida. Include a reproduction of Corporate
Charter Registration, if applicable.
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Identify the primary person responsible for this proposal. Briefly state the Proposer's 0
understanding of the work to be done, and make a positive commitment to perform and
complete the services. This letter must be signed by an individual authorized to bind the firm.
Failure to meet this requirement may result in disqualification. E
B. Tabbed Sections
0
Tab 1. Letter and Executive Summary
The Proposer shall provide a narrative of the firm's qualities and capabilities that w
demonstrates how the firm will work with the County to fulfill the requirements of this
Service.
Tab 2. Relevant Experience
The Proposer shall provide a project history of the firm or organization demonstrating
experience with services that are similar in scope and size to the requested services. The
proposal shall include information regarding combined team experience and past performance.
Identify members of the project team and their anticipated roles for this project, and provide a
summary of their previous experience. Include staff, as well as sub-consultants that will have
key roles in the team organization chart. Provide concise, yet detailed, resumes for key team
members. Make a statement of commitment that the team will remain committed to the project U_
until completion.
Proposer shall provide references for projects completed which collectively are sufficient to
evidence that combined team experience meets the minimum requirements stated.
Provide information regarding areas of specialization, and any other pertinent information in
such a way to reasonably evaluate the firm's stability, strengths, and experience level.
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 11
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Reference information must describe the projects and include project budget(limit to one (1)
page per project). Provide also the name, address, position, e-mail address and telephone
number of the project coordinator. A reference contact person must be someone who has
personal knowledge of the Proposer's performance for the specific requirement listed. The
contact person must have been informed that they are being used as a reference and that the
County may check references.
Tab 3. Quality of Past Performance on Similar Projects
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The Proposer shall provide a list of past projects indicating the following: c
■ Name and full address of the referenced project client
■ Name and telephone number of client contact for referenced project
■ Date of initiation and completion of contract
■ Summary of the project and services U_
In this section, please include at least two (copied) letters of reference from a former client
which describes the services performed and the client's satisfaction with the services provided.
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Letters of reference are preferred, however, if the client desires to include firm surveys
completed by clients,they will be considered. Letters of reference from a government(public
entity) client are preferred.
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Tab 4. Project Approach u
Describe the firm's capabilities and approach toward this Project, including your proposed 0
work program, schedule, QA/QC procedures and any other activities that will be necessary to
complete the scope of work,
Include a proposed activity schedule and any innovative methods or concepts that might be
particularly helpful to accomplish this Project.
O
Provide a statement of acknowledgement that the consultant understands this Project and its >
scope of work and goals.
Tab 5. Qualifications and Accomplishments of Consultant, Sub consultants, and Project 0
Manager
The Proposer shall describe the composition and structure of the firm (sole proprietorship,
corporation, partnership,joint venture) and include names of persons with an interest in the
firm. 0.
If the Proposer is anything other than an individual or sole proprietorship, the Proposer shall
include a list of the proposed staff that will perform the work required and identify all sub-
Consultants that will be used, if awarded this contract. The Proposer shall also describe the
qualifications for each employee on the project team and identify his/her role on the team.
Tab 6. Other Information m
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a)Describe your firm's familiarity with Monroe County and the vegetative communities found
in the Florida Keys.
b)Provide a description of your firm's understanding of the requested Scope of Work.
c) Describe the firm's completed projects for clients in the United States, Florida, in the
Southeast region of the United States and for state and local government clients, particularly t7
in Monroe County.
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d)Describe any additional value added benefits your firm/organization can offer the County
of Monroe County not enumerated in the scope of work, submittal requirement responses or
evaluation criteria.
e) Proposer shall provide any additional project experience that will give an indication of the
12
Proposer's overall abilities. CL
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f) If the Proposer will require any other information from the County not included in this 0)
Request for Proposal or require from the County any information in a particular computerized
format in order to carry out the Scope of Services in Exhibit A,the Proposer shall also include
such request in this section, i.e. Tab 6.
0
g) If the Proposer cannot fully comply with any of the terms contained in the draft contract,
shown in Section Two, all deviations to the terms must be spelled out in this section, i.e. Tab 0
6. E
Tab 7—Project Location and Local Preference
0
Include in this section the location of the main office, the location of the office proposed to
work on this project, and a discussion of the following as it pertains to your proposal:
The evaluation criteria includes evaluation points which recognize a preference for "local
businesses" including, but not limited to, response time, experience in complying with or
applying local regulations, local references, employment of local residents, and familiarity
°
with the local market. A local preference may be assigned as follows: >
Individuals or firms which meet all of the criteria for a local business as set forth in
this section, may be given a preference by awarding additional points in the overall
scoring system as part of the overall evaluation factors of the selection committee.
Any proposer claiming a local preference as defined in Monroe County Ordinance 023-2009
must complete the Local Preference Form and attach to the Proposal.
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Tab 8 Cost Proposal
Provide a detailed budget& cost proposal, inclusive of reimbursable expenses. The Proposer
shall set forth a schedule for project completion which includes a work plan and scope of work,
clearly identifying the tasks to be completed,the amount of time to complete, and approach to
work. The work plan should also include any necessary meetings with employees, E
commissioners, and the public. The Quote Sheet shall include a total, which shall be an all-
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 13
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inclusive fee to be paid to the proposer.
All costs to be paid to the Proposer shall be included. No additional costs or fees will be paid,
including but not limited to travel costs, per diems, telephone charges, facsimile charges, and
postage charges. In addition to the quote submitted for the Scope of Services outlined in this s
RFP, the Proposer may choose to suggest additional services and submit a quote for those v)
services. Such additional services can be explained in the Quote Sheet. The County may or
may not choose to hire the Proposer for the additional services.
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Tab 9 Litigation
In accordance with Section 2-347(h)of the Monroe County Code,please provide the following 0.
information:
(1) A list of the person's or entity's shareholders with five (5)percent or more of the stock or, if
a general partnership, a list of the general partners; or, if a limited liability company, a list of
its members; or, if a solely owned proprietorship, names(s) of owner(s); T
(2) A list of the officers and directors of the entity;
(3) The number of years the person or entity has been operating and, if different, the number of <
e(
years it has been providing the services, goods, or construction services called for in the bid c
specifications (include a list of similar projects); 0
(4) The number of years the person or entity has operated under its present name and any prior
names; E
(5) Answers to the following questions regarding claims and suits:
a. Has the person,principals, entity, or any entity previously owned, operated or directed 0
by any of its officers, major shareholders or directors, ever failed to complete work or
provide the goods for which it has contracted? If yes,provide details;
b. Are there any judgments,claims,arbitration proceeding or suits pending or outstanding
against the person, principal of the entity, or entity, or any entity previously owned,
operated or directed by any of its officers,directors, or general partners? If yes,provide
details; 2
c. Has the person,principal of the entity, entity, or any entity previously owned, operated
or directed by any of its officers, major shareholders or directors, within the last five
(5)years,been a party to any lawsuit,arbitration,or mediation with regard to a contract
for services, goods or construction services similar to those requested in the 0
specifications with private or public entities? If yes,provide details;
d. Has the person, principal of the entity, or any entity previously owned, operated or
directed by any of its officers, owners, partners, major shareholders or directors, ever
initiated litigation against the county or been sued by the county in connection with a
contract to provide services, goods or construction services? If yes,provide details; U-
e. Whether,within the last five(5)years,the owner, an officer,general partner,principal,
controlling shareholder or major creditor of the person or entity was an officer,
director, general partner, principal, controlling shareholder or major creditor of any
other entity that failed to perform services or furnish goods similar to those sought in
the request for competitive solicitation;
f. Customer references (minimum of three), including name, current address and current E
telephone number;
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 14
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g. Credit References (minimum of three), including name, current address and current
telephone number; and
h. Financial statements for the prior three years for the responding entity or for any
entity that is a subsidiary to the responding entity.
Tab 10. County Forms
Proposer shall complete and execute the forms specified below and located in Section 2 in
this RFP, as well as copies of all business licenses and receipts for business tax and shall 0
include them in this section:
Forms
• Submission Response Form
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• Lobbying and Conflict of Interest Ethics Clause
• Non-Collusion Affidavit
• Drug Free Workplace Form
0
• Public Entity Crime Statement
1.11 COPIES OF RFP DOCUMENTS
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A. Only complete sets of RFP Documents will be issued and shall be used in preparing CL
responses. The County does not assume any responsibility for errors or
misinterpretations resulting from the use of incomplete sets.
B. Complete sets of RFP Documents may be obtained in the manner and at the locations
stated in the Notice of Request for Proposals.
1.12 STATEMENT OF PROPOSAL REQUIREMENTS T
See also Notice of Request for Competitive Solicitation.
Interested firms or individuals are requested to indicate their interest by submitting a total of five (5), 0
[two (2) signed original and three (3) complete copies], of the proposal, in a sealed envelope clearly
marked on the outside, with the Proposer's name and "PROPOSAL FOR MONROE COUNTY
UPDATES OF 2009 GEOSPATIAL LAND COVER DATASET AND TIER OVERLAY DISTRICT
MAPS FOR THE FLORIDA KEYS," addressed to Monroe County Purchasing Department, 1100
Simonton Street, Room 2-213, Key West, FL 33040, which must be received on or before 3:00 P.M. U_
local time on June /XX/2021. Hand delivered Proposals may request a receipt. No proposals will be
accepted after 3:00 P.M. Faxed or e-mailed proposals shall be automatically rejected. It is the sole
responsibility of each Proposer to ensure its proposal is received in a timely fashion.
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1.13 DISQUALIFICATION OF PROPOSER
A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 15
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this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is
discovered that collusion exists among the Proposers, the proposals of all participants
in such collusion shall be rejected, and no participants in such collusion will be
considered in future proposals for the same work.
B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may not submit a proposal
on a contract to provide any goods or services to a public entity, may not submit a
proposal on a contract with a public entity for the construction or repair of a public
building or public work, may not submit Proposals on leases or perform work as a
Consultant, supplier, subConsultant, or Consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
Category Two: $25,000.00 U_
C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in
response to this invitation must execute the enclosed DRUG-FREE WORKPLACE
FORM and submit it with his/her proposal. Failure to complete this form in every <
detail and submit it with the bid or proposal may result in immediate disqualification c
of the bid or proposal.
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D. LOBBYING AND CONFLICT OF INTEREST ETHICS CLAUSE: Any person
submitting a bid or proposal in response to this invitation must execute the enclosed 0
LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with his/her
bid or proposal. Failure to complete this form in every detail and submit it with the �.
bid or proposal may result in immediate disqualification of the bid or proposal
1.14 EXAMINATION OF RFP DOCUMENTS
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A. Each Proposer shall carefully examine the RFP and other contract documents, and
inform himself/herself thoroughly regarding any and all conditions and requirements
that may in any manner affect cost, progress, or performance of the work to be
performed under the contract. Ignorance on the part of the Proposer shall in no way
relieve him/her of the obligations and responsibilities assumed under the contract. a�
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B. Should a Proposer find discrepancies or ambiguities in, or omissions from, the
specifications, or should he be in doubt as to their meaning, he shall at once notify the
County.
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1.15 GOVERNING LAWS AND REGULATIONS `V
The Proposer is required to be familiar with and shall be responsible for complying with all federal, E
state, and local laws, ordinances, rules, professional license requirements and regulations that in any
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 16
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manner affect the work. Knowledge of business tax requirements for Monroe County and
municipalities within Monroe County are the responsibility of the Proposer.
1.16 PREPARATION OF RESPONSES
Signature of the Proposer: The Proposer must sign the response forms in the space provided for the
signature. If the Proposer is an individual, the words "doing business as ", or "Sole Owner"
must appear beneath such signature. In the case of a partnership, the signature of at least one of the
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partners must follow the firm name and the words "Member of the Firm" should be written beneath
such signature. If the Proposer is a corporation, the title of the officer signing the Response on behalf c
of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority
to sign the Response must be submitted. The Proposer shall state in the response the name and address
of each person having an interest in the submitting entity.
1.17 MODIFICATION OF RESPONSESCL
Written modifications will be accepted from Proposers if addressed to the entity and address indicated
in the Notice of Request for Competitive Solicitation and received prior to Proposal due date and time.
Modifications must be submitted in a sealed envelope clearly marked on the outside, with the
Proposers name and"Modification to Proposal-Monroe County Update of 2009 Geospatial Land 0
Cover Dataset For The Florida Keys." If sent by mail or by courier,the above-mentioned envelope
shall be enclosed in another envelope addressed to the entity and address stated in the Notice of
T
Request for Proposals. Faxed or e-mailed modifications shall be automatically rejected. E
1.18 RESPONSIBILITY FOR RESPONSE
0
The Proposer is solely responsible for all costs of preparing and submitting the response, regardless
of whether a contract award is made by the County.
1.19 RECEIPT AND OPENING OF RESPONSES
Responses will be received until the designated time and will be publicly opened. Proposers names
shall be read aloud at the appointed time and place stated in Section 1.9. Monroe County's >
representative authorized to open the responses will decide when the specified time has arrived and
no responses received thereafter will be considered. No responsibility will be attached to anyone for
the premature opening of a response not properly addressed and identified. Proposers or their
authorized agents are invited to be present.
The County reserves the right to reject any and all responses and to waive technical error and
irregularities as may be deemed best for the interests of the County. Responses that contain
modifications that are incomplete, unbalanced, conditional, obscure, or that contain additions not U_
requested or irregularities of any kind, or that do not comply in every respect with the Instruction to
Proposer, may be rejected at the option of the County.
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1.20 AWARD OF CONTRACT `~
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A. The County reserves the right to award separate contracts for the services based on
geographic area or other criteria, and to waive any informality in any response, or to re-advertise for
all or part of the work contemplated.
B. The County also reserves the right to reject the response of a Proposer who has
previously failed to perform properly or to complete contracts of a similar nature on time.
a
C. The recommendation of staff shall be presented to the Board of County Commissioners a)
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of Monroe County, Florida, for final selection and award of contract.
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1.21 CERTIFICATE OF INSURANCE AND INSURANCE REQUIREMENTS
The Proposer shall be responsible for all necessary insurance coverage as indicated below. Certificates
of Insurance must be provided to Monroe County within fifteen (15) days after award of contract,
with Monroe County BOCC listed as additional insured as indicated. If the proper insurance forms ""
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are not received within the fifteen (15) day period, the contract may be awarded to the next selected
Proposer. Policies shall be written by companies licensed to do business in the State of Florida and
having an agent for service of process in the State of Florida. Companies shall have an A.M. Best
rating of VI or better, The required insurance shall be maintained at all times while Proposer is
providing service to County. 0
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Worker's Compensation .N
Statutory Limits
Employers' Liability Insurance
Bodily Injury by Accident $500,000
Bodily Injury by Disease,policy limits $500,000 0
Bodily Injury by Disease, each employee $500,000
General Liability,including
Premises Operation
Products and Completed Operations
Blanket Contractual Liability T
Personal Injury Liability
Expanded Definition of Property Damage
$500,000 Combined Single Limit
If split limits are provided, the minimum limits acceptable shall be:
$250,000 per person a�
$500,000 per occurrence
$50,000 property damage
U_
Vehicle Liability
(Owned, non-owned and hired vehicles) $300,000 Combined Single Limit
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 18
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If split limits are provided, the minimum limits acceptable shall be:
$100,000 per person
$300,000 per occurrence
$50,000 property damage
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Professional Liability $500,000 per Occurrence
$1,000,000 Aggregate 2
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Monroe County shall be named as an Additional Insured on the General Liability and Vehicle
Liability policies.
1.22 INDEMNIFICATION
The Proposer to whom a contract is awarded shall defend, indemnify and hold harmless the
County as outlined below.
The Proposer covenants and agrees to indemnify, hold harmless and defend Monroe County,
its commissioners, officers, employees, agents and servants from any and all claims for bodily E
injury, including death,personal injury, and property damage, including damage to property owned
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by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's
fees, court costs and expenses, which arise out of, in connection with, or by reason of services
provided by the Proposer or any of its SubConsultant(s), occasioned by the negligence, errors, or
other wrongful act or omission of the Proposer, its SubConsultant(s), their officers, employees,
servants or agents.
In the event that the service is delayed or suspended as a result of the Proposer/Vendor's o
failure to purchase or maintain the required insurance, the Vendor shall indemnify the County from T
any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of
remuneration paid to the Proposer is consideration for the indemnification provided for above. The
extent of liability is in no way limited to, reduced, or lessened by the insurance requirements c
contained elsewhere within this agreement.
1.23 EXECUTION OF CONTRACTCL
The Proposer will be required to execute a contract with the County for the services provided for in
this RFP. The Proposer with whom a contract is negotiated shall be required to return to the County
one (1) executed original of the prescribed Contract together with the required certificates of
insurance. If the Proposer cannot fully comply with any of the terms contained in the draft contract,
shown in Section Two, all deviations to the terms must be spelled out in Tab 6, Other Information.
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 19
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SECTION TWO: SAMPLE AGREEMENT
MONROE COUNTY
CONTRACT FOR
UPDATES OF 2009 GEOSPATIAL LAND COVER DATASET AND TIER OVERLAY
DISTRICT MAPS FOR THE FLORIDA KEYS
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0
THIS AGREEMENT is made and entered into this day of 2021 by
MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, Florida 33040 and ("CONSULTANT"), whose
address is 12
c.
WITNESSETH
WHEREAS, the COUNTY issued its Request for Proposals RFP ("RFP")pursuant to state and local
law to solicit proposals to prepare Updates Of 2009 Geospatial Land Cover Dataset And Tier Overlay
District Maps; and 0
WHEREAS, Consultant is a professional qualified to render said services and has responded to they
RFP by submitting its proposal in response to the RFP ("Proposal"); and
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WHEREAS, the COUNTY desires to engage Consultant to provide such services to the COUNTY
according to the terms and subject to the conditions set forth herein. 0
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as hereinafter
a
set forth and of the faithful performance of such covenants and conditions, the COUNTY and
CONSULTANT do hereby agree as follows: `✓
Section 1. SCOPE OF SERVICES
CONSULTANT shall perform and carry out in a professional and proper manner certain duties as
described in the Scope of Services — Exhibit A — which is attached hereto and made a part of this
agreement.
CONSULTANT shall provide the scope of services in Exhibit A for the COUNTY. CONSULTANT
warrants that it is authorized by law to engage in the performance of the activities herein described,
subject to the terms and conditions set forth in these Agreement documents. The CONSULTANT
shall at all times exercise independent, professional judgment and shall assume professional
responsibility for the services to be provided. Consultant shall provide services using the following
standards, as a minimum requirement:
A. The CONSULTANT shall maintain adequate staffing levels to provide the services
required under the Agreement resulting from this RFP process.
B. The personnel shall not be employees of or have any contractual relationship with the
County. To the extent that Consultant uses subConsultants or independent Consultants,
this Agreement specifically requires that subConsultants and independent Consultants
shall not be an employee of or have any contractual relationship with County.
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C. All personnel engaged in performing services under this Agreement shall
be fully qualified, and, if required, to be authorized or permitted under State and local
law to perform such services.
Section 2. COUNTY'S RESPONSIBILITIES
2.1 The County will provide such data as is required by the Consultant and is mutually agreed
upon.
2.2 The County will make payments as outlined in Section 4 of this Agreement.
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Section 3. TERM OF AGREEMENT
3.1 Except as noted below,this Agreement shall begin on the day of ,2021
and will conclude with delivery of the deliverables outlined in Section 1 of this Agreement,
which shall not be later than , 2022. U-
Section 4. PAYMENT TO CONSULTANT
4.1 Payment will be made according to the Deliverable Schedule attached as Exhibit B, and
according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida
Statutes. The Provider shall submit to the County an invoice with supporting documentation
in a form acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted
accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal
of funds. The Project Manager will review the request,note his or her approval on the request
and forward it to the Clerk for payment. c'
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4.2 Any extension of this Agreement beyond the term noted in Section 3 is contingent upon annual
appropriation by Monroe County.
Section 5. CONTRACT TERMINATION
Either party may terminate this Agreement because of the failure of the other parry to perform its T)
obligations under the Agreement. COUNTY may terminate this Agreement with or without cause
upon thirty (30) days' notice to the CONSULTANT. COUNTY shall pay CONSULTANT for work
performed through the date of termination. 0
Section 6. CONSULTANT'S ACCEPTANCE OF CONDITIONS
A. CONSULTANT hereby agrees that he has carefully examined the RFP, his response, and this
Agreement and has made a determination that he/she has the personnel, equipment, and other U-
requirements suitable to perform this work and assumes full responsibility therefore. The
provisions of the Agreement shall control any inconsistent provisions contained in the
specifications. All specifications have been read and carefully considered by CONSULTANT,
who understands the same and agrees to their sufficiency for the work to be done. Under no N
circumstances, conditions, or situations shall this Agreement be more strongly construed
against COUNTY than against CONSULTANT. E
B. Any ambiguity or uncertainty in the specifications shall not be construed against the drafter.
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C. The passing, approval, and/or acceptance by COUNTY of any of the services furnished by
CONSULTANT shall not operate as a waiver by COUNTY of strict compliance with the terms
of this Agreement, and specifications covering the services.
D. CONSULTANT agrees that County Administrator or his designated representatives may visit
CONSULTANT'S facility (ies)periodically to conduct random evaluations of services during s
CONSULTANT'S normal business hours. v)
E. CONSULTANT has, and shall maintain throughout the term of this Agreement, appropriate
licenses and approvals required to conduct its business, and will at all times conduct its
business activities in a reputable manner. Proof of such licenses and approvals shall be
submitted to COUNTY upon request.
F.
Section 7. NOTICES
Any notice required or permitted under this agreement shall be in writing and hand delivered or
mailed,postage prepaid, to the other party by certified mail, returned receipt requested, to the U--
following: �
To the COUNTY: County Administrator, Mr. Roman Gastesi
1100 Simonton Street, Suite 205 c
Key West, Florida 33040
To the CONSULTANT:
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Section 8. RECORDS r
CONSULTANT shall maintain all books, records, and documents directly pertinent to performance
under this Agreement in accordance with generally accepted accounting principles consistently T
applied. Each party to this Agreement or their authorized representatives shall have reasonable and
timely access to such records of each other party to this Agreement for public records purposes during
the term of the agreement and for five (5) years following the termination of this Agreement. If an
auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT pursuant
to this Agreement were spent for purposes not authorized by this Agreement, the CONSULTANT
shall repay the monies together with interest calculated pursuant to Section 55.03 of the F.S., running
from the date the monies were paid to Consultant.
Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020-
1990
The CONSULTANT warrants that it has not employed, retained or otherwise had act on its behalf
any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-
1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For
breach or violation of this provision the COUNTY may, in its discretion, terminate this agreement
without liability and may also, in its discretion, deduct from the agreement or purchase price, or E
otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to
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the former County officer or employee.
Section 10. CONVICTED VENDOR
By signing this agreement, CONSULTANT represents that the execution of this Agreement will not
violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this section v)
shall result in termination of this Agreement and recovery of all monies paid hereto, and may result
in debarment from County's competitive procurement activities.
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A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a Agreement with a public entity for the construction or
repair of a public building or public work, may not perform work as a CONSULTANT, supplier,
subConsultant, or CONSULTANT under Agreement with any public entity, and may not transact
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business with any public entity in excess of the threshold amount provided in Section 287.017 of the
Florida Statutes, for the Category Two for a period of 36 months from the date of being placed on the
convicted vendor list.
Section 11. GOVERNING LAW VENUE INTERPRETATION COSTS AND FEES >
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This Agreement shall be governed by and construed in accordance with the laws of the State of Florida
applicable to Agreements made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement or
interpretation of this Agreement, the COUNTY and CONSULTANT agree that venue shall lie in the c.
appropriate court or before the appropriate administrative body in Monroe County, Florida. 0
Section 12. SEVERABILITY r
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction,the remaining terms, covenants, conditions and provisions of this Agreement,
shall not be affected thereby; and each remaining term, covenant, condition and provision of this
Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would
prevent the accomplishment of the original intent of this Agreement. The COUNTY and
CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision. a�
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Section 13. ATTORNEY'S FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or administrative
proceeding is initiated or defended by any parry relative to the enforcement or interpretation of this
Agreement, the prevailing party shall be entitled to reasonable attorney's fees, and court costs, as an
award against the non-prevailing parry. Mediation proceedings initiated and conducted pursuant to v)
this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and
customary procedures required by the Circuit Court of Monroe County.
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Section 14. BINDING EFFECT c
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit
of the COUNTY and CONSULTANT and their respective legal representatives, successors, and
assigns.
Section 15. AUTHORITY
Each parry represents and warrants to the other that the execution, delivery and performance of this
Agreement have been duly authorized by all necessary County and corporate action, as required by
law.
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Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If no resolution
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can be agreed upon within 30 days after the first meet and confer session, then any party shall have
the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This
Agreement shall not be subject to arbitration.
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Section 17. COOPERATION
In the event any administrative or legal proceeding is instituted against either parry relating to the
formation, execution, performance, or breach of this Agreement, COUNTY and CONSULTANT
agree to participate, to the extent required by the other parry, in all proceedings, hearings, processes,
meetings, and other activities related to the substance of this Agreement or provision of the services
under this Agreement. COUNTY and CONSULTANT specifically agree that no parry to this
Agreement shall be required to enter into any arbitration proceedings related to this Agreement.
Section 18. NONDISCRIMINATION
COUNTY and CONSULTANT agree that there will be no discrimination against any person, and it
is expressly understood that upon a determination by a court of competent jurisdiction that U_
discrimination has occurred, this Agreement automatically terminates without any further action on
the part of any parry, effective the date of the court order. COUNTY or CONSULTANT agree to
comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: Title VII of the Civil Rights Act of 1964 (PL
88-352) which prohibits discrimination on the basis of race, color or national origin; Title IX of the
Education Amendment of 1972, as amended(20 USC ss. 1681-1683,and 1685-1686),which prohibits E
discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20
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USC s. 794), which prohibits discrimination on the basis of handicaps; The Age Discrimination Act
of 1975, as amended(42 USC ss. 6101-6107)which prohibits discrimination on the basis of age; The
Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912,
ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol
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and drug abuse patent records; Title VHI of the Civil Rights Act of 1968 (42 USC s. et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; The Americans 0
with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating 2
to nondiscrimination on the basis of disability;Any other nondiscrimination provisions in any Federal
or state statutes which may apply to the parties to, or the subject matter of, this Agreement.
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Section 19. COVENANT OF NO INTEREST
COUNTY and CONSULTANT covenant that neither presently has any interest, and shall not acquire
any interest, which would conflict in any manner or degree with its performance under this
Agreement, and that only interest of each is to perform and receive benefits as recited in this
Agreement. c
Section 20. CODE OF ETHICS
The parties understand that officers and employees of the COUNTY are required to comply with the E
standards of conduct for public officers and employees as delineated in Section 112.313, Florida a.
Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's 0
agency;unauthorized compensation;misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information. �-
Section 21. NO SOLICITATION/PAYMENT
The COUNTY and CONSULTANT warrant that, in respect to itself, it has neither employed nor o
retained any company or person, other than a bona fide employee working solely for it, to solicit or T
secure this Agreement and that it has not paid or agreed to pay any person, company, corporation,
individual, or firm, other than a bona fide employee working solely for it, any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the award or making of this
Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the
COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to
offset from monies owed, or otherwise recover, the full amount of such fee, commission,percentage,
gift, or consideration.
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Section 22. PUBLIC ACCESS
The COUNTY and CONSULTANT shall allow and permit reasonable access to, and inspection of,
all documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and
CONSULTANT in conjunction with this Agreement; and the COUNTY shall have the right to
unilaterally cancel this Agreement upon violation of this provision by CONSULTANT.
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Section 23. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the COUNTY
and the CONSULTANT in this Agreement and the acquisition of any commercial liability insurance
coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be
deemed a waiver of immunity to the extent of liability coverage,nor shall any Agreement entered into v)
by the COUNTY be required to contain any provision for waiver.
Section 24. PRIVILEGES AND IMMUNITIES
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All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits which apply to the activity
of officers, agents, or employees of any public agents or employees of the COUNTY, when
performing their respective functions under this Agreement within the territorial limits of the
COUNTY shall apply to the same degree and extent to the performance of such functions and duties U_
of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY.
Section 25. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it
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be construed as, relieving any participating entity from any obligation or responsibility imposed upon
the entity by law except to the extent of actual and timely performance thereof by any participating .2
entity,in which case the performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of
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the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida
constitution, state statute, and case law.
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Section 26. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the COUNTY and the CONSULTANT agree that neither the .2
COUNTY nor the CONSULTANT or any agent,officer, or employee of either shall have the authority
to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity
or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or
superior to the community in general or for the purposes contemplated in this Agreement.
Section 27. ATTESTATIONS
CONSULTANT agrees to execute such documents as the COUNTY may reasonably require,
including,but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a Drug- U_
Free Workplace Statement,Lobbying and Conflict of Interest Clause, and Non-Collusion Agreement.
Section 28. NO PERSONAL LIABILITY
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No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of Monroe County in his or her individual capacity, and no a
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member, officer, agent or employee of Monroe County shall be liable personally on this Agreement
or be subject to any personal liability or accountability by reason of the execution of this Agreement.
Section 29. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded as
an original, all of which taken together shall constitute one and the same instrument and any of the t7
parties hereto may execute this Agreement by signing any such counterpart.
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Section 30. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference only,
and it is agreed that such section headings are not a part of this Agreement and will not be used in the
interpretation of any provision of this Agreement.
Section 31. INSURANCE POLICIES
31.1 General Insurance Requirements for Other Consultants and SubConsultants.
As a pre-requisite of the work governed, the CONSULTANT shall obtain, at his/her own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
CONSULTANT will ensure that the insurance obtained will extend protection to all SubConsultants
engaged by the CONSULTANT. As an alternative, the CONSULTANT may require all
SubConsultants to obtain insurance consistent with the attached schedules; however CONSULTANT
is solely responsible to ensure that said insurance is obtained and shall submit proof of insurance to E
COUNTY. Failure to provide proof of insurance shall be grounds for termination of this Agreement. a.
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The CONSULTANT will not be permitted to commence work governed by this contract until
satisfactory evidence of the required insurance has been furnished to the COUNTY as specified below.
Delays in the commencement of work, resulting from the failure of the CONSULTANT to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work commenced on
the specified date and time, except for the CONSULTANT's failure to provide satisfactory evidence. .2
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The CONSULTANT shall maintain the required insurance throughout the entire term of this contract
and any extensions specified herein. Failure to comply with this provision may result in the immediate
suspension of all work until the required insurance has been reinstated or replaced and/or termination
of this Agreement and for damages to the COUNTY. Delays in the completion of work resulting
from the failure of the CONSULTANT to maintain the required insurance shall not extend deadlines
specified in this contract and any penalties and failure to perform assessments shall be imposed as if e_
the work had not been suspended, except for the CONSULTANT's failure to maintain the required
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insurance.
The CONSULTANT shall provide, to the COUNTY, as satisfactory evidence of the required
insurance, either:
• Certificate of Insurance, or
• A Certified copy of the actual insurance policy. E
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The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract. All insurance policies must specify that they are not subject to
cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty
(30) days prior notification is given to the County by the insurer.
The acceptance and/or approval of the Consultant's insurance shall not be construed as relieving the
Consultant from any liability or obligation assumed under this contract or imposed by law. v)
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The Monroe County Board of County Commissioners, its employees and officials will be included a)
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as "Additional Insured" on all policies, except for Workers' Compensation.
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31.2Insurance Requirements (Note: amounts of coverage are subject to change in final c
contract)
Prior to the commencement of work governed by this contract, the CONSULTANT shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
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• Premises Operations
• Bodily Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable shall be $500,000 Combined Single Limit(CSL)
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If split limits are provided, the minimum limits acceptable shall be:
$250,000 per Person y E
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In
addition, the period for which claims may be reported should extend for a minimum of twelve (12)
months following the acceptance of work by the County.
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The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
31.3 Vehicle Liability Insurance requirements
Recognizing thatthe work governed by this contract requires the use of vehicles,the CONSULTANT,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for: e�
• Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit(CSL)
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If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
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$ 50,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
31.4 Workers' Compensation Insurance Requirements
Prior to commencement of work governed by this contract,the CONSULTANT shall obtain Workers'
Compensation Insurance with limits sufficient to respond to the applicable state statutes.
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In addition, the CONSULTANT shall obtain Employers' Liability Insurance with limits of not less
than: y
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease,policy limits
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$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided
by a company or companies authorized to transact business in the state of Florida.
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31.5 Professional Liability Requirements 0
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Recognizing that the work governed by this contract involves the furnishing of advice or services of .2
a professional nature, the Consultant shall purchase and maintain, throughout the life of the contract, T
Professional Liability Insurance which will respond to damages resulting from any claim arising out
of the performance of professional services or any error or omission of the Consultant arising out of
work governed by this contract.
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The minimum limits of liability shall be$500,000 per occurrence/$1,000,000 Aggregate r
Section 32. INDEMNIFICATION '✓
The CONSULTANT does hereby consent and agree to indemnify and hold harmless the COUNTY o
its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Officers, and
the Employees, and any other agents, individually and collectively, from all fines, suits, claims,
demands, actions, costs, obligations, attorney's fees, or liability of any kind arising out of the sole
negligent actions of the CONSULTANT or substantial and unnecessary delay caused by the willful c
nonperformance of the CONSULTANT and shall be solely responsible and answerable for any and
all accidents or injuries to persons or property arising out of its performance of this contract. The
amount and type of insurance coverage requirements set forth hereunder shall in no way be construed
as limiting the scope of indemnity set forth in this paragraph. Further the CONSULTANT agrees to 0.
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defend and pay all legal costs attendant to acts attributable to the sole negligent act of the
CONSULTANT.
Section 34 INDEPENDENT CONSULTANT. At all times and for all purposes hereunder, the
CONSULTANT is an independent Consultant and not an employee of the Board of County
Commissioners. No statement contained in this agreement shall be construed so as to find the
CONSULTANT or any of his/her employees, Consultants, servants or agents to be employees of the
Board of County Commissioners for Monroe County. As an independent Consultant the
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CONSULTANT shall provide independent,professional judgment and comply with all federal, state,
and local statutes, ordinances, rules and regulations applicable to the services to be provided.
Section 35 COMPLETENESS OF WORK. The CONSULTANT shall be responsible for the
completeness and accuracy of its work, plan, supporting data, and other documents prepared or
compiled under its obligation for this project, and shall correct at its expense all significant errors or
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omissions therein which may be disclosed. The cost of the work necessary to correct those errors CD
attributable to the CONSULTANT and any damage incurred by the COUNTY as a result of additional c
costs caused by such errors shall be chargeable to the CONSULTANT. This provision shall not apply
to any maps, official records, contracts, or other data that may be provided by the COUNTY or other
public or semi-public agencies.
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The CONSULTANT agrees that no charges or claims for damages shall be made by it for any delays
or hindrances attributable to the COUNTY during the progress of any portion of the services specified
in this contract. Such delays or hindrances, if any, shall be compensated for by the COUNTY by an
extension of time for a reasonable period for the CONSULTANT to complete the work schedule.
Such an agreement shall be made between the parties. s
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IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed on the
day of 2021. c
(SEAL) BOARD OF COUNTY COMMISSIONERS
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Attest: Kevin Madok, CLERK
OF MONROE COUNTY, FLORIDA >
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By By. y
Deputy Clerk Mayor
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(CORPORATE SEAL) CONSULTANT
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ATTEST: T
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By By:
Title:
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EXHIBIT A SCOPE OF
SERVICES
PROJECT DESCRIPTION
Objective of the Request for Proposal
The Planning & Environmental Resources Department of Monroe County, Florida invites firms
to submit proposals for the development of a geospatial land cover dataset for the Florida Keys.
Geospatial land cover data is used by the Monroe County Planning & Environmental Resources
Department as a planning tool to conduct spatial analysis for policy and land use decision 0
making, including development of the Tier Overlay District(zoning) maps. The most current
GIS land cover dataset was developed based on 2006 aerial photography and has not been
updated since 2009. Monroe County requires the update of the existing land cover dataset using
current(2021) orthophotography to produce an updated land cover geospatial dataset for
effective policy decision making, comprehensive planning and Tier Overlay District map
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amendments. U_
Project Area
The Florida Keys consists of a chain of thirty-eight islands approximately 120 miles long, >
connected by a series of forty-one bridges. In addition there are hundreds of"offshore islands"
located within County boundaries. Geologically, the Florida Keys consist of the fossilized c
remains of an ancient coral reef system. The Upper Keys display an outcropping of the Key
Largo Limestone which was the "backbone" of the ancient reef and the Lower Keys are overlain by
oolitic limestone deposits. The Keys are characterized by low relief(mostly less than five feet E
above sea level) and the area experiences a subtropical savanna-type climate of warm a.
summers and mild dry winters. Vegetative communities found in the Keys range from hardwood 0
hammock forests and pinelands, to freshwater wetlands, salt marsh, mangroves, and beaches.
The updated land cover dataset extent should match the same extent of the existing dataset and �.
capture all land cover types within the study area(Figure 1).
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Land Cover Proj tAre �
SN1111 F101 d A
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Figure 1: Monroe County Land Cover Project Area
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PROJECT HISTORY
Habitat Mapping
In 2008, Monroe County contracted with Photo Science, Inc., St. Petersburg, Florida for the
development of a geospatial land cover dataset for the Florida Keys. Monroe County required s
Photo Science to create a land cover dataset developed from 2006 high resolution v)
orthophotographs, combined with field work,to produce an updated land cover geospatial
dataset.
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Table 1: Monroe County land cover classification
CODE CLASS NAME
1 Developed Land
2 Undeveloped Land
3 Impervious surface
4 Hammock y
5 Pineland
6 Exotic >
7 Scrub mangrove
8 Freshwater Wetland c
9 Salt marsh
10 Buttonwood
11 Mangrove
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12 Beach Berm
13 Water 0
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Photo Science, Inc. mapped the above referenced land cover classifications in accordance with
the following conventions:
(1) Developed Land
Comprised of areas of intensive use with much of the land covered by structures. Examples are T
dwellings, strip developments, industrial and commercial complexes, landfills, golfcourses and
parks. All impervious surface areas below 0.5 acres will also be included within this category.
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(2) Undeveloped Land
Includes open, scarified or disturbed lands which tend to have uncertain land uses and may
contain native species. a�
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(3) Impervious Surface
Includes all surfaces above 0.5 acres which do not allow, or minimally allows,the penetration
of water. Examples are building roofs, concrete and asphalt pavements/parking lots and some
fine grained soils such as clays.
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(4) Hammock
Used to designate most of the upland and upland hammock vegetation
found throughout the Keys that is natural and generally undisturbed. E
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(5) Pineland
This is an upland forest community with an open canopy dominated by the
native slash pine composed of known species.
(6) Exotic
Invasive exotic species include Melaleuca, Australian Pine, Brazilian Pepper, Leatherleaf and v)
Sapodilla north of the seven mile bridge.
(7) Scrub Mangrove
Typically found in the lower Keys, coastal scrub mangrove of dwarf mangrove are dominated
by known species. Plants are typically less than 5' tall
(8) Freshwater Wetland
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Wetland areas with either standing water or saturated soil or both where the water is fresh or
brackish composed of known species. Some Freshwater Wetlands are isolated and therefore not
subject to the MMU of 0.5 acres. Rather,photointerpreters will delineate them without regard to
the MMU.
(9) Salt marsh
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The salt marsh community is a wetland area subject to tidal influence, and the vegetation is
dominated by non-woody groundcovers and grasses.
(10) Buttonwood
Designates the transitional areas located between tidal mangroves and hammocks that are c.
dominated by Buttonwood. The Buttonwood wetland is a wetland that is usually present in the 0
more landward zone of the transitional wetland area, and may intermix with more upland
communities. �-
(11) Mangrove
A wetland plant association subject to tidal influence where the vegetation is dominated by
Black, White or Red mangroves, containing both shrub and tree size vegetation. T
(12) Beach Berm
A bare sandy shoreline, coastal dune or a mound or ridge of unconsolidated sand that is
immediately landward of, and usually parallel to, the shoreline. The sand is calcareous material
that is the remains of marine organisms such as corals, algae and molluscs. The berm may
include forested, coastal ridges and may be colonized by hammock vegetation. a�
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(13) Water CL
All water bodies, both fresh and tidal (saline).
The resulting Land Cover—Habitat 2009 GIS Data layer can be reviewed here:
https:Hmonroecounty-fl.maps.arcgis.com/apps/webappviewer/
index.html?id=2e52d422378e4b48a471 d02959265ecc
Tier Overlay District Maps
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The initial tier boundaries for the Tier Overlay District Map were drawn by the then Growth
Management Division staff using environmental and development information and digital data
prepared by the Florida Marine Resources Institute and utilized in the Florida Keys Carrying
Capacity Study aerial photography permitting and property tax records and refined through site
visits by the County Biologists and Planning staff. s
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Updates to the Tier Overlay District maps will require the evaluation and analysis of habitat
area as determined in the Habitat Mapping task as well as analysis of U.S. Fish and Wildlife
Service (USFWS) data regarding potentially suitable habitat for federally listed species,
including the current Species Focus Area maps (SFAM's).
Tier Overlay District boundaries will be evaluated in accordance with Chapter 130-130 (c) of
the Monroe County Land Development Code,
(c) Tier boundary criteria, excluding Big Pine Key and No Name Key. The tier
boundaries are designated using aerial photography, data from the Florida Keys Carrying
Capacity Study, the endangered species maps,property and permitting information and field
evaluation. The following criteria, at a minimum, are used to evaluate upland habitats and
designate boundaries between different tier overlays:
(1) Tier I boundaries shall be delineated to include one or more of the following criteria >
and shall be designated tier L
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a. Vacant lands which can be restored to connect upland native habitat patches and reduce
further fragmentation of upland native habitat.
b. Lands required to provide an undeveloped buffer,up to 500 feet in depth, if indicated as
appropriate by special species studies, between natural areas and development to reduce
secondary impacts. Canals or roadways, depending on width, may form a boundary that
removes the need for the buffer or reduces its depth. 0
c. Lands designated for acquisition by public agencies for conservation and natural resource
protection.
d. Known locations of threatened and endangered species, as defined in section 101-1,
identified on the threatened and endangered plant and animal maps or the Florida Keys
Carrying Capacity Study maps, or identified in on-site surveys.
e. Conservation, native area, sparsely settled, and offshore island land use districts. T
f. Areas with minimal existing development and infrastructure.
(2) Lands located outside of Big Pine Key and No Name Key that are not designated tier
I shall be designated tier III.
a. The following conditions shall constitute a break in pinelands or tropical hardwood
hammock for calculating the one-acre minimum patch size for designation of tier III-A
boundaries: a�
1. U.S. Highway 1, canals and open water;
2. Any disturbed pinelands or tropical hardwood hammock with invasive coverage of 40 CL
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percent or more;
3. Property lines of developed lots or vacant lots with a ROGO allocation award or an issued
building permit, as of September 28, 2005, located within a Land Use District that allows only
one unit per lot; or
4. Property lines of developed parcels of less than 10,000 square feet in area with a
ROGO/NROGO allocation award or issued building permit, as of September 28, 2005, located
within a Land Use District that allows residential development of more than one dwelling unit E
per parcel/lot or non-residential development.
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b. Lots designated tier III-A (Special Protection Areas) on the November 29, 2005 maps may
petition the county for a rezoning to tier III if the lot meets one of the following criteria:
1. The lot will be served by a central sewer and the wastewater collection system has an
approved permit that was effective March 21, 2006 to construct the system on file from the
Department of Environmental Protection; or s
Such lots may be granted a score of 30 points through an administrative determination made by v)
the county biologist, the Director of Growth Management and rendered to the State Land
Planning Agency until such time as the county sponsors a zoning map change to update the Tier
Three Overlay Zoning Map and it is approved by the department of community affairs.
a. Any hammock identified in the county's data base and aerial surveys as 1.00 to 1.09 acres in
area shall be verified by survey prior to its designation as tier III-A. A hammock that is deemed
by survey and a field review by county biologists to fail the minimum size criteria shall have the
Special Protection Area designation removed from the subject parcel.
Tier Designation Review Committee (TDRC) Work Group
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In accordance with Monroe County Comprehensive Plan policy 106.1.2, Monroe County will 0)
establish a Tier Designation Review Committee(TDRC) Work Group to consist of
representatives selected by the Florida Department of Economic Opportunity (DEO) from >
Monroe County, Florida Fish& Wildlife Conservation Commission, United States Fish&
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Wildlife Service, Department of Environmental Protection and environmental and other
relevant interests. The TDRC will be tasked with the responsibility of tier designation review
utilizing the criteria for tier placement and best available data to recommend amendments to T
ensure implementation of and adherence to the Florida Keys Carrying Capacity Study. The W
selected consultant will provide a professional biologist familiar with the flora and fauna of the c.
Florida Keys and the proposed Tier Map amendments to serve as technical support to Monroe 0
County Planning & Environmental Resources staff at TDRC meetings for the proposed
amendments. It is anticipated that the TDRC Work Group will convene on a bi-monthly basis
for a period of 6 months (4 meetings).
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SCOPE OF WORK
The project consists of
A. Updates to the existing land cover classification described above to meet the needs of the
Planning & Environmental Resources Department utilizing the 2021 digital s
orhtophotagraphy described in 1.04. v)
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B. Perform quality control and quality assurance (including groundruthing of digital
orthophotograph land cover signatures) to determine the accuracy of the final land cover
dataset. The quality control and quality assurance and cover and classification
delineation techniques will be summarized in a written report.
C. Tier Mapping. Consultant shall review existing Tier Overlay District maps and make
recommendations for revisions or amendments in accordance with Comprehensive Plan
Policy 106.1.1 and Monroe County Land Development Code Chapter 130-130 (c).Prior to "-
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Monroe County processing updates to the Land Development Code Tier(Zoning) Overlay 0)
District Map, the Consultant shall evaluate the listed threatened and endangered species (as
of 2021) and the criteria included in Policy 205.1.1 (Tier Overlay District designation
criteria)to determine if amendments are required to further protect and enhance native <
upland vegetation. c
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D. Technical Support for Tier Development Review Committee. Consultant shall provide a y
professional biologist familiar with the native vegetation and plant communities of the
Florida Keys to provide technical support to the County with the responsibility of tier c.
designation review utilizing the criteria for tier placement and best available data to 0
recommend amendments to ensure implementation of and adherence to the Florida Keys
Carrying Capacity Study, Policy 106.1.1 and LDC Section 130-130(c). �-
E. Deliverables at a minimum shall include:
1. Habitat mapping:a GIS File Geodatabase containing the land cover dataset
compatible with ArcGIS 10.8.1 and ArcGIS Pro 2.7.2 or most recent version and v,
associated metadata file. The data will be in the State Plane Coordinate System,
Florida East Zone, in units of US Survey Feet.
2. A Final Report detailing changes in Land Cover by habitat type and reason for the
change (eg: development, mapping error, environmental conditions, etc). The Final
Report shall include a review of the QA/QC procedures and will address issues
encountered with polygon classification such as photo quality, signature variance or
misinterpretations of mapping units, etc.
3. Preliminary Tier Overlay District map amendment recommendations
4. Technical Support for up to six (6) TDRC meetings over a six month period.
The County shall own the deliverables, and shall have sole rights to reproduce and sell
any data or derivative information, and Respondent shall have no copy right or right to
sell the data set or derivative of the data set resulting from this RFP.
F. It is anticipated that this project can be completed within eighteen (18) months of
authorization to commence work.
RFP for Update of 2009 Geospatial Land Cover Dataset for the Florida Keys 37
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SECTION THREE: COUNTY FORMS AND INSURANCE FORMS
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RESPONSE FORM
RESPOND TO:MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Purchasing Department
a
GATO BUILDING,ROOM 2-213
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1100 SIMONTON STREET
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KEY WEST,FLORIDA 33040
01 acknowledge receipt of Addenda No.(s)
I have included:
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• Response Form ❑
• Lobbying and Conflict of Interest Clause ❑ y
• Non-Collusion Affidavit ❑
• Drug Free Workplace Form ❑ >
• Public Entity Crime Statement ❑ c
• Monroe County occupational license and relevant
County occupational licenses are required to be c
obtained within ten days of award of the contract ❑ y
• Local Preference Form(if applicable) ❑ E
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❑ I have included a current copy of the following professional and occupational licenses: 0
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If the applicant is not an individual(sole proprietor),please supply the following information:
APPLICANT ORGANIZATION: —
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(Registered business name must appear exactly as it appears on www.sunbiz.org).
Any apliilieant other than tt n individual(Sole p:"oprielor)mush submit a printout of Me" ela it by Entity Name" �
screen P"rorn Sunbizm and a co[)y or the rnost:•ecent annual relilort filed vdffi the 1"lorida Delmrl:::ient o `Sate, 2
Dh ision or ;or[iloral:ions.
Mailing Address:
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Telephone: Fax: Date
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Signed: Witness: cv
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(Print Name) (Print Name)
(Title)
STATE OF:
COUNTY OF:
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Subscribed and sworn to(or affirmed)before me on (date)by c
(name of affiant). He/She is personally known to me or has produced
(type of identification)as identification. a
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NOTARY PUBLIC My Commission Expires: y
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LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY,FLORIDA
ETHICS CLAUSE
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(Company)
a.
...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County
officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may,
in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the >
Agreement or purchase price, or otherwise recover, the full amount of any fee, commission,percentage, gift,
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or consideration paid to the former County officer or employee."
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(Signature)
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Date:
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STATE OF:
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COUNTY OF:
Subscribed and sworn to (or affirmed)before me on
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(date)by (name of affiant). He/She is personally known to
me or has produced (type of identification) as identification e=
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NOTARY PUBLIC
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My Commission Expires: cv
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NON-COLLUSION AFFIDAVIT
I, of the County of according to law on my oath,and
under penalty of perjury, depose and say that =
1. I am of the firm of
the bidder making the Proposal for
the project described in the Request for Proposals for N
and that I executed the said proposal with 0
full authority to do so;
2. The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating
to such prices with any other bidder or with any competitor;
3. Unless otherwise required by law, the prices which have been quoted in this bid have not been U_
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to W
bid opening, directly or indirectly, to any other bidder or to any competitor; and
4. No attempt has been made or will be made by the bidder to induce any other person,partnership >
or corporation to submit,or not to submit, a bid for the purpose of restricting competition;
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5. The statements contained in this affidavit are true and correct, and made with full knowledge
that Monroe County relies upon the truth of the statements contained in this affidavit in awarding .2
contracts for said project. L
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(Signature) rr
Date:
STATE OF:
COUNTY OF:
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Subscribed and sworn to (or affirmed)before me on
(date)by (name of affiant). He/She is personally known to me or has
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produced (type of identification) as identification.
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NOTARY PUBLIC cv
My Commission Expires:
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DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business) �+
1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, 4-
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that are under bid CL
a copy of the statement specified in subsection(1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on
the commodities or contractual services that are under bid,the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contenderre to, >
any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States
or any state,for a violation occurring in the workplace no later than five (5)days after such conviction. c
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or 0
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation ofCL
this section.
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As the person authorized to sign the statement, I certify that this firm complies fully with the above r
requirements. W
(Signature) T)
Date: c
STATE OF:
COUNTY OF:
Subscribed and sworn to(or affirmed)before me on (date)by
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(name of affiant). He/She is personally known to me or has produced
(type of identification)as identification.
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NOTARY PUBLIC m
My Commission Expires:
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PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity
crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public building or public work,may not v)
submit bids on leases of real property to public entity, may not be awarded or perform work as a Consultant, 0
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supplier, subConsultant, or CONSULTANT under a contract with any public entity, and may not transact CD
business with any public entity in excess of the threshold amount provided in Section 287.017,Florida Statutes,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither (Proposer's name)nor any Affiliate has
been placed on the convicted vendor list within the last 36 months. CL
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(Signature)
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Date: CL
STATE OF:
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COUNTY OF: ._
Subscribed and sworn to (or affirmed)before me one
(date)by (name of affiant). He/She is personally known to me or has
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produced (type of identification) as identification.
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NOTARY PUBLIC
My Commission Expires:
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LOCAL PREFERENCE FORM
A. Vendors claiming a local preference according to Ordinance 023-2009 must complete this form.
Name of Bidder/Responder Date:
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1. Does the vendor have a valid receipt for the business tax paid to the Monroe County Tax Collector dated at
least one year prior to the notice or request for bid or proposal? (Please furnish copy.) a
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2. Does the vendor have a physical business address located within Monroe County from which the vendor
operates or performs business on a day to day basis that is a substantial component of the goods or services
being offered to Monroe County?
List Address:
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Telephone Number:
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B. Does the vendor/prime Consultant intend to subcontract 50%or more of the goods, services or
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construction to local businesses meeting the criteria above as to licensing and location?
If yes,please provide:
1. Copy of Receipt of the business tax paid to the Monroe County Tax Collector by the subConsultant dated °—�
at least one year prior to the notice or request for bid or proposal.
2. SubConsultant Address within Monroe County from which the subConsultant operates:
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Telephone Number
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By: Print Name:
Signature and Title of Authorized Signatory for Bidder/Responder
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STATE OF `•V
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COUNTY OF
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On this day of 20 , before me, the undersigned notary public, personally appeared
known to me to be the person whose name is subscribed above or who
produced as identification, and acknowledged that he/she is the person who
executed the above Local Preference Form for the purposes therein contained.
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Notary Public
Print Name
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My commission expires: Seal
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MONROE COUNTY,FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
Indemnification and Hold Harmless ,
For
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Other Consultants and SubConsultants
The Consultant covenants and agrees to indemnify and hold harmless Monroe County Board of County 0.
Commissioners from any and all claims for bodily injury (including death), personal injury, and property
damage(including property owned b Monroe Count and an other losses damages,and expenses(including
g ( g p p Y y Y) y g p ( g a.
attorney's fees) which arise out of, in connection with, or by reason of services provided by the Consultant or U-
any of its SubConsultant(s)in any tier, occasioned by negligence, errors, or other wrongful act of omission of W
the Consultant or its SubConsultants in any tier, their employees, or agents.
In the event the completion of the project(to include the work of others)is delayed or suspended as a result of
the Consultant's failure to purchase or maintain the required insurance, the Consultant shall indemnify the 0
County from any and all increased expenses resulting from such delay. C
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The first ten dollars ($10.00) of remuneration paid to the Consultant is for the indemnification provided for A
above.
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The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained L-
elsewhere within this agreement. y
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MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County,to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential and acting
on the advice of the County Attorney, the Board of County Commissioners has granted authorization
to Risk Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
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• The County as being named as an Additional Insured — If a letter from the InsuranceCL
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has not been granted the authority to
waive this provision.
and
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• The Indemnification and Hold Harmless provisions N
Waiving of insurance provisions could expose the County to economic loss. For this reason, everyCL
attempt should be made to obtain the standard insurance requirements. If a waiver or a modification
is desired, a Request for Waiver of Insurance Requirement form should be completed and 0
submitted for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of
the Courts.
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Should Risk Management deny this Waiver Request, the other party may file an appeal with the
County Administrator or the Board of County Commissioners, who retains the final decision-making
authority.
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APPENDIX A
Final Report for Monroe County Geospatial Land Cover Dataset Of The Florida
Keys
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