Item O7 �s 0.7
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
May 19, 2021
Agenda Item Number: 0.7
Agenda Item Summary #3239
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550
N/A
AGENDA ITEM WORDING: Approval to dispose of disbursement records for Fiscal Year 2016.
ITEM BACKGROUND: Similar requests have been approved in the past.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
2021-12 Disposition Form
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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0.7
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 05/04/2021 1:29 PM
Cynthia Hall Completed 05/04/2021 2:15 PM
Liz Yongue Completed 05/04/2021 2:44 PM
Board of County Commissioners Pending 05/19/2021 9:00 AM
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0.7.a
RECORDS DISPOSITION DOCUMENT NO- 2021-12
BOARD OF COUNTY COMMISSIONERS PAGE OF PAGES
-..... ........� _ �m _
t. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monroe County Clerk of the Circuit Court&Comptroller Pamela Hancock
500 Whitehead Street
Key West,FL 33040
(305)292-3550
_ ........................... _...........
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below(specify only
one).
NEI a. Destruction ❑ b. Microfilming and Destruction ❑ c. Other
a. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below,that any audit requirements for
the records have been fully justified,and that further retention is not required for any litigation pending or imminent.
1
Pam Radloff, Finance Director � i ,p O
Signature Name and Title Date 0
S. LIST OF RECORD SERIES
s
f. g O
a. b. C. d. e. Volume Disposition
Inclusive In Action and
Schedule Item Title Retention Dates Cubic Date
No. No.
Feet completed
After
Authorization
GS1-SL 340 Disbursement Records; Detail FY 2016 90
phis series consists of records ,Foxes
documenting specific expenditures or
;ransfers of moneys for the procurement
o
f commodities and services and other e
purposes. The series may include, but
is not limited to, procurement records
such as requisitions, purchase orders, j y
contracts, purchasing card (p-card) '®
CN
receipts, vendor invoices, receiving
reports, acceptances of contract
eliverables, approvals, and related
ocumentation, 1099's, expenditure
records for disbursements made througli';
checks, electronic fund transfers (EFT),
Purchasing cards, also check registers, I
heck stubs, disbursement transactions, I
xpenditure detail reports, refund
records, and other accounts payable and
i
elated documentation.
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. disposed of in the manner and on the date shown in column g.
Mayor Mhelle Cold}rpn
z p Signature Date
CustodianlRecords Management Liaison Officef Date Name and Title
Witness
Prepared by Salome MclraPiEtsh,Accts Payable Supervisor 04I08121
...
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